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Home My WebLink AboutVIII-08 Approve Final Payment - 2024 Neighborhood Infrastructure Improvements ($161,038.83) to A-1 Excavating LLC City Council Memorandum To: Mayor Fasbender & City Council Members From: Cody Mathisen – City Engineer Date: January 21, 2025 Item: Approve Final Payment – 2024 Neighborhood Infrastructure Improvements COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution approving final payment to A-1 Excavating LLC on City Project 2024-1, the 2024 Neighborhood Infrastructure Improvements. BACKGROUND INFORMATION All project work was completed in the fall, including punch list items per the Contract Documents. The 1-Year Warranty Period will extend to October 18, 2025. FINANCIAL IMPACT There were no change orders on the project and the original contract amount was $2,797,421.60. The final total construction cost for the project was $2,817,604.53, which is within 1% of the contract amount. The project was completed within the 2024 budget amount. STAFF RECOMMENDATION Staff is recommending that the City Council adopt the attached resolution approving final payment for the project. ATTACHMENTS • Resolution accepting work and ordering final payment for Project 2024-1, the 2024 Neighborhood Infrastructure Improvements. • Pay Estimate #6 (Final) VIII-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR PROJECT 2024-1, THE 2024 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Hastings on April 18, 2024, A-1 Excavating LLC has satisfactorily completed City Project 2024-1, the 2024 Neighborhood Infrastructure Improvements. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of $161,038.84 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 21st DAY OF JANUARY, 2025. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-08 Quantity Unit Price Amount Quantity Amount Quantity Amount Pay Estimate #6 Quantity Amount 1 MOBILIZATION LS 1 131,050.00$ 131,050.00$ 1.0 131,050.00$ 1 131,050.00$ -$ 2 CLEARING TREE 16 1,000.00$ 16,000.00$ 17 17,000.00$ 17 17,000.00$ -$ 3 GRUBBING TREE 20 200.00$ 4,000.00$ 20 4,000.00$ 20 4,000.00$ -$ 4 REMOVE EXISTING GATE VALVE EA 9 150.00$ 1,350.00$ 9 1,350.00$ 9 1,350.00$ -$ 5 REMOVE EXISTING HYDRANT & GATE VALVE EA 7 350.00$ 2,450.00$ 7 2,450.00$ 7 2,450.00$ -$ 6 REMOVE EXISTING STORM SEWER STRUCTURE (ALL DEPTHS & SIZES) EA 39 450.00$ 17,550.00$ 39 17,550.00$ 39 17,550.00$ -$ 7 REMOVE EXISTING SANITARY MANHOLE EA 13 550.00$ 7,150.00$ 13 7,150.00$ 13 7,150.00$ -$ 8 REMOVE EXISTING CONCRETE PEDESTRIAN RAMP EA 5 300.00$ 1,500.00$ 5 1,500.00$ 5 1,500.00$ -$ 9 SALVAGE AND REINSTALL MAILBOX EA 70 225.00$ 15,750.00$ 70 15,750.00$ 70 15,750.00$ -$ 10 SAWCUT EXISTING BITUMINOUS PAVEMENT LF 443 3.00$ 1,329.00$ 443 1,329.00$ 443 1,329.00$ -$ 11 SAWCUT EXISTING CONCRETE PAVEMENT LF 25 8.00$ 200.00$ -$ -$ -$ 12 REMOVE CONCRETE CURB & GUTTER LF 7275 3.00$ 21,825.00$ 7399 22,197.00$ 7275 21,825.00$ 124 372.00$ 13 REMOVE EXISTING STORM SEWER PIPE (ALL DEPTHS & SIZES) LF 832 15.00$ 12,480.00$ 832 12,480.00$ 832 12,480.00$ -$ 14 REMOVE CONCRETE SIDEWALK SY 39 10.00$ 390.00$ 31 310.00$ 31 310.00$ -$ 15 REMOVE CONCRETE DRIVEWAY SY 2650 6.30$ 16,695.00$ 2227 14,030.10$ 2227 14,030.10$ -$ 16 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 300 3.00$ 900.00$ 417 1,251.00$ 417 1,251.00$ -$ 17 REMOVE BITUMINOUS PAVEMENT SY 14850 3.00$ 44,550.00$ 14850 44,550.00$ 14850 44,550.00$ -$ 18 SALVAGE AND REINSTALL SEGMENTAL BLOCK RETAINING WALL SF 90 50.00$ 4,500.00$ 90 4,500.00$ 90 4,500.00$ -$ 19 SALVAGE AND REINSTALL DRIVEWAY PAVERS SF 25 80.00$ 2,000.00$ 25 2,000.00$ 25 2,000.00$ -$ 20 SUBGRADE PREPARATION OF RECLAIMED SURFACE SY 16800 1.50$ 25,200.00$ 16800 25,200.00$ 16800 25,200.00$ -$ 21 COMMON EXCAVATION (EV) CY 2910 15.00$ 43,650.00$ 2910 43,650.00$ 2910 43,650.00$ -$ 22 COMMON EXCAVATION TRAIL (EV) CY 500 20.00$ 10,000.00$ 500 10,000.00$ 500 10,000.00$ -$ 23 HAUL EXCESS RECLAIM MATERIAL (LV) CY 1401 10.00$ 14,010.00$ 1401 14,010.00$ 1401 14,010.00$ -$ 24 SUBGRADE CORRECTION (EV) CY 1200 7.00$ 8,400.00$ 607 4,249.00$ 607 4,249.00$ -$ 25 SALVAGE AND PLACE RECLAIMED BASE MATERIAL (CV) CY 900 10.00$ 9,000.00$ 370 3,700.00$ 370 3,700.00$ -$ 26 CRUSHED ROCK BORROW MATERIAL (LV) CY 1200 1.00$ 1,200.00$ 115 115.00$ 115 115.00$ -$ 27 GRANULAR PIPE BEDDING (LV) CY 50 30.00$ 1,500.00$ -$ -$ -$ 28 SALVAGE AGGREGATE FROM STOCKPILE (MILLINGS) CY 50 18.00$ 900.00$ -$ -$ -$ 29 AGGREGATE BASE CLASS 5 (STREET) TON 5040 18.00$ 90,720.00$ 7205 129,690.00$ 6880 123,840.00$ 325 5,850.00$ 30 AGGREGATE BASE CLASS 5 (TRAIL OR WALK) TON 650 24.00$ 15,600.00$ 1111 26,664.00$ 961 23,064.00$ 150 3,600.00$ 31 JOINT ADHESIVE LF 15931 0.60$ 9,558.60$ 15931 9,558.60$ 15931 9,558.60$ -$ 32 FULL DEPTH PAVEMENT RECLAMATION - 8-10 INCHES SY 16800 0.50$ 8,400.00$ 16800 8,400.00$ 16800 8,400.00$ -$ 33 BITUMINOUS MATERIAL FOR TACK COAT GAL 3743 1.00$ 3,743.00$ 1915 1,915.00$ 1915 1,915.00$ -$ 34 TYPE SP 12.5 WEARING COURSE MIX (2,B) 3.0" THICK (DRIVEWAYS) SY 350 42.00$ 14,700.00$ 467 19,614.00$ 467 19,614.00$ -$ 35 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON 3506 75.25$ 263,826.50$ 3255 244,938.75$ 3255 244,938.75$ -$ 36 TYPE SP 12.5 NON WEAR COURSE MIX (3,C) TON 3506 75.25$ 263,826.50$ 3586 269,846.50$ 3586 269,846.50$ -$ 37 TYPE SP 12.5 WEARING COURSE MIX (3,B) (TRAIL) TON 350 91.00$ 31,850.00$ 343 31,213.00$ 343 31,213.00$ -$ 38 BITUMINOUS INCENTIVE/DISINCENTIVE LS 1 8,500.00$ 8,500.00$ 0.77 6,553.08$ 0.77 6,553.08$ -$ 39 12" HDPE DUAL WALL CORRUGATED PIPE CULVERT LF 20 48.00$ 960.00$ 