HomeMy WebLinkAboutVIII-02 Approve Community Waste Abatement 2025 Grant Agreement City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler, Recreation Programming Specialist and Violet Penman, Solid Waste &
Recycling Coordinator
Date: December 2, 2024
Item: Dakota County Community Waste Abatement Grant Program
Council Action Requested: It is recommended that the City Council authorize the submittal of the 2025
Dakota County Community Waste Abatement Grant Program Agreement. Mayor Fasbender’s signature
is requested where indicated on page 8 of the attached Community Waste Abatement 2025 Grant
Agreement.
Background Information: Each year the City receives funding from Dakota County to assist with the
promotion, activities and administration of the Community Waste Abatement Grant Program, formerly
known as the Community Funding Grant and JPA. Currently, the administration of this program rests
with Violet Penman, who is an employee of Rosemount working to administer the program to the cities
of Hastings, Farmington, and Rosemount. Program funding is used to support a broad scope of waste
and recycling activities including paper shredding events, the pumpkin collection, swaps, holiday light
collections, etc.
Financial Impact: The total expected grant dollars for reimbursement is $121,004.50 in 2025, which
accounts for funding allocated to the cities of Hastings ($41,367.84), Farmington ($37,637.18), and
Rosemount ($41,999.48). The City of Rosemount shall act as the fiscal agent for the Cities and is
authorized to pay program expenses and receive reimbursements. Thus, the City of Hastings will have
minimal interaction with program expenses and reimbursements. Dakota County requires two reports
and reimbursement requests in July 2025 and January 2026.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
• Community Waste Abatement 2025 Grant Agreement Contract #DCA22225
VIII-02
Dakota County Contract #DCA22225
2025 Grant Agreement Page | 1 of 8
COMMUNITY WASTE ABATEMENT 2025 GRANT AGREEMENT This Community Waste Abatement Grant Agreement (Agreement) is made and entered into by and between the County of Dakota, acting through its Environmental Resources Department (County) and City of Rosemount (the “Grantee”), acting on behalf of itself and for the cities of Hastings and Farmington. WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551); and WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste abatement program that is consistent with the Dakota County Solid Waste Management Plan (Management Plan),
formally known as the solid waste master plan; and WHEREAS; the Management Plan governs all solid waste management in the County (Minn. Stat. § 115A.46); and WHEREAS, municipalities may not develop or implement a solid waste management activity that is inconsistent with the Management Plan (Minn. Stat. § 115A.46); and
WHEREAS, the Management Plan supports performance-based funding for municipalities to develop and implement waste abatement programs, education, and outreach; and WHEREAS, by Resolution No. 19-577 (June 18, 2019), the Dakota County Board of Commissioners approved the Community Waste Abatement Grant Program (Grant Program); and WHEREAS, funding amounts for the Grant Program are established by the County Board each year as part of the Environmental Resources Department (Department) budget; and WHEREAS, the cities of Rosemount, Hastings, and Farmington have entered into a Joint Powers Agreement under which Rosemount has agreed to perform certain Grant Program activities on behalf of all of the cities; and
WHEREAS, the Grantee agrees to perform all activities described in this Agreement and Dakota County Waste Abatement Community Grant Program Exhibit 1 (Guidelines) and Exhibit 2 (Application) to the satisfaction of the County. NOW THEREFORE, in reliance on the above statements and in consideration of the mutual promises and covenants contained in this Agreement, the County and the Grantee agree as follows:
AGREEMENT 1. PURPOSE. The purpose of this Agreement is to provide grant funding to the Grantee to implement solid waste abatement activities as described in this Agreement and Exhibits 1 and 2. 2. ELIGIBILITY. The cities of Rosemount, Hastings, and Farmington are all eligible municipalities for the purposes of the Grant Program. 3. PARTIES. The parties to this Agreement are the County and Grantee, collectively referred to as the “parties”. 4. TERM. Notwithstanding the dates of signatures of the parties to this Agreement, this Agreement shall commence on January 1, 2025, through December 31, 2025, (grant calendar year) for the purposes of completing activities identified in Exhibit 2 and shall continue until April 1, 2025, for the purpose of reimbursement, unless earlier terminated by law or according to the provisions of this Agreement. 5. GRANTEE OBLIGATIONS. The Grantee shall: A. Develop, implement, and operate a local comprehensive landfill abatement program that complies with the Management Plan, Dakota County Solid Waste Ordinance 110, this Agreement, and Exhibits 1 and 2.
B. Fulfill all responsibilities for Base and, if applicable, for Supplemental Funding as outlined in Exhibit 1.
C. Report time, expense, and performance pursuant to responsibilities set forth in this Agreement using County report forms (Exhibit 2) and additional agreed-upon reporting tools provided by the County Liaison.
VIII-02
Dakota County Contract #DCA22225
2025 Grant Agreement Page | 2 of 8
6. ELIGIBLE AND INELIGIBLE EXPENSES. Grantee may use allocated funds only on eligible items as identified in Exhibit 1 and completed within the grant calendar year of this Agreement. Other waste abatement expenses may be eligible with prior written approval from the County Liaison. 7. FUNDING AMOUNT. Grantees receive performance-based funding in part from a pass-through grant from the State. Funding amounts are contingent upon available State and County funds and reflect the funding levels approved by
the County Board as part of the annual budget. Base Funding is allocated for administration, residential communications, municipal facilities/parks verification and employee education, and special collections. Optional Supplemental Funding is allocated for multifamily recycling, additional special collections, reduce/reuse activities, in-person education, event recycling/organics collection, and to meet funding gaps in eligible grant categories. The allocated funding for the Grantee, shall be in the total amount not to exceed $121,004.50 (the “Funding Amount”), as set forth in Exhibit 2.
8. FUNDING MATCH. Grantee shall provide a 25% match of the total reimbursed grant funding amount through a cash match, in-kind contribution, or combination thereof, to pay for any new or ongoing activities that are instituted by the grant (i.e., any eligible expenses, whether new or ongoing). 9. FISCAL AGENT. Pursuant to the cities’ Joint Powers Agreement, Rosemount acknowledges that it shall act as Fiscal Agent for the cities for purposes of receiving the Funding Amount, performing the landfill abatement program activities identified in Exhibit 2 and otherwise complying with the terms of this Agreement. The cities of Hastings and Farmington will sign this Agreement for purposes of accepting Rosemount’s designation of Fiscal Agent to act on the cities’ behalf for purposes of the Grant Program, but shall not be considered parties to this Agreement.
10. FUNDING SOURCE ACKNOWLEDGEMENT. Grantee shall provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency.
11. RECORDS. The Grantee shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Grantee shall manage funds in a dedicated bank account, maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement.
12. PERFORMANCE REPORTING AND REIMBURSEMENT. Grantees shall report performance of responsibilities set
forth in this Agreement and Exhibits 1 and 2 on a report form provided by the County. Grantees may request reimbursement for eligible expenses, less revenues or other funds received, incurred in connection with the performance of activities in accordance with this Agreement and Exhibits 1 and 2 on a reimbursement form provided by the County.
Reimbursement requests must be submitted to the County Liaison by July 15 of the grant calendar year and by January 15 following the grant calendar year. The Grantee must certify that the requested reimbursements are accurate, appropriate and eligible in accordance with this Agreement, that the Grantee has submitted complete documentation of the actual expenditures for which reimbursement is sought, and that such expenditures have not been otherwise reimbursed.
Reimbursement requests must be supported by documentation such as vendor invoices, receipts, or detailed financial reports produced using municipal accounting software, itemizing all expenses related to the grant, including salary and benefits. Any reimbursement request for multiple municipalities must separately itemize the request for reimbursement for each individual municipality. Reimbursement request payment will not be made for activities with incomplete documentation. Complete reimbursement requests are reviewed by the County Liaison. Payment for approved reimbursement requests will be made to the Grantee within 30 calendar days of approved reimbursement request submissions. Reimbursements will be made for approved expenditures incurred within the grant calendar year. No reimbursements will be made for reimbursement requests received after February 15 following the grant calendar year. 13. FAILURE TO PERFORM. Upon review of each Grantee report, the County Liaison will notify the Grantee in writing of any unsatisfactory performance. Reimbursements will be authorized only for activities performed to the satisfaction of the County within the terms of this Agreement. 14. AMENDMENTS. The Dakota County Environmental Resources Director (Director) shall have the authority to approve in writing modifications to the Funding Amount as requested by the Grantee, as long as the modification does not
VIII-02
Dakota County Contract #DCA22225
2025 Grant Agreement Page | 3 of 8
exceed the total Funding Amount identified in Section 7 and so long as the proposed modifications are consistent with the Agreement and Exhibits 1 and 2. The County Liaison shall have the authority to approve in writing modifications to the Application activities and related expenses identified in Exhibit 2 up to the Funding Amount, as requested by the Grantee, so long as the proposed modifications are consistent with the Program Guidelines (Exhibit 1) and this Agreement. 15. PROPERTY. Upon termination of this Agreement or unless otherwise specified, any eligible infrastructure purchased by the Grantee or by the County and provided to the Grantee to fulfill Grant obligations shall be the sole property of the Grantee. 16. INDEMNIFICATION. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its
officers, employees or agents. The provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466 and other applicable laws govern liability of the County and Grantee. The provisions of this section shall survive the expiration or termination of this Agreement. 17. AUTHORIZED REPRESENTATIVES: The following named persons are designated as the Authorized Representatives of the Parties for purposes of this Agreement. These persons have authority to bind the party they
represent and to consent to modifications, except that the Authorized Representatives shall have only the authority specifically granted by their respective governing boards. The parties shall provide written notification to each other of any change to the Authorized Representative. Notice required to be provided pursuant this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a
modification of this Agreement.
TO THE COUNTY TO THE GRANTEE
Nikki Stewart, or successor, Director Dan Schultz, or successor, Parks & Rec Director Environmental Resources Department 14955 Galaxie Avenue City of Rosemount 13885 S. Robert Trail Apple Valley, MN 55124 Rosemount, MN 55068
18. LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure compliance, and provide ongoing consultation, a liaison shall be designated by the County and the Grantee. The County and the Grantee shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons:
COUNTY LIAISON GRANTEE LIAISON Gena Gerard Violet Penman Senior Environmental Specialist Solid Waste & Recycling Coordinator 952-891-7021 612-268-9097 gena.gerard@co.dakota.mn.us Violet.penman@rosemountmn.gov 19. TERMINATION, GENERAL. Either party may terminate this Agreement for cause by giving seven days’ written notice or without cause by giving thirty (30) days’ written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination
shall be made by certified mail or personal delivery to the Authorized Representative of the other party. In addition,
notification to the County or the Grantee regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 20. TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the
contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the Grantee by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any activities that are provided after written notice of termination for lack of funding. The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding.
VIII-02
Dakota County Contract #DCA22225
2025 Grant Agreement Page | 4 of 8
21. USE OF CONTRACTORS. The Grantee may engage contractors to perform activities funded pursuant to this Agreement. However, the Grantee retains primary responsibility to the County for performance of the activities and the use of such contractors does not relieve the Grantee from any of its obligations under this Agreement. If the Grantee engages any contractors to perform any part of the activities, the Grantee agrees that the contract for such services shall include the following provisions:
A. The contractor must maintain all records and provide all reporting as required by this Agreement. B. The contractor must defend, indemnify, and hold harmless and save the County from all claims, suits, demands, damages, judgments, costs, interest, and expenses arising out of or by reason of the performance of the
contracted work, caused in whole or in part by any negligent act or omission of the contractor, including negligent acts or omissions of its employees, subcontractors, or anyone for whose acts any of them may be
liable. C. The contractor must provide and maintain insurance through the term of this Agreement in amounts and types of coverage as set forth in the Insurance Terms, which is attached and incorporated as Exhibit 3, and provide
to the County, prior to commencement of the contracted work, a certificate of insurance evidencing such insurance coverage.
