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CITY OF HASTINGS
CITY COUNCIL AGENDA
Monday, July 15, 2024 7:00 p.m.
I. CALL TO ORDER
II. PLEDGE OF ALLEGIANCE
Moment of Silence: Former Councilmember Richard Bond
III. ROLL CALL
IV. DETERMINATION OF QUORUM
Proclamation: Recognizing Public Works Mechanic Mark Schutt’s Service to the City of
Hastings
V. APPROVAL OF MINUTES
Approve Minutes of the City Council regular meeting on July 1, 2024.
VI. COMMENTS FROM THE AUDIENCE
Comments from the audience may include remarks about items listed on the Consent Agenda.
VII. COUNCIL ITEMS TO BE CONSIDERED
VIII. CONSENT AGENDA
The items on the Consent Agenda are items of routine nature or no perceived controversy to
be acted upon by the City Council in a single motion. There will be no discussion on these
items unless a Councilmember so requests, in which event the items will be removed from the
Consent Agenda to the appropriate Department for discussion.
1. Pay Bills as Audited
2. Resolution: Appoint Election Judges for the 2024 Primary Election
3. Resolution: Approve One-Day Temporary Liquor License and One-Day Charitable
Gambling Request for the Hastings Fire Department Relief Association – 83rd Annual
Booya
4. Resolution: Approve New Liquor License Application for Cooper’s Pub 55, Inc. dba
Cooper’s Pub 55, 880 Bahls Drive
5. Resolution: Decertification of TIF District No. 5 – Napa Auto
6. 1st Reading: Amend City Code Chapter 34.03 – Building Department Electrical Fees
7. Approve Pay Estimate No. 1 for the 2024 Neighborhood Infrastructure Improvements – A-
1 Excavating LLC ($200,735.00)
8. Approve Pay Estimate No. 2 for the 2024 Mill & Overlay Program – McNamara
Contracting ($592,951.56)
9. Resolution: Amendment to Trunk Highway 316 Agreement
10. Strategic Plan Quarterly Report 2Q - 2024
11. Declare Surplus Property & Authorize for Public Sale, Donation or Disposal – Fire
Department
12. Resolution: Approve New Cannabis Retail Sales License for Coborn’s Liquor Store
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13. 2024 Budget Amendment (2023 Carry Forwards)
IX. AWARDING OF CONTRACTS AND PUBLIC HEARING
These are formal proceedings that give the public the opportunity to express their concern, ask
questions, provide additional information, or support on a particular matter. Once the public
hearing is closed, no further testimony is typically allowed and the Council will deliberate
amongst itself and with staff and/or applicant on potential action by the Council.
X. REPORTS FROM CITY STAFF
These items are intended primarily for Council discussion and action. It is up to the discretion
of the Mayor as to what, if any, public comment will be heard on these agenda items.
A. Public Works
B. Parks and Recreation
C. Community Development
1. Resolution: Site Plan – Trucking Facility – Richard Beskau (601 31st St E)
2. Resolution: Special Use Permit – Cannabis Sales – Coborn’s (225 33rd St W)
D. Public Safety
E. Administration
XI. UNFINISHED BUSINESS
XII. NEW BUSINESS
XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS
XIV. ADJOURNMENT
Next Regular City Council Meeting: Monday, August 5, 2024 7:00 p.m.
Proclamation Recognizing Mark Schutt’s
38 years of Service to the City of Hastings
WHEREAS, Mark Schutt, is retiring on July 31, 2024, having served the City of Hastings for 38
years and,
WHEREAS, Mark’s institutional knowledge and expertise in all things mechanical, specifically
fleet management, lighting systems, and snow plow operations has made him the “go-to”
person in these areas of public works and,
WHEREAS, Mark’s depth of knowledge of all things Hastings, is beyond compare and was
substantiated by the numerous community events (such as Machinery Hill) he championed for
public works and,
WHEREAS, Mark’s care factor and passion to this community set the standard and expectation
of our operations and,
WHEREAS, Mark’s “can do” demeanor was appreciated and brought success in times of
emergency and critical consequence and,
WHEREAS, Mark’s leadership and more importantly, mentorship has been contagious
throughout the department over the years to inspire others to do the right thing in the public
works profession.
