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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, October 21, 2024 7:00 p.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. DETERMINATION OF QUORUM
Kristy Barse, Chamber of Commerce & Tourism Bureau
Barb Hollenbeck, Arts & Culture Commission
V. APPROVAL OF MINUTES
Approve Minutes of the City Council workshop and regular meeting on October 7, 2024.
VI. COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VII. COUNCIL ITEMS TO BE CONSIDERED
VIII. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to
be acted upon by the City Council in a single motion. There will be no discussion on these
items unless a Councilmember so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1.Pay Bills as Audited
2.Resolution: Accept Donation from Fluegel’s to the Parks and Recreation Department
3.Resolution: Accept Donation from Carole Wilder to the Parks and Recreation Department
4.Resolution: Accept Donation from Shirley Frembgen to the Police Department
5.Resolution: Accept Donation from Walmart to the Police Department
6.Resolution: Approve New Tobacco License Application for Hastings Tobacco & Vape,
Inc. dba Smoker Zone, 1260 S. Frontage Road, Suite A
7.Strategic Plan: 3rd Quarter 2024
8.Change Order: Three Rivers Trail Project
9.Approve Pay Estimate No. 4 for the 2024 Neighborhood Infrastructure Improvements –
A1 Excavating LLC ($804,952.01)
10.Resolution: Approve Pay Estimate No. 3 (Final) for the 2024 Mill & Overlay Program –
McNamara Contracting ($29,731.26)
11. Approve Assessment Abatement for 2024 Neighborhood Infrastructure Improvements
12. Approve AXON Body Worn Cameras and Tasers Agreement
13.Declare Surplus Property and Authorize for Sale, Donation, or Disposal – Parks
Department
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City Council packets can be viewed in searchable format on the City’s website at
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IX. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
X. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion
of the Mayor as to what, if any, public comment will be heard on these agenda items.
A. Public Works
B. Parks and Recreation
C. Community Development
1. Resolution: Convey Property to HEDRA – 213 Ramsey St
2. Resolution: Approve Dakota CDA to Administer LAHA Funds
D. Public Safety
E. Administration
1. PFAS Update
2. Employee Recognition, Safety, and Wellness Policy
XI. UNFINISHED BUSINESS
XII. NEW BUSINESS
XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIV. ADJOURNMENT
Next Regular City Council Meeting: Monday, November 4, 2024 7:00 p.m.
Hastings, Minnesota
City Council Workshop
October 7, 2024
The City Council of the City of Hastings, Minnesota met in a workshop on Monday, October 7,
2024, at 5:30 p.m. in the Community Room at the Hastings City Hall, 101 East 4th Street,
Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Fox, Haus, Lawrence, Leifeld,
Pemble, and Vihrachoff; Planning Commissioners Messina (Chair),
Peters, Teiken, LeBrun, McGrath, and Swedin
Members Absent: Commissioner Halberg
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
Community Development Director John Hinzman
Economic Development Coordinator Alex Menke
Deputy City Clerk Emily King
Mayor Fasbender called the workshop to order at 5:30 pm and welcomed councilmembers and
Planning Commission members for a discussion on Highway 55 and updating the Cannabis
ordinance.
Highway 55 Study
Hinzman introduced HKGi representative, Bryan Harjes, to present the Highway 55/Jacob
Avenue Growth Area plan. Harjes provided an overview of the components of the study,
partners, and the project schedule. There are stakeholder engagement opportunities throughout
the project. The area currently being studied lies outside the current city limits and would require
annexation in the future. Harjes reviewed key findings of the area market scan.
Recommendations include residential off the highway, reserving along the highway for
commercial/retail spaces, including a trail system. There are several families that own the
property and most of the current land use is agricultural.
Future land use from the Comprehensive Plan mirrors some of the key findings of the market
scan and recommendations. Harjes then reviewed at a high level, the stormwater management,
water main, and sanitary sewer potential plans. Key considerations include sanitary sewer
capacity, need for water tower, timing of roadway improvements, park/trail development, visions
for the community gateway, timeline of property owner interest in development, and economic
development interests.
Posing a variety of questions, Harjes invited Council and Commissioners to engage in a
visioning discussion. Menke clarified the role of the City in this process and that the city is not
developing the property, but rather preparing to advise property owners as development interests
as property becomes available. Council discussion on appreciation for the clarity of the city role
and reminders about needs for a water treatment plant and reflecting on earlier discussions about
sports/athletics complex needs in partnership with the school district. Council discussion on past
discussions about a bypass around the city. Possible substation growth may be needed as well as
any historic easements that may need to be attended to. Commissioner discussion on other good
examples of gateway.
Discussion about access as an important element to consider regardless of the type of
development. General discussion about mix of commercial and residential opportunities. This
mix could be traditional big box along highway, putting residential away from the highway or an
urban format where the commercial is directly along the highway with parking behind or
commercial on the first floor with residential above. Discussion on the developer often being
more in control of what is developed based on what they are willing to pay the property owner,
also relying on the zoning of the area. Discussion on possible amendments to zoning that would
influence the interests in types of development, or influence through design guidelines.
This planning is part of the sequencing process so the city can be intentional about where the
infrastructure will be needed and how the city can plan for that. Discussion on the types of
residential properties that they would like to see offered and what home ownership will look like
in the future. Questions were raised about additional residential impact on travel into/out of the
city and what HWY 55 future plans might be. Discussion on possible hotel accommodations on
the west side of the city as well as county CDA opportunities. Additional discussion on the mix
of retail, nonprofit and opportunities to create employment in the city.
Menke invited additional feedback from Councilmembers or Planning Commissioners following
the workshop.
Cannabis Ordinance Amendments
City Attorney Land reviewed the cannabis laws and changes that have been enacted at the State
level in recent years. Initially, low-potency edibles were legalized, and the city enacted an
ordinance to issue business licenses. Effective January 2025, the State will license cannabis
businesses and licensed business will need to register with municipalities. Future approvals will
obtain conditional use permits, rather than special use permits.
Land review the 13 types of cannabis business that can be licensed by the State, grouped into 4
categories: Low potency, adult use retail, manufacture/industrial, and cultivation.
Current ordinance allows licenses for low-potency products in areas zoned C3 and C4.
Land offered options for consideration related to future registration of low-potency products,
which include a distance between establishments, conditional use permit requirement, and
expanding zones for retails sales.
Discussion on the types of business and locations where lower-potency beverages or edibles
should be available and concerns about availability to minors. Discussion about the possibility of
statute potentially becoming more restrictive and impact on municipal decisions. Discussion
about maintaining C3 and C4 with 500 ft distance between businesses.
The presentation shifted to Adult-use retail and Land made recommendations on allowed zones
and buffers between business or from certain types of establishments. Discussion on limiting
registrations for Zone C4, adding downtown core and possibly Zone C3. Discussion regarding
buffer zones of 500ft - 1000ft from schools, commercial day cares, residential treatment
facilities, and park attractions and the option to reduce buffer areas over time. Discussion about
the value and impact of buffer zones. Questions about what other cities are doing. Land indicated
that some cities are situating cannabis retail in the commercial areas away from residential areas.
Discussion about other border cities and challenges with traffic and access and providing
sufficient retail options. Discussion about messages sent to businesses with decisions that are
made regarding zoning and buffers.
Land recommended that lower-potency beverages retail sale be permitted with on-sale and off-
sale liquor licenses with no buffer zones and located in Zones C1, C2, C3, C4, DC and I1. There
was general agreement with this recommendation.
Land presented recommendations related to micro/mezzo, manufacturing testing, and medical
combination businesses be in areas zoned I1 and I2 with 500 ft buffer from residential areas and
requiring a conditional use permit. There was general agreement with this recommendation.
For Cultivation, Land recommended zoning areas A, I1 and I2 with a conditional use permit and
no buffer zones. These areas often require screening or a vegetative buffer and not be not visible
from the right of way. There was general agreement with this recommendation.
Land summarized the discussion about zoning among council and commissioners, noting that
there will be defined performance standards, cannot be a nuisance, ensure that parking complies
with zoning, that a security plan is approved. Land indicated that others have included an odor
component to the ordinance and that there would be no home occupations for cannabis.
Zoning discussion will continue at the upcoming Planning Commission meeting on October 28.
Further discussion at a workshop will be needed to review the registration process and fees.
Other considerations for discussion include on-site consumption and events permits. The
ordinance amendments are anticipated to be address by City Council in November and
December.
ADJOURNMENT
Workshop adjourned at 7:31 p.m.
____________________________ ______________________________
Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Hastings, Minnesota
City Council Meeting Minutes
October 7, 2024
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, October 7, 2024 at
7:30 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Fox, Haus, Lawrence, Leifeld, Pemble, and
Vihrachoff
Members Absent: None
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
City Attorney Kori Land
Parks and Recreation Director Chris Jenkins
Public Works Director Ryan Stempski
Recreation Programming Specialist Paige Marschall-Bigler
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council
regular meeting on September 16, 2024 and special meeting on September 23, 2024.
Minutes were approved as presented.
Consent Agenda
Councilmember Leifeld motioned to approve the Consent Agenda, seconded by Councilmember Fox.
7 Ayes, 0 Nays.
1. Pay Bills as Audited
2. Resolution No. 10-01-24: Accept Donation from Janet Swanson to the Parks and Recreation
Department
3. Resolution No. 10-02-24: Accept Donation from Linda Carlson to the Parks and Recreation
Department
4. Resolution No. 10-03-24: Accept Donation from Nels Estlund to the Police Department
5. Resolution No. 10-04-24: Approve Temporary One-Day Gambling Permit for St. Elizabeth Ann
Seton Church
6. Resolution No. 10-05-24: Appoint Election Judges for the 2024 General Election
7. Approve Special Event Designation – Downtown Business Association Candy Crawl
8. 2nd Reading\Adopt Ordinance: Amend City Code Chapter 50.05 – On-Site Sewer Requirements
9. Authorize Signature: Memorandum of Understanding – United Heroes League Sewer Service
(15211 Ravenna Trail)
10. 2nd Reading: Amend City Code Chapter 34.03: Civic Arena Fees
11. Authorize Signature: First Amendment to James Metzen Mighty Ducks Grant Program
Agreement
12. Assessment Appeal Waivers: 214 2nd St. E
a. Authorize Signature – City WAC Assessment Appeal Waiver Agreement
b. Authorize Signature – MCES Assessment Appeal Waiver Agreement
13. 2024 Budget Amendment: Lead Paint Containment
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
14. 2025 Budget Preauthorization: LUCAS Chest Compression Devices
15. Resolution No. 10-06-24: Approve Detour Agreement No. 1057488 for Highway 316 Mill &
Overlay
16. Authorize Signature: Minnesota Distributed Energy Resource Interconnection Agreement
17. Authorize Signature: Permanent Trail Easement (Three Rivers Trail)
18. Declare Surplus Property and Authorize for Sale, Donation, or Disposal – Police Department
Authorize Signature: Award Contract for Lake Rebecca Park Habitat Improvements Project
Jenkins provided a summary of the request to award contract for the Lake Rebecca Natural Resources
Project. Jenkins indicated this is one phase of the overall LCCMR Funded Lake Rebecca Project. Jenkins noted
five quotes were received and Minnesota Native Landscapes was the lowest responsible quote. Staff
recommends approval of awarding the contract to Minnesota Native Landscapes and noted the project is grant
funded so there is no impact to City budget.
Council discussion on clarifying what is occurring at Lake Rebecca in the developed and other areas
of the park. Jenkins further clarified the main elements of the project indicating the grant focuses on the
habitat and natural area enhancements. Due to the recreation area bordering wetland, there are limitations of
what can be done in the area. Jenkins shared the recreation area renovation will focus on the boat launch,
reducing the parking footprint, and adding picnic tables and additional habitat. Jenkins indicated the goal is to
complete the work as soon as possible as grant money must be spent by June 30, 2025.
Councilmember Fox motioned to approve as presented, seconded by Councilmember Haus.
7 Ayes, 0 Nays.
Resolution No. 10-07-24: Implementing Parking Restrictions on Ashland Street
Stempski provided an overview of the request to consider implementing parking restrictions on
Ashland Street between 9th Street W and 10th Street W. Stempski indicated City Engineering staff has
received multiple safety concerns from constituents and emergency service vehicles along this block of
Ashland Street. Stempski reviewed staff recommendations and shared the potential financial impact to place
the necessary signs. The recommendation is to allow parking on the west side of the street only.
Council discussion on initial concerns about the restrictions. Council expressed support for the
resolution and appreciation for staff research and proposed resolution. Council posed questions on the
distance of vehicles parking near entrances or stop signs. Stempski indicated our Police Department will be
able to better enforce regulations with the addition of the parking restrictions. Council discussed other options
for parking in the area.
Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Pemble.
7 Ayes, 0 Nays.
2024 Levee Park Recap
Marschall-Bigler provided a recap of the 2024 summer events at Levee Park (ninth season).
Marschall Bigler indicated the Hastings Parks and Recreation Department coordinated 28 events for the
facility sharing over 6,600+ people attended the events. Marschall-Bigler noted seven events were cancelled
due to inclement weather. These events were sponsored by the Doffing Fund, Ardent Mills, Dakota Electric,
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
and Smead Manufacturing. She indicated the top communication outreach platforms include social media,
Rivertown News, local outlets, and word of mouth.
Council expressed appreciation to Marschall-Bigler for the work that goes into the programming
throughout the year, the variety of acts for the community, and attracting a variety of community members.
Marschall-Bigler outlined the process for volunteering, if interested.
PFAS Update
As it is the first meeting of the month, Wietecha presented the PFAS Update.
Wietecha mentioned the siting study report last month and the closed session to discuss property
purchase. Hired a company to do property appraisals for the sites. Meeting with Senator Pappas, Senate
Capital Investment Committee, next week to discuss options for seeking state bonding funds again this
legislative year. Expected to hear about Emerging Contaminant grant in October, but that has been moved to
November.