D. The contractor must be an independent contractor for the purposes of completing the contracted work. E. The contractor must acknowledge that the contract between the Grantee and the contractor does not create
any contractual relationship between County and the contractor.
F. The contractor shall perform and complete the activities in full compliance with this Agreement and all applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or local political subdivisions
having jurisdiction over the activities.
G. The contractor must use County toolkits (i.e., text, content, images) and follow the County’s Waste Abatement Education and Outreach Style Guide to provide standardized messaging. 22. EMPLOYEES OF PARTIES. Any and all persons engaged in administrating the Grant Program for the County shall
not be considered employees of the Grantee, for any purpose, including Worker’s Compensation, and any and all claims that may or might arise out of said employment context on behalf of said employees while so engaged. Any
and all claims made by any third party as a consequence of any act or omission on the part of said employees while so engaged shall not be the obligation or responsibility of the Grantee. Any and all persons engaged in the work to be performed by the Grantee arising from this Agreement shall not be
considered employees of the County for any purpose, including Worker’s Compensation, and any and all claims that may or might arise out of said employment context on behalf of said employee while so engaged. Any and all claims
made by any third party as a consequence of any act or omissions of the part of the Grantee’s employees while so engaged on any of the work arising from this Agreement shall not be the obligation or responsibility of the County.
Nothing contained in this Agreement is intended or should be construed as creating or establishing the relationship of
partners or joint ventures between the County and the Grantee, nor shall the County be considered or deemed an agent or representative of the Grantee and the Grantee shall not be deemed an agent or representative of the
County.
23. COMPLIANCE WITH LAWS/STANDARDS. The County and Grantee agree to abide by all federal, state or local laws, statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to the facilities, programs and staff for which either party is responsible, including but not limited to Minn. Stat. § 115A,
which requires cities to collect recyclable materials at all facilities under their control, wherever trash is collected, and to transfer the recyclable materials to a recycler. 24. EXCUSED DEFAULT – FORCE MAJEURE. Neither party shall be liable to the other party for any loss or damage
resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include acts of God, acts of terrorism, war, fire, flood, epidemic, acts of civil or military authority, and natural disasters.
VIII-02
Dakota County Contract #DCA22225
2025 Grant Agreement Page | 5 of 8
25. CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE. A. In General. All remedies available to either party for breach of this Agreement are cumulative and may be exercised concurrently or separately, and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies. The rights and remedies provided in this Agreement are not exclusive and are in addition to any other rights and remedies provided by law.
B. Waiver. Any waiver is only valid when reduced to writing, specifically identified as a waiver, and signed by the waiving party’s Authorized Representative. A waiver is not an amendment to the Contract. The County’s failure to enforce any provision of this Contract does not waive the provision or the County’s right to enforce it. 26. RECORDS RETENTION AND AUDITS. Each party’s bonds, records, documents, papers, accounting procedures and
practices, and other records relevant to this Agreement are subject to the examination, duplication, transcription and audit by the other party, the Legislative Auditor or State Auditor under Minn. Stat. § 16C.05, subd. 5. If any funds provided under this Agreement use federal funds these records are also subject to review by the Comptroller General of the United States and his or her approved representative. Following termination of this Agreement, the parties must
keep these records for at least six years or longer if any audit-in-progress needs a longer retention time. 27. MODIFICATIONS. Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing and signed by the authorized representatives of the County and Grantee. 28. ASSIGNMENT. Neither party may assign any of its rights under this Agreement without the prior written consent of the other party. Consent under this section may be subject to conditions.
29. GOVERNMENT DATA PRACTICES. For purposes of this Agreement, all data on individuals collected, created,
received, maintained or disseminated shall be administered consistent with the Minnesota Government Data Practices Act, Minn. Stat. Ch. 13.
30. MINNESOTA LAW TO GOVERN. This Agreement shall be governed by and construed in accordance with the
substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in Dakota County, Minnesota or U.S. District Court, District of
Minnesota. The provisions of this section shall survive the expiration or termination of this Agreement. 31. MERGER. This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. There
are no representations, warranties, or provisions, either oral or written, not contained herein. 32. SEVERABILITY. The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder
of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party.
33. ELECTRONIC SIGNATURES. Each party agrees that the electronic signatures of the parties included in this Contract
are intended to authenticate this writing and to have the same force and effect as wet ink signatures.
Remainder of page intentionally blank. Signature page follows.
VIII-02
Dakota County Contract #DCA22225
2025 Grant Agreement Page | 6 of 8
IN WITNESS WHEREOF, the Parties hereto have executed this Agreement on the date(s) indicated below. FOR DAKOTA COUNTY (I represent and warrant that I am authorized to execute this contract on behalf of Dakota County.) By: _____________________________________ Nikki Stewart, Director Environmental Resources Department
Date of signature:__________________________ APPROVED AS TO FORM: /s/ Tim Sime 11/14/2024______________
Assistant County Attorney/Date KS-24-709 Dakota County Contract #DCA22225 County Board Res. No. 19-577
CITY OF ROSEMOUNT
(I represent and warrant that I am authorized by law to execute this contract and legally bind the Grantee.) By: _____________________________________ Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
VIII-02
Dakota County Contract #DCA22225
2025 Grant Agreement Page | 7 of 8
CITY OF FARMINGTON
(Accepting designation of Rosemount as Fiscal Agent to act on behalf of the City of Farmington for
purposes of the Community Waste Abatement Grant Agreement between Dakota County and the City of
Rosemount.) By: _____________________________________ Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: __________________________________
Title: ___________________________________
Date: ___________________________________
VIII-02
Dakota County Contract #DCA22225
2025 Grant Agreement Page | 8 of 8
CITY OF HASTINGS (Accepting designation of Rosemount as Fiscal Agent
to act on behalf of the City of Hastings for purposes of the Community Waste Abatement Grant Agreement
between Dakota County and the City of Rosemount.) By: _____________________________________ Signature line
Printed Name:_______________________
Title: ______________________________
Telephone:_________________________
Date of signature:_______________________
Attest: __________________________________
Title: ___________________________________
Date: ___________________________________
VIII-02
1
Dakota County Community Waste Abatement Grant Program
2025 Guidelines
I.Grant Overview
A.Municipalities in Dakota County have responsibilities to establish and maintain comprehensive local
waste abatement programs to support implementation of the Solid Waste Management Plan.
Dakota County provides educational, financial, and technical assistance to municipal governments to
aid local waste abatement programs. The Dakota County Community Waste Abatement Grant
Program (Program) assists municipalities with waste abatement expenses.
II.Grant Eligibility
A.Dakota County municipalities are eligible for the Program, excluding Dakota County townships and
the cities of Coates, Empire, Hampton, Miesville, New Trier, Randolph and Vermillion.
B.Municipalities with fewer than 1,000 households are eligible for limited funding in specific
categories.
C.To be eligible for Municipal Facilities Verification and Education funding, municipality must have at
least one municipal facility to verify or at least one employee to educate, other than the municipal
Liaison.
D.To be eligible for Multifamily Recycling funding, municipality must have multifamily housing.
III.Grant Funding Allocation and Match
A.Funding amounts are determined annually by the County Board of Commissioners.
B.Base Funding: Base Funding is allocated for required grant activities, including administration,
residential communications, municipal facilities/parks verification and employee education, and
special collections.
C.Supplemental Funding: Optional Supplemental Funding is allocated for multifamily recycling,
additional special collections, reduce/reuse activities, in-person education, event recycling, and gap
funding.
D.Matching Funds: Cities must provide a 25% match of the total reimbursed grant funding amount
(Base Funding plus Supplemental Funding) through a cash match, in-kind contribution, or
combination thereof, to pay for any activities that are instituted by the grant (i.e., any eligible
expenses, whether new or ongoing). Any expenses that are not listed in the Guidelines as Eligible
Expenses are ineligible for matching funds unless pre-approved by the County Liaison.
E.Fund Eligibility Limits and Flexibility: a fund allocation maximum is set for each Base and
Supplemental Funding grant category to align funding levels with Solid Waste Management Plan
Dakota County Contract #DCA22225 Exhibit 1 - Page 1 of 15
VIII-02
2
priorities, diversion potential, and other criteria, as defined in the Fund Allocation document. Fund
allocations may be adjusted from one category to another, up to 10% per category, while not
exceeding the total fund allocation for a given year, with prior written approval from the County
Liaison.
IV. Grant Application Instructions
A. Conduct a planning process with city staff and others who will be responsible for coordination and
implementation, to collectively determine which activities are feasible, realistic, and achievable.
B. Complete all pages of the Application, excluding shaded areas for reporting.
C. Use whole numbers for hours included in Cost Basis Calculations.
D. If multiple municipalities submit one Application, the Application must itemize descriptions, costs,
and funding requests for each municipality. Insert additional rows as needed.
E. Submit Application by October 1, 2024 to Dakota County for review. Email to:
gena.gerard@co.dakota.mn.us.
F. Finalize Application and collect signature of authorized representative.
G. Submit signed Application to Dakota County for approval. Email to: gena.gerard@co.dakota.mn.us.
H. Obtain Grant Agreement from Dakota County.
I. Execute Grant Agreement.
V. Funding Requests
Part 1: Base Funding Request (Required)
1. Grant Administration
Minimum Grant Requirements
A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of
waste abatement programs.
B. Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending
the Dakota County Recycling Ambassador course as approved by the County Liaison.
C. Participate in solid waste management training including, at minimum, the annual RAM/SWANA
conference, Association of Recycling Managers (ARM) regional meetings, and annual ARM
workshop, to support effective implementation of responsibilities.
Dakota County Contract #DCA22225 Exhibit 1 - Page 2 of 15
VIII-02
3
D. Ensure municipal Liaison(s) attends the six Program meetings hosted by the County Liaison.
E. Refer businesses, schools, multifamily properties, and other organizations to County Program
Managers to coordinate all requests for resources (e.g., education, containers, labels).
F. Provide reasonable support to implement the Solid Waste Management Plan, including but not
limited to:
1. Participate in the Solid Waste Management Plan revision process (e.g., attend city meetings
or other engagement methods for municipalities).
2. Participate in County meetings to coordinate event and multifamily programming related to
County Ordinance 110, if requested.
3. Optional: Participate in the annual RAM compost bin sale.
G. Maintain current waste management information on the municipal website:
1. Describe city solid waste collection requirements for haulers (i.e., licensing requirements)
and hauler collection information (e.g., allowable collection days and time of day) for
residents and commercial generators
2. Describe city solid waste collection requirements for generators, including commercial
generators, events, and multifamily properties;
3. Post the County’s standardized messages for residential recycling materials (i.e., the yes/no
“what to recycle” list); and
4. Coordinate with County staff for municipal website content and links to Dakota County
website pages (e.g., Dakota County Recycling Requirements, the Recycling Guide, The
Recycling Zone, Residential Recycling, Business Recycling, Multifamily Recycling, School
Recycling, Event Recycling, Reuse Map, Environmental Education Resources, backyard
composting, tree care, and wood waste disposal).
H. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that
include information for all Base and Supplemental funded projects, as described in Reporting and
Reimbursement below.
I. Submit reimbursement requests by County deadlines with substantiating documentation, as
described in Reporting and Reimbursement below.