THEREFORE, BE IT RESOLVED, the Hastings City Council hereby recognizes Mark Schutt for his
dedication and commitment to the City of Hastings.
________________________________
Mary D. Fasbender, Mayor
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Hastings, Minnesota
City Council Meeting Minutes
July 1, 2024
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, July 1, 2024 at
7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Fox, Leifeld, Pemble, and Vihrachoff
Members Absent: Councilmembers Haus, Lawrence
Staff Present: City Administrator Dan Wietecha
Assistant City Administrator Kelly Murtaugh
City Attorney Kori Land
Community Development Director John Hinzman
City Engineer Cody Mathisen
Proclamation: Parks and Recreation Month
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council
workshop and regular meeting on June 17, 2024.
Minutes were approved as presented.
Consent Agenda
Councilmember Fox motioned to approve the Consent Agenda as presented, seconded by
Councilmember Pemble.
5 Ayes, 0 Nays.
1. Pay Bills as Audited
2. Resolution No. 07-01-24: Accept Donation to the Parks and Recreation Department from Country
Financial
3. Declare Surplus Property & Authorize for Public Sale – Police Department
4. Resolution No. 07-02-24: Approve New 3.2% On-Sale Liquor License for Hastings Hawks
Amateur Baseball, Inc. dba Hastings Hawks Amateur Baseball
5. Accept Proposal and Authorize Work – 2025 Neighborhood Infrastructure Improvements
Geotechnical Investigation
6. 2nd Reading & Adoption: Ordinance Amendment: Chapter 94 - Parks and Recreation
7. Reapprove City Council Minutes from May 6, 2024
Public Hearing: 2nd Street Depot – Amended Sidewalk Café
Murtaugh provided an overview of the request to approve the amended Sidewalk Café license
application for 2nd Street Depot. Murtaugh indicated the amendment is required by ordinance for any
proposed modifications to a sidewalk café site plan.
Mayor Fasbender opened the public hearing at: 7:10 p.m.
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Mayor Fasbender closed the public hearing at: 7:10 p.m.
Council discussion on ensuring passage on the Tyler Street side to at least the width on 2nd Street to
meet ADA requirements.
Councilmember Fox motioned to approve as presented, seconded by Councilmember Leifeld.
5 Ayes, 0 Nays.
Award Contract: Highway 55 Small Area Plan
Hinzman provided an overview of the request to authorize signature of a professional services
agreement, subject to review and minor changes by the City Attorney, between the City and HKGi to perform
a market and infrastructure analysis and generate a concept area design for land surrounding Highway 55 and
Jacob Avenue. Hinzman provided background information of the land and property owner communication.
Council discussion on clarifying the request originated from the landowners, not the City. Council
discussed the opportunity to strategically guide development in the future.
Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Fox.
5 Ayes, 0 Nays.
Resolution No. 07-03-24: Award Contract: 2024 Sanitary Sewer Rehabilitation Project
Mathisen provided an overview of the request to adopt the resolution awarding a contract for the 2024
Sanitary Sewer Rehabilitation Project. Mathisen reviewed the bids received and shared specifics of the project
and indicated staff is recommends awarding the contract to Musson Brothers, Inc. in the amount of
$238,675.00. Mathisen indicated the City has worked with Musson Brothers, Inc. on the 2023 sanitary sewer
lining projects and shared the satisfaction of the work done.
Council discussion on what the lining project does and how it supports maintaining the infrastructure.
Council posed questions regarding the timeline of the project and the age of current infrastructure. Mathisen
indicated the project will take a few weeks and the contractor will have until the end of the year to complete
the project. Mathisen shared the current infrastructure is about 60 years old.
Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Vihrachoff.
5 Ayes, 0 Nays.
Award Contract: Independent Financial Audit for Years 2024 - 2026
Wietecha provided an overview of the request to procure services for a new audit contract for years
2024 – 2026 through Bergan KDV. Bergan KDV has worked with the City for several years and have
familiarity with City staff and operations which will be an asset as the 2024 audit will be the first conducted
from the new finance system.