Staff has been working on a broad communication effort related to the proposed increase in water
rates. Heard very recently from the MCPA/DNR as Co-trustees the 3M settlement funds will be available for
a portion of the Water Treatment Plant #2 due to the connection to Well #5. This news will likely reduce the
water rate increase, but there will still be an increase. This may re-order the construction timeline of
Treatment Plants #1 and #2.
Council discussion on whether 3M funds may possibly still be accessible for the other treatment
plants. Council expressed appreciation to City Administrator Wietecha and Public Works Director Stempski,
as well as the MPCA, for the work done to get us this far.
Announcements
• Councilmember Fox shared information for the Downtown Business Association’s Candy Crawl event on
October 27, 2024 from 2:00 p.m. to 5:00 p.m.
• October is National Community Planning Month. Extra appreciation to Community Development
Director John Hinzman and City Planner Justin Fortney.
• In recognition of National Fire Prevention Week, the Fire & EMS Department Open House is Tuesday,
October 8. Meet the department, learn about fire safety, and see the trucks & equipment. All ages are
welcome.
• The Hastings Police Department will join more than 50 agencies across the state in selling pink patch
items to raise awareness and funds for the American Cancer Society during breast cancer awareness
month in October.
• The Historic Hastings Car Show is Sunday, October 13. Guests can enjoy music, food trucks, shops, and
local restaurants while checking out a variety of classic cars
• The Arts & Culture Commission hosts the annual Creative Convergence on Wednesday, October 16. All
arts and culture organizations and individuals are invited to attend and network.
• Downtown Candy Crawl is being held on October 27 from 2-5 pm.
Meetings
• Arts & Culture Commission Meeting on Wednesday, October 9, 2024 at 6:00 p.m.
• HEDRA Meeting on Thursday, October 10, 2024 at 6:00 p.m.
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
• Planning Committee Meeting on Monday, October 14, 2024 at 6:00 p.m. – Cancelled
• Planning Commission Meeting on Monday, October 14, 2024 at 7:00 p.m.
• Heritage Preservation Commission Meeting on Tuesday, October 15, 2024 at 7:00 p.m.
• Parks and Recreation Commission Meeting on Wednesday, October 15, 2024 at 6:00 p.m.
• Public Safety Advisory Commission Meeting on Thursday, October 16, 2024 at 6:30 p.m.
• City Council Regular Meeting on Monday, October 21, 2024 at 7:00 p.m.
Councilmember Pemble motioned to adjourn the meeting at 8:18 PM, seconded by Councilmember
Leifeld. Ayes 7; Nays 0.
_____________________________ ______________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Connie Lang - Accountant
Date: 10/17/2024
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of Sept. 2024 automatic payments.
Council review of weekly routine disbursements issued 10/15/2024.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued
10/22/2024.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee
reimbursements are made twice a month, subsequent to Council approval.
Financial Impact:
Sept 2024 Auto Payments $ 280,814.32
Disbursement checks, ACH issued on 10/15/2024 $ 452,139.29
Disbursement checks, ACH to be issued on 10/22/2024 $ 520,268.11
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Council Reports
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VIII-01
VIII-01
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Paige Marschall Bigler, Recreation Program Specialist
Date: October 21, 2024
Item: Accept Donation to the Parks and Recreation Department
Council Action Requested: Council is asked to accept a donation in the amount of $400.00, made to the
Parks and Recreation Department and has designated that this donation be used for Paws in the Park.
Background Information: Fluegel’s Lawn, Garden and Pet Supply has made this donation to be used for
Paws in the Park.
Financial Impact:
Increase the Parks and Recreation donation account by $400.00
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-02
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION ____________
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION
TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Fluegel’s Lawn Garden and Pet Supply has presented to the City Parks & Recreation
Department a donation of $400.00 and has designated that this donation be used for Paws in the Park; and
WHEREAS, the City Council is appreciative of the donation and commends Fluegel’s Lawn,
Garden and Pet Supply for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings,
Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for Paws in the Park.
Adopted this 21st day of October, 2024.
______________________________
Mary D. Fasbender, Mayor
ATTEST:
____________________________
Kelly Murtaugh, City Clerk
VIII-02
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Jessica Urbach, Parks and Recreation Office Assistant
Date: October 21, 2024
Item: Accept Donation to the Parks and Recreation Department
Council Action Requested: Council is asked to accept a donation in the amount of $1,000.00,
made to the Parks and Recreation Department and has designated that this donation be used for a
Memorial Bench in a City Park or on a City Trail.
Background Information: Carole Wilder has made this donation to be used for a Memorial
Bench in a City Park or on a City Trail.
Financial Impact:
Increase the Parks and Recreation donation account by $1,000.00
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION ____________
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A
DONATION TO THE PARKS AND RECREATION DEPARTMENT
WHEREAS, Carole Wilder has presented to the City Parks & Recreation Department a
donation of $1,000.00 and has designated that this donation be used for a Memorial Bench in a
City Park or on a City Trail; and
WHEREAS, the City Council is appreciative of the donation and commends Ms. Wilder
for their civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings,
Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for a memorial bench to be placed in a City Park
or on a City Trail; and
Adopted this 21st day of October, 2024.
__________________________
Mary D. Fasbender, Mayor
ATTEST:
__________________________
Kelly Murtaugh, City Clerk
VIII-03
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: David D. Wilske, Chief of Police
Date: October 21st, 2024
Item: Donation to Hastings Police Department
Council Action Requested:
Accept donation of $100 from Shirley Frembgen.
Background Information:
Ms. Frembgen dropped off a check for $100 to the Hastings Police Department along with a letter
thanking the PD for their response when her husband had medical issues. This money will supplement
our budget for purchase of handouts at community events.
Financial Impact:
Positive
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
• Resolution
• Thank You
VIII-04
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION XX-XX-24
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE HASTINGS POLICE DEPARTMENT
WHEREAS, Shirley Frembgen, have donated to the Hastings Police Department
a check for $100; and
WHEREAS, this donation will be used to purchase handouts for community
events; and
WHEREAS, the City Council is appreciative of the donation and commends
Ms. Frembgen for her civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for the Hastings Police Department as
designated; and
3. That the donation will assist the Hastings Police Departments community
outreach efforts.
Adopted this 21st day of October, 2024,
_______________________________
Mary Fasbender, Mayor
Attest:
_____________________
Kelly Murtaugh, City Clerk
VIII-04
City Council Memorandum
Council Committee Discussion:
None
Attachments:
• Resolution
• Thank You
To: Mayor Fasbender & City Council Members
From: David D. Wilske, Chief of Police
Date: October 21st, 2024
Item: Donation to Hastings Police Department
Council Action Requested:
Accept donation of $2,500 from Walmart to support our ‘Shop With A Cop’ Event
Background Information:
Walmart of Hastings is interested in donating $2,500 to Hastings Police Department to assist with our
Shop With a Cop Event. This event allows underprivileged youth in our community the opportunity to
shop with an officer and buy Christmas presents for family and loved ones.
Walmart Corporate requires agencies to develop a corporate PayPal Account to receive and spend the
funding. Because this is not the usual City process for managing grant dollars, staff formally requests
Council approval to set up and use the PayPal account, which will be done after city council approves.
Financial Impact:
Positive
Advisory Commission Discussion:
None
VIII-05
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION XX-XX-24
A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF
A DONATION TO THE HASTINGS POLICE DEPARTMENT
WHEREAS, Hastings Walmart have donated to the Hastings Police Department
$2,500; and
WHEREAS, this donation will be used to support the ‘Shop With A Cop’ event
hosted by Hastings Police; and
WHEREAS, the City Council is appreciative of the donation and commends
Hastings Walmart for her civic efforts,
NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of
Hastings, Minnesota;
1. That the donation is accepted and acknowledged with gratitude; and
2. That the donation will be appropriated for the Hastings Police Department as
designated; and
3. That the donation will assist the Hastings Police Departments community
outreach efforts.
Adopted this 21st day of October 2024,
_______________________________
Mary Fasbender, Mayor
Attest:
_____________________
Kelly Murtaugh, City Clerk
VIII-05
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Emily King, Deputy City Clerk
Date: October 21, 2024
Item: Consider New Tobacco License Request for Hastings Tobacco & Vape, Inc. dba Smoker
Zone, 1260 S. Frontage Road, Suite A
Council Action Requested:
Approve the attached resolution approving the application from Hastings Tobacco & Vape, Inc. dba
Smoker Zone, 1260 S. Frontage Road, Suite A for a new Tobacco License.
Background Information:
Fares Al Qashri, Hastings Tobacco & Vape, Inc. dba Smoker Zone, submitted a new Tobacco License
application to be able to sell tobacco products. The license will be issued upon completion of a Change of
Use permit and inspection by the Hastings Fire Marshal.
Financial Impact:
N/A
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-06
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION _____________
RESOLUTION APPROVING THE APPLICATION BY
HASTINGS TOBACCO & VAPE, INC. DBA SMOKER ZONE
FOR A NEW TOBACCO LICENSE
WHEREAS, Fares Al Qashri, Hastings Tobacco & Vape, Inc. dba Smoker Zone, 1260 S.
Frontage Road, Suite A, submitted a new Tobacco License application to be able to sell tobacco products;
and
WHEREAS, the license will be issued upon completion of a Change of Use permit, successful
completion of an inspection by the Hastings Fire Marshal, and all fees paid in full; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the
new Tobacco License for Hastings Tobacco & Vape, Inc. dba Smoker Zone is approved.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA
THIS 21st DAY OF OCTOBER, 2024.
ATTEST:
_______________________________ ______________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
VIII-06
CITY OF
HASTINGS
STRATEGIC
PLAN REPORT
3rd Quarter 2024
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Strategic Priority Desired Outcome
2
Expanded revenue base
Responsible use of
debt
Spending aligned with
growth demands
Increase in revenues by
fund
Increase in revenue sources
Debt as percentage of
General Fund revenues
Operating budget
increase
CPI annual change
Tax base growth increase
10% non-tax revenue
increase (above growth)
2024-2027
Maintain compliance with City
debt policy
Debt financing plan developed
by 12/2024
Operating budget increases
limited to CPI + growth
adjustment annually
Key Outcome
Indicator Target Strategic Initiatives
Financial
Resilience
A financially sound
organization
Operational
Effectiveness
An organization that
delivers results
Responsive
Community
Development
Development that meets
present and future needs
Infrastructure
Sustainability
Infrastructure that
supports our community
Strategic
Communication
A transparent, responsive
government
Staff capacity to meet
service demands
% of authorized staffing
levels achieved
All departments meetauthorized staffing levels by
7/2024
Improved core service
delivery
# of core processes
improved% improvement in
processes
10% improvement in each
department's core process by12/2027
Improved workforce
capabilities
% of training
requirements met
# of credentials achieved
100% of employees meet
minimum training
requirements by 12/2024
Develop recruitment plans -
all departments
Process improvement
program
Develop organizational
training plan
1.
2.
3.
Alternative revenue analysis
Asset management funding
strategy (debt financing is
within this)
Budgeting system
evaluation
1.
2.
3.
Clarity regarding
housing supply needs
Successful development
of opportunity sites
Strategic Park
investments determined
Housing units available by
demographic segment
Housing demand by
demographic segment
Block 28 completion
Block 1 completion
Investment analysis
completed
Housing supply needs for all
demographic segments
determined by 12/2026
Block 28 completed by 12/2027
Block 1 completed by 12/2027
Park strategic investment
analysis completed by 6/2024
Housing needs analysis
Opportunity site
development strategy
Complete Vets Park and
Arena projects, including
economic investment
analysis
1.
2.
3.
Improved watertreatment capacity
Successful completion
of outsdie agency
projects
Expanded asset
management capability
Completed water system
improvements
Highway 61 rebuild
targets met
WWTP construction
targets met
Asset management plan
developed
Funding options
identified
Key water system
improvements completed by
12/2027
Highway 61 completed by
6/2028
WWTP completed by 12/2028
Comprehensive asset
management plan developed
and funding strategy proposed
by 2026
Develop asset management
plan
Implement water system
expansion plan
WWTP construction plan
Highway 61 construction
plan
1.
2.
3.
4.
Improved collaborative
relationships
Improved media
communication and
relationship
Enhanced community
engagement
Partner satisfaction
rating
# of one-on-one meetingswith local media
# of reporting inaccuracies
Improvements in
external responsiveness
Increases in inquiries via
technology
>90% of partners report
improved collaborative
relationship 2024-2027
Increase in one-on-one
communications with localmedia from 2024 to 2027
Community engagement via
expanded communications
options increases 10% 2024-
2027
Comprehensive
communication Plan
Collaboration improvement
plan
Community engagement
strategy
1.
2.
3.
City of Hastings Strategic Plan FY 2024-2027 | August 2023
STRATEGIC PLAN SUMMARY 2024-2027
City of Hastings
VIII-07
Reference Page 2 for the full plan summary.
Progress toward strategic priorities and initiatives will be reported quarterly.
Internal plan timelines will not require movement in all areas each quarter.
Legend:
Data Planning Deliverables
Understandingthe QuarterlyReport
Initiative Status:
Future Start On Track Delayed Complete
VIII-07
Strategic Priority: Financial
Resilience
Strategic Initiative: Alternative
Revenue Analysis
Identifying potential non-tax
revenue sources may allow the
city to minimize dependence on
the tax levy.
A number of non-tax
revenue sources were
explored with the City
Council.
The Council approved
increasing park dedication
fees with annual increases
through 2027.
The city has applied for
and received grant
funding.
The city has re-allocated
some costs from tax levy
to utility rates.
75% complete
Strategic Initiative: Asset
Management Funding Strategy
Developing a solid asset
management funding strategy
will allow the city to do long-
range planning for funding
capital equipment and capital
improvement projects.
Strategic Initiative: Budgeting
System Evaluation
Begins in 2025
The city annually reviews
its debt service for
compliance with financial
policies.
Debt service levy is
currently 11% of property
tax levy (policy limit is
20%).
75% complete
VIII-07
Strategic Priority: Operational
Effectiveness
Strategic Initiative: Develop
Organizational Training Plan
Important staff training and
reporting have been
decentralized and lack
organizational consistency. The
objective is to develop a
centralized organizational
training plan and tracking for all
employees to ensure
consistency and compliance.