Eligible Expenses
A. Salary, benefits, and mileage of municipal personnel, full-time and temporary, while working on the
planning, implementing, promoting, and reporting of eligible activities.
B. Solid waste training and professional memberships to support effective implementation of Base
Funding or Supplemental Funding activities.
C. Outreach media usage fees (e.g., advertisements, videos, billboards, radio, theater, television, e-
news, and social media) for RAM compost bin sale.
D. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
Dakota County Contract #DCA22225 Exhibit 1 - Page 3 of 15
VIII-02
4
2. Residential Communications
Minimum Grant Requirements
A. Provide County standardized articles with images to all residents of single-family and multifamily
dwellings in municipality-mailed newsletters on each of the following topics, with full pages
preferred and a half page required at a minimum:
1. Home recycling;
2. Residential services at the Recycling Zone;
3. Residential food scraps drop-off sites or food waste prevention (select 1); and
4. Local reduce/reuse opportunities for residents.
B. Promote County-developed electronic media messages (e.g., website, social media, e-news) about
solid waste and household hazardous waste management, including but not limited to all priority
waste abatement topics listed in section A above, using County messaging.
C. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone).
D. Provide funding source credit on all print materials, written as: Partially funded by Dakota County
and the Minnesota Pollution Control Agency.
E. Submit written residential waste abatement information to County Liaison for review at least five
business days before printing.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. Percentage of cost for design, production, and postage for municipality newsletter devoted to waste
abatement articles on topics listed in Requirements above using County standardized messaging
articles and images, or to mail County waste abatement materials to new residents in coordination
with the County.
C. Outreach media usage fees (e.g., advertisements, videos, billboards, radio, theater, television, e-
news, and social media) for waste abatement standardized messaging.
D. Consultant/contract services or stipend for an organization or group to provide assistance.
E. Translation services if approved in advance by County Liaison.
F. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
3. Municipal Facilities/Parks Verification and Education
Minimum Grant Requirements
Dakota County Contract #DCA22225 Exhibit 1 - Page 4 of 15
VIII-02
5
A. Provide monitoring and verification of recycling requirements and best waste management
practices at least once annually, by visually inspecting and reporting on status of compliance with
Dakota County Ordinance 110 using the Municipal Facilities Recycling Tool or another tool provided
by Dakota County, to verify recycling programs for facilities under the municipality’s control collect
the Designated List of Recyclables wherever trash is collected and follow best waste management
practices.
B. Provide County standardized solid waste abatement messaging about recycling in municipal
buildings, in print or electronic format, to each municipal employee, volunteer, tenant, and
custodial/housekeeping staff annually, and other people responsible for sorting, collecting, or
transporting waste to external carts or dumpsters, within 30 days of a new hire or new tenant, and
within 30 days of a substantive change to your recycling or waste program.
C. Conduct in-person training on Ordinance 110 requirements with city personnel who are responsible
for (a) recycling container placement and monitoring on city property, (b) emptying trash, recycling,
and organics (if collected) containers on city property, (c) handling event permits or facility rental
applications, and (d) staffing events subject to Ordinance 110.
D. Optional: Add waste abatement infrastructure (i.e., recycling and organics containers and labels or
signage) in municipality-controlled facilities, including parks, where containers are needed and have
not yet been placed, (i.e., replacing existing containers is an ineligible expense), to implement best
waste management practices in collaboration with parks and facilities staff as follows:
1. Paired: All trash containers are paired with recycling containers (within 10 feet of each
other).
2. Color-coded: All new containers and lids are blue for recycling, green for organics, and grey
or black for trash and are made from recycled-content materials. New multistream
containers are blue for recycling and gray or black for trash.
3. Signage: All containers have color-coded labels on the top and visible sides of the container.
Labels on sides of containers meet County label standards. For indoor containers, lids have
color-coded labels on both ends, facing opposite directions.
4. Convenient: All containers are strategically and conveniently located to serve employees
and visitors.
5. Appropriate lids: All containers have lids with openings appropriate for the collected
material. Recycling container lids have Saturn-shaped or circle-shaped openings.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. Copying and printing waste abatement education materials for municipal employees and vendors,
such as signs, trainings and mass communication using County messaging standards.
C. Consultant/contract services or stipend for an organization or group to provide assistance.
D. Fees for MRF tours to educate municipal employees about their local recycling system.
Dakota County Contract #DCA22225 Exhibit 1 - Page 5 of 15
VIII-02
6
E. Recycling containers, organics containers, multi-stream (entryways only) containers, and
labels/signage necessary to fulfill Requirements described above, with preferred use of County staff-
recommended recycling receptacle options, or other receptacles as approved by the County Liaison
for special circumstances.
F. Trash receptacles are only eligible as part of a multi-stream container (i.e., the Program does not
fund stand-alone trash containers).
G. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
4. Special Collections
Minimum Grant Requirements
A. Implement one or more drop-off events, discounts, curbside collections, permanent drop-off
collection sites, or combination thereof to collect specific traditional and non-traditional solid waste
materials from residents for reuse or recycling.
B. Collect all of the following materials from residents for reuse, recycling, or organics composting,
with reuse required if reuse outlets are available:
1. Confidential paper for shredding
2. Mattresses and box springs
3. Pumpkins
C. The following optional materials may also be collected from residents for reuse or recycling, with
reuse required if reuse outlets are available:
1. Bicycles
2. Cardboard
3. CFLs
4. Furniture
5. Holiday lights
6. Scrap metal
7. Shoes
8. Athletic gear
9. Other materials as pre-approved by the County Liaison (e.g., building materials, textiles, film
plastic/plastic bags).
D. Ensure special collection opportunities are conveniently located and scheduled for every collection
in Item B, with an independent collection opportunity for each municipality having 1,000 households
or more; a municipality with fewer than 1,000 households may coordinate with a neighboring
municipality for co-collection.
Dakota County Contract #DCA22225 Exhibit 1 - Page 6 of 15
VIII-02
7
E. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed
recycling/organics facility, or to another facility approved by the County Liaison.
F. Request and report weights, cubic yards, or number of units for each material collected, as specified
on the County reporting tool.
G. Promote special collection opportunities to all single-family and multifamily residents using County
messaging standards, telling residents how materials will be managed.
H. Submit promotional communications to County Liaison for review at least three business days
before publication.
I. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages,
pricing conflicts, and competition for resident participation.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities (i.e., for collection of
materials listed above).
B. Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or
event with confirmed delivery to a reuse, recycling, or organics facility.
C. Vendor services, less resident fees, to collect materials listed above at a permanent residential
collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or
organics facility.
D. Print media copying/printing to promote special collection opportunities and permanent drop-off
sites to residents (e.g., posters, flyers, signs) using County messaging standards.
E. Fees for advertisements, videos, radio, television, e-news, and social media to promote collections,
using County messaging standards.
F. Consultant/contract services or stipend for an organization or group to provide assistance.
G. Safety vests, work gloves, and other protective equipment for volunteers working on collections for
materials listed above.
H. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
Part 2: Supplemental Funding Request (Optional)
5. Multifamily Recycling
Minimum Grant Requirements
Dakota County Contract #DCA22225 Exhibit 1 - Page 7 of 15
VIII-02
8
A. Conduct all of the following activities:
1. Coordinate with the County Liaison to develop or strengthen multifamily points of contact
(“touchpoints” such as business license renewals, rental license renewals, rental inspections,
fire inspections, and property manager meetings), consistent with city codes and County
Ordinance 110.
2. Maintain an inventory of all multifamily properties in the municipality, updated annually,
and provide a copy to Dakota County.
3. Send an annual mailing about recycling resources to property managers and owners of
apartments, condominiums, townhomes, and independent senior living, in coordination
with County staff.
4. Identify, strengthen, or both, municipal planning and construction procedures to support
recycling and organics as appropriate in new or remodeled buildings (e.g., internal chutes;
adequate internal and external space).
5. Work with County Liaison to identify and provide technical assistance for multifamily
properties enrolled in the Dakota County Multifamily Recycling Program to implement best
waste management practices by:
a. First attending technical assistance training provided by County Liaison;
b. Promoting the program to engage new participants through strategic outreach;
c. Providing on-site needs assessments to systematically evaluate and document
opportunities to enhance recycling and waste prevention, and to meet best practices,
using County materials;
d. Using needs assessments to complete applications for the program in collaboration with
property managers to request County-supplied containers, labels, signage, education
materials, staff and resident education as needed, and other technical assistance;
e. Implementing approved plans in coordination with property managers, haulers, County
staff, and other partners;
f. Providing targeted on-site employee and resident education about recycling and waste
prevention, including the recycling system within the building, in partnership with the
County Liaison, using County messaging standards;
g. Providing ongoing support to sustain recycling efforts by contacting past program
participants to offer additional education materials, staff and resident education as
needed, and other technical assistance;
h. Promoting reuse and bulky waste collection opportunities for multifamily tenants at
move-in/move-out;
i. Collaborating with the County Liaison for culturally specific needs such as translation
and interpretation;
j. Following all program protocols for outreach and technical assistance, best waste
management practices, and education, using County messaging standards; and
k. Tracking and reporting on outcomes for each participating property, using forms or tools
provided by the County Liaison.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. Consultant/contract services or stipend for an organization or group to provide assistance.
Dakota County Contract #DCA22225 Exhibit 1 - Page 8 of 15
VIII-02
9
C. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
6. Reduce/Reuse Activities
Minimum Grant Requirements
A. Provide annual updates to the County’s online Dakota County Reduce & Reuse Map.
B. Implement any of the following activities:
1. Promote existing opportunities and services for residents to reuse household items such as
furniture and building materials.
2. Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products at
permanent facilities that are city-owned, by purchasing durable dishware and a dishwasher
to wash dishware on site.
3. Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products at
outdoor community events held on city property, with anticipated attendance of 300 or
more people, by contracting with vendors that offer reusable products and services for
events (e.g., washing on site or off site).
4. Host and/or promote residential swap events or city-wide garage sales, prioritizing materials
with insufficient options for reuse or exchange through existing retail, community-based, or
online platforms; obtain and report weights for each material collected at swap events; and
ensure that usable items that are not swapped are donated after the event, to the extent
possible;
5. Provide staff support at County Fix-It Clinics.
6. Host residential reduce, reuse, or repair education classes on topic(s) identified in
consultation with County liaison using County messaging, ensuring all hired educators are
approved in advance by Dakota County, and reporting on outcomes by monitoring
presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g.,
number of people who log on), booth interactions (e.g., clicker or tally sheet), and game
interactions (e.g., clicker or tally sheet).
7. Coordinate with a local repair business to host a repair event or to offer coupon discounts in
coordination with County Liaison.
8. Facilitate changes to municipality codes, policies, and practices that are barriers to reuse
(e.g., clothing drop box prohibitions, rental companies, and secondhand stores).
9. Facilitate changes to internal policies and practices to promote waste reduction, reuse, and
recycling of municipal supplies and equipment through any of the following:
a. Facilitate changes to increase recycled content in products purchased by the city (in
accordance with Minn. Stat. § 16C.073).
b. Identify existing city policies and administrative practices for copy paper purchases in
internal operations.
c. Facilitate revisions to policies and practices to purchase at least 30% post-consumer
recycled content copy paper.
10. Initiate a paper printing reduction initiative.
11. Provide transportation for residents to participate in reduce/reuse activities (e.g., seniors);
12. Other as approved by County Liaison.
Dakota County Contract #DCA22225 Exhibit 1 - Page 9 of 15
VIII-02
10
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities described in
Requirements above).