40 1,920.00$ 40 1,920.00$ -$ 40 12" RCP DES 3006 CL III LF 23 76.00$ 1,748.00$ 31 2,356.00$ 31 2,356.00$ -$ 41 15" RCP DES 3006 CL III LF 530 66.00$ 34,980.00$ 530 34,980.00$ 530 34,980.00$ -$ 42 18" RCP DES 3006 CL III LF 463 68.00$ 31,484.00$ 472 32,096.00$ 462 31,416.00$ 10 680.00$ 43 21" RCP DES 3006 CL III LF 52 95.00$ 4,940.00$ 51 4,845.00$ 46 4,370.00$ 5 475.00$ 44 36" RCP DES 3006 CL III LF 486 150.00$ 72,900.00$ 493 73,950.00$ 487 73,050.00$ 6 900.00$ 45 CONNECT TO EXISTING STORM SEWER EA 33 1,000.00$ 33,000.00$ 33 33,000.00$ 33 33,000.00$ -$ 46 CONST DRAINAGE STRUCTURE 24" X 36" EA 13 3,790.00$ 49,270.00$ 15 56,850.00$ 15 56,850.00$ -$ COMPLETED Total To Date Previous Periods This Pay Period Request For Payment Date: 12/31/2024 Project: 2024 Neighborhood Infrastructure Improvements Contractor: A-1 Excavating LLC Request Number: 6 (FINAL) Payment Period: 11/1/2024 - 12/31/2024 ITEM NO. DESCRIPTION UNIT ORIGINAL BID Hastings Project 2024-1 2024 Neighborhood Infrastructure Improvements Page 1 of 3 VIII-08 Quantity Unit Price Amount Quantity Amount Quantity Amount Pay Estimate #6 Quantity Amount 47 CONST DRAINAGE STRUCTURE 4020 48" DIA EA 11 4,180.00$ 45,980.00$ 11 45,980.00$ 11 45,980.00$ -$ 48 CONST DRAINAGE STRUCTURE 4020 60" DIA EA 9 5,930.00$ 53,370.00$ 9 53,370.00$ 9 53,370.00$ -$ 49 CONST DRAINAGE STRUCTURE 4020 72" DIA EA 2 8,440.00$ 16,880.00$ 2 16,880.00$ 2 16,880.00$ -$ 50 CONST DRAINAGE STRUCTURE 4020 84" DIA EA 2 12,210.00$ 24,420.00$ 2 24,420.00$ 2 24,420.00$ -$ 51 REPLACE EXISTING STORM SEWER CASTING SPECIAL EA 7 1,255.00$ 8,785.00$ 7 8,785.00$ 7 8,785.00$ -$ 52 ADJUST FRAME RING AND CASTING (SPECIAL) EA 19 735.00$ 13,965.00$ 19 13,965.00$ 19 13,965.00$ -$ 53 GEOTEXTILE FILTER MATERIAL TYPE IV SY 50 4.00$ 200.00$ -$ -$ -$ 54 4" CONCRETE SIDEWALK SF 225 9.00$ 2,025.00$ 275 2,475.00$ 275 2,475.00$ -$ 55 B618 CONCRETE CURB & GUTTER LF 7290 16.30$ 118,827.00$ 7414 120,848.20$ 7414 120,848.20$ -$ 56 REMOVE & REPLACE EXISTING CURB & GUTTER (ALL TYPES & SIZES) LF 1760 37.30$ 65,648.00$ 2273 84,782.90$ 2225 82,992.50$ 48 1,790.40$ 57 6" CONCRETE DRIVEWAY PAVEMENT SY 2800 73.80$ 206,640.00$ 2377 175,422.60$ 2377 175,422.60$ -$ 58 CONCRETE PEDESTRIAN RAMP EA 8 1,440.00$ 11,520.00$ 8 11,520.00$ 8 11,520.00$ -$ 59 TRAFFIC CONTROL LS 1 10,000.00$ 10,000.00$ 1.00 10,000.00$ 1 10,000.00$ -$ 60 ROCK CONSTRUCTION EXIT EA 6 100.00$ 600.00$ -$ -$ -$ 61 STORM DRAIN INLET PROTECTION EA 46 140.00$ 6,440.00$ 46 6,440.00$ 46 6,440.00$ -$ 62 SILT FENCE, TYPE MS LF 750 4.00$ 3,000.00$ 552 2,208.00$ 552 2,208.00$ -$ 63 EROSION & SEDIMENT CONTROL LS 1 1,000.00$ 1,000.00$ 1.00 1,000.00$ 1 1,000.00$ -$ 64 LOAM TOPSOIL BORROW (LV) CY 1320 1.00$ 1,320.00$ -$ -$ -$ 65 EROSION CONTROL BLANKETS CATEGORY 4 SY 50 12.00$ 600.00$ -$ -$ -$ 