Employees have
completed 75 percent of
scheduled trainings for
2024.
Safety Committee made
2025 budget
recommendations for
OSHA-required materials
for city buildings.
95% complete
Strategic Initiative: Develop
Recruitment Plans for all
Departments
Filling staff vacancies has
become more challenging and
hiring tends to be reactive.
Developing recruitment plans
that can be deployed as needs
arise through attrition or
expansion will enable the city to
be more effective in the hiring
process.
Strategic Initiative: Process
Improvement Program
Begins in 2025
All approved vacant
positions filled by
August 1, 2024.
Recruitment plans for
2025 anticipated
staffing needs in place.
90% complete
VIII-07
Opportunity Site Development
Strategy – Block 28
Signed purchase
agreement for 400
Vermillion Street.
Scheduled to close before
October 31, 2024.
95% complete
Strategic Priority: Responsive
Community Development
Strategic Initiative: Opportunity Site Development Strategy
Developing plans for growing business along Highway 61 and downtown
includes purchasing properties.
Strategic Initiative: Housing
Needs Analysis
Begins in 2026
Strategic Initiative:
Complete Vets Park and Arena
projects, including economic
investment analysis.
City parks and recreation
amenities can drive economic
growth in cities. Two parks in
Hastings offer possibilities for
expanded economic impact.
Vets Park project delayed:
Stakeholder visioning
paused pending
update/extension of long-
term land lease.
A visioning/planning process
for the Hastings Civic Arena
was completed.
50% complete
Opportunity Site Development
Strategy – Block 1
Lift station to be placed on a
portion of the site.
Awaiting impact of the lift station
on site development.
15% complete
VIII-07
Design work for WTP 1 can
be ready to bid in Feb.
2025.
Two additional WTPs to be
designed and constructed.
In October, we learned we
would receive partial
funding for WTP 2 through
the 3M settlement. We are
evaluating a workplan and
schedule for 2025.
35% complete
Strategic Priority: Infrastructure
Sustainability
Strategic Initiative:
Implement Water System
Expansion Plan
The city needs to design and
build three water treatment
plants to mitigate PFAS.
Strategic Initiative: Develop
Asset Management Plan
Begins in late 2024
Strategic Initiative:
Wastewater Treatment Plant
Construction Plan
Met Council Environmental Services
initially planned to move the current
Wastewater Treatment Plant from
downtown to the border with
Ravenna Township in order to more
effectively serve the development
of the southeast metro, but plans
are now on hold.
Project delayed. MCES to
complete a regional study.
Strategic Initiative: Highway 61
Construction Plan
MnDot and the City of Hastings
will reconstruct Highway 61
through Hastings, beginning in
2027 to accommodate growing
traffic and development.
Met with MnDOT on staging
and detour planning.
Received a $7 million
Regional Solicitation grant
and a $44,000 planning
grant.
MNDOT anticipating RFP for
preliminary design for Q1
2025.
25% complete
VIII-07
Presented Strategic
Communications plan to
departments for review
and feedback.
75% complete
Strategic Priority: Strategic
Communication
Strategic Initiative:
Comprehensive
Communication Plan
A transparent, responsive
government helps build trust
wtih our stakeholders and
allows us to meet their
preferences for
communications. A
comprehensive plan takes all
audiences and tools into
account and presents a
cohesive brand.
Strategic Initiative: Develop a
Collaboration Improvement
Plan
Begins in 2024
Strategic Initiative: Community
Engagement Strategy
Technology enhancements
allow organizations to engage
in two-way communications
with their diverse
audiences/customers. A
strategy to use the most
effective communications
platforms is essential to driving
community engagement.
Developed website
governance, implemented
compliance software for
the website.
Added meta data and title
tags and improved website
compliance above industry
standards.
25% complete.
VIII-07
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: October 21, 2024
Item: Approve Change Order
Council Action Requested:
Approve Change Order for Three Rivers Trail Reconstruction Project
Background Information:
The Three Rivers Trail segment connecting the Tuttle neighborhood to East
31st Street was recently awarded. During the design and engineering phase,
staff removed a few elements to ensure the projected project costs remained
within the budget allocation. After bids were received, and a pre-construction
walk of the project, staff propose to return 2 elements to the project, and to
provide funding for an unexpected and unknown element of the project.
• Flint Hills Resources Pipeline Crossing: although it was known that
this trail would cross FHR pipelines, it was not known until the project
pre-con meeting that a high-pressure propane line was very shallow
within the trail corridor. The pipeline is 2ft deep and at that shallow
depth requires extra precautions for equipment and trucks to cross.
• Spur Trail: a spur trail that connects this trail segment to the Three
Rivers Neighborhood was removed from the bid package, it is now
apparent that it should be returned to the project, and funding is
available. This is a major connection between the neighborhood and
the main trail.
• ADA Pedestrian Ramp: the current project includes replacement of
one ADA Ped Ramp on the west side of the intersection of East 31st
Street and Amelia Avenue. It is apparent the eastern ADA Ped Ramp
should also be replaced with this project, and the cost will remain
within budget.
Our contractor has provided a cost estimate of $37,448.25 to complete this
extra work.
VIII-08
Financial Impact: Project to remain within authorized budget.
Total budget for the project authorized in the 2024 budget: $393,000.
• Design & Engineering - $41,000
• Survey - $2,800
• Construction - $249,532.50
o Total cost prior to change order: $293,332.50
o Change order cost: $37,448.25
▪ Total project cost including change order: $330,780.75
Advisory Commission Discussion:
None
Council Committee Discussion:
None
Attachments:
▪ Change order cost estimate.
▪ Project images related to change order request.
VIII-08
Section Title
Line
Item
Item
Code Item Description UofM Quantity Unit Price Extension
BASE BID
1 2021.501 Mobilization (paver and milling) LS 1 $4,250.00 $4,250.00
2 2104.503 Remove Concrete Curb & Gutter LF 60 $17.50 $1,050.00
3 2104.504 Remove Concrete Pavement SY 15 $35.00 $525.00
4 2104.504 Remove Bituminous Roadway SY 85 $27.00 $2,295.00
5 2104.504 Remove Bituminous Walk SY 151 $5.00 $755.00
6 2104.503 Sawing Bituminous Pavement LF 96 $20.00 $1,920.00
7 2106.507 Excavation - Common CY 38 $20.00 $760.00
8 2211.507 Aggregate Base (CV) Class 5 CY 38 $47.50 $1,805.00
9 2301.504 Concrete Pavement 4" SY 34 $200.00 $6,800.00
10 2360.504 Type SP 12.5 Wearing Course Mixture (3;B) 3" thick SY 123 $18.75 $2,306.25
11 2360.504 Type SP 12.5 Wearing Course Mixture (3;C) 2" thick SY 85 $65.00 $5,525.00
12 2360.504
Type SP 12.5 Non Wearing Course Mixture (3;C) 2"
thick SY
13 2531.503 Concrete Curb and Gutter Design B618 LF 60 $85.00 $5,100.00
14 2531.618 Truncated Domes SF 40 $70.00 $2,800.00
15 2563.613 Traffic Control LS 1 $1,500.00 $1,500.00
16 2573.501 Stabilized Construction Exit LS
17 2573.502 Storm Drain Inlet Protection EA 1 $175.00 $175.00
18 2573.503 Sediment Control Log Type Wood Fiber LF
19 2575.505 Seeding ACRE 0.1 $1,000.00 $100.00
20 2575.508 Hydraulic Bonded Fiber Matrix LB 300 $2.00 $600.00
21 2575.508 Seed Mixture 25-131 LB 22 $6.00 $132.00
22 SP Construction Matting LS 1 $3,300.00 $3,300.00
Base Bid Total: $37,448.25
VIII-08
VIII-08
VIII-08
VIII-08
Quantity Unit Price Amount Quantity Amount Quantity Amount
Pay Estimate #4
Quantity Amount
1 MOBILIZATION LS 1 131,050.00$ 131,050.00$ 0.9 117,945.00$ 0.9 117,945.00$ -$
2 CLEARING TREE 16 1,000.00$ 16,000.00$ 17 17,000.00$ 17.0 17,000.00$ -$
3 GRUBBING TREE 20 200.00$ 4,000.00$ 20 4,000.00$ 20.0 4,000.00$ -$
4 REMOVE EXISTING GATE VALVE EA 9 150.00$ 1,350.00$ 9 1,350.00$ 3.0 450.00$ 6 900.00$
5 REMOVE EXISTING HYDRANT & GATE VALVE EA 7 350.00$ 2,450.00$ 7 2,450.00$ 2.0 700.00$ 5 1,750.00$
6 REMOVE EXISTING STORM SEWER STRUCTURE (ALL DEPTHS & SIZES) EA 39 450.00$ 17,550.00$ 39 17,550.00$ 34.0 15,300.00$ 5 2,250.00$
7 REMOVE EXISTING SANITARY MANHOLE EA 13 550.00$ 7,150.00$ 13 7,150.00$ 5.0 2,750.00$ 8 4,400.00$
8 REMOVE EXISTING CONCRETE PEDESTRIAN RAMP EA 5 300.00$ 1,500.00$ 5 1,500.00$ -$ 5 1,500.00$
9 SALVAGE AND REINSTALL MAILBOX EA 70 225.00$ 15,750.00$ 32 7,200.00$ -$ 32 7,200.00$
10 SAWCUT EXISTING BITUMINOUS PAVEMENT LF 443 3.00$ 1,329.00$ 200 600.00$ -$ 200 600.00$
11 SAWCUT EXISTING CONCRETE PAVEMENT LF 25 8.00$ 200.00$ -$ -$ -$
12 REMOVE CONCRETE CURB & GUTTER LF 7275 3.00$ 21,825.00$ 7275 21,825.00$ 3900.0 11,700.00$ 3375 10,125.00$
13 REMOVE EXISTING STORM SEWER PIPE (ALL DEPTHS & SIZES) LF 832 15.00$ 12,480.00$ 832 12,480.00$ 100.0 1,500.00$ 732 10,980.00$
14 REMOVE CONCRETE SIDEWALK SY 39 10.00$ 390.00$ 31 310.00$ 13.0 130.00$ 18 180.00$
15 REMOVE CONCRETE DRIVEWAY SY 2650 6.30$ 16,695.00$ 2227 14,030.10$ 210.0 1,323.00$ 2017 12,707.10$
16 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 300 3.00$ 900.00$ 42 126.00$ 42.0 126.00$ -$
17 REMOVE BITUMINOUS PAVEMENT SY 14850 3.00$ 44,550.00$ 14850 44,550.00$ 10850.0 32,550.00$ 4000 12,000.00$