B. Vendor services, less resident fees, to collect materials listed above at a residential drop-off day or
event with confirmed delivery to a reuse, recycling, or organics facility.
C. Vendor services, less resident fees, to collect materials listed above at a permanent residential
collection drop-off site or curbside collection, with confirmed delivery to a reuse, recycling, or
organics facility.
D. Print media copying/printing to promote reduce/reuse activities, special collection opportunities
and permanent drop-off sites to residents (e.g., posters, flyers, signs) using County messaging
standards.
E. Reuse training and professional memberships to support effective implementation of Reduce/Reuse
activities.
F. Fees for County-approved professional educators and performers who help implement required
education activities on topics listed above and comply with County messaging standards.
G. Fees for advertisements, videos, radio, television, e-news, and social media to promote collections
using County messaging standards.
H. Translation services if approved in advance by County Liaison.
I. Consultant/contract services or stipend for an organization or group to provide assistance.
J. Reduce/reuse activity expenses with prior written approval (e.g., start-up supplies).
K. Washable dishware to replace single-use products, as described in grant requirements above.
L. Dishwashing equipment for washable dishware, including carts and racks; must be Energy Star
qualified.
M. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
7. In-Person Education
Minimum Grant Requirements
A. Provide in-person waste abatement education for adults and youth through instructional classes,
presentations, or activities at booths, events, or gatherings to educate 1% or more of the
municipality’s population through face-to-face verbal interactions, on one to two of the following
topics per activity:
Dakota County Contract #DCA22225 Exhibit 1 - Page 10 of 15
VIII-02
11
1. Home recycling (required)
2. Residential organics drop site(s) (optional)
3. Residential services at the Recycling Zone (optional)
4. Local reduce/reuse opportunities for residents (e.g., classes about simple mending,
donation/downsizing with County messaging on proper disposal) (optional)
B. Ensure all staff and volunteers who implement In-Person Education activities are properly trained to
fulfill responsibilities by attending the Dakota County Recycling Ambassador course.
C. Ensure all professional educators who implement In-Person Education activities are approved in
advance by Dakota County.
D. Use County materials for promotional and distribution handouts.
E. Use display and education materials provided by County Liaison and track planned education
activities in County tool.
F. If conducting virtual education, provide a live format with interactive opportunities (i.e., no pre-
recorded videos).
G. Use messaging standards on County website for verbal education or have County Liaison review
messaging.
H. Coordinate with County Liaison for any education requests in schools, businesses, and multifamily
residences.
I. Track and report number of people educated in person by monitoring presentation participation
(e.g., sign-in sheet or head count), online webinar participation (e.g., number of people who log on),
verbal booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally
sheet).
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities (i.e., only activities
described in Requirements above; does not include brochure distribution, or any activities lacking an
educational face-to-face interaction and direct learning experience).
B. Printing or copying of promotional or distribution pieces (e.g., posters, flyers, guides) complying with
County messaging standards and approved in advance by County Liaison, if not duplicative of
existing County publications.
C. Event, booth, and room rental fees.
D. Fees for County-approved professional educators and performers who help implement required
education activities on topics listed above and comply with County messaging standards.
Dakota County Contract #DCA22225 Exhibit 1 - Page 11 of 15
VIII-02
12
E. County-approved promotional items or professional services up to $500 in value that create minimal
waste and engage residents in education activities described above.
F. Consultant/contract services or stipend for an individual, organization or group to provide
assistance.
G. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
8. Event Recycling and Organics Collection
Minimum Grant Requirements
A. Implement recycling, back-of house organics (food scraps) collection, or both, at events,
tournaments, and festivals held on city property or on private property outdoors.
1. Contact and assist event coordinators to plan and implement recycling collection, back-of-
house organics collection, or both.
2. Provide temporary containers, proper bags, signage, hauler services for collection, and as
appropriate, recruit waste station staffing.
a. Optional: Implement a 24/7 accessible checkout system (e.g., locker storage).
3. Assist with applying best waste management practices for standardized messaging to
vendors, volunteers, and custodial staff; labeling an appropriate number of co-located
recycling and trash containers in strategic locations to prevent overflow; and confirming
delivery to a licensed/permitted facility.
4. For recyclables collection, prioritize events on public property that generate at least one ton
(8 cy) of trash (e.g., community events, athletic tournaments, fairs, markets, concerts, etc.)
5. For organics collection, prioritize events of at least 300 people that generate back-of-house
organics and at least one ton (8 cy) of trash.
6. Obtain confirmation that collected materials are delivered to a licensed or otherwise
approved recycling/organics facility if grant funds are being used for hauling services at city
events.
7. Coordinate with the County Liaison to develop or update municipal permits and agreements
to require recycling/back-of-house organics with best waste management practices at
events, tournaments, and festivals (e.g., event permit, event vendor agreement, facility
rental agreement, event hauler agreement), consistent with city codes and County
Ordinance 110.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working on
the planning, implementing, promoting, and reporting of eligible activities.
B. X-frame containers, grabbers, green 5-gallon buckets, signage, X-Frame bags for recyclables and
organics, promotion and other materials necessary for successful project implementation at events.
Purchased assets are the property of the city for use at events.
Dakota County Contract #DCA22225 Exhibit 1 - Page 12 of 15
VIII-02
13
C. Recycling/organics hauling services of collected materials from city events, tournaments, and
festivals, with confirmed delivery to a licensed recycling/composting facility, or to another facility
approved by the County Liaison.
D. Consultant/contract services or stipend for an organization or group to provide assistance,
prioritizing large events.
E. Other expenses to administer grant-funded activities, with prior written approval from the County
Liaison.
9. Gap Funding
Minimum Grant Requirements
A. Complete, or make progress toward completing, one or more waste abatement projects included in
eligible grant categories above, for which additional funding is needed, with first priority given to
filling funding gaps in Base Funding categories, second priority given to filling gaps in Supplemental
Funding categories, and third priority given to conducting waste abatement activities that are not
included in Base Funding or Supplemental Funding, with prior written County liaison approval.
Eligible Expenses
A. Salary, benefits, and mileage for municipality personnel, full-time and temporary, while working
directly on the planning, implementing, promoting, and reporting of eligible activities.
B. Expenses for completion of projects that are eligible, as defined in Grant Requirements and Eligible
Expenses sections above.
C. Other expenses to administer grant-funded activities with prior written approval from the County
Liaison.
VI. Ineligible Expenses
The following expenses are ineligible for funding:
A. Expenses that are not specified as an eligible expense above, unless written approval has been
obtained from the County Liaison.
B. Expenses related to non-waste abatement waste issues (e.g., energy, water, sustainability).
C. Expenses related to land disposal of materials, and collection and management of banned materials,
trash, hazardous and household hazardous waste and business waste, unless specifically identified
above (e.g., residential compact fluorescent bulb collection, multi-stream containers).
D. Expenses related to city code amendments and enforcement (e.g., code compliance administration,
inspections).
Dakota County Contract #DCA22225 Exhibit 1 - Page 13 of 15
VIII-02
14
E. Municipality-generated waste management.
F. Food or refreshments unless approved by the County Liaison as compliant with Dakota County
Policy 2740.
G. Design/print of education and communications print materials not described above, unless prior
written approval has been obtained from the County Liaison.
H. Out-of-state meals, travel, and lodging.
I. Office supplies and equipment including phone charges, website host fees, and consultant fees.
J. Installation and labor costs related to equipment purchase, service costs or plans such as extended
warranties, and replacement of existing equipment such as dishwashers, refrigerators/freezers, and
water filling stations.
K. Extended leave, defined as a formal leave of absence for a special circumstance (e.g., childbirth,
caring for an ill family member, health condition, military leave) approved by the city, for voluntary
or mandatory (e.g., performance) reasons.
VII. Reporting and Reimbursement
Grant Requirements
A. By July 15, 2025, municipality shall submit a mid-year report and reimbursement request form for
the first six months of 2025, on forms provided by the County Liaison.
B. By January 15, 2026, municipality shall submit a final report and reimbursement request form for
the last six months of 2025, on forms provided by the County Liaison.
C. Mid-year and final reports shall include time spent on each category, and for each city if applicable,
for municipality personnel, full-time and temporary, while working directly on the planning,
implementing, promoting, and reporting of eligible activities during the reimbursement period.
D. Report and reimbursement request forms must be signed by the Authorized Representative (i.e.,
contract signatory) for the grant agreement, or by other designee who is independent of
municipality personnel who work directly on the planning, implementing, promoting, and reporting
of eligible activities.
E. Reimbursement requests must be for eligible expenses, less revenues or other monies received,
incurred in connection with the performance of grant activities.
F. Reimbursement requests must be supported by documentation that includes expense dates,
vendors, items purchased, and amounts – such as vendor invoices, receipts, or detailed financial
reports produced using municipal accounting software – itemizing all expenses related to the grant,
including salary and benefits. Any reimbursement request for multiple municipalities must
separately itemize the request for reimbursement for each individual municipality.
Dakota County Contract #DCA22225 Exhibit 1 - Page 14 of 15
VIII-02
15
G. Salary and benefits cannot exceed the total amount budgeted for salary and benefits in the
Application unless reasonable justification is provided and approved by County Liaison in advance.
H. Activities outlined in the Application and contained in the Grant Agreement represent municipality’s
obligations, and it is the County’s expectation that the Grant Agreement will be fully implemented.
Municipality must contact County Liaison to make workable adjustments as needed during the
contract period and proactively address any implementation challenges as they arise.
I. Changes to Application activities and related expenses require prior approval from the County
Liaison, as described in the Grant Agreement.
Dakota County Contract #DCA22225 Exhibit 1 - Page 15 of 15
VIII-02
1 | Page
Dakota County Community Waste Abatement Grant Program
2025 Application
Municipality Cities of Rosemount, Hastings, and Farmington
Application Deadline October 1, 2024
Funding Period January 1, 2025 - December 31, 2025
Report and Reimbursement
Request Due Dates
July 15, 2025 for January - June 2025
January 15, 2026 for July - December 2025
Authorized Representative (Contract Signatory)
ROSEMOUNT
Name: Dan Schultz City and Title: Rosemount Parks & Rec Director
E-mail: dan.schultz@rosemountmn.gov Phone: (651) 322-6012
Mailing
Address: 13885 S Robert Trail, Rosemount, MN 55068
HASTINGS
Name: Mary Fasbender City and Title: Hastings Mayor
E-mail: mayormary@hastingsmn.gov Phone: (651) 587-4867
Mailing
Address: 101 Fourth St E, Hastings, MN 55033
FARMINGTON
Name: Joshua Hoyt City and Title: Farmington Mayor
E-mail: JHoyt@FarmingtonMN.gov Phone: (952) 240-5581
Mailing
Address: 430 Third St, Farmington, MN 55024
Municipality Primary Contact
Designated Liaison: Violet Penman City and Title: Solid Waste & Recycling
Coordinator (SW&R Coord.)
