HomeMy WebLinkAboutVIII-11 Approve Supplemental Engineering Support Services
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: January 21, 2025
Item: Engineering Support Services
Council Action Requested:
Approve supplemental Engineering Support Services under our existing primary Professional
Services Agreement with WSB LLC.
Background Information:
Changes the last few years in the Public Works Director, City Engineer, and Principal Engineer
positions have left some gaps in coverage. Simultaneously, increased workload due to
infrastructure projects, development review, grants, and coordinating with external agencies has
added to the gaps and made them more pronounced.
The 2025 budget includes $100K to contract for additional engineering services. This would
support duties assigned by the Public Works Department such as: design and construction of the
Neighborhood Project, sewer lining project, lead service line program, development review and
construction management, MS4 permit, right-of-way management, and GIS/asset management.
This is estimated to be two days per week.
We have a primary Professional Services Agreement which outlines general contractual
obligations for services through WSB LLC. This proposed supplemental agreement would act
under the primary agreement.
Financial Impact:
$100K - budgeted
Committee Discussion:
Not applicable
Attachment:
• Proposal to Provide Professional Engineering Services (Dec 2, 2024)
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December 2, 2024
Mr. Dan Wietecha
City Administrator
City of Hastings
101 4th Street East
Hastings, MN 55033
Re: Proposal to Provide Professional Engineering Services
2025 Development Review and Project Support
Dear Dan:
On behalf of WSB, we are pleased to submit this Supplemental Agreement to our Master Service
Agreement, dated November 2, 2023, to provide Development Review and Project Support
services to the City of Hastings. We anticipate beginning this work January 1, 2025, upon receiving
City Council approval. WSB will continue to serve the City through 2025 or until such time as
development review or project support is no longer needed by the City.
We have developed an approach based on our understanding of your needs as well as our
familiarity with the City. Our approach includes the following:
Development Review and Project Support
Justin Babcock will serve in this capacity for the City of Hastings.
We expect to provide the following services to the City based on our current understanding of the
needs in 2025:
Scope of Services for Development Review and Project Support
Attending weekly DRC meetings as requested by City Staff.
Providing office hours on a specified schedule for regular and predictable availability, assumed
to be a maximum of two days per week, as well as flexibility to schedule additional meetings
as needed.
o Justin will also be available to provide additional support off-site when not in office.
Supporting Projects to augment City Staff during peak workloads. This may include review of
permit applications, cost estimating, design, field investigations, and other general assistance
as needed.
This list is not all-inclusive, nor is it meant to be. We are comfortable working with you to prioritize
the time spent on specific activities to get the most out of the time allocated to the position.
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December 2, 2024
Page 2
Office Hours
Justin will serve the City by providing approximately 16 on-site office hours each week. Additional
WSB support services will be provided off-site, and deliverables will be channeled through Justin
for delivery to the City.
Basis of Compensation
For development review work, Justin will be billed at his 2025 standard hourly billing rate, which
will be $144/hour at the start of 2025. Costs associated with this task will be billed per project and
reimbursed to the City through development fees collected. If reviews by other technical experts
are required (i.e. Traffic, Water/Wastewater, etc.), those WSB staff will also be billed at their 2025
hourly rates.
For Project Support work, Justin will be billed at an hourly rate of $115/hour. Work tasks will be
directed by the City Engineer to achieve the needs of the department. We are proposing to provide
up to $100,000 of such support in this contract. Examples of work tasks are R/W Permit review,
project management duties for projects such as the Neighborhood Infrastructure Improvement
Project, Sanitary Sewer Lining Program, PFAS Treatment Plants and Water Lines, and
advancement of the LSL Program. Costs for this position would be covered by the soft costs
planned for each project.
Start Date
We propose to have this contract begin on January 1, 2025. If you are in agreement with this
proposal, we will draft a Task Order for execution by both parties.
If you have any questions or concerns, please contact me at 612-670-8071. Thank you for the
opportunity to continue to serve the City of Hastings.
Sincerely,
WSB
Ryan Stempski, PE Monica Heil, PE
Senior Project Manager Vice President of Municipal Services
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