HomeMy WebLinkAboutVIII-10 Approve Pay Estimate No. 3 (Final) for the 2024 Mill & Overlay Program - McNamara Contracting ($29,731.26) City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven – Assistant City Engineer
Date: October 14, 2024
Item: Approve Final Payment – 2024 Mill & Overlay Program
COUNCIL ACTION REQUESTED
Council is requested to adopt the attached resolution approving final payment to McNamara Contracting on the
2024 Mill & Overlay Program.
BACKGROUND INFORMATION
The project work and punchlist was completed on September 11, 2024.
FINANCIAL IMPACT
The budget for the mill and overlay program is $1,025,000 between State Aid and Local street segments. The final
construction cost, including material testing, is $995,192.32 which is 3% less than the allowable budget. State Aid
funding accounted for $181,482.82 and local funding accounted for the remaining balance, all within budget.
STAFF RECOMMENDATION
Staff is recommending that the City Council adopt the attached resolution approving final payment for the
project.
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR PROJECT 2024 MILL & OVERLAY PROGRAM
WHEREAS, pursuant to a written contract signed with the City of Hastings on April 15, 2024, McNamara
Contracting has satisfactorily completed the 2024 Mill & Overlay Program.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk
and Mayor are hereby directed to issue a proper order for the final payment of $29,731.26 on the above said
project for such contracts, taking the contractor receipt in full.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 21ST DAY OF OCTOBER, 2024.
Ayes:
Nays:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
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Quantity Unit Price Amount Quantity Amount Quantity Amount
1 MOBILIZATION LS 1 $22,400.00 22,400.00$ 0 $0.00 1 $22,400.00
2 CLEARING EA 1 $1,500.00 1,500.00$ 0 $0.00 1 $1,500.00
3 GRUBBING EA 15 $325.00 4,875.00$ 0 $0.00 15 $4,875.00
4 REMOVE CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT)LF 2981 $11.00 32,791.00$ 0 $0.00 3,300 $36,300.00
5 SAWCUT BITUMINOUS (2") LF 895 $1.00 895.00$ 0 $0.00 895 $895.00
6 REMOVE CONCRETE SIDEWALK/DRIVEWAY PAVEMENT SY 226.8 $30.00 6,804.00$ 0 $0.00 211.3 $6,339.00
7 REMOVE BIT PAVEMENT SY 458.7 $30.00 13,761.00$ 0 $0.00 665.4 $19,962.00
8 MILL BITUMINOUS PAVEMENT (2") SY 55062 $1.50 82,593.00$ 0 $0.00 55,062 $82,593.00
9 JOINT ADHESIVE LF 43215 $0.55 23,768.25$ 0 $0.00 30,595 $16,827.25
10 BIT MATERIAL FOR TACK COAT GAL 5508 $2.00 11,016.00$ 0 $0.00 5,390 $10,780.00
11 BIT WEAR COURSE MIX SPWEB340B TON 6662 $70.00 466,340.00$ 84.65 $5,925.50 6,356.40 $444,948.00
12 BIT NON WEAR COURSE MIX SPNWB330B TON 350 $70.00 24,500.00$ 0 $0.00 77 $5,390.00
13 BIT WEAR COURSE MIX SPWEA240B (TRAIL) TON 10 $350.00 3,500.00$ 0 $0.00 10 $3,500.00