66 SEEDING, BLOWN COMPOST SY 14500 5.00$ 72,500.00$ 14500 72,500.00$ 13240 66,200.00$ 1260 6,300.00$ 67 TEMPORARY BYPASS PUMPING LS 1 4,000.00$ 4,000.00$ 1 4,000.00$ 1 4,000.00$ -$ 68 CONNECT TO EXISTING SANITARY SEWER EA 4 1,600.00$ 6,400.00$ 4 6,400.00$ 4 6,400.00$ -$ 69 CONNECT TO EXISTING SANITARY SEWER SERVICE EA 62 100.00$ 6,200.00$ 62 6,200.00$ 62 6,200.00$ -$ 70 4" ON 8" PVC WYE EA 62 250.00$ 15,500.00$ 62 15,500.00$ 62 15,500.00$ -$ 71 4" PVC SDR 26 (FOR SERVICES) LF 2050 33.00$ 67,650.00$ 1740 57,420.00$ 1740 57,420.00$ -$ 72 8" PVC SDR 35 LF 2935 45.00$ 132,075.00$ 3004 135,180.00$ 2998 134,910.00$ 6 270.00$ 73 TELEVISE SANITARY SEWER LF 2935 1.20$ 3,522.00$ 3004 3,604.80$ 2998 3,597.60$ 6 7.20$ 74 REPLACE EXISTING SANITARY SEWER CASTING EA 9 1,255.00$ 11,295.00$ 9 11,295.00$ 9 11,295.00$ -$ 75 48" DIA. SSMH EA 14 5,695.00$ 79,730.00$ 14 79,730.00$ 14 79,730.00$ -$ 76 EXTRA DEPTH MH 10'+ LF 20.2 345.00$ 6,969.00$ 20 6,969.00$ 20 6,969.00$ -$ 77 CONNECT TO EXISTING WATERMAIN EA 6 2,000.00$ 12,000.00$ 6 12,000.00$ 6 12,000.00$ -$ 78 CONNECT TO EXISTING WATER SERVICE EA 64 100.00$ 6,400.00$ 64 6,400.00$ 64 6,400.00$ -$ 79 1" CORP STOP EA 64 310.00$ 19,840.00$ 64 19,840.00$ 64 19,840.00$ -$ 80 1" CURB STOP AND BOX EA 64 515.00$ 32,960.00$ 64 32,960.00$ 64 32,960.00$ -$ 81 HYDRANT 7.5' BURY W/GATE VALVE EA 7 8,490.00$ 59,430.00$ 7 59,430.00$ 7 59,430.00$ -$ 82 REPLACE EXISTING GATE VALVE BOX EA 10 800.00$ 8,000.00$ 12 9,600.00$ 12 9,600.00$ -$ 83 CURB STOP COVER CASTING EA 8 200.00$ 1,600.00$ 7 1,400.00$ 7 1,400.00$ -$ 84 ADJUST GATE VALVE SPECIAL - BOLT REPLACEMENT EA 20 800.00$ 16,000.00$ 20 16,000.00$ 20 16,000.00$ -$ 85 6" GATE VALVE & BOX EA 10 2,265.00$ 22,650.00$ 10 22,650.00$ 10 22,650.00$ -$ 86 CURB STOP BOX REPAIR/EXTENSION EA 3 200.00$ 600.00$ 3 600.00$ 3 600.00$ -$ 87 CONSTRUCT TEMPORARY WATERMAIN & SERVICES LF 7500 1.00$ 7,500.00$ 7514 7,514.00$ 7514 7,514.00$ -$ 88 CURB STOP EXTRA DEPTH LF 15 60.00$ 900.00$ 15 900.00$ 15 900.00$ -$ 89 1" TYPE K COPPER W/FITTINGS LF 1800 39.00$ 70,200.00$ 1931 75,309.00$ 1906 74,334.00$ 25 975.00$ 90 6" C-900 PVC W/FITTINGS LF 3605 49.00$ 176,645.00$ 3605 176,645.00$ 3605 176,645.00$ -$ 91 6" DIP W/FITTINGS LF 100 77.00$ 7,700.00$ 100 7,700.00$ 100 7,700.00$ -$ 92 2" INSULATION 4'X8' SHEET SY 60 40.00$ 2,400.00$ 50 2,000.00$ 50 2,000.00$ -$ 2,797,421.60$ ORIGINAL BID PROJECTS: This Period Total to Date 2024-1 Neighborhood Infrastructure Improvements $21,219.60 $2,817,604.53 SUBTOTALS: $2,817,604.53 $2,796,384.93 $21,219.60 TOTAL TO DATE PREVIOUS PERIODS CURRENT PERIOD ITEM NO. DESCRIPTION UNIT ORIGINAL BID COMPLETED Total To Date Previous Periods This Pay Period Hastings Project 2024-1 2024 Neighborhood Infrastructure Improvements Page 2 of 3 VIII-08 12/18/2024 VIII-08