E-mail: Violet.penman@rosemountmn
.gov Phone: (612) 268-9097
Municipality Secondary Contact
ROSEMOUNT
Designated
Back-up: Greg Lund City and Title: Rosemount Parks Supervisor
E-mail: Greg.lund@rosemountmn.gov Phone: (651) 322-6005
HASTINGS
Designated Back-up: Paige Marschall-Bigler City and Title: Hastings Recreation Program Specialist
E-mail: pmarschall@hastingsmn.gov Phone: (651) 402-0808
FARMINGTON
Designated
Back-up: John Powell City and Title: Farmington Public Works Director
E-mail: jpowell@farmingtonmn.gov Phone: (651) 280-6841
Municipality Communications Contact
ROSEMOUNT Name: Symone Hubbard City and Title: Communications Specialist
E-mail: symone.hubbard@rosemountmn.gov Phone: (651) 322-2062
HASTINGS Name: Dawn Skelly City and Title: Communications Coordinator
E-mail: dskelly@hastingsmn.gov Phone: (651) 480-2344
FARMINGTON Name: Caryn Hojnicki City and Title: Communications Specialist
E-mail: chojnicki@farmingtonmn.gov Phone: (651) 280-6807
Application Planning Team
Communications
Name: Symone Hubbard City and Title: Rosemount Communications Specialist
Name: Dawn Skelly City and Title: Hastings Communications
Coordinator
Dakota County Contract #DCA22225 Exhibit 2 - Page 1 of 17
VIII-02
2 | Page
Name: Caryn Hojnicki City and Title: Farmington Communications Specialist
Municipal
Facilities
Name: Jon Balvance City and Title: Rosemount Recreation Facilities Manager
Name: Kyle Morris City and Title: Rosemount Public Works
Supervisor
Name: Joe Werden City and Title: Rosemount Facilities
Maintenance Specialist
Name: Cory Likes City and Title:
Hastings Parks & Recreation
Operations & Maintenance
Supervisor
Name: Charlie Judge City and Title: Hastings Facilities Manager
Name: Jeremy Pire City and Title: Farmington Parks & Facilities
Supervisor
Event
Recycling
Name: Leprechaun Days Committee City and Title: Rosemount
Name: Rivertown Days Committee City and Title: Hastings
Name: Dew Days Committee City and Title: Farmington
Other: Event Mechanism
Updates
Name: Jon Balvance City and Title: Rosemount Recreation Facilities
Manager
Name: Paige Marschall-Bigler City and Title: Hastings Recreation Program
Specialist
Name: Shirely Buecksler City and Title: Farmington City Clerk
Budget Summary Funding Eligibility Funding Request
Part 1: Base Funding Request (Required) - -
1. Administration $27,000.00 $27,000.00
2. Residential Communications $13,500.00 $13,500.00
3. Municipal Facilities Verification and Education $5,840.00 $5,800.00
4. Special Collections $24,012.00 $23,977.00
Part 2: Supplemental Funding Request (Optional) - -
5. Multifamily Recycling $20,010.00 $20,009.09
6. Reduce/Reuse Activities $13,340.00 $13,323.00
7. In-Person Education + 8. Event Recycling and Organics $8,004.00 $8,000.00
9. Gap Funding $9,377.02 $9,350.00
Total Eligible Grant Funding $121,083.02 -
Total Grant Funding Request - $121,004.50
Total Grant Match/In-Kind Funding (25%) $30,421.45 (25% match)
Total Cost of Proposed Activities (Request + Match) $151,380.54
Total Grant Diversion Potential (Tons) 25 tons paper + 291 mattresses + 6 tons pumpkins + 1-ton holiday lights + 0.25 tons swap items + 0.25 tons single-use cups + 4 tons event recycling diverted from landfill
Dakota County Contract #DCA22225 Exhibit 2 - Page 2 of 17
VIII-02
3 | Page
A. Application and Reporting Instructions
1. See Guidelines Section IV: Grant Application Instructions.
2. Insert additional rows as needed.
3. Check the boxes for any selected optional activities.
4. Fill in unshaded areas.
B. Grant Request and Reimbursement Expenses
1. See Guidelines Section VII: Reporting and Reimbursement.
2. Fill in shaded areas.
Part 1: Base Funding Request (Required)
1. Grant Administration
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer
Grant Requirements listed
below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 176 x $50/hr. $8,800.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 176 x
$50/hr. $8,800.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 176 x $50/hr. $8,800.00
Trainings: RAM/SWANA
Conference Violet Penman, SW&R Coord. ~$565 for
attendance $565.00
Trainings: ARM Workshop Violet Penman, SW&R Coord. $35.00 per year $35.00
Mileage for meetings
Other: Click here to enter text
Funding Request Total - - $27,000.00
Matching Funds: ROSEMOUNT
Greg Lund, Parks Supervisor as
secondary contact (assists with
planning, coordination, etc.)
$50/hr. x 80 hrs. $4,000.00
Jon Balvance (Recreation Facilities Manager) for Ice Arena rental agreement revisions $50/hr. x 20 hrs. $1,000.00
Matching Funds: HASTINGS
Paige Marschall-Bigler
(Recreation Program Specialist)
for rental agreement revisions
and as secondary contact (assists
with planning, coordination, etc.)
$50/hr. x 60 hrs. $3,000.00
Matching Funds:
FARMINGTON
John Powell, Public Works Director as secondary contact (assists with planning,
coordination, etc.)
$100/hr. x 40 hrs. $4,000.00
Shirley Buecksler (City Clerk) for
Temp. Outdoor Exhibition Permit
revisions
$50/hr. x 20 hrs. $1,000.00
Matching Funds Subtotal $13,000.00
Dakota County Contract #DCA22225 Exhibit 2 - Page 3 of 17
VIII-02
4 | Page
Minimum Grant Requirements (Deliverables)
A. Fulfill responsibilities necessary for effective grant administration and demonstrate performance of waste abatement programs.
B. Identify and ensure new municipal Liaison(s) is properly trained to fulfill responsibilities by attending the Dakota County Recycling
Ambassador course as approved by the County Liaison.
C. Participate in solid waste management training including, at minimum, the annual RAM/SWANA conference, Association of Recycling
Managers (ARM) regional meetings, and annual ARM workshop, to support effective implementation of responsibilities.
D. Ensure municipal Liaison(s) attends the six Program meetings hosted by the County Liaison.
E. Refer businesses, schools, multifamily properties, and other organizations to County Program Managers to coordinate all requests for
resources (e.g., education, containers, labels).
F. Provide reasonable support to implement the Solid Waste Management Plan, including but not limited to:
1. Participate in the Solid Waste Management Plan revision process (e.g., attend city meetings or other engagement methods
for municipalities).
2. Participate in County meetings to coordinate event and multifamily programming related to County Ordinance 110, if requested. 3. Optional: Participate in the annual RAM compost bin sale.
G. Maintain current waste management information on the municipal website: 1. Describe city solid waste collection requirements for haulers (i.e., licensing requirements) and hauler collection information (e.g., allowable collection days and time of day) for residents and commercial generators
2. Describe city solid waste collection requirements for generators, including commercial generators, events, and multifamily
properties; 3. Post the County’s standardized messages for residential recycling materials (i.e., the yes/no “what to recycle” list); and 4. Coordinate with County staff for municipal website content and links to Dakota County website pages (e.g., Dakota County Recycling Requirements, the Recycling Guide, The Recycling Zone, Residential Recycling, Business Recycling, Multifamily Recycling, School Recycling, Event Recycling, Reuse Map, Environmental Education Resources, backyard composting, tree care, and wood waste disposal). H. Demonstrate Program compliance and waste abatement metrics in mid-year and final reports that include information for all Base and Supplemental funded projects, as described in Reporting and Reimbursement below. I. Submit reimbursement requests by County deadlines with substantiating documentation, as described in Reporting and Reimbursement below. 2. Residential Communications
Description of Expense Person Responsible: Name and Title Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Total 2025
Staff salary to administer Grant Requirements listed
below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 60 x
$50/hr. $3,000.00
HASTINGS Name: Violet Penman
Title: SW&R Coord.
# Hours: 60 x
$50/hr. $3,000.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 60 x
$50/hr. $3,000.00
ROSEMOUNT article mailings:
(4 required articles mailed to
every household, includes
printing and postage)
Symone Hubbard,
Communications Specialist
$375/1 pages x
4 times/year $1,500.00
HASTINGS article mailings: (4 required articles mailed to Dawn Skelly, Communications Coordinator $375/1 pages x 4 times/year $1,500.00
Dakota County Contract #DCA22225 Exhibit 2 - Page 4 of 17
VIII-02
5 | Page
every household, includes printing and postage)
FARMINGTON article
mailings: (4 required articles
mailed to every household,
includes printing and postage)
Caryn Hojnicki, Communications
Specialist
$375/1 pages x
4 times/year $1,500.00
Other: Click here to enter text
Funding Request Total - - $13,500.00
Matching Funds:
ROSEMOUNT
Symone Hubbard,
Communications Specialist for
website updates and quarterly newsletter
20 hours x
$50/hr. $1,000.00
Matching Funds: HASTINGS
Dawn Skelly, Communications
Coord. for website updates and
quarterly newsletter
20 hours x
$50/hr. $1,000.00
Matching Funds: FARMINGTON
Caryn Hojnicki, Communications
Specialist for website updates
and quarterly newsletter
20 hours x $50/hr. $1,000.00
Matching Funds Subtotal $3,000.00
Minimum Grant Requirements (Deliverables)
A. Provide County standardized articles with images to all residents of single-family and multifamily dwellings in municipality-mailed
newsletters on each of the following topics, with full pages preferred and a half page required at a minimum:
1. Home recycling; 2. Residential services at the Recycling Zone;
3. Residential food scraps drop-off sites or food waste prevention (select 1); and
4. Local reduce/reuse opportunities for residents.
B. Promote County-developed electronic media messages (e.g., website, social media, e-news) about solid waste and household hazardous waste management, including but not limited to all priority waste abatement topics listed in section A above, using County messaging.
C. Serve as a resource to residents on waste abatement-related inquiries (e.g., email, phone). D. Provide funding source credit on all print materials, written as: Partially funded by Dakota County and the Minnesota Pollution Control Agency.
E. Submit written residential waste abatement information to County Liaison for review at least five business days before printing.
3. Municipal Facilities/Parks Verification and Education
Description of Expense Person Responsible: Name and Title Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Total 2025
Staff salary to administer
Grant Requirements listed
below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 38 x
$50/hr. $1,900.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 44 x $50/hr. $2,200.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 34 x
$50/hr. $1,700.00
Parks/Facilities Staff
responsible for monitoring
and verification
ROSEMOUNT Name: Joe Werden
Title: Facilities Maintenance
Specialist
# Hours: 0 $0.00
Dakota County Contract #DCA22225 Exhibit 2 - Page 5 of 17
VIII-02
6 | Page
HASTINGS
Name: Charlie Judge
Title: Facilities Manager
# Hours: 0 $0.00
FARMINGTON
Name: Jeremy Pire Title: Parks & Facilities Supervisor # Hours: 0 $0.00
Mileage for verification
Education expense: In-person
training for staff who place or
empty containers, manage rentals, and staff events (Rosemount, Hastings,
Farmington)
Name: Violet Penman Title: SW&R Coord. # Hours: 0 $0.00
Containers: ROSEMOUNT: NA
All containers owned and
serviced by the City of Rosemount are currently in compliance.
$0.00 $0.00
Containers: HASTINGS: 6
recycling bins needed in
various parks
Containers that are currently in
storage will be repurposed to
service remaining areas that may
require containers. Signage
provided via Dakota County.
$0.00 $0.00
Containers: FARMINGTON: 11
recycling bins needed in
various parks and greenway
trail
Containers that are currently in storage will be repurposed to
service remaining areas that may require containers. Signage provided via Dakota County.
$0.00 $0.00
Other: Click here to enter text
Funding Request Total - - $5,800.00
Matching Funds: name, title,
and activities
Minimum Grant Requirements (Deliverables)
A. Provide monitoring and verification of recycling requirements and best waste management practices at least once annually, by visually
inspecting and reporting on status of compliance with Dakota County Ordinance 110 using the Municipal Facilities Recycling Tool or
another tool provided by Dakota County, to verify recycling programs for facilities under the municipality’s control collect the
Designated List of Recyclables wherever trash is collected and follow best waste management practices.