18 SALVAGE AND REINSTALL SEGMENTAL BLOCK RETAINING WALL SF 90 50.00$ 4,500.00$ -$ -$ -$
19 SALVAGE AND REINSTALL DRIVEWAY PAVERS SF 25 80.00$ 2,000.00$ -$ -$ -$
20 SUBGRADE PREPARATION OF RECLAIMED SURFACE SY 16800 1.50$ 25,200.00$ 16800 25,200.00$ 16800.0 25,200.00$ -$
21 COMMON EXCAVATION (EV) CY 2910 15.00$ 43,650.00$ 2910 43,650.00$ 1810.0 27,150.00$ 1100 16,500.00$
22 COMMON EXCAVATION TRAIL (EV) CY 500 20.00$ 10,000.00$ 500 10,000.00$ 500.0 10,000.00$ -$
23 HAUL EXCESS RECLAIM MATERIAL (LV) CY 1401 10.00$ 14,010.00$ 1401 14,010.00$ 1401.0 14,010.00$ -$
24 SUBGRADE CORRECTION (EV) CY 1200 7.00$ 8,400.00$ 607 4,249.00$ 302.0 2,114.00$ 305 2,135.00$
25 SALVAGE AND PLACE RECLAIMED BASE MATERIAL (CV) CY 900 10.00$ 9,000.00$ 370 3,700.00$ 370.0 3,700.00$ -$
26 CRUSHED ROCK BORROW MATERIAL (LV) CY 1200 1.00$ 1,200.00$ 115 115.00$ -$ 115 115.00$
27 GRANULAR PIPE BEDDING (LV) CY 50 30.00$ 1,500.00$ -$ -$ -$
28 SALVAGE AGGREGATE FROM STOCKPILE (MILLINGS) CY 50 18.00$ 900.00$ -$ -$ -$
29 AGGREGATE BASE CLASS 5 (STREET) TON 5040 18.00$ 90,720.00$ 6880 123,840.00$ 4442.0 79,956.00$ 2438 43,884.00$
30 AGGREGATE BASE CLASS 5 (TRAIL OR WALK) TON 650 24.00$ 15,600.00$ 961 23,064.00$ 850.0 20,400.00$ 111 2,664.00$
31 JOINT ADHESIVE LF 15931 0.60$ 9,558.60$ -$ -$ -$
32 FULL DEPTH PAVEMENT RECLAMATION - 8-10 INCHES SY 16800 0.50$ 8,400.00$ 16800 8,400.00$ 16800.0 8,400.00$ -$
33 BITUMINOUS MATERIAL FOR TACK COAT GAL 3743 1.00$ 3,743.00$ 140 140.00$ 140.0 140.00$ -$
34 TYPE SP 12.5 WEARING COURSE MIX (2,B) 3.0" THICK (DRIVEWAYS) SY 350 42.00$ 14,700.00$ 42 1,764.00$ 42.0 1,764.00$ -$
35 TYPE SP 12.5 WEARING COURSE MIX (3,C) TON 3506 75.25$ 263,826.50$ -$ -$ -$
36 TYPE SP 12.5 NON WEAR COURSE MIX (3,C) TON 3506 75.25$ 263,826.50$ 2066 155,466.50$ 2066.0 155,466.50$ -$
37 TYPE SP 12.5 WEARING COURSE MIX (3,B) (TRAIL) TON 350 91.00$ 31,850.00$ 302 27,482.00$ 302.0 27,482.00$ -$
38 BITUMINOUS INCENTIVE/DISINCENTIVE LS 1 8,500.00$ 8,500.00$ -$ -$ -$
39 12" HDPE DUAL WALL CORRUGATED PIPE CULVERT LF 20 48.00$ 960.00$ 40 1,920.00$ -$ 40 1,920.00$
40 12" RCP DES 3006 CL III LF 23 76.00$ 1,748.00$ 31 2,356.00$ 31.0 2,356.00$ -$
41 15" RCP DES 3006 CL III LF 530 66.00$ 34,980.00$ 530 34,980.00$ 304.0 20,064.00$ 226 14,916.00$
42 18" RCP DES 3006 CL III LF 463 68.00$ 31,484.00$ 462 31,416.00$ 340.0 23,120.00$ 122 8,296.00$
43 21" RCP DES 3006 CL III LF 52 95.00$ 4,940.00$ 46 4,370.00$ 46.0 4,370.00$ -$
44 36" RCP DES 3006 CL III LF 486 150.00$ 72,900.00$ 487 73,050.00$ 487.0 73,050.00$ -$
45 CONNECT TO EXISTING STORM SEWER EA 33 1,000.00$ 33,000.00$ 33 33,000.00$ 31.0 31,000.00$ 2 2,000.00$
46 CONST DRAINAGE STRUCTURE 24" X 36" EA 13 3,790.00$ 49,270.00$ 15 56,850.00$ 12.0 45,480.00$ 3 11,370.00$
COMPLETED
Total To Date Previous Periods This Pay Period
Request For Payment
Date: 9/30/2024
Project: 2024 Neighborhood Infrastructure Improvements
Contractor: A-1 Excavating LLC
Request Number: 4
Payment Period: 9/1/2024 - 9/30/2024
ITEM
NO. DESCRIPTION UNIT
ORIGINAL BID
Hastings Project 2024-1 2024 Neighborhood Infrastructure Improvements Page 1 of 3
VIII-09
Quantity Unit Price Amount Quantity Amount Quantity Amount
Pay Estimate #4
Quantity Amount
47 CONST DRAINAGE STRUCTURE 4020 48" DIA EA 11 4,180.00$ 45,980.00$ 10 41,800.00$ 9 37,620.00$ 1 4,180.00$
48 CONST DRAINAGE STRUCTURE 4020 60" DIA EA 9 5,930.00$ 53,370.00$ 9 53,370.00$ 8 47,440.00$ 1 5,930.00$
49 CONST DRAINAGE STRUCTURE 4020 72" DIA EA 2 8,440.00$ 16,880.00$ 2 16,880.00$ 2 16,880.00$ -$
50 CONST DRAINAGE STRUCTURE 4020 84" DIA EA 2 12,210.00$ 24,420.00$ 2 24,420.00$ 2 24,420.00$ -$
51 REPLACE EXISTING STORM SEWER CASTING SPECIAL EA 7 1,255.00$ 8,785.00$ 7 8,785.00$ -$ 7 8,785.00$
52 ADJUST FRAME RING AND CASTING (SPECIAL) EA 19 735.00$ 13,965.00$ -$ -$ -$
53 GEOTEXTILE FILTER MATERIAL TYPE IV SY 50 4.00$ 200.00$ -$ -$ -$
54 4" CONCRETE SIDEWALK SF 225 9.00$ 2,025.00$ 275 2,475.00$ 115 1,035.00$ 160 1,440.00$
55 B618 CONCRETE CURB & GUTTER LF 7290 16.30$ 118,827.00$ 7414 120,848.20$ -$ 7414 ##########
56 REMOVE & REPLACE EXISTING CURB & GUTTER (ALL TYPES & SIZES) LF 1760 37.30$ 65,648.00$ 2225 82,992.50$ 2175 81,127.50$ 50 1,865.00$
57 6" CONCRETE DRIVEWAY PAVEMENT SY 2800 73.80$ 206,640.00$ 2377 175,422.60$ 210 15,498.00$ 2167 ##########
58 CONCRETE PEDESTRIAN RAMP EA 8 1,440.00$ 11,520.00$ 8 11,520.00$ 3 4,320.00$ 5 7,200.00$
59 TRAFFIC CONTROL LS 1 10,000.00$ 10,000.00$ 0.75 7,500.00$ 0.75 7,500.00$ -$
60 ROCK CONSTRUCTION EXIT EA 6 100.00$ 600.00$ -$ -$ -$
61 STORM DRAIN INLET PROTECTION EA 46 140.00$ 6,440.00$ 46 6,440.00$ 36 5,040.00$ 10 1,400.00$
62 SILT FENCE, TYPE MS LF 750 4.00$ 3,000.00$ 552 2,208.00$ 552 2,208.00$ -$
63 EROSION & SEDIMENT CONTROL LS 1 1,000.00$ 1,000.00$ 0.75 750.00$ 0.75 750.00$ -$
64 LOAM TOPSOIL BORROW (LV) CY 1320 1.00$ 1,320.00$ -$ -$ -$
65 EROSION CONTROL BLANKETS CATEGORY 4 SY 50 12.00$ 600.00$ -$ -$ -$
66 SEEDING, BLOWN COMPOST SY 14500 5.00$ 72,500.00$ 8793 43,965.00$ -$ 8793 43,965.00$
67 TEMPORARY BYPASS PUMPING LS 1 4,000.00$ 4,000.00$ 1 4,000.00$ 1 4,000.00$ -$
68 CONNECT TO EXISTING SANITARY SEWER EA 4 1,600.00$ 6,400.00$ 4 6,400.00$ 4 6,400.00$ -$
69 CONNECT TO EXISTING SANITARY SEWER SERVICE EA 62 100.00$ 6,200.00$ 62 6,200.00$ 29 2,900.00$ 33 3,300.00$
70 4" ON 8" PVC WYE EA 62 250.00$ 15,500.00$ 62 15,500.00$ 29 7,250.00$ 33 8,250.00$
71 4" PVC SDR 26 (FOR SERVICES) LF 2050 33.00$ 67,650.00$ 1740 57,420.00$ 842 27,786.00$ 898 29,634.00$
72 8" PVC SDR 35 LF 2935 45.00$ 132,075.00$ 2998 134,910.00$ 1504 67,680.00$ 1494 67,230.00$
73 TELEVISE SANITARY SEWER LF 2935 1.20$ 3,522.00$ 2935 3,522.00$ -$ 2935 3,522.00$
74 REPLACE EXISTING SANITARY SEWER CASTING EA 9 1,255.00$ 11,295.00$ 9 11,295.00$ -$ 9 11,295.00$
75 48" DIA. SSMH EA 14 5,695.00$ 79,730.00$ 14 79,730.00$ 7 39,865.00$ 7 39,865.00$
76 EXTRA DEPTH MH 10'+ LF 20.2 345.00$ 6,969.00$ 20 6,969.00$ 10 3,450.00$ 10 3,519.00$
77 CONNECT TO EXISTING WATERMAIN EA 6 2,000.00$ 12,000.00$ 6 12,000.00$ 5 10,000.00$ 1 2,000.00$
78 CONNECT TO EXISTING WATER SERVICE EA 64 100.00$ 6,400.00$ 64 6,400.00$ 31 3,100.00$ 33 3,300.00$
79 1" CORP STOP EA 64 310.00$ 19,840.00$ 64 19,840.00$ 31 9,610.00$ 33 10,230.00$
80 1" CURB STOP AND BOX EA 64 515.00$ 32,960.00$ 64 32,960.00$ 31 15,965.00$ 33 16,995.00$
81 HYDRANT 7.5' BURY W/GATE VALVE EA 7 8,490.00$ 59,430.00$ 7 59,430.00$ 5 42,450.00$ 2 16,980.00$
82 REPLACE EXISTING GATE VALVE BOX EA 10 800.00$ 8,000.00$ 12 9,600.00$ 12 9,600.00$ -$
83 CURB STOP COVER CASTING EA 8 200.00$ 1,600.00$ 7 1,400.00$ 7 1,400.00$ -$
84 ADJUST GATE VALVE SPECIAL - BOLT REPLACEMENT EA 20 800.00$ 16,000.00$ 20 16,000.00$ 13 10,400.00$ 7 5,600.00$
85 6" GATE VALVE & BOX EA 10 2,265.00$ 22,650.00$ 10 22,650.00$ 9 20,385.00$ 1 2,265.00$
86 CURB STOP BOX REPAIR/EXTENSION EA 3 200.00$ 600.00$ 3 600.00$ -$ 3 600.00$
87 CONSTRUCT TEMPORARY WATERMAIN & SERVICES LF 7500 1.00$ 7,500.00$ 7514 7,514.00$ 6024 6,024.00$ 1490 1,490.00$
88 CURB STOP EXTRA DEPTH LF 15 60.00$ 900.00$ 15 900.00$ -$ 15 900.00$
89 1" TYPE K COPPER W/FITTINGS LF 1800 39.00$ 70,200.00$ 1906 74,334.00$ 904 35,256.00$ 1002 39,078.00$
90 6" C-900 PVC W/FITTINGS LF 3605 49.00$ 176,645.00$ 3605 176,645.00$ 2500 122,500.00$ 1105 54,145.00$
91 6" DIP W/FITTINGS LF 100 77.00$ 7,700.00$ 100 7,700.00$ 70 5,390.00$ 30 2,310.00$
92 2" INSULATION 4'X8' SHEET SY 60 40.00$ 2,400.00$ 50 2,000.00$ 28 1,120.00$ 22 880.00$
2,797,421.60$
ORIGINAL BID
ITEM
NO. DESCRIPTION UNIT
ORIGINAL BID COMPLETED
Total To Date Previous Periods This Pay Period
SUBTOTALS: $2,324,383.90 $1,477,066.00 $847,317.90
TOTAL TO DATE PREVIOUS PERIODS CURRENT PERIOD
PROJECTS: This Period Total to Date
2024-1 Neighborhood Infrastructure Improvements $847,317.90 $2,324,383.90
Hastings Project 2024-1 2024 Neighborhood Infrastructure Improvements Page 2 of 3
VIII-09
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City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven – Assistant City Engineer
Date: October 14, 2024
Item: Approve Final Payment – 2024 Mill & Overlay Program
COUNCIL ACTION REQUESTED
Council is requested to adopt the attached resolution approving final payment to McNamara Contracting on the
2024 Mill & Overlay Program.
BACKGROUND INFORMATION
The project work and punchlist was completed on September 11, 2024.
FINANCIAL IMPACT
The budget for the mill and overlay program is $1,025,000 between State Aid and Local street segments. The final
construction cost, including material testing, is $995,192.32 which is 3% less than the allowable budget. State Aid
funding accounted for $181,482.82 and local funding accounted for the remaining balance, all within budget.
STAFF RECOMMENDATION
Staff is recommending that the City Council adopt the attached resolution approving final payment for the
project.
VIII-10
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT
FOR PROJECT 2024 MILL & OVERLAY PROGRAM
WHEREAS, pursuant to a written contract signed with the City of Hastings on April 15, 2024, McNamara
Contracting has satisfactorily completed the 2024 Mill & Overlay Program.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk
and Mayor are hereby directed to issue a proper order for the final payment of $29,731.26 on the above said
project for such contracts, taking the contractor receipt in full.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 21ST DAY OF OCTOBER, 2024.
