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HomeMy WebLinkAbout20241113 - Arts & Culture Commission Minutes Page 1 of 3 Hastings Arts & Culture Commission Meeting Minutes Wednesday, November 13, 2024 – 6:00 PM Hastings City Hall – Volunteer Room 1. Call Meeting to Order Meeting called to order at 6:03 p.m. Present: Chair Hollenbeck; Vice Chair Read; Commissioners McCoy, Tribe and Wagner; Economic Development Coordinator Menke Absent: Commissioners Humphrey and Maner 2. Approval of Agenda Vice Chair Read motioned to approve agenda as presented; Commissioner McCoy seconded. Motion carried. 3. Approval of Minutes – October 9, 2024 Regular Meeting Commissioner Tribe motioned to approve minutes as presented; Vice Chair Read seconded. Motion carried. OLD BUSINESS 4. Subcommittee Updates a) Policy & Procedures Update on Muralist List for Resource Page – Maner Commissioner Maner was not in attendance and there was no update provided b) Finance & Fundraising No updates c) Outreach & Communications - Humphrey and Tribe No updates 5. Recap of Creative Convergence Chair Hollenbeck noted that the event needed to be marketed better since it wasn’t even posted on the Arts and Culture Commission calendar. Commissioner Tribe suggested only having an annual Creative Convergence every spring, which the other Commissioners agreed to. The turnout for the most recent event was much less than anticipated. A tentative date for next year’s Creative Convergence was set for May 8th, pending site availability. There was then discussion of who would be the host for the next year. 6. Continued Discussion of 2025 Plans Arts and Culture Commission November 13, 2024 Minutes Page 2 of 3 Chair Hollenbeck announced that Alex Menke will be the new permanent staff liaison for the Arts and Culture Commission. Chair Hollenbeck also mentioned that the Commission will need to create a work plan and Community Development Director John Hinzman will be attending a couple of meetings to assist with that. There was then discussion on the events of 2024 and what they’d like to continue in 2025. As discussed previously, Creative Convergence will be held in the spring. Vice Chair Read expressed wanting to do Shakespeare in the Park again in the summer, a tentative date of June 29th has been selected. Vice Chair Read to draft an email to his contact with Shakespeare in the Park and Menke will send it and begin correspondence. Vice Chair Read brought up potentially doing something during Rivertown Days, which Commissioner Tribe expressed hesitancy given how many other organizations are busy and involved. Moving Artistry in the Air to the first weekend of October to get better weather and to avoid all the busy schedules in September. A tentative date was scheduled for October 4th with a new park location for C.P. Adams Park. Commissioners expressed a desire to support NAPAC’s event next year for Indigenous People’s Day with the school district. Vice Chair Read also brough up that the mural project will require a lot of time and effort as well. For a winter event, hosting another City Hall tour was identified as an option. Vice Chair Read brought up that an arts specific script for the tour would be nice. There was general discussion around logistics of what that kind of script would look like. NEW BUSINESS 7. Ordinance Discussion Chair Hollenbeck presented the proposed changes to the ordinance that City Council will vote on in December, establishing the permanence of the Commission. There was a brief discussion about some minor verbiage changes that were noted, and the remainder of the ordinance was generally accepted. Motion: Approve the ordinance as written with the revision of 4.1 reverting the word “may” back to the word “will” The motion was moved by Vice Chair Read and seconded by Commissioner Wagner. The motion was unanimously approved. City Administrator Wietecha joined the meeting for a brief question about the Dale Lewis lease and its effective date. He also provided some insights on the proposed ordinance language. He left shortly after. Arts and Culture Commission November 13, 2024 Minutes Page 3 of 3 8. Civic Arena Muralist – Finalist Selection The Commission reviewed the submissions from the three finalists and discussed which to choose, ultimately selecting the design from Lili Lennox. Vice Chair Read to draft emails to send to all the finalists which Menke will send out. Commissioner McCoy brought up engaging the Hastings Hockey Boosters to see if they were interested in either increasing the size of the panels or adding additional ones. Menke to ask the artist what the cost of additional panels or increasing the size of the panels will be. Menke described that the next steps are to present the design and a contract to City Council for their approval. Motion: Select Lily Lennox as the artist to create the Civic Arena Mural The motion was moved by Commissioner McCoy and seconded by Commissioner Tribe. The motion passed unanimously. 9. Recap of Action Items Menke requested the outstanding W9s for the artists and musicians from Artistry in the Air and the NAPAC event. Menke will be sending emails to set up Shakespeare in the Park and to communicate with the muralist finalists 10. Announcements Menke described the current plans for HPAC to lease out 213 Ramsey Street 11. Adjourn Commissioner McCoy motioned to adjourn at 7:40 p.m. Seconded by Vice Chair Read. Motion carried. The next Arts and Culture Commission meeting will be held on Wednesday, December 11, at 6:00 p.m. in the Volunteer Room at City Hall.