HomeMy WebLinkAboutIX-01 Award Contract - Three Rivers Trail Reconstruction
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Jenkins, Parks & Recreation Director
Date: September 16, 2024
Item: Award Contract: Three Rivers Trail Reconstruction
Council Action Requested: Award contract for the Three Rivers Trail
Reconstruction Project, and authorize Parks & Recreation Director to
execute change orders in an amount not to exceed, in total, 10% of the
construction contract.
Background Information: Through our Pavement Management Plan and
staff observations, the Three Rivers Trail has exceeded its useful life and
needs to be reconstructed. This trail is a link between the Tuttle
Neighborhood to the south and East 31st Street to the north, and the Three
Rivers Mobile Home Community in between.
This project is a full reconstruct and widening project, with the new trail being
constructed at 10ft wide. Also notable, on the southern end of the trail, staff
have been working with two HOA’s and our legal council to add a short
connection to eliminate an extremely sharp turn in that area.
Staff recommend awarding the contract to New Look Contracting, Inc. as
outlined in the attached recommendation letter, for a total project cost of
$249,532.50.
Financial Impact: The project is being recommended at the Base Bid, and
is within 2024 budget allocations.
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments:
▪ Recommendation for Award of Project
IX-01
Emmons & Olivier Resources, Inc. is an Equal Opportunity Affirmative Action Employer
1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
memo
Project Name | Three Rivers Trail Reconstruction Date | 09/09/2024
To / Contact info | Hastings City Council
Cc / Contact info | Chris Jenkins, Hastings Parks & Recreation Director
From / Contact info | Kyle Crawford, PE, EOR
Kayla Anderson, EOR
Regarding | Recommendation for Award of Project
The purpose of this memorandum is to provide a recommendation for selecting a Contractor to
construct the Three Rivers Trail Reconstruction Project.
Bid Summary
The Request for Bids was posted on QuestCDN on August 16, 2024 and within a local newspaper over
the following week. Bids were due on September 5, 2024 at 1:00pm with a formal bid opening at the
same time via Zoom; contractors were invited to attend virtually.
For us to formulate our recommendation, we compared the Base Bid values for each of the
contractors. There was one (1) Add Alternate for additional reinforcement of the pavement cross
section.
A total of 8 bids were received and the overall low bidder was New Look Contracting, with a Base Bid
of $249,532.50. Review of the submitted bid packages and relevant project experience was
performed by Emmons & Olivier Resources, Inc. (EOR). After the review of New Look Contracting’s
initial bid package was completed, the bid package was determined to be fully responsive. All
required bid documents were provided, and no additional documentation is necessary at this time.
COMPANY
BID
SECURITY
INCLUDED
REQUIRED
BID
DOCUMENTS
BASE BID ADD
ALTERNATE 1 TOTAL BID
New Look Contracting, Inc. $249,532.50 $79,380.00 $328,912.50
Nadeau Companies $252,276.00 $65,164.00 $317,440.00
McNamara Contracting $262,453.00 $87,555.00 $350,008.00
Fitzgerald Excavating $270,859.50 $55,953.00 $326,812.50
UrbanEdge, LLC $287,941.05 $57,087.95 $345,029.00
A-1 Excavating, LLC $292,248.00 $78,319.00 $370,567.00
Engineer’s Estimate N/A N/A $319,871.00 $87,555.00 $407,426.00
JL Theis, Inc. $335,281.32 $101,166.80 $436,448.12
Park Construction Company $336,008.40 $45,913.40 $381,921.80
IX-01
memo
2 of 2
Emmons & Olivier Resources, Inc.
1919 University Avenue West, Suite 300 St. Paul, MN 55104 T/ 651.770.8448 F/ 651.770.2552 www.eorinc.com
Recommendation
New Look Contracting is a reputable area contractor, and the provided references were all positive.
Following our review of their project experience and bid package and discussion with Hastings Parks
and Recreation staff, we are recommending approval of the Base Bid and award of the contract to the
low responsive bidder, New Look Contracting, in the amount of $249,532.50.
After discussion with Hastings P&R staff, it is recommended the Council authorize the Hastings Parks
and Recreation Director to execute change orders, if necessary, in an amount not to exceed (in total)
10% of the construction contract to prevent extra construction delays or costs.
IX-01