HomeMy WebLinkAboutVIII-08 Approve Plans and Authorize Advertisement for Bids - 2025 Mill & Overlay City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven – Assistant City Engineer
Date: February 10, 2025
Item: Approve Plans and Authorize Advertisement for Bids – 2025 Mill & Overlay Program
Council Action Requested:
The council is requested to adopt the enclosed resolution approving the 2025 Mill & Overlay Program and
authorize advertisement for bid.
Background Information:
A mill and overlay is a street maintenance technique that extends street life by removing and replacing the top
layer of asphalt. After the top layer is removed, a new layer of bituminous pavement is put back in its place.
The process is ideal for streets with:
Age: 20-25 years old
Pavement Condition Index (PCI): 55-70 (on a 0-100 scale, with 100 being new pavement)
Cross Section: Minimum 4” pavement thickness
Surface Condition: Widening cracks, increasing potholes, rising maintenance costs
Base Condition: Generally in good shape
The project will mill and overlay 2.92 miles of streets, resurfacing the top 2” of pavement on the following
roads:
4th Street: Dakota Summit Drive to General Sieben Drive
16th Street through 23rd Street: Pleasant Drive to Westview Drive
Featherstone Road: West end to Pleasant Drive
High Point Court: Northridge Court through Cul-de-sac
Northridge Court: Northridge Drive through Cul-de-sac
These streets, built between 1995 and 2005, have PCI ratings within or slightly below the target range. Their
deterioration is primarily due to surface stripping and potholing, while the base remains in decent condition,
making them strong candidates for mill and overlay.
The project also includes
Upgrading sidewalk pedestrian ramps with truncated domes for ADA compliance
Spot replacement of curb and gutter, gate valves, and utility castings
Providing traffic markings consistent with the existing layout.
Construction will begin as early as May 5th and be wrapped up by no later than June 25th. The entire process
should take approximately 4-6 weeks.
Financial Impact:
All streets are residential non-State Aid streets and have a budget of $1,000,000. The project estimate is
generally within project budgets.
Attachments:
Project Map
Photos of Present Condition
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO ________
RESOLUTION APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR
BIDS FOR 2025 MILL & OVERLAY IMPROVEMENTS
WHEREAS, the City contracts for a mill and overlay project as part of its pavement
maintenance and preservation plan;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
1. Plans and specifications for the 2025 Mill & Overlay Program prepared by the Hastings City
Engineer are hereby approved as presented, and;
2. The City Engineer shall prepare and cause to be inserted on the Quest Construction Data Network
web site, and on the City of Hastings official web site an advertisement for bids for the
construction of the approved 2025 Mill & Overlay Program in accordance with such approved
plans and specifications. The advertisement shall be published for three weeks, shall specify the
work to be done, shall state that bids will be opened at 10:00 AM, Thursday, March 20, 2025 using
online bidding through QuestCDN.com, and that no bids will be considered unless accompanied
by a bid bond for 5% of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 18TH DAY
OF FEBRUARY, 2025.
Ayes:
Nays:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk SEAL
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2025 Mill and Overlay Program
Existing Condition
4th St – looking west from Hastings High School entrance 16th St – looking west from Westview Dr
17th St – looking west from Westview Dr 18th St – looking west from Westview Dr
19th St – looking west from Westview Dr 20th St – looking west from Westview Dr
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21st St – looking west from Westview Dr 22nd St – looking west from Westview Dr
23rd St – looking east from Pleasant Dr Featherstone Rd – looking west from Glenlou Way
Northridge Ct – looking north from High Point Ct High Point Ct – looking east from Northridge Ct
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