B. Provide County standardized solid waste abatement messaging about recycling in municipal buildings, in print or electronic format, to
each municipal employee, volunteer, tenant, and custodial/housekeeping staff annually, and other people responsible for sorting,
collecting, or transporting waste to external carts or dumpsters, within 30 days of a new hire or new tenant, and within 30 days of a
substantive change to your recycling or waste program.
C. Conduct in-person training on Ordinance 110 requirements with city personnel who are responsible for (a) recycling container
placement and monitoring on city property, (b) emptying trash, recycling, and organics (if collected) containers on city property, (c)
handling event permits or facility rental applications, and (d) staffing events subject to Ordinance 110.
D. ☐ Optional: Add waste abatement infrastructure (i.e., recycling and organics containers and labels or signage) in municipality-controlled facilities, including parks, where containers are needed and have not yet been placed, (i.e., replacing existing containers is an ineligible expense), to implement best waste management practices in collaboration with parks and facilities staff as follows:
1. Paired: All trash containers are paired with recycling containers (within 10 feet of each other).
2. Color-coded: All new containers and lids are blue for recycling, green for organics, and grey or black for trash and are made from recycled-content materials. New multistream containers are blue for recycling and gray or black for trash. 3. Signage: All containers have color-coded labels on the top and visible sides of the container. Labels on sides of containers meet County label standards. For indoor containers, lids have color-coded labels on both ends, facing opposite directions. 4. Convenient: All containers are strategically and conveniently located to serve employees and visitors. 5. Appropriate lids: All containers have lids with openings appropriate for the collected material. Recycling container lids have Saturn-shaped or circle-shaped openings.
Dakota County Contract #DCA22225 Exhibit 2 - Page 6 of 17
VIII-02
7 | Page
4. Special Collections
Description of Expense Person Responsible: Name and Title Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Total 2025
Staff salary to administer Grant Requirements listed below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 0 x $50/hr. $0.00
HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 87 x $50/hr. $4,350.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 66 x $50/hr. $3,300.00
Paper collection: ROSEMOUNT: Citywide Cleanups are May and
October events, occur at DCTC and Erickson Park, respectively. Serviced by Shred Right.
ROSEMOUNT
Name: Violet Penman Title: SW&R Coord.
I truck = $1,143.50 x
2 times/year $2,287.00
Paper collection: HASTINGS:
Mattress/Box Spring Drop-Off
& Document Event in May,
occurs at the Hastings Public
Works Facility. Serviced by
Shred Right.
HASTINGS
Name: Violet Penman Title: SW&R Coord.
I truck = $1,600 + $30
extra distance trip charge $1,630.00
Paper collection:
FARMINGTON: Mattress/Box
Spring Drop-Off & Document
Event in May, occurs at the Farmington Maintenance
Facility. Serviced by Shred
Right.
FARMINGTON
Name: Violet Penman Title: SW&R Coord. I truck = $1,600 $1,600.00
Mattress collection: ROSEMOUNT: Citywide Cleanups are May and October events, occur at DCTC and Erickson Park,
respectively. Serviced by Certified Recycling.
ROSEMOUNT Name: Violet Penman Title: SW&R Coord.
$2,620/truck x 2
times/year $5,240.00
Mattress collection:
HASTINGS: Mattress/Box
Spring Drop-Off & Document
Shred Event in May, occurs at
the Public Works Facility.
Serviced by Certified
Recycling.
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
$1,700/truck $1,700.00
Mattress collection: FARMINGTON: Mattress/Box Spring Drop-Off & Document Event in May, occurs at the Farmington Maintenance Facility. Serviced by Certified Recycling.
FARMINGTON Name: Violet Penman Title: SW&R Coord. $1,500/truck $1,500.00
Pumpkin collection:
ROSEMOUNT: November
event, occurs in the City Hall
parking lot. Serviced by Nitti
Sanitation.
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
$500/dumpster x 2 dumpsters $1,000.00
Dakota County Contract #DCA22225 Exhibit 2 - Page 7 of 17
VIII-02
8 | Page
Pumpkin collection: HASTINGS: November event, occurs at the Dakota County
Highway Shop parking lot
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
$600/dumpster $600.00
Pumpkin collection:
FARMINGTON: November
event, occurs at the
Farmington Maintenance
Facility
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
$800/dumpster $800.00
Promotional expense:
Collections will be promoted
through social media, city
newsletter, radio, newspaper,
and email blasts
Name: Violet Penman
Title: SW&R Coord. Free $0.00
Containers: type, # of each,
and location
FARMINGTON: One
permanent athletic gear
collection box (gaylord)
provided via UHL in the
Schmitz-Maki Arena
Free $0.00
Other: Click here to enter text
Funding Request Total - - $24,007.00
Matching Funds:
ROSEMOUNT: Public Works
staff time labor for spring and fall cleanup days
Various Public Works staff
9 staff x (6 hours x
$50/hr.) = $2,700 x 2
times per year
$5,400.00
Optional collection:
ROSEMOUNT: CFL Collection
(permanent drop-off bin
located in the RCC, SW&R
Coord. services bin and takes
to the RZ about twice per
year)
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
16 miles x .575 (mileage to RZ) = $9.20 x 2 times per year
$18.40
Optional collection: ROSEMOUNT: Holiday light collection (occurs mid-November through January, drop-off bins located in the RCC and the Steeple Center)
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
16 miles x .575 (mileage to RZ) $9.20
Optional collection:
HASTINGS: CFL Collection
(permanent drop-off bin
located in City Hall, SW&R
Coord. services bin and takes
to the RZ about twice per
year)
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
36 miles x .575 (mileage to RZ) = $20.70 x 2 times per year
$41.40
Optional collection:
HASTINGS: Holiday light collection (occurs mid-November through January,
drop-off bin located at the
P&R Dept.)
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
36 miles x .575 (mileage to RZ) $20.70
Optional collection:
FARMINGTON: Public Works staff time labor for spring and
fall cleanup days
Various Public Works staff 4 staff x (6 hrs. x $50/hr.) = $1,200 x 2
times per year
$2,400.00
Optional collection:
FARMINGTON: CFL Collection
(permanent drop-off bin
located in City Hall and
Maintenance Facility, SW&R
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
30 miles x .575
(mileage to RZ) = $17.25 x 2 times per year
$34.50
Dakota County Contract #DCA22225 Exhibit 2 - Page 8 of 17
VIII-02
9 | Page
Coord. services bin and takes to the RZ about twice per year)
Optional collection:
FARMINGTON: Holiday light
collection (occurs mid-
November through January,
drop-off bin located at City
Hall, the Rambling River
Center, and both municipal
liquor stores)
FARMINGTON Name: Violet Penman
Title: SW&R Coord.
30 miles x .575
(mileage to RZ) $17.25
Matching Funds Subtotal $7,941.45
Diversion Potential (Tons) 25 tons paper + 291 mattresses + 6 tons pumpkins + 1-ton holiday
lights
Minimum Grant Requirements
A. Implement one or more drop-off events, discounts, curbside collections, permanent drop-off collection sites, or combination thereof to collect specific traditional and non-traditional solid waste materials from residents for reuse or recycling.
B. Collect all of the following materials from residents for reuse, recycling, or organics composting, with reuse required if reuse outlets
are available:
1. Confidential paper for shredding
2. Mattresses and box springs
3. Pumpkins
C. The following optional materials may also be collected from residents for reuse or recycling, with reuse required if reuse outlets are
available:
1. ☐ Bicycles
2. ☐ Cardboard
3. ☒ CFLs
4. ☐ Furniture
5. ☒ Holiday lights
6. ☐ Scrap metal
7. ☐ Shoes
8. ☒ Athletic gear
9. ☐ Other materials as pre-approved by the County Liaison (e.g., building materials, textiles, film plastic/plastic bags).
D. Ensure special collection opportunities are conveniently located and scheduled for every collection in Item B, with an independent
collection opportunity for each municipality having 1,000 households or more; a municipality with fewer than 1,000 households may
coordinate with a neighboring municipality for co-collection.
E. Obtain confirmation that collected materials are delivered to a reuse location or to a licensed recycling/organics facility, or to another
facility approved by the County Liaison.
F. Request and report weights, cubic yards, or number of units for each material collected, as specified on the County reporting tool.
G. Promote special collection opportunities to all single-family and multifamily residents using County messaging standards, telling
residents how materials will be managed.
H. Submit promotional communications to County Liaison for review at least three business days before publication.
I. Coordinate collections with County liaison to prevent duplication of effort, conflicting messages, pricing conflicts, and competition for
resident participation.
Part 2: Supplemental Funding (Optional)
Dakota County Contract #DCA22225 Exhibit 2 - Page 9 of 17
VIII-02
10 | Page
5. Multifamily Recycling
Description of Expense Person Responsible:
Name and Title
Cost Basis
Calculation
Funding
Request
Jan-Jun
Actual
Jul-Dec
Actual
Total
2025
Staff salary to administer Grant Requirements listed below
ROSEMOUNT Name: Violet Penman
Title: SW&R Coord.
# Hours: 137 x
$50/hr. $6,850.00
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
# Hours: 129 x $50/hr. $6,450.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 116 x
$50/hr. $5,800.00
Printing/postage for mailing to
all apartment owners and managers: ROSEMOUNT: 22
apartments
ROSEMOUNT
Name: Violet Penman Title: SW&R Coord.
22 properties x
$1.15/property mailing and
postage
$25.30
Printing/postage for mailing to
all apartment owners and
managers: HASTINGS: 113
apartments
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
113 properties x
$1.15/property
mailing and
postage
$129.95
Printing/postage for mailing to all apartment owners and
managers: FARMINGTON: 25
apartments
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
25 properties x $1.15/property
mailing and
postage
$28.75
Printing/postage for mailing to
all condominium and
townhome HOAs:
ROSEMOUNT: 49
HOAs/Condos
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
49 properties x $1.15/property mailing and postage
$56.35
Printing/postage for mailing to all condominium and townhome HOAs: HASTINGS: 67 HOAs/condos
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
67 properties x $1.15/property mailing and postage
$77.05
Printing/postage for mailing to
all condominium and
townhome HOAs:
FARMINGTON: 24
HOAs/condos
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
24 properties x $1.15/property mailing and postage
$27.60
Program promotion expense: ROSEMOUNT: Half-page article
in city newsletter promoting program
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
$187.50/0.5 pages $187.50
Program promotion expense:
HASTINGS: Half-page article in
city newsletter promoting
program
HASTINGS Name: Violet Penman
Title: SW&R Coord.
$187.50/0.5 pages $187.50
Program promotion expense:
FARMINGTON: Half-page article in city newsletter promoting program
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
$187.50/0.5 pages $187.50
Other: Click here to enter text
Funding Request Total - - $20,007.50
Matching Funds: name, title,
and activities
Minimum Grant Requirements (Deliverables)
A. Conduct all of the following activities:
Dakota County Contract #DCA22225 Exhibit 2 - Page 10 of 17
VIII-02
11 | Page
1. Coordinate with the County Liaison to develop or strengthen multifamily points of contact (“touchpoints” such as business
license renewals, rental license renewals, rental inspections, fire inspections, and property manager meetings), consistent
with city codes and County Ordinance 110.
2. Maintain an inventory of all multifamily properties in the municipality, updated annually, and provide a copy to Dakota
County.
