HomeMy WebLinkAboutVIII-15 2024 Budget Amendments - Facilities
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Eitemiller, Finance Manager
Date: January 6, 2025
Item: 2024 Facilities Budget Amendments
Council Action Requested:
Staff requests Council approval to create 2024 budget adjustments for Facilities
projects. The first expense is to replace the primary hot water pump in the Police
Department. The other is to bring the City Hall/Police Building renovation project’s
2024 budget in line with actual expenditures.
Background Information:
The first increase is for repair and maintenance of the Police Department Building.
The primary hot water pump needs replaced. Between parts and labor, total cost is
expected to be approximately $3,800. Staff requests a budget increase of $3,900 to
ensure enough authority for this cost. General Fund reserves will be the funding
source for this cost.
The City Hall/Police Department renovation project has made considerable progress in
2024. Due to delays in recent years, it was unknown what would be a reasonable
budget for 2024. Because of this, combined with the fact that all expenses in 2024
would be paid from either a State of MN grant, or the federal ARPA allocation, it was
decided to do a budget amendment after the total expenses were known for 2024.
As part of the 2024 audit, the appropriate amounts of each grant will be recognized as
part of the City’s 2024 financial statements. Staff requests to increase Facilities’
spending budget for this project by a total of $2,237,437. Of this, $1,862,732 will be
funded from the State grant, and $374,705 will be funded from the ARPA allocation.
Financial Impact:
The hot water pump will use $3,900 of general fund reserves, whereas $2,237,437 grant
allocations will fund the City Hall/Police Building renovation project changes.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
N/A
VIII-15