Ayes:
Nays:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
SEAL
VIII-10
Quantity Unit Price Amount Quantity Amount Quantity Amount
1 MOBILIZATION LS 1 $22,400.00 22,400.00$ 0 $0.00 1 $22,400.00
2 CLEARING EA 1 $1,500.00 1,500.00$ 0 $0.00 1 $1,500.00
3 GRUBBING EA 15 $325.00 4,875.00$ 0 $0.00 15 $4,875.00
4 REMOVE CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT)LF 2981 $11.00 32,791.00$ 0 $0.00 3,300 $36,300.00
5 SAWCUT BITUMINOUS (2") LF 895 $1.00 895.00$ 0 $0.00 895 $895.00
6 REMOVE CONCRETE SIDEWALK/DRIVEWAY PAVEMENT SY 226.8 $30.00 6,804.00$ 0 $0.00 211.3 $6,339.00
7 REMOVE BIT PAVEMENT SY 458.7 $30.00 13,761.00$ 0 $0.00 665.4 $19,962.00
8 MILL BITUMINOUS PAVEMENT (2") SY 55062 $1.50 82,593.00$ 0 $0.00 55,062 $82,593.00
9 JOINT ADHESIVE LF 43215 $0.55 23,768.25$ 0 $0.00 30,595 $16,827.25
10 BIT MATERIAL FOR TACK COAT GAL 5508 $2.00 11,016.00$ 0 $0.00 5,390 $10,780.00
11 BIT WEAR COURSE MIX SPWEB340B TON 6662 $70.00 466,340.00$ 84.65 $5,925.50 6,356.40 $444,948.00
12 BIT NON WEAR COURSE MIX SPNWB330B TON 350 $70.00 24,500.00$ 0 $0.00 77 $5,390.00
13 BIT WEAR COURSE MIX SPWEA240B (TRAIL) TON 10 $350.00 3,500.00$ 0 $0.00 10 $3,500.00
14 BIT NON WEAR COURSE MIX SPNWB230B (TRAIL) TON 10 $350.00 3,500.00$ 0 $0.00 10 $3,500.00
15 ADJUST EXISTING GATE VALVES EA 38 $300.00 11,400.00$ 0 $0.00 7 $2,100.00
16 REPLACE GATE VALVE BOX SECTION EA 5 $600.00 3,000.00$ 0 $0.00 3 $1,800.00
17 REBOLT GATE VALVE EA 16 $3,500.00 56,000.00$ 0 $0.00 15 $52,500.00
18 ADJUST RINGS & CASTING - CATCH BASIN (REINSTALL CASTING)EA 13 $350.00 4,550.00$ 0 $0.00 18 $6,300.00
19 ADJUST RINGS & CASTING - CATCH BASIN (NEW CASTING) EA 8 $1,000.00 8,000.00$ 0 $0.00 13 $13,000.00
20 ADJUST RINGS & CASTING - MANHOLE (REINSTALL CASTING) EA 5 $700.00 3,500.00$ 0 $0.00 22 $15,400.00
21 ADJUST CASTING EA 68 $200.00 13,600.00$ 0 $0.00 25 $5,000.00
22 MORTAR RINGS EA 39 $230.00 8,970.00$ 0 $0.00 38 $8,740.00
23 CHIMNEY SEAL EA 26 $300.00 7,800.00$ 0 $0.00 49 $14,700.00
24 4"CONCRETE SIDEWALK - EXPOSED AGGREGATE SF 912 $8.00 7,296.00$ 0 $0.00 912 $7,296.00
25 4"CONCRETE SIDEWALK SF 177.5 $8.00 1,420.00$ 0 $0.00 177 $1,416.00
26 6"CONCRETE SIDEWALK SF 2001.9 $15.00 30,028.50$ 0 $0.00 1,812.7 $27,190.50
27 B618 CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT) LF 2981 $41.00 122,221.00$ 0 $0.00 3,300 $135,300.00
28 TRUNCATED DOMES, CAST IRON SF 262 $50.00 13,100.00$ 0 $0.00 195 $9,750.00
29 TRAFFIC CONTROL LS 1 $7,000.00 7,000.00$ 0 $0.00 1 $7,000.00
30 EROSION & SEDIMENT CONTROL LS 1 $3,500.00 3,500.00$ 0 $0.00 1 $3,500.00
31 SEEDING, BLOWN COMPOST SY 1426 $16.00 22,816.00$ 0 $0.00 1,296 $20,736.00
32 4"SOLID LINE - PAINT LF 6481 $0.30 1,944.30$ 0 $0.00 6,735 $2,020.50
33 12"SOLID LINE-PAINT LF 92 $2.00 184.00$ 0 $0.00 96 $192.00
34 3'X6'SOLID CROSSWALK-PAINT SF 72 $4.00 288.00$ 0 $0.00 0 $0.00
35 PAVT MESSAGE (LEFT ARROW)-PAINT SF 49.5 $9.00 445.50$ 0 $0.00 49.50 $445.50
36 PAVT MESSAGE (RIGHT ARROW)-PAINT SF 33 $9.00 297.00$ 0 $0.00 33 $297.00
37 PAVT MESSAGE (RIGHT THRU)-PAINT SF 55.84 $9.00 502.56$ 0 $0.00 55.84 $502.56
38 PAVT MESSAGE (ONLY)-PAINT SF 21.89 $9.00 197.01$ 0 $0.00 21.89 $197.01
BID TOTAL: 1,026,303.12$
SUB TOTAL: $5,925.50 $995,192.32
Payment Period: 7/1/24 - 9/30/24
Request For Payment
Date: September 30, 2024
Project: 2024 Mill & Overlay Program
Contractor: McNamara Contracting
Request Number: 3
ITEM
NO.DESCRIPTION UNIT
COMPLETED
ORIGINAL BID This Period To Date
BASE BID
City of Hastings 2024 Mill Overlay Program Page 1 of 3
VIII-10
9/30/24
3
VIII-10
PAYMENT SUMMARY:
Pay Estimate Number Retainage Payment
1 $0.00 $372,509.50
2 $23,805.76 $592,951.56
3 $0.00 $29,731.26
TOTALS TO DATE: $23,805.76 $995,192.32
Total Completed to Date:
Less Retainage:
Less Previous Payment:
Total Amount Due:
Period
$29,731.26
5/1/24 - 5/31/24
6/1/24 - 6/30/24
7/1/24 - 9/30/24
$995,192.32
$23,805.76
$482,730.53
City of Hastings 2024 Mill Overlay Program Page 3 of 3
VIII-10
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Cody Mathisen – City Engineer
Date: October 21, 2024
Item: Approve Assessment Abatement for 2024 Neighborhood Infrastructure Improvements
Council Action Requested:
Council is requested to approve abatement of assessments to properties within the 2024 Neighborhood
Infrastructure Improvements project areas.
Background Information:
The assessment abatement program provides federal funding through the Dakota County Community
Development Agency to the City for assistance with financing assessments to owner-occupied low and moderate
income households. The 2024 Neighborhood Infrastructure Improvements included Brooke Lane, Brooke Court,
21st Street West, Highland Drive, 17th Street West, and Brittany Road. The project impacted 154 properties, all of
which are single-family owner-occupied residential dwellings. During this year’s process, Nine (9) applications for
assessment abatement were filed with the Dakota County Community Development Agency (CDA). This
represents about 6% of owner-occupied households within the project area.
The CDA has completed their review and determined that five (5) properties qualified for assistance, with one (1)
household qualifying as low-income, and four (4) as a moderate-income household. These properties were
assessed a total of $33,525.00.
All four applications not awarded were found to be over the maximum income threshold to qualify for abatement.
Financial Impact:
The combined total of assessments against qualifying households is $33,525.00. The total Community
Development Block Grant (CDBG) budget set aside for assessment abatement for the 2024 project was
$67,273.00. Federal requirements call for 100% abatement of low-income households, and the City can choose to
fund anywhere from 0% to 100% abatement for the qualifying moderate-income households.
Staff Recommendation:
The budget for the 2024 program is enough to provide the required full abatement to qualifying low-income
households, and full abatement for qualifying moderate-income households. It is staff’s recommendation to
maximize available CDBG Assessment Abatement funds and provide abatement in full to both the low-income and
moderate-income households.
Attachments:
A listing of the properties eligible for assessment abatement and the amounts recommended to be abated is
attached for City Council approval.
VIII-11
2024 Improvement Program Assessment Abatement
Qualifying Households
Low Income Households (100% Abatement Required)
Project PID
Assessment
Amount
Abatement
Amount
2024 Neighborhood Infrastructure
Improvements
193285104010 $6,750.00 $6,750.00
Total Qualifying Low-Income Abatement $6,750.00
Moderate Income Households (100% Abatement Recommended)
Project PID
Assessment
Amount
Abatement
Amount
2024 Neighborhood Infrastructure
Improvements 193285007010 $7,650.00 $7,650.00
193285008140 $7,650.00 $7,650.00
198323004120 $1,912.50 $1,912.50
193285006010 $9,562.50 $9,562.50
Total Qualifying Moderate-Income Abatement $26,775.00
GRAND TOTAL ABATEMENT $33,525.00
VIII-11
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: David D. Wilske, Chief of Police
Date: October 21st, 2024
Item: AXON Body Worn Cameras/Taser agreement
Council Action Requested:
Approve 5-year contract to continue service with AXON for Body Worn Camera (BWC) and
Taser needs for Hastings Police Department
Background Information:
The Hastings Police Department is interested in continuing their partnership with AXON for
BWC’s and Tasers. Currently, all sworn officers, and the Community Service Officer are
outfitted with BWC’s and Tasers. The contract ends at the beginning of 2025 and this new
contract would update the equipment to new technology and the life of this contract would
expire at the end of 2029.
The contract is for 34 BWC’s and 33 Tasers. AXON has agreed to provide one additional
camera for free in the event one needs to be returned for service. The BWC’s will be replaced at
2.5 years and the Tasers will be issued for the life of the contract.
The total cost for the 5-year program cost is $392,653.80 and AXON has agreed to maintain the
first year price of $53,000 to be consistent with allocated budget in 2025. This cost also
includes storage capabilities in the cloud.
Financial Impact:
$392,652.80 (1st year - $53,000/2-5th year - $84,913.45)
Advisory Commission Discussion:
No applicable
Council Committee Discussion:
Not applicable
Attachments:
AXON Quote
VIII-12
Page 1 Q-611758-45576.810SR
Q-611758-45576.810SR
Issued: 10/11/2024
Quote Expiration: 12/30/2024
Estimated Contract Start Date: 02/15/2025
Account Number: 109701
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
Hastings Police Dept. - MN101 4th St E
Hastings,
MN
55033-1944
USA
Hastings Police Dept. - MN
101 4th St E
Hastings
MN
55033-1944USA Email:
Lily Dokic
Phone:
Email: lyost@axon.com
Fax:
David Wilske
Phone: (651) 480-2332
Email: dwilske@hastingsmn.gov
Fax: (651) 4371206
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $35,779.34
TOTAL COST $392,653.80
ESTIMATED TOTAL W/ TAX $392,653.80 TOTAL SAVINGS $178,896.70
Axon Enterprise, Inc.
17800 N 85th St.
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737
VIII-12
Page 2 Q-611758-45576.810SR
Payment Summary
Date Subtotal Tax Total
Jan 2025 $53,000.00 $0.00 $53,000.00
Jan 2026 $84,913.45 $0.00 $84,913.45
Jan 2027 $84,913.45 $0.00 $84,913.45
Jan 2028 $84,913.45 $0.00 $84,913.45
Jan 2029 $84,913.45 $0.00 $84,913.45
Total $392,653.80 $0.00 $392,653.80
VIII-12
Page 3 Q-611758-45576.810SR
Quote Unbundled Price:$571,550.50
Quote List Price:$478,094.50
Quote Subtotal:$392,653.80
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundled List Price Net Price Subtotal Tax Total
Program
M00010 BUNDLE - OFFICER SAFETY PLAN 10 33 60 $263.85 $216.65 $198.31 $392,653.80 $0.00 $392,653.80
A la Carte Hardware
H00001 AB4 Camera Bundle 30 $849.00 $0.00 $0.00 $0.00 $0.00
H00002 AB4 Multi Bay Dock Bundle 4 $1,638.90 $0.00 $0.00 $0.00 $0.00
H00001 AB4 Camera Bundle 3 $849.00 $0.00 $0.00 $0.00 $0.00
H00002 AB4 Multi Bay Dock Bundle 1 $1,638.90 $0.00 $0.00 $0.00 $0.00
A la Carte Software
ProLicense Pro License Bundle 4 60 $43.40 $0.00 $0.00 $0.00 $0.00
A la Carte Services
101208 AXON TASER 10 - 2 DAY INSTRUCTOR COURSE - INSIDE SALES 1 $2,500.00 $0.00 $0.00 $0.00 $0.00
Total $392,653.80 $0.00 $392,653.80
Delivery Schedule
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date
AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK
RAPIDLOCK 30 1 01/15/2025
AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK
RAPIDLOCK 1 1 01/15/2025
AB4 Camera Bundle 100147 AXON BODY 4 - CAMERA - NA US FIRST RESPONDER BLK
RAPIDLOCK 3 1 01/15/2025
AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 4 1 01/15/2025
AB4 Camera Bundle 100466 AXON BODY 4 - CABLE - USB-C TO USB-C 33 1 01/15/2025
AB4 Camera Bundle 74020 AXON BODY - MOUNT - MAGNET FLEXIBLE RAPIDLOCK 4 1 01/15/2025
AB4 Camera Bundle 74020 AXON BODY - MOUNT - MAGNET FLEXIBLE RAPIDLOCK 33 1 01/15/2025
AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - 8 BAY DOCK 4 1 01/15/2025
AB4 Multi Bay Dock Bundle 100206 AXON BODY 4 - 8 BAY DOCK 1 1 01/15/2025
AB4 Multi Bay Dock Bundle 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 1 1 01/15/2025
AB4 Multi Bay Dock Bundle 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 4 1 01/15/2025
AB4 Multi Bay Dock Bundle 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 1 1 01/15/2025
AB4 Multi Bay Dock Bundle 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 4 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100390 AXON TASER 10 - HANDLE - YELLOW CLASS 3R 1 2 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100390 AXON TASER 10 - HANDLE - YELLOW CLASS 3R 33 2 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100393 AXON TASER 10 - MAGAZINE - LIVE DUTY BLACK 1 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100393 AXON TASER 10 - MAGAZINE - LIVE DUTY BLACK 33 1 01/15/2025
VIII-12
Page 4 Q-611758-45576.810SR
Hardware
Bundle Item Description QTY Shipping Location Estimated Delivery Date
BUNDLE - OFFICER SAFETY PLAN 10 100394 AXON TASER 10 - MAGAZINE - HALT TRAINING BLUE 4 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100395 AXON TASER 10 - MAGAZINE - LIVE TRAINING PURPLE 3 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100396 AXON TASER 10 - MAGAZINE - INERT RED 30 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100399 AXON TASER 10 - CARTRIDGE - LIVE 660 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100400 AXON TASER 10 - CARTRIDGE - HALT 200 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100401 AXON TASER 10 - CARTRIDGE - INERT 300 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100611 AXON TASER 10 - SAFARILAND HOLSTER - RH 33 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100623 AXON TASER - TRAINING - ENHANCED HALT SUIT V2 1 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100681 AXON SIGNAL - SIDEARM SENSOR ONLY 33 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 20018 AXON TASER - BATTERY PACK - TACTICAL 6 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 20018 AXON TASER - BATTERY PACK - TACTICAL 33 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 20018 AXON TASER - BATTERY PACK - TACTICAL 1 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 70033 AXON - DOCK WALL MOUNT - BRACKET ASSY 1 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 71019 AXON BODY - DOCK POWERCORD - NORTH AMERICA 1 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 71044 AXON SIGNAL - BATTERY - CR2430 SINGLE PACK 66 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 74200 AXON TASER - DOCK - SIX BAY PLUS CORE 1 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 80087 AXON TASER - TARGET - CONDUCTIVE PROFESSIONAL