3. Send an annual mailing about recycling resources to property managers and owners of apartments, condominiums,
townhomes, and independent senior living, in coordination with County staff.
4. Identify, strengthen, or both, municipal planning and construction procedures to support recycling and organics as
appropriate in new or remodeled buildings (e.g., internal chutes; adequate internal and external space).
5. Work with County Liaison to identify and provide technical assistance for multifamily properties enrolled in the Dakota
County Multifamily Recycling Program to implement best waste management practices by:
a. First attending technical assistance training provided by County Liaison;
b. Promoting the program to engage new participants through strategic outreach;
c. Providing on-site needs assessments to systematically evaluate and document opportunities to enhance recycling and
waste prevention, and to meet best practices, using County materials; d. Using needs assessments to complete applications for the program in collaboration with property managers to request
County-supplied containers, labels, signage, education materials, staff and resident education as needed, and other
technical assistance;
e. Implementing approved plans in coordination with property managers, haulers, County staff, and other partners;
f. Providing targeted on-site employee and resident education about recycling and waste prevention, including the recycling system within the building, in partnership with the County Liaison, using County messaging standards; g. Providing ongoing support to sustain recycling efforts by contacting past program participants to offer additional
education materials, staff and resident education as needed, and other technical assistance;
h. Promoting reuse and bulky waste collection opportunities for multifamily tenants at move-in/move-out; i. Collaborating with the County Liaison for culturally specific needs such as translation and interpretation; j. Following all program protocols for outreach and technical assistance, best waste management practices, and education, using County messaging standards; and
k. Tracking and reporting on outcomes for each participating property, using forms or tools provided by the County
Liaison.
6. Reduce/Reuse Activities
Description of Expense Person Responsible: Name and Title Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Total 2025
Staff salary to administer Grant
Requirements listed below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 61 x $50/hr. $3,050.00
HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 91 x $50/hr. $4,550.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 79 x $50/hr. $3,950.00
Dishware/dishwasher: type, #, vendor, and location
Event expense: ROSEMOUNT:
Funding for r.Cups (via
r.World) at Rosemount Food
Truck Fest beer garden, occurs
Sep. 20. Plan B: If r.Cup cannot
provide services, funding will
go towards the purchase of
reusable plates and silverware
at new Public Works building,
which includes a dishwasher
ROSEMOUNT
Name: Violet Penman Title: SW&R Coord. $1,650.00 $1,650.00
Class expense: city, event,
date, and vendor
Repair expense: city, event,
date, and vendor
$50 membership $50.00
Dakota County Contract #DCA22225 Exhibit 2 - Page 11 of 17
VIII-02
12 | Page
Other: Reuse MN Membership
and conference
ROSEMOUNT Name: Violet Penman Title: SW&R Coord. $90 conference $90.00
Funding Request Total - - $13,340.00
Matching Funds: ROSEMOUNT
Room rental (Steeple Center) for Athletic Gear Swap
ROSEMOUNT
Name: Violet Penman Title: SW&R Coord.
$180 rental fee (lost
revenue equivalent) $180.00
Matching Funds: HASTINGS:
Room rental (City Hall) for
Halloween Costume Swap
HASTINGS
Name: Violet Penman
Title: SW&R Coord.
$180 rental fee (lost
revenue equivalent) $180.00
Matching Funds:
FARMINGTON: Room rental
(Rambling River Center) for Outdoor Winter Clothing Swap
FARMINGTON
Name: Violet Penman Title: SW&R Coord.
$180 rental fee (lost revenue equivalent) $180.00
Matching Funds Subtotal $540.00
Diversion Potential (Tons) 0.25 tons swap items + 0.25 tons single-use cups diverted from
landfill
Minimum Grant Requirements (Deliverables)
A. Provide annual updates to the County’s online Dakota County Reduce & Reuse Map. B. Implement any of the following activities:
1. ☒ Promote existing opportunities and services for residents to reuse household items such as furniture and building
materials.
2. ☐ Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products at permanent facilities that are
city-owned, by purchasing durable dishware and a dishwasher to wash dishware on site.
3. ☒ Prioritize reusable dishware (e.g., washable baskets, cups) in place of single-use products at outdoor community events
held on city property, with anticipated attendance of 300 or more people, by contracting with vendors that offer reusable products and services for events (e.g., washing on site or off site).
4. ☒ Host and/or promote residential swap events or city-wide garage sales, prioritizing materials with insufficient options for
reuse or exchange through existing retail, community-based, or online platforms; obtain and report weights for each
material collected at swap events; and ensure that usable items that are not swapped are donated after the event, to the
extent possible;
5. ☐ Provide staff support at County Fix-It Clinics.
6. ☐ Host residential reduce, reuse, or repair education classes on topic(s) identified in consultation with County liaison using
County messaging, ensuring all hired educators are approved in advance by Dakota County, and reporting on outcomes by
monitoring presentation attendance (e.g., sign-in sheet or head count), online webinar attendance (e.g., number of people
who log on), booth interactions (e.g., clicker or tally sheet), and game interactions (e.g., clicker or tally sheet).
7. ☐ Coordinate with a local repair business to host a repair event or to offer coupon discounts in coordination with County
Liaison.
8. ☐ Facilitate changes to municipality codes, policies, and practices that are barriers to reuse (e.g., clothing drop box
prohibitions, rental companies, and secondhand stores).
9. ☐ Facilitate changes to internal policies and practices to promote waste reduction, reuse, and recycling of municipal
supplies and equipment through any of the following:
a. Facilitate changes to increase recycled content in products purchased by the city (in accordance with Minn. Stat. §
16C.073).
b. Identify existing city policies and administrative practices for copy paper purchases in internal operations.
c. Facilitate revisions to policies and practices to purchase at least 30% post-consumer recycled content copy paper.
10. ☐ Initiate a paper printing reduction initiative.
11. ☐ Provide transportation for residents to participate in reduce/reuse activities (e.g., seniors);
12. ☐ Other as approved by County Liaison.
7. In-Person Education
Description of Expense Person Responsible: Name and Title Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Total 2025
Dakota County Contract #DCA22225 Exhibit 2 - Page 12 of 17
VIII-02
13 | Page
Staff salary to administer Grant
Requirements listed below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 24 x $50/hr. $1,200.00
HASTINGS
Name: Violet Penman Title: SW&R Coord. # Hours: 25 x $50/hr. $1,250.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 25 x $50/hr. $1,250.00
Event expense: ROSEMOUNT:
Rosemount EXPO booth with
educational activity occurs in March at the RCC, estimated
175 people educated. 1% goal
= 269 people, estimated 325
people to be educated in 2025.
ROSEMOUNT Name: Violet Penman
Title: SW&R Coord.
No cost for city entity $0.00
Event expense: ROSEMOUNT: Leprechaun Days table with educational activity occurs in
July at Central Park, estimated
150 people educated
HASTINGS Name: Violet Penman
Title: SW&R Coord.
No cost for city entity $0.00
Event expense: HASTINGS:
Rivertown Days booth with
educational activity occurs in
July in downtown area,
estimated 150 people
educated. 1% goal = 222
people, estimated 300 people
to be educated in 2025.
FARMINGTON Name: Violet Penman Title: SW&R Coord. No cost for city entity $0.00
Event expense: HASTINGS: National Night Out booth with educational activity occurs in August at Lions Park, estimated 150 people educated
ROSEMOUNT Name: Violet Penman Title: SW&R Coord. No cost for city entity $0.00
Event expense: FARMINGTON:
Party in the Park booth with
educational activity occurs in
July at Lake Julia Park,
estimated 120 people
educated. 1% goal = 237
people, estimated 240 people
to be educated in 2025.
HASTINGS Name: Violet Penman Title: SW&R Coord. No cost for city entity $0.00
Event expense: FARMINGTON:
Tiger Cub Pep Fest booth with educational activity occurs in September near Farmington
Elementary, estimated 120
people educated
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
No cost for city entity $0.00
Promotional expense: city,
event, date, expense type, and vendor
Other: Click here to enter text
Section 7 Funding Request
Subtotal* - - $3,700.00
Matching Funds Total:
*Supplemental Funding categories #7 and #8 share one funding allocation; combined subtotals may not exceed combined fund eligibility.
Minimum Grant Requirements (Deliverables)
Dakota County Contract #DCA22225 Exhibit 2 - Page 13 of 17
VIII-02
14 | Page
A. Provide in-person waste abatement education for adults and youth through instructional classes, presentations, or activities at booths,
events, or gatherings to educate 1% or more of the municipality’s population through face-to-face verbal interactions, on one to two
of the following topics per activity:
1. Home recycling (required)
2. Residential organics drop site(s) (optional)
3. Residential services at the Recycling Zone (optional)
4. Local reduce/reuse opportunities for residents (e.g., classes about simple mending, donation/downsizing with County
messaging on proper disposal) (optional)
B. Ensure all staff and volunteers who implement In-Person Education activities are properly trained to fulfill responsibilities by attending
the Dakota County Recycling Ambassador course.
C. Ensure all professional educators who implement In-Person Education activities are approved in advance by Dakota County.
D. Use County materials for promotional and distribution handouts.
E. Use display and education materials provided by County Liaison and track planned education activities in County tool.
F. If conducting virtual education, provide a live format with interactive opportunities (i.e., no pre-recorded videos). G. Use messaging standards on County website for verbal education or have County Liaison review messaging.
H. Coordinate with County Liaison for any education requests in schools, businesses, and multifamily residences. I. Track and report number of people educated in person by monitoring presentation participation (e.g., sign-in sheet or head count), online webinar participation (e.g., number of people who log on), verbal booth interactions (e.g., clicker or tally sheet), and game
interactions (e.g., clicker or tally sheet). 8. Event Recycling and Organics Collection
Description of Expense Person Responsible: Name and Title Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Total 2025
Staff salary to administer Grant Requirements listed below
ROSEMOUNT
Name: Violet Penman
Title: SW&R Coord.
# Hours: 29 x $50/hr. $1,450.00
HASTINGS Name: Violet Penman Title: SW&R Coord. # Hours: 26 x $50/hr. $1,300.00
FARMINGTON
Name: Violet Penman
Title: SW&R Coord.
# Hours: 19 x $50/hr. $950.00
Equipment: Clear Stream
trash (1 case, 200 bags), recycling (1 case, 200 bags), and organics (1 case, 80 bags) 40-gallon x-frame bags
Name: Violet Penman
Title: SW&R Coord. ~$100/case x 6 cases $600.00
Hauling services: NA
Recycling hauling costs for
all cities are covered in
matching funds
$0.00 $0.00
Event assistance services/stipend: NA NA $0.00 $0.00
Checkout system: type and
vendor NA $0.00 $0.00
Other: Click here to enter text
Section 8 Funding Request Subtotal: - - $4,300.00
Section 7 & 8 Funding
Request Total - - $8,000.00
Dakota County Contract #DCA22225 Exhibit 2 - Page 14 of 17
VIII-02
15 | Page
Matching Funds: ROSEMOUNT: Leprechaun Days recycling dumpster
Leprechaun Days committee and various volunteers
$600/dumpster x 2
dumpsters $1,200.00
Matching Funds: HASTINGS:
Parks staff labor (changing
trash/recycling bins
throughout Rivertown Days)
Various Parks Maintenance
staff 60 hrs. x $50/hr. $3,000.00
Matching Funds: FARMINGTON: Dew Days
recycling dumpster
Dew Days committee and
various volunteers
$600/dumpster x 2
dumpsters $1,200.00
Matching Funds Total: $5,400.00
Diversion Potential (Tons) 4 tons of event recycling
*Supplemental Funding categories #7 and #8 share one funding allocation; combined subtotals may not exceed combined fund eligibility.