14 BIT NON WEAR COURSE MIX SPNWB230B (TRAIL) TON 10 $350.00 3,500.00$ 0 $0.00 10 $3,500.00
15 ADJUST EXISTING GATE VALVES EA 38 $300.00 11,400.00$ 0 $0.00 7 $2,100.00
16 REPLACE GATE VALVE BOX SECTION EA 5 $600.00 3,000.00$ 0 $0.00 3 $1,800.00
17 REBOLT GATE VALVE EA 16 $3,500.00 56,000.00$ 0 $0.00 15 $52,500.00
18 ADJUST RINGS & CASTING - CATCH BASIN (REINSTALL CASTING)EA 13 $350.00 4,550.00$ 0 $0.00 18 $6,300.00
19 ADJUST RINGS & CASTING - CATCH BASIN (NEW CASTING) EA 8 $1,000.00 8,000.00$ 0 $0.00 13 $13,000.00
20 ADJUST RINGS & CASTING - MANHOLE (REINSTALL CASTING) EA 5 $700.00 3,500.00$ 0 $0.00 22 $15,400.00
21 ADJUST CASTING EA 68 $200.00 13,600.00$ 0 $0.00 25 $5,000.00
22 MORTAR RINGS EA 39 $230.00 8,970.00$ 0 $0.00 38 $8,740.00
23 CHIMNEY SEAL EA 26 $300.00 7,800.00$ 0 $0.00 49 $14,700.00
24 4"CONCRETE SIDEWALK - EXPOSED AGGREGATE SF 912 $8.00 7,296.00$ 0 $0.00 912 $7,296.00
25 4"CONCRETE SIDEWALK SF 177.5 $8.00 1,420.00$ 0 $0.00 177 $1,416.00
26 6"CONCRETE SIDEWALK SF 2001.9 $15.00 30,028.50$ 0 $0.00 1,812.7 $27,190.50
27 B618 CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT) LF 2981 $41.00 122,221.00$ 0 $0.00 3,300 $135,300.00
28 TRUNCATED DOMES, CAST IRON SF 262 $50.00 13,100.00$ 0 $0.00 195 $9,750.00
29 TRAFFIC CONTROL LS 1 $7,000.00 7,000.00$ 0 $0.00 1 $7,000.00
30 EROSION & SEDIMENT CONTROL LS 1 $3,500.00 3,500.00$ 0 $0.00 1 $3,500.00
31 SEEDING, BLOWN COMPOST SY 1426 $16.00 22,816.00$ 0 $0.00 1,296 $20,736.00
32 4"SOLID LINE - PAINT LF 6481 $0.30 1,944.30$ 0 $0.00 6,735 $2,020.50
33 12"SOLID LINE-PAINT LF 92 $2.00 184.00$ 0 $0.00 96 $192.00
34 3'X6'SOLID CROSSWALK-PAINT SF 72 $4.00 288.00$ 0 $0.00 0 $0.00
35 PAVT MESSAGE (LEFT ARROW)-PAINT SF 49.5 $9.00 445.50$ 0 $0.00 49.50 $445.50
36 PAVT MESSAGE (RIGHT ARROW)-PAINT SF 33 $9.00 297.00$ 0 $0.00 33 $297.00
37 PAVT MESSAGE (RIGHT THRU)-PAINT SF 55.84 $9.00 502.56$ 0 $0.00 55.84 $502.56
38 PAVT MESSAGE (ONLY)-PAINT SF 21.89 $9.00 197.01$ 0 $0.00 21.89 $197.01
BID TOTAL: 1,026,303.12$
SUB TOTAL: $5,925.50 $995,192.32
Payment Period: 7/1/24 - 9/30/24
Request For Payment
Date: September 30, 2024
Project: 2024 Mill & Overlay Program
Contractor: McNamara Contracting
Request Number: 3
ITEM
NO.DESCRIPTION UNIT
COMPLETED
ORIGINAL BID This Period To Date
BASE BID
City of Hastings 2024 Mill Overlay Program Page 1 of 3
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9/30/24
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PAYMENT SUMMARY:
Pay Estimate Number Retainage Payment
1 $0.00 $372,509.50
2 $23,805.76 $592,951.56
3 $0.00 $29,731.26
TOTALS TO DATE: $23,805.76 $995,192.32
Total Completed to Date:
Less Retainage:
Less Previous Payment:
Total Amount Due:
Period
$29,731.26
5/1/24 - 5/31/24
6/1/24 - 6/30/24
7/1/24 - 9/30/24
$995,192.32
$23,805.76
$482,730.53
City of Hastings 2024 Mill Overlay Program Page 3 of 3
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