RUGGEDIZED 1 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 80090 AXON TASER - TARGET FRAME - PROFESSIONAL 27.5 IN X 75 IN 1 1 01/15/2025
BUNDLE - OFFICER SAFETY PLAN 10 100399 AXON TASER 10 - CARTRIDGE - LIVE 100 1 01/15/2026
BUNDLE - OFFICER SAFETY PLAN 10 100400 AXON TASER 10 - CARTRIDGE - HALT 270 1 01/15/2026
BUNDLE - OFFICER SAFETY PLAN 10 100399 AXON TASER 10 - CARTRIDGE - LIVE 100 1 01/15/2027
BUNDLE - OFFICER SAFETY PLAN 10 100400 AXON TASER 10 - CARTRIDGE - HALT 260 1 01/15/2027
BUNDLE - OFFICER SAFETY PLAN 10 73309 AXON BODY - TAP REFRESH 1 - CAMERA 34 1 07/15/2027
BUNDLE - OFFICER SAFETY PLAN 10 73689 AXON BODY - TAP REFRESH 1 - DOCK MULTI BAY 5 1 07/15/2027
BUNDLE - OFFICER SAFETY PLAN 10 100399 AXON TASER 10 - CARTRIDGE - LIVE 100 1 01/15/2028
BUNDLE - OFFICER SAFETY PLAN 10 100400 AXON TASER 10 - CARTRIDGE - HALT 270 1 01/15/2028
BUNDLE - OFFICER SAFETY PLAN 10 100399 AXON TASER 10 - CARTRIDGE - LIVE 100 1 01/15/2029
BUNDLE - OFFICER SAFETY PLAN 10 100400 AXON TASER 10 - CARTRIDGE - HALT 260 1 01/15/2029
BUNDLE - OFFICER SAFETY PLAN 10 73310 AXON BODY - TAP REFRESH 2 - CAMERA 34 1 01/15/2030
BUNDLE - OFFICER SAFETY PLAN 10 73688 AXON BODY - TAP REFRESH 2 - DOCK MULTI BAY 5 1 01/15/2030
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
BUNDLE - OFFICER SAFETY PLAN 10 101180 AXON TASER - DATA SCIENCE PROGRAM 33 02/15/2025 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 20248 AXON TASER - EVIDENCE.COM LICENSE 1 02/15/2025 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 20248 AXON TASER - EVIDENCE.COM LICENSE 33 02/15/2025 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 73638 AXON STANDARDS - LICENSE 33 02/15/2025 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 73680 AXON RESPOND PLUS - LICENSE 33 02/15/2025 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 330 02/15/2025 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 73686 AXON EVIDENCE - STORAGE - UNLIMITED (AXON DEVICE)33 02/15/2025 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 73746 AXON EVIDENCE - ECOM LICENSE - PRO 33 02/15/2025 02/14/2030
Pro License Bundle 73683 AXON EVIDENCE - STORAGE - 10GB A LA CARTE 12 02/15/2025 02/14/2030
Pro License Bundle 73746 AXON EVIDENCE - ECOM LICENSE - PRO 4 02/15/2025 02/14/2030
Services
Bundle Item Description QTY
BUNDLE - OFFICER SAFETY PLAN 10 100751 AXON TASER 10 - REPLACEMENT ACCESS PROGRAM - DUTY CARTRIDGE 33
BUNDLE - OFFICER SAFETY PLAN 10 101193 AXON TASER - ON DEMAND CERTIFICATION 1
VIII-12
Page 5 Q-611758-45576.810SR
Services
Bundle Item Description QTY
A la Carte 101208 AXON TASER 10 - 2 DAY INSTRUCTOR COURSE - INSIDE SALES 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
BUNDLE - OFFICER SAFETY PLAN 10 100704 AXON TASER 10 - EXT WARRANTY - HANDLE 33 01/15/2026 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 100704 AXON TASER 10 - EXT WARRANTY - HANDLE 1 01/15/2026 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 80374 AXON TASER - EXT WARRANTY - BATTERY PACK T7/T10 33 01/15/2026 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 80374 AXON TASER - EXT WARRANTY - BATTERY PACK T7/T10 6 01/15/2026 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 80374 AXON TASER - EXT WARRANTY - BATTERY PACK T7/T10 1 01/15/2026 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 80396 AXON TASER - EXT WARRANTY - DOCK SIX BAY T7/T10 1 01/15/2026 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 80464 AXON BODY - TAP WARRANTY - CAMERA 1 01/15/2026 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 80464 AXON BODY - TAP WARRANTY - CAMERA 33 01/15/2026 02/14/2030
BUNDLE - OFFICER SAFETY PLAN 10 80465 AXON BODY - TAP WARRANTY - MULTI BAY DOCK 5 01/15/2026 02/14/2030
VIII-12
Page 6 Q-611758-45576.810SR
Shipping Locations
Location Number Street City State Zip Country
1 101 4th St E Hastings MN 55033-1944 USA
2 101 4th St E Hastings MN 55033-1944 USA
Payment Details
Jan 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Year 1 101208 AXON TASER 10 - 2 DAY INSTRUCTOR COURSE - INSIDE SALES 1 $0.00 $0.00 $0.00
Year 1 H00001 AB4 Camera Bundle 30 $0.00 $0.00 $0.00
Year 1 H00001 AB4 Camera Bundle 3 $0.00 $0.00 $0.00
Year 1 H00002 AB4 Multi Bay Dock Bundle 1 $0.00 $0.00 $0.00
Year 1 H00002 AB4 Multi Bay Dock Bundle 4 $0.00 $0.00 $0.00
Year 1 M00010 BUNDLE - OFFICER SAFETY PLAN 10 33 $53,000.00 $0.00 $53,000.00
Year 1 ProLicense Pro License Bundle 4 $0.00 $0.00 $0.00
Total $53,000.00 $0.00 $53,000.00
Feb 2025
Invoice Plan Item Description Qty Subtotal Tax Total
Invoice Upon Fulfillment M00010 BUNDLE - OFFICER SAFETY PLAN 10 33 $0.00 $0.00 $0.00
Total $0.00 $0.00 $0.00
Jan 2026
Invoice Plan Item Description Qty Subtotal Tax Total
Year 2 101208 AXON TASER 10 - 2 DAY INSTRUCTOR COURSE - INSIDE SALES 1 $0.00 $0.00 $0.00
Year 2 H00001 AB4 Camera Bundle 30 $0.00 $0.00 $0.00
Year 2 H00001 AB4 Camera Bundle 3 $0.00 $0.00 $0.00
Year 2 H00002 AB4 Multi Bay Dock Bundle 1 $0.00 $0.00 $0.00
Year 2 H00002 AB4 Multi Bay Dock Bundle 4 $0.00 $0.00 $0.00
Year 2 M00010 BUNDLE - OFFICER SAFETY PLAN 10 33 $84,913.45 $0.00 $84,913.45
Year 2 ProLicense Pro License Bundle 4 $0.00 $0.00 $0.00
Total $84,913.45 $0.00 $84,913.45
Jan 2027
Invoice Plan Item Description Qty Subtotal Tax Total
Year 3 101208 AXON TASER 10 - 2 DAY INSTRUCTOR COURSE - INSIDE SALES 1 $0.00 $0.00 $0.00
Year 3 H00001 AB4 Camera Bundle 3 $0.00 $0.00 $0.00
Year 3 H00001 AB4 Camera Bundle 30 $0.00 $0.00 $0.00
Year 3 H00002 AB4 Multi Bay Dock Bundle 1 $0.00 $0.00 $0.00
Year 3 H00002 AB4 Multi Bay Dock Bundle 4 $0.00 $0.00 $0.00
Year 3 M00010 BUNDLE - OFFICER SAFETY PLAN 10 33 $84,913.45 $0.00 $84,913.45
Year 3 ProLicense Pro License Bundle 4 $0.00 $0.00 $0.00
Total $84,913.45 $0.00 $84,913.45
VIII-12
Page 7 Q-611758-45576.810SR
Jan 2028
Invoice Plan Item Description Qty Subtotal Tax Total
Year 4 101208 AXON TASER 10 - 2 DAY INSTRUCTOR COURSE - INSIDE SALES 1 $0.00 $0.00 $0.00
Year 4 H00001 AB4 Camera Bundle 30 $0.00 $0.00 $0.00
Year 4 H00001 AB4 Camera Bundle 3 $0.00 $0.00 $0.00
Year 4 H00002 AB4 Multi Bay Dock Bundle 1 $0.00 $0.00 $0.00
Year 4 H00002 AB4 Multi Bay Dock Bundle 4 $0.00 $0.00 $0.00
Year 4 M00010 BUNDLE - OFFICER SAFETY PLAN 10 33 $84,913.45 $0.00 $84,913.45
Year 4 ProLicense Pro License Bundle 4 $0.00 $0.00 $0.00
Total $84,913.45 $0.00 $84,913.45
Jan 2029
Invoice Plan Item Description Qty Subtotal Tax Total
Year 5 101208 AXON TASER 10 - 2 DAY INSTRUCTOR COURSE - INSIDE SALES 1 $0.00 $0.00 $0.00
Year 5 H00001 AB4 Camera Bundle 30 $0.00 $0.00 $0.00
Year 5 H00001 AB4 Camera Bundle 3 $0.00 $0.00 $0.00
Year 5 H00002 AB4 Multi Bay Dock Bundle 4 $0.00 $0.00 $0.00
Year 5 H00002 AB4 Multi Bay Dock Bundle 1 $0.00 $0.00 $0.00
Year 5 M00010 BUNDLE - OFFICER SAFETY PLAN 10 33 $84,913.45 $0.00 $84,913.45
Year 5 ProLicense Pro License Bundle 4 $0.00 $0.00 $0.00
Total $84,913.45 $0.00 $84,913.45
VIII-12
Page 8 Q-611758-45576.810SR
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at https://www.axon.com/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview
Room purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to
the extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix
as described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
VIII-12
Page 9 Q-611758-45576.810SR
\s1\ \d1\
Signature Date Signed
10/11/2024
VIII-12
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: October 21, 2024
Item: Declare Surplus Property and Authorize for Public Sale
Council Action Requested:
Declare surplus property and authorize for public sale.
Background Information:
Parks & Recreation vehicles listed have been replaced and are no longer in service. Each
will be sold via public auction.
• PR205-08: 2008 Ford F450 Dump Body VIN# 1FDXF47R8ED75569
• PR206-10: 2010 Ford F350 Quad Cab VIN# 1FT8W3BTSBEB42201
• PR221-07: Cushman Truckster SN# 2474701
Financial Impact: Positive impact from sale of City owned vehicles and equipment.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
▪ N/A
VIII-13
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: John Hinzman, Community Development Director
Date: October 21, 2024
Item: Resolution: Authorize Conveyance of 213 Ramsey Street to HEDRA
Council Action Requested:
Adopt the attached resolution authorizing conveyance of the following properties
collectively referred to as 213 Ramsey Street from the City of Hastings to the Hastings
Economic Development and Redevelopment Authority (HEDRA). A simple majority is
necessary for action.
X-C-01
Background Information:
The Hastings Housing and Redevelopment Authority (HRA) acquired the property in
1998. In 2008, the property was conveyed from the HRA to the City. The City entered
into a lease agreement with the ISD 200 to provide senior center and classroom space.
The lease expired around two years ago. Since ISD 200 vacated the building, HEDRA
has undertaken maintenance expenses. HEDRA is considering entering into a lease with
the Hastings Prescott Arts Council (HPAC) to use the space.
The parcel containing the north half of the building is owned by the City outright. The
parcels containing the parking lot are jointly owned by the City and Patrick and Vivian
Walker, owner of the south half of the building.
Land Ownership Precedent
Property held for a long term or permanent purpose is generally held by the City.
Property identified for redevelopment have been held by HEDRA. HEDRA has
identified the property for redevelopment in the future. Transfer of the property to
HEDRA would be consistent with ownership precendent.
Attachments:
• Resolution
X-C-01
1
HASTINGS CITY COUNCIL
RESOLUTION NO.
A RESOLUTION APPROVING THE CONVEYANCE OF PROPERTY TO
HASTINGS ECONOMIC DEVELOPMENT AND REDEVELOPMENT AUTHORITY
FOR REDEVELOPMENT PURPOSES
WHEREAS, the City of Hastings (“City”) owns certain real property located in
the City of Hastings, County of Dakota, State of Minnesota, legally described on the attached
Exhibit A (“Property”); and
WHEREAS, the Property is developable; and
WHEREAS, the Hastings Economic Development and Redevelopment Authority
(“HEDRA”) is the proper public entity to convey property to future buyers and developers for
redevelopment purposes; and
WHEREAS, the City desires to convey the Property to HEDRA for redevelopment
purposes; and
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Hastings as
follows:
1. That the conveyance of the Property to HEDRA is in the public interest of the City and
its people, furthers its general plan of economic development and furthers the aims and
purposes of Minn. Stat. Sections 469.090 to 469.108; and the appropriate officials are
authorized to take such action so as to effectuate such conveyance.
2. That said conveyance has no relationship to the City’s Comprehensive Plan and
therefore the Hastings City Council has dispensed with the requirements of Minn. Stat.
§ 462.356, Subd. 2, that may require the Hastings Planning Commission to perform a
Comprehensive Plan compliance review of said sale that may constitute a disposal of
real property pursuant to § 462.356, Subd. 2.
X-C-01
2
Adopted by the Hastings City Council on October 21, 2024.
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk
X-C-01
A-1
EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
Real property in Dakota County, Minnesota legally described as follows:
PIDs: 19-32150-15-050 AND 19-32150-15-051 AND 19-32150-15-061 (all Abstract Property)
Lot 6 except the South 70 feet thereof and an undivided ½ interest in Lot 5; except the South 100
feet thereof, all in Block 15, TOWN OF HASTINGS, according to the recorded plat thereof.
PID: 19-32150-15-052; Torrens Property; COT 168034
An undivided ½ interest in the South 100 feet of Lot 5, Block 15, TOWN OF HASTINGS,
according to the recorded plat thereof.
X-C-01
City Council Memorandum
To: Mayor Fasbender and City Councilmembers
From: John Hinzman, Community Development Director
Alex Menke, Economic Development Coordinator
Date: October 21, 2024
Item: Approve Dakota County CDA to Administer LAHA Funds
Action Requested:
Review and act on the attached resolution, committing the City of Hastings’ Local Affordable
Housing Aid (LAHA) funding to be administered by the Dakota County CDA for a period of
three years and designating the minimum funding percentages for the two proposed programs. A
simple majority is necessary for actions.
LAHA:
LAHA was adopted by the 2023 the State Legislature increasing the sales tax revenue within the
seven-county metropolitan area and directing funds towards individual cities to foster affordable
housing development and preservation.