Council discussion on the value in looking at different firms since it has been seven years versus
recognizing the value in retaining the same firm as the City has moved to a new finance system.
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
Councilmember Pemble motioned to approve as amended, seconded by Councilmember Leifeld.
5 Ayes, 0 Nays.
PFAS Update
As it is the first meeting of the month, Wietecha presented the PFAS Update. Wietecha reviewed key
updates in funding applications at the state and federal levels, as well as providing an update on the
submission of the City’s PFAS Treatment & Raw Water Lines for consideration in the State’s 2024 Capital
Budget. Recent Highlights: Public Works is looking at several sites for water treatment plants 2 and 3 with a
preference to stay out of residential areas; no state bonding assistance but continuing work with lobbyist for
possible 2025 state funding; waiting to hear on federal funding applications (may not hear until late 2024 or
early 2025), submitted state PPL application for treatment plants 1 & 2 and emerging contaminants grant
(hear in Sept/Oct); looking at a substantial water rate increase especially if there is no outside assistance;
Council agreed to delay the start of the first water treatment plant bid process until early 2025 to allow time to
communicate to residents and find out the results of the grant applications; state’s co-trustees have stated that
a direct connection to the disposal sites north of the river is required to access 3M settlement funds and the
City has been working with the MPCA to determine if there is evidence of a connection (one well has been
found with a direct connection).
Council discussion on the focus of a rate increase is on the water bill, not the sewer and stormwater
portions. Council appreciates the efforts of staff in diligently working on solutions.
Reports from City Committees, Officers, Councilmembers
Councilmember Pemble expressed concerns with train movement in the downtown area. Wietecha
indicated the City had reached out to CP Rail requesting that train not stop and block the street during
flooding conditions. They had also contacted the railroad again as soon as having learned about the problem
that morning. Council expressed appreciation for the attention to these concerns.
Announcements
• City Offices will be closed Thursday, July 4 in observation of Independence Day.
• Fireworks Safety (there are always questions this time every year):
o Stay safe this summer. Know the difference between legal and illegal fireworks.
o Ground displays, fountains, and sparklers are legal and are permitted between 8 a.m. and 11 p.m.
only.
o Fireworks that go airborne or explode are illegal. These include firecrackers, bottle rockets, and
roman candles to name a few.
o Remember that fireworks can be loud and create a noise disturbance for neighbors, pets and
people with PTSD. Please respect your neighbors and neighborhood.
o Residents should call 911 to report illegal fireworks. Those who wish to remain anonymous can
text the word HASTINGS to TIP411 (847411); however, this is not monitored 24/7.
• Summer Rec Programs at Levee Park…
o Thursday, July 11, Music in the Park with “Cocktail Combo – Classics with a Twist.” Supported
by the Ruth and George Doffing Charitable Fund.
o Friday, July 12, Movie in the Park with “Trolls Band Together.” Sponsored by Ardent Mills.
Please bring a non-perishable food donation.
City Council packets can be viewed in searchable format on the City’s website at
http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes
• Rec + Art + Police is Wednesday, July 10, at Pioneer Park with finger print animals and obstacle course.
Recommended for elementary and middle schoolers. Supported by SC Toys, Country Financial, Hastings
Lions Club, Hastings Family Service, Community Ed, and Hastings Prescott Arts Council.
• Makersway Alley Market will be in Levee Park on Thursday, July 11. Support area makers and artisans
within our historic downtown and riverfront park by shopping at the markets.
Meetings
• Public Safety Committee Meeting on Monday, July 8, 2024 at 7:00 p.m.
• Planning Commission Meeting on Monday, July 8, 2024 at 7:00 p.m.
• Arts & Culture Commission Meeting on Wednesday, July 10, 2024 at 6:00 p.m.
• City Council Workshop on Monday, July 15, 2024 at 7:00 p.m.