Minimum Grant Requirements (Deliverables) A. Implement recycling, back-of house organics (food scraps) collection, or both, at events, tournaments, and festivals held on city property or on private property outdoors.
1. Contact and assist event coordinators to plan and implement recycling collection, back-of-house organics collection, or both. 2. Provide temporary containers, proper bags, signage, hauler services for collection, and as appropriate, recruit waste station staffing.
a. ☒ Optional: Implement a 24/7 accessible checkout system (e.g., locker storage).
3. Assist with applying best waste management practices for standardized messaging to vendors, volunteers, and custodial
staff; labeling an appropriate number of co-located recycling and trash containers in strategic locations to prevent overflow;
and confirming delivery to a licensed/permitted facility.
4. For recyclables collection, prioritize events on public property that generate at least one ton (8 cy) of trash (e.g., community
events, athletic tournaments, fairs, markets, concerts, etc.)
5. For organics collection, prioritize events of at least 300 people that generate back-of-house organics and at least one ton (8
cy) of trash.
6. Obtain confirmation that collected materials are delivered to a licensed or otherwise approved recycling/organics facility if
grant funds are being used for hauling services at city events.
7. Coordinate with the County Liaison to develop or update municipal permits and agreements to require recycling/back-of-
house organics with best waste management practices at events, tournaments, and festivals (e.g., event permit, event
vendor agreement, facility rental agreement, event hauler agreement), consistent with city codes and County Ordinance
110.
9. Gap Funding
Description of Expense Person Responsible: Name and Title Cost Basis Calculation Funding Request Jan-Jun Actual Jul-Dec Actual Total 2025
Staff salary to administer
Grant Requirements: Section
3, Municipal Facilities/Parks
Verification & Education
HASTINGS:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 24 x $50/hr. $1,200.00
FARMINGTON: Name: Violet Penman Title: SW&R Coord. # Hours: 16 x $50/hr. $800.00
Staff salary to administer
Grant Requirements: Section 4, Special Collections
ROSEMOUNT:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 37 x $50/hr. $1,850.00
HASTINGS:
Name: Violet Penman Title: SW&R Coord. # Hours: 40 x $50/hr. $2,000.00
FARMINGTON:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 40 x $50/hr. $2,000.00
Staff salary to administer
Grant Requirements: Section
6, Reduce/Reuse Activities
ROSEMOUNT:
Name: Violet Penman
Title: SW&R Coord.
# Hours: 30 x $50/hr. $1,500.00
Dakota County Contract #DCA22225 Exhibit 2 - Page 15 of 17
VIII-02
16 | Page
Other: Click here to enter text
Funding Request Total* - - $9,350.00
Matching Funds: name, title,
and activities
Minimum Grant Requirements (Deliverables) A. Complete, or make progress toward completing, one or more waste abatement projects included in eligible grant categories above, for which additional funding is needed, with first priority given to filling funding gaps in Base Funding categories, second priority given to filling gaps in Supplemental Funding categories, and third priority given to conducting waste abatement activities that are not included in Base Funding or Supplemental Funding, with prior written County liaison approval.
C. Application Summary
Description of Expense TOTAL Jan-Jun Actual Jul-Dec Actual Total 2025
Total Base and Supplemental
Funding Staff Hours (Combined) 1,918 hours
Total Base and Supplemental
Funding Staff Expense (Combined) $95,900.00
Total Base and Supplemental
Funding Request (Combined) $121,004.50
Total Base and Supplemental Matching Funds (Combined) $30,421.45 (25% match)
Total Base and Supplemental Diversion Potential (Combined)
25 tons paper + 291 mattresses + 6 tons pumpkins + 1-ton
holiday lights + 0.25 tons swap items + 0.25 tons single-use
cups + 4 tons event recycling diverted from landfill
D. Authorized Signatures
Application for January 1, 2025 – December 31, 2025
Due: October 1, 2024
Authorized Representative (Contract Signatory): Dan Schultz
Title: Parks and Recreation Director City of Rosemount Parks & Recreation Director
Signature (electronic signature acceptable): Dan Schultz
Date: 10 30 24 10/30/2024
Report and Reimbursement Request for January 1, 2025 – June 30, 2026
Due: July 15, 2025
I, the undersigned, certify that this report was prepared under my direction or supervision, and that the
information is true, accurate, and complete to the best of my knowledge.
Authorized Representative (Contract Signatory):
Title:
Signature (electronic signature acceptable):
Date:
Total Reimbursement Request:
Report and Reimbursement Request for July 1, 2025 – December 31, 2026
Dakota County Contract #DCA22225 Exhibit 2 - Page 16 of 17
VIII-02
17 | Page
Due: January 15, 2026
I, the undersigned, certify that this report was prepared under my direction or supervision, and that the
information is true, accurate, and complete to the best of my knowledge.
Authorized Representative (Contract Signatory):
Title:
Signature (electronic signature acceptable):
Date:
Total Reimbursement Request:
Dakota County Contract #DCA22225 Exhibit 2 - Page 17 of 17
VIII-02
INSURANCE TERMS
Contractor agrees to provide and maintain at all times during the term of this Contract such insurance coverages as are indicated herein and to
otherwise comply with the provisions that follow. Such policy(ies) of insurance shall apply to the extent of, but not as a limitation upon or in satisfaction of,
the Contract indemnity provisions. The provisions of this section shall also apply to all Subcontractors, Sub-subcontractors, and Independent Contractors
engaged by Contractor with respect to this Contract, and Contractor shall be entirely responsible for securing the compliance of all such persons or parties with
these provisions.
APPLICABLE SECTIONS ARE CHECKED
☒1. Workers Compensation.
Workers' Compensation insurance in compliance with all applicable statutes including an All States or Universal Endorsement where
applicable. Such policy shall include Employer's Liability coverage in an amount no less than $500,000. If Contractor is not required by Statute to
carry Workers’ Compensation Insurance, Contractor agrees: (1) to provide County with evidence documenting the specific provision under Minn.
Stat. § 176.041 which excludes Contractor from the requirement of obtaining Workers’ Compensation Insurance; (2) to provide prior notice to County
of any change in Contractor’s exemption status under Minn. Stat. § 176.041; and (3) to defend, hold harmless and indemnify County from and against
any and all claims and losses brought by Contractor or any subcontractor or other person claiming through Contractor for Workers’ Compensation
or Employers’ Liability benefits for damages arising out of any injury or illness resulting from performance of work under this Contract. If any such
change requires Contractor to obtain Workers’ Compensation Insurance, Contractor agrees to promptly provide County with evidence of such
insurance coverage.
☒2. General Liability.
"Commercial General Liability Insurance" coverage, providing coverage on an "occurrence" basis. Policy shall include, but not be
limited to, coverage for Bodily Injury, Property Damage, Personal Injury, Contractual Liability (applying to this Contract), Independent
Contractors, "XC&U" and Products-Completed Operations liability (if applicable). An Insurance Services Office "Comprehensive General
Liability" policy which includes a Broad Form Endorsement GL 0404 (Insurance Services Office designation) shall be considered to be an
acceptable equivalent policy form. Claims-made coverage is acceptable.
A total combined general liability policy limit of at least $2,000,000 per occurrence and aggregate, applying to liability for Bodily Injury,
Personal Injury, and Property Damage, which total limit may be satisfied by the limit afforded under its Commercial General Liability policy, or
equivalent policy, or by such policy in combination with the limits afforded by an Umbrella or Excess Liability policy (or policies); provided, that
the coverage afforded under any such Umbrella or Excess Liability policy is at least as broad as that afforded by the underlying Commercial General
Liability policy (or equivalent underlying policy). Coverage under such policy may be subject to a deductible, not to exceed $25,000 per occurrence.
Contractor agrees to maintain such insurance for at least one (1) year from Contract termination.
☒Such policy(ies) shall name Dakota County, its officers, employees and agents as Additional Insureds thereunder.
☐3. Professional Liability
Professional Liability (errors and omissions) insurance with respect to its professional activities to be performed under this Contract. This
amount of insurance shall be at least $2,000,000 per occurrence and aggregate. Coverage under such policy may be subject to a deductible, not to
exceed $25,000 per occurrence. Contractor agrees to maintain such insurance for at least one (1) year from Contract termination.
Contractor therefore agrees that it will not seek or voluntarily accept any such change in its Professional Liability insurance coverage if
such impairment of Dakota County's protection could result; and further, that it will exercise its rights under any "Extended Reporting Period" ("tail
coverage").
☒4. Automobile Liability.
Business Automobile Liability insurance covering liability for Bodily Injury and Property Damage arising out of the ownership, use,
maintenance, or operation of all owned, non-owned and hired automobiles and other motor vehicles utilized by Contractor in connection with its
performance under this Contract. Such policy shall provide total liability limits for combined Bodily Injury and/or Property Damage in the amount
of at least $2,000,000 per accident
☒Such policy, shall include Dakota County, its officers, employees and agents as Additional Insureds thereunder.
Dakota County Contract #DCA22225 Exhibit 3 - Page 1 of 2
VIII-02
☐ 5. Network Security and Privacy Liability.
Network security and privacy liability insurance, including first-party costs, for any breach that compromises data obtained while providing
services under this Agreement. This insurance should to cover claims which may arise from failure of Contractor’s security resulting in, but not limited
to, computer attacks, unauthorized access, disclosure of not public data including but not limited to confidential or private information, transmission
of a computer virus or denial of service. The required limit shall not be less than $2,000,000 per occurrence with a $4,000,000 aggregate limit. Claims-
made coverage is acceptable. Such insurance shall name Dakota County, its officials, employees, volunteers and agents as additional insureds. The
policy shall provide an extended reporting period of not less than thirty-six (36) months from the expiration date of the policy, if the policy if not
renewed.
☒ 6. Evidence of Insurance.
Contractor shall promptly provide Dakota County with a Certificate of Insurance prior to commencement of any work. At least 10 days
prior to termination of any such coverage, Contractor shall provide Dakota County with evidence that such coverage will be renewed or replaced
upon termination with insurance that complies with these provisions.
☒ 7. Insurer: Policies.
All policies of insurance shall be issued by financially responsible insurers licensed to do business in the State of Minnesota by a n insurer
with a current A.M. Best Company rating of at least A:VII.
☒ 8. Release and Waiver.
Contractor agrees to rely entirely upon its own property insurance for recovery with respect to any damage, loss or injury to the property
interests of Contractor. Contractor hereby releases Dakota County, its officers, employees, agents, and others acting on their behalf, from all claims,
and all liability or responsibility to Contractor, and to anyone claiming through or under Contractor, by way of subrogation or otherwise, for any loss
of or damage to Contractor's business or property caused by fire or other peril or event, even if such fire or other peril or event was caused in whole
or in part by the negligence or other act or omission of Dakota County or other party who is to be released by the terms here of, or by anyone for
whom such party may be responsible.
Contractor agrees to effect such revision of any property insurance policy as may be necessary in order to permit the release and waiver
of subrogation agreed to herein. Contractor shall, upon the request of Dakota County, promptly provide a Certificate of Insurance, or other form of
evidence as may be reasonably requested by Dakota County, evidencing that the full waiver of subrogation privilege contemplated by this provision
is present; and/or, if so requested by Dakota County, Contractor shall provide a full and complete copy of the pertinent property insurance policy(ies).
Revised: 11/23
Dakota County Contract #DCA22225 Exhibit 3 - Page 2 of 2
VIII-02