In July, representatives from the Dakota County Community Development Agency (CDA) spoke
to a joint group of Hastings City Council members and HEDRA Commissioners to discuss
LAHA funds and potential collaboration opportunities.
In 2024, the City will receive $114,387.44 in LAHA funding, which must be committed within
three years. The CDA is offering to collaborate with the City to use its LAHA funding to support
two programs, the Home Improvement Loan Program and the Radon Mitigation Grant Program.
The Home Improvement Loan Program provides up to $35,000 in a 0% deferred loan to single-
family homeowners earning no more than 80% of the Area Median Income (AMI).
The Radon Mitigation Grant Program would provide free radon testing to clients of the Home
Improvement Loan Program and would provide grant funding for radon mitigation to those
homeowners with incomes at or below 80% AMI.
The CDA is asking for a minimum funding commitment of three years and for direction of how
the funding will be split between the two programs. Staff proposes a minimum percentage based
split committing 50% towards the Home Improvement Loan Program and 25% toward the
Radon Mitigation Grant Program. Any remaining funding percentage that is uncommitted to
X-C-02
either program will be placed in a flexible account that can be spent on either of the two
programs or on additional gap financing for affordable housing projects.
HEDRA Review:
At the October 10, 2024 meeting the Hastings Economic Development and Redevelopment
Authority (HEDRA) voted 7-0 to recommended approval for the CDA to administer LAHA
funding as proposed to the City Council.
Attachments:
• Resolution – Approve Dakota County CDA to Administer LAHA Funds
• LAHA Collaboration Memo
• 2024 Expanded Home Improvement Loan Program
• 2024 Radon Mitigation program
X-C-02
HASTINGS CITY COUNCIL
RESOLUTION NO. ________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING THE
DAKOTA COUNTY COMMUNITY DEVELOPMENT AGENCY TO ADMINISTER CITY
LOCAL AFFORDABLE HOUSING AID FUNDS
WHEREAS, the City of Hastings is a recipient of newly created sales taxed-funded Local
Affordable Housing Aid (LAHA) dollars from the State of Minnesota; and
WHEREAS, the purpose of LAHA is to develop and preserve affordable housing and help
persons experience homelessness find housing; and
WHEREAS, the City’s first annual allocation of LAHA funds were received in 2024; and
WHEREAS, the City has three years to commit the funding (no later than December 31 of the
third year) and must spend the funds by December 31st of the fourth year; and
WHEREAS, if the City’s LAHA funds are not committed or spent the in the required timeframe,
funds will be returned to Minnesota Housing Finance Agency for statewide housing needs; and
WHEREAS, the Dakota County Community Development Agency (CDA) is the housing and
economic development authority for the County that has well established, successful housing programs
that are LAHA eligible; and
WHEREAS, the CDA has formally requested to partner with the City (and other Dakota County
communities) on the administration of LAHA funds for two CDA programs: 1) the Home Improvement
Loan Program, and 2) the Radon Mitigation Grant Program (together “the Programs”); and
WHEREAS, the CDA has requested a formal response from the City by December 2, 2024, on
whether the City agrees to partner with the CDA on the administration of the City’s LAHA funds and the
allocation of those funds on the Programs.
NOW THEREFORE BE IT RESOLVED by HEDRA hereby approves the following:
1. The Dakota County CDA is designated as the entity to carry out certain administrative duties
related to the local Affordable Housing Aid (LAHA) program on behalf of the City of Hastings,
subject to a future joint power agreement to be executed between the two parties
2. The City wishes to commit its entire LAHA funds for an initial period of three years, ending
December 31, 2027
3. The City wishes to allocate its LAHA funds to two CDA programs in the minimum percentages
listed below:
i. Home Improvement Loan Program, 50%
ii. Radon Mitigation Grant Program, 25%
4. HEDRA is authorized to execute the joint powers agreement related to partnership with the
Dakota County CDA
ADOPTED BY THE HASTINGS CITY COUNCIL THIS 21ST DAY OF OCTOBER 2024
X-C-02
_____________________________________
Mary Fasbender, Mayor
_____________________________
Kelly Murtaugh, City Clerk
X-C-02
To: City of Hastings
From: Dakota County Community Development Agency
Date: September 30, 2024
Re: Local Affordable Housing Aid (LAHA) Collaboration Opportunity
Dakota County Community Development Agency (CDA) staff were invited to nine Dakota
County cities from June – September 2024 to discuss the Local Affordable Housing Aid (LAHA)
funds and potential collaboration opportunities. CDA staff appreciated learning more about the
housing needs within your communities and how we can work together to make a difference
with this new funding source exclusively for affordable housing.
The first portion of 2024 LAHA funds have been distributed to the metro cities and counties.
LAHA recipients have three years to commit the funds and another year to fully spend the
funds. If the funds are not spent within those four years, the funds will be returned to the State.
Annual reporting will begin December 1, 2025, with the reporting instrument yet to be developed
by the Minnesota Housing Finance Agency (MHFA).
Based upon the well-received LAHA conversations, the CDA is formally requesting to
collaborate with the cities to administer two programs: 1) an expansion of the CDA’s existing
Home Improvement Loan Program (rehab program); and 2) a new radon mitigation grant
program that will be paired with the rehab program. The CDA will continue to have
conversations with cities about utilizing LAHA funds for preservation and new construction gap
financing, but we are not requesting cities commit to participating in that program at this time.
We are only asking for a decision to collaborate on the rehab program and radon mitigation
program so that we can add staff capacity to effectively deploy city LAHA funds.
LAHA funds cannot currently be used to pay for administrative expenses. At its September 25
meeting, the CDA Board of Commissioners approved the use of CDA levy funds to pay for a
full-time home improvement advisor to administer and deploy city LAHA funds. The use of
LAHA for administration dollars will be tracked, evaluated, and advocated for at the State to be
an eligible use. If statutory authority ever allows LAHA to be used for administrative expenses,
the CDA will determine a formula and will amend agreements with cities.
With the additional staff capacity, we estimate that we could deploy approximately $1.2 million
of LAHA on the expanded rehab program and the new radon mitigation grant program. We are
asking for cities to commit a minimum amount to the programs for a three-year term. Those
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cities that choose not to participate in 2024 may, of course, decide to collaborate with the CDA
in the future.
As an administrator of LAHA funds on behalf of the city partners, the CDA will be responsible
for: administering the programs; appropriately allocating and expending LAHA funds on eligible
uses; hiring and supervising staff; providing regular updates to city staff; and completing
reporting requirements for the LAHA funds administered by the CDA. See the attached
CDA/City LAHA Partnership Proposed Term Sheet for additional information.
The CDA is requesting a formal response from cities no later than Monday, December 2, 2024,
stating if the city will collaborate with the CDA on the two programs offered for the 2024 LAHA
funds. A formal response must be taken by the city elected officials in the form of a resolution. A
sample resolution is attached for your consideration. After responses are received, CDA staff
will work with city staff to draft joint powers agreements (JPA). Approving a resolution in support
of collaborating does not mean a city must sign the JPA if the CDA and the city cannot agree
upon the terms.
We look forward to working with your community on this important resource to improve existing
housing stock in Dakota County. Please contact Lisa Alfson at lalfson@dakotacda.org or 651-
675-4467 if you have any questions.
Best regards,
Tony Schertler
Executive Director
X-C-02
Dakota County CDA-City Local Affordable Housing Aid (LAHA) Partnership
PROPOSED Term Sheet
The Dakota County CDA (CDA) provides housing and economic development assistance to
residents and cities in Dakota County. As a leader in affordable housing and community
development, the CDA seeks to partner with interested Dakota County municipalities to use
their LAHA funds for three programs that are considered qualifying projects as defined in
Minnesota Statutes 477A.35. The CDA will enter into Joint Powers Agreements (JPAs) with
each city for the administration of the LAHA funds.
Here are the proposed terms for the partnership between the cities and CDA for the
administration of the LAHA dollars. The CDA is open to discussing these proposed terms and
how they can be improved to best serve the needs of the cities and the CDA.
1. Expanded Home Improvement Loan Program (Rehab Program): LAHA funds will be
administered in accordance with the Home Improvement Loan Program policy and
procedures handbook. Households at or below the 80% Area Median Income (AMI) will
be prioritized. If/when there are no priority households on the waiting list to be served,
the CDA will then consider serving households above 80% AMI to the maximum LAHA
income limit of 115% AMI. See attached program summary for details.
2. Radon Mitigation Grant Program: This newly created grant program will pay for the
radon testing and installation of a mitigation system, if needed. At this time, this program
will only be for clients of the Rehab Program. See attached program summary for
details.
3. Timeframe: The CDA is requesting to enter into a multi-year agreement (3-5 years) on
agreed terms. Each city will decide annually whether it wants to continue providing its
LAHA funds to the CDA for the proposed programs. Each city’s annual allocation for the
proposed programs will be an addendum to the agreement. Previous years’ funds will
remain with the CDA under the terms of the agreement.
4. Reporting: The CDA will provide data and will complete reporting forms for city partners
that the cities will need to submit to the Minnesota Housing Finance Agency (MHFA).
Because the CDA is not a direct recipient of LAHA funds, we do not believe we can
submit the forms to MHFA. However, we will provide all requested information related to
the CDA-administered programs in whatever form is required by MHFA.
The CDA will provide quarterly reports to the cities regarding project pipeline, project
start and completion dates, amount spent on project, and other information as
requested. Identifying data for individual clients for the Rehab and Radon programs will
be aggregated by city.
X-C-02
5. Funding Commitment: If your community chooses to allocate funds to the Rehab and
Radon mitigation programs, the CDA respectfully requests cities commit the same
amount of funding or more each year for a minimum of three years. Having a baseline
funding amount and a funding commitment creates stability for the programs and allows
rehab staff to work through waiting lists for the programs. Additionally, a stable funding
source gives the CDA the confidence to hire additional staff to administer the cities’
LAHA funds.
6. Program Income: As loans from the Rehab program are paid back, the CDA could retain
these funds in individual city accounts and reuse the funds for other affordable housing
projects. The CDA anticipates recycling Rehab loan payoffs for future single-family home
loans.
7. Administrative Costs: Because the legislation does not allow LAHA to be used for
administrative costs, the CDA Board has committed CDA levy funds to support an
additional home improvement advisor to assist with the deployment of the cities’ LAHA
funds. However, if/when there is a change in the LAHA legislation to allow these funds to
be used for administrative costs, the CDA will request that a portion of the LAHA funds
be used for administrative costs rather than the CDA’s levy.
8. Withdrawal: Either the city or the CDA may withdraw from the JPA at the end of the term
of the agreement or when committed LAHA funds have been expended on qualifying
projects. Neither the city nor the CDA may withdrawal from the agreement until the end
of the term unless mutually agreed upon.
9. Finances: The CDA is proposing to hold and track CDA-administered LAHA funds on
behalf of the cities.
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Project Proposal: Expanded Single-Family Home Improvement Loan Program
Project Purpose: Expand the existing CDA-administered Home Improvement Loan Program to include Local Affordable Housing Aid (LAHA) funding. The expanded Home Improvement Loan Program would be available to
residents earning no more than 80% of Area Median Income (AMI). Those homeowners who earn between 81-115% AMI in cities that contribute to the expanded Home Improvement Loan Program will be placed on a waitlist and will be eligible for the program only if there are no homeowners below 80% AMI on the waitlist.
Project
Objectives: • Continue to improve the housing stock of Dakota County.
• Expand existing program with proven results to more income-eligible residents of County.
• Provide cities with a way to use LAHA for an existing housing program.
• Diversify funding resources for an existing CDA program. Project Outcomes: • Increase number of homes improved from 60-70 per year to 115-120 per year after Year 2 of infusion of cities’ LAHA funds.
Project Details:
• Provide deferred 0% loans of up to $35,000 for home improvement projects.
• Home improvement projects prioritize health, safety, and structural integrity issues. o Common improvements include new roofs, siding, HVAC systems, windows, building foundation or other structural updates, accessibility
improvements, kitchens and bathrooms(accessibility).
o Other improvements would be considered if they address health and safety issues or otherwise improve the value of the home. Common improvements are repairs or replacement of detached garages, kitchens and bathrooms (non-accessibility), driveway replacement/repair
• Homeowners must be income eligible and meet other CDA program requirements, e.g. own and reside in home, meet credit standards, be current on property taxes, properties must be at least 15 years old, etc.
o CDBG funds require 80% AMI cap
o LAHA requires 115% AMI cap
• Eligible homeowners with incomes at or below 80% AMI could use either countywide and city CDBG and cities’ LAHA funds.
• Eligible homeowners with incomes between 81-115% AMI would use only available city LAHA funds and only if there are no homeowners with incomes
at or below 80% in that city.
• Program income generated from LAHA would be used for future home improvement loans, similar to the CDBG program. The CDA would track program income and deposit into individual city accounts.
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Project Funding: • Current CDBG entitlement funding totals $1,193,635 for FY 2023, which includes cities and Dakota County CDBG allocated to the CDA’s existing
Home Improvement Loan Program.
• CDA spends approximately $1,900,000 to rehab 70 homes in a fiscal year, on average. These loans are currently financed primarily with federal Community Development Block Grant (CDBG) funds, though there are some
CDA levy dollars included.
o Takes about 18 months to fully expend a year’s worth of CDBG and program income. o Funds are replenished annually, provided Congress funds the CDBG program.
• Future LAHA – CDA estimates it could successfully deploy an additional approximately $1,400,000 to rehabilitate an additional 55 loans per year after first full year of additional funds.
• Individual cities contributing their LAHA funds to the expanded Home
Improvement Loan Program would have separate subaccounts that will be tracked by CDA staff. Project Staff: • Existing staff: o 1 FT Rehab Coordinator
o 1 FT Rehab Advisor
o 1 FT PSA
o 2 Rehab Advisor contractors – each takes 5-7 files per year, total of 15
• One additional FT Rehab Advisor will be needed to deploy city LAHA funds. The CDA Board of Commissioners has committed to funding this position
with CDA levy until the Local Affordable Housing Aid legislation is changed to allow LAHA funds to be used for administrative costs. At that time, the CDA will work with cities to use a portion of the LAHA funds for the Rehab Advisor position.
Project Reporting: The CDA would provide annual reports to participating cities and Dakota County. The annual report would include the following:
o Community’s contribution to program that fiscal year
o Number of loans using LAHA
o LAHA funds expended o Program income generated
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Proposed Project: Dakota County Homeowner Radon Testing and Mitigation Grant Program
Project
Purpose:
The average radon level in Minnesota is more than three times higher than the
U.S. radon level. This is due to our geology and how our homes operate.
Minnesota homes are closed up or heated most of the year, which can result in higher levels of radon. In Minnesota, more than two in five homes have radon levels that pose a significant health risk. Exposure to radon over a prolonged period can lead to lung cancer. Minnesota Department of Health website
The Environmental Protection Agency (EPA) has set the action level at 4 pCi/L (picocuries of radon per liter of air). The Minnesota Department of Health
recommends installing a radon mitigation system when the radon level is at 4
pCi/L or higher. Between 2 and 4 pCi/L, a radon mitigation system should be considered to lower the level as much as possible. The average indoor radon level in Dakota County is 3.6 pCi/L as determined by radon test results from AirChek, an at-home radon testing company. There is no safe level of radon in
a home.
The proposed Homeowner Radon Testing and Mitigation Grant program would provide free testing services to clients of the Home Improvement Loan Program and would provide free mitigation services for those residents whose
homes have radon levels greater than 2.6 pCi/L. A lower radon level was
chosen as the benchmark in order to reduce radon levels in existing homes as much as possible. The Radon Grant Program will be paired with the CDA’s Home Improvement
Loan Program. Homeowners in the Home Improvement Loan Program have
incomes at or below 80% of Area Median Income. By pairing a Radon grant with a Home Improvement Loan, homeowners can stretch their loans to cover more items that need improvement.
Project Objectives:
• Continue to improve the housing stock of Dakota County.
• Reduce potential future risk of lung cancers in Dakota County residents.
• Provide cities with a way to use Local Affordable Housing Aid (LAHA).
Project Outcomes:
• Test at least 50 homes in Dakota County for radon per year. The homes will be those of clients in the Home Improvement Loan Program.
• Install radon mitigation systems in all homes assessed for radon with levels greater than 2.6 pCi/L per year, subject to available funding.
• Reduce the number of homes with high radon levels. Mitigation systems
would be required to reduce radon to < 2.0 pCi/L.
Project Details: • Provide grants to clients of the Home Improvement Loan Program to test for
and mitigate radon when levels are 2.6 pCi/L or greater.
X-C-02
• Homeowners must own and reside in home, be current on property taxes,
and be income eligible.
o CDBG funds require 80% AMI cap
o Sales tax funds require 115% AMI cap
• Homeowners would need to sign a grant agreement if they are recipients.
• Homeowners will solicit bids from two licensed mitigators; CDA will evaluate bids for cost reasonableness.
• CDA will pay mitigators upon completion of project and satisfactory
clearance test numbers (< 2.0).
Project
Funding:
• Funding exclusively through LAHA funds.
• Estimate program would need $200,000 per year to assess for and install radon mitigation systems in at least 50 homes per year.
• LAHA funds would be placed in individual city accounts at the CDA and will be spent within the four-year spending deadline.
• The individual city accounts will be tracked by the CDA.
Project Staff:
• The Radon Mitigation Grant program would use existing Home Improvement Loan Program staff and the additional Home Improvement Loan Program
staff that will be hired to deploy LAHA funds.
Project Reporting:
The CDA would provide annual reports to participating cities and Dakota
County. The annual report would include the following:
o Community’s contribution to program that fiscal year. o Number of grants using LAHA funds. o Amount spent per year.
X-C-02
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: City Administrator Dan Wietecha
Date: October 21, 2024
Item: PFAS Update
Council Action Requested:
Change sequencing of construction schedule and phase in water rate increases during 2025.
Background Information
Hastings has PFAS contamination in all six of our municipal wells (specifically PFOA in all six wells and
PFOS in two wells). PFAS contamination of the aquifer would also impact other potential wells,
including the future Well #9 site. Under the Clean Drinking Water Act, the City has a compliance
deadline of April 2029.
The City has completed a Feasibility Study to consider alternatives to mitigate the PFAS. The study
recommended construction of three decentralized water treatment plants for PFAS and Nitrate removal.
The current construction cost estimate is $68.9M with expectation to trend higher. Without financial
assistance, water rates would need to double in three years and triple in five years. The City has been
exploring and pursuing multiple opportunities to offset this “budget buster” expense.
In October, the State’s Co-Trustees (MPCA and DNR) agreed that there is a connection between Well #5
and the 3M Cottage Grove site and that the costs associated with Well #5 (to be treated with the central
WTP) would be eligible for funding under the 2018 Settlement Agreement.
General Work Plan Up To This Point
The general plan has been to build one WTP per year for three years, with completion around November
2028, a cushion of about 4-6 months ahead of the 2029 deadline.
Design work is well underway for the eastern WTP (WTP 1) which is located in the Industrial Park, a
commercial site on City-owned land. Anticipating this WTP being put out for bids in early 2025, the
proposed budget includes a 37.3% water rate increase effective January 1, 2025.
Construction of this plant would be followed by the central and western WTPs (WTPs 2 and 3), along
with projected water rate increases over 40% each year. Presently, the City is reviewing commercial
property appraisal and about to begin negotiating purchasing property for both of these WTPs.
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The City currently has grant applications pending for the eastern and central WTPs (WTPs 1 and 2).
Proposed New Work Plan Going Forward
In seeking various grant applications and other financial assistance, we have repeatedly said the project
would “follow the funding.” The recently approved 3M Settlement funding for Well #5 is estimated at
$14.5M and is the first significant outside money we’ve had directed towards the project.
Recommendation 1: I recommend flipping the sequence of the construction schedule: proceed with the
central WTP (WTP 2) in 2025 and delay the eastern WTP (WTP 1) until 2026.
Proceeding with the WTP that has significant outside funding has two major advantages. 1) It would
mean a smaller water rate increase for our residents and businesses (more about this below). 2) It gives us
additional time to seek state bonding, grants, and/or direct connection to 3M Cottage Grove before
proceeding with the other WTPs.
Recommendation 2: I recommend a two-step water rate increase in 2025, with a 10% increase effective
January 1, 2025, and a second increase to be determined effective July 1, 2025.
I very roughly estimate the needed increase to be around 20% to 22%, including 3.5% for base inflation
and CIP/CEP.
We estimate the costs associated with Well #5 to be $14.5M, but that amount has not been reviewed or
approved by the Co-Trustees. And, we cannot even submit the project for review and approval until the
planning and engineering are at a 60% design stage. Since this WTP was not planned until 2026, the
engineering has not yet started. It can start soon, but it will be several months before 60% design.
Delaying the second “half” of the water rate increase until mid-year would allow us a better handle on the
construction costs and the Settlement funds.
In the meantime, we will continue pursuing additional money through grants, state bonding, and the 3M
Settlement.
Upon City Council approval of these recommendations, we will immediately update the communication
materials for our residents and businesses to reflect the changes in water rates and the construction
schedule.
Financial Impact:
Not applicable
Committee Discussion:
Not applicable
Attachments:
Not applicable
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City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Dan Wietecha, City Administrator
Date: October 21, 2024
Item: Employee Recognition Policy
Council Action Requested:
Review and approve updated Employee Recognition, Safety, and Wellness Policy.
Background Information:
The most recent Employee Recognition Policy was adopted in 2009. At that time, the policy provided
for longevity and service recognition.
State statute allows cities to operate and expend funds toward preventive health and employee
recognition programs. In the years since the earlier policy was adopted, additional recognition and
preventative health and employee safety practices have emerged and need to be recognized in a more
comprehensive policy.
The purpose of the Employee Recognition, Safety and Wellness program is to acknowledge the
dedicated service to the City of Hastings and provide for the safety and well-being of its employees.
The Administration Committee reviewed the components of the recognition policy and recommended
investment in recognition and well-being as critical to attracting and retaining high-performing
employees to the City.
Historically, funds for employee recognition have been included in the budget and/or were provided
for by a wellness grant. These grant funds are no longer available for that purpose; therefore, a budget
amendment request will come forward to Council next month.
Financial Impact:
Included in proposed 2025 budget, approximately $3000 over prior budget.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
The Administration Committee (Leifeld*, Haus, Pemble) met on August 12, 2024.
Attachments:
Employee Recognition, Safety, and Wellness Policy
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Employee Recognition, Safety and Wellness Policy
Minnesota Statute 15.46 PREVENTIVE HEALTH SERVICES FOR PUBLIC EMPLOYEES.
The commissioner of the Department of Management and Budget may establish and operate a program of
preventive health services for state employees and shall provide the staff, equipment, and facilities necessary to do
so. The commissioner shall develop these services in accordance with the accepted practices of and standards for
occupational preventive health services in the state of Minnesota. Specific services must be directed to the work
environment and to the health of the employee in relation to the job. The commissioner shall cooperate with the
Department of Health as well as other private and public community agencies providing health, safety,
employment, and welfare services. A county or a statutory or home rule charter city may establish and operate a
program of preventive health and employee recognition services for its employees and may provide necessary staff,
equipment, and facilities and may expend funds as necessary to achieve the objectives of the program.
Purpose: The purpose of the Employee Recognition, Safety and Wellness Program is to acknowledge
dedicated service to the City of Hastings and provide for the safety and well-being of its employees.
Objectives:
• Create awareness of resources and programs to promote recognition, safety, and well-being of
employees.
• Attract and retain employees through engagement.
• Promote safe work behaviors to reduce accident and injury.
• Reduce health care costs through healthy choices and preventive health resources.
• Support teambuilding and collaboration within and across departments.
• Share recognition of employee accomplishments across the city.
• Create a culture of engagement and identify the City as an employer of choice.
An Employee Recognition, Safety and Wellness Program aligns with the City’s Core Values of
Communication, Optimal Service, Respect for Resources, and Enthusiasm. Studies have shown that
recognition and employee support positively impact productivity, employee retention, and effectiveness.
The City Council has demonstrated that this kind of support for city employees meets a public purpose
and have the authority to offer that support through offering this program. The program is adopted as
additional compensation for work performed by employees.
EMPLOYEE RECOGNITION PROGRAM
Service Awards
Service awards are based on an employee’s length of continuous service to the City of Hastings. The
awards include all regular employees, as well as paid on-call firefighters and police reservists. Service will
be honored in five-year increments. Awardees will be recognized annually at the last City Council
meeting of the calendar year and with a reception following the meeting. Each awardee will receive an
article of recognition as well as a certificate that is redeemable through an awards catalog. Awards will
be offered in the following increments:
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Years of Service Award Amount
5 $25.00
10 $50.00
15 $100.00
20 $150.00
25 $200.00
30 $350.00
35 $500.00
Employees who are retiring in a year in which they are eligible for service recognition and retire prior to
the end-of-year event, will be invited back to attend the Council meeting, and be recognized.
All employees will be invited to an Annual Employee Recognition Lunch, where awardees will be
recognized.
Promotions
Employees who are promoted from one position to another within the City, will be recognized at a
Council meeting following their appointment to the new position.
New Hires
Newly hired employees will be recognized at a Council meeting following their appointment to the
position. New hires will also be recognized in the employee newsletter, City Update, and at the annual
Employee Recognition Lunch.
Upon successful completion of the probationary period, new employees will be recognized with an
article of recognition such as a plant or logo-wear, not to exceed $25.
Departmental Recognition/Community Engagement
Many municipal departments or roles have national recognition. Public Works, Police and Fire are some
of the departments that host community events recognizing their contribution to the community. Other
departments or roles are recognized in the weekly City Update.
Individual departments may have internal recognition policies and practices. For example, Police
Department employees are recognized for commendable or meritorious acts.
Retirement
The City may provide a plaque along with a cake or comparable food item (not to exceed $50.00) when a
City employee in good standing retires, as defined as meeting the qualifications for retirement under the
rules of the Public Employee Retirement Association. Any additional food or activities will be paid for and
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organized by employees. The Department may organize a voluntary collection towards a gift for the
retiree. The City Council may draft a resolution of appreciation for recognition at a City Council meeting.
The Retiree will be advised of the recognition plans and may elect not to be recognized in any of the
forms listed. Compensation will not be paid to an employee in lieu of food item/reception.
Retirees may receive a one-time payment for advance notice in accordance with the provisions outlined
in the Advance Notice Program.
Leaving Employment/Service
Employees may organize and pay for food or activities to recognize another employee leaving city
employment. The Department may organize a voluntary collection towards a gift for the departing
employee. The departing employee will be advised of the recognition plans and may elect not to be
recognized in any of the forms listed.
The City may provide a gift of appreciation to recognize a Mayor or Councilmember leaving service.
Informal Recognition
Informal recognition of employees can happen anywhere, anytime. Supervisors, coworkers, and
residents are encouraged to celebrate excellence or appreciation for the work of City employees.
Informal recognition may occur in person or in writing.
Volunteers
The City may pay reasonable and necessary expenses related to a volunteer recognition and appreciation
program. The City may sponsor volunteer recognition and appreciation events which may include food or
refreshments for volunteer members of the City’s Police Reserves and City Commissions.
Employee Wellness and Recognition Committee
The City has an employee committee dedicated to providing and promoting recognition and wellness
activities. The Employee Wellness and Recognition Committee will recommend appropriate activities
and plan related events, within the approved budget.
The City supports other events that are planned and paid for by employees, such as employee potluck
lunches or other health/wellness-related activities.
EMPLOYEE SAFETY PROGRAM
The City has an employee committee that is responsible for reviewing and updating the safety programs,
analyzing safety data, and recommending employee training. The Employee Safety Committee is
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comprised of employees who hold certain roles, ensuring an ongoing commitment that is defined based
on job description.
The City will hold a membership to the Minnesota Safety Council or other appropriate organization for
access to resources that support and promote safety initiatives at the City.
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