• City Council Regular Meeting on Monday, July 15, 2024 at 7:00 p.m.
Councilmember Pemble motioned to adjourn the meeting at 7:50 PM, seconded by Councilmember
Leifeld. Ayes 5; Nays 0.
_____________________________ ______________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Connie Lang - Accountant
Date: 07/11/2024
Item: Disbursements
Council Action Requested:
Staff requests:
Council review of June 2024 auto payments. Century Link, Verizon, Enterprise, Center Point, Xcel, Medica, Wex.
Council review of May 2024 credit card purchases.
Council review of weekly routine disbursements issued 07/09/2024.
Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 07/16/2024.
Background Information:
Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements
are made twice a month, subsequent to Council approval.
Financial Impact:
June 2024 Century Link payment $ 1,289.91
June 2024 Verizon payment $ 1,889.07
June 2024 Enterprise payment $ 22,301.59
June 2024 Centerpoint Payment $ 17,469.35
June 2024 Xcel Payment $ 42,841.37
June 2024 Wex Admin Fee Payment $ 308.00
June 2024 Health Ins Payment $ 196,337.36
May credit card payments $ 52,915,41
Disbursement Checks, Hedra & ACH issued on 07/09/2024 $ 149,688.43
Disbursement Checks, Hedra & ACH to be issued on 07/16/2024 $ 1,248,697.76
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: ● Disbursement Reports
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May-24
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407-1502-6201.0000 Amzn Mktp US Az5gy6rn3 548.30 Office Chair - Menke
407-1502-6201.0000 Amzn Mktp US 2x0a002c3 114.60 Comfort Floor Mat - Menke
407-1502-6323.0000 Edam 730.00 Econ Dev Assoc of MN Summer Conference Registration - Hinzman and Menke
407-1502-6356.0000 Hometown Ace Hardware 14.89 Keys - Block 28 - 114 West 5th Street Garage
413-0000-6319.0000 Menards Cottage Grove 83.67 lumber, brackets, for securing doors 600-3300-6321.0000 Centurylink Lumen 117.80 Century Link Phones
600-3300-6322.0000 The First Impression G 22.75 PFAS Mailing - Code to 600-3300-6322.0000-002
600-3300-6322.0000 The First Impression G 2,660.16 PFAS Mailing - Code to 600-3300-6322.0000-002
600-3300-6357.0000 Amzn Mktp US 8g2633bc3 18.88 Wireless mouse
600-3300-6357.0000 Fleet Farm 6500 6.49 Impact extension
TOTAL 52,915.41
VIII-01
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VIII-01
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Emily King, Deputy City Clerk
Date: July 15, 2024
Item: Appointment of Election Judges for the 2024 Primary Election
Council Action Requested:
Approve the attached resolution appointing additional persons listed on Exhibit A as Election
Judges for the 2024 Primary Election.
Background Information:
Minnesota State Statute 204B.21 requires that the City Council approves the appointment of
Election Judges for precincts in a municipality.
All election judges meet the qualifications listed in Minnesota State Statute 204B.19.
Financial Impact:
The 2024 Election Budget includes payment of hours served by the Election Judges, $13.00 per
hour for election judges and $14.50 per hour for co-head election judges.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
• Exhibit A
CITY OF HASTINGS
COUNTIES OF DAKOTA & WASHINGTON
RESOLUTION ____________
A RESOLUTION OF ADOPTION OF ELECTION JUDGES
FOR THE 2024 PRIMARY ELECTION
WHEREAS, the City Council of the City of Hastings is required by Minnesota State
Statute 204B.21, Section 2, to approve the appointment of election judges; and
WHEREAS, the Minnesota Residents listed in Exhibit A have applied to serve as
election judges and meet the requirements established in Minnesota State Statute 204B.19.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Hastings, Minnesota hereby appoints the persons listed in Exhibit A to serve as election judges
for the Primary Election on August 13, 2024.
BE IT FURTHER RESOLVED that the Deputy City Clerk is authorized to assign
election judges to the precincts, in accordance with statutory requirements, and to make
substitutions or additions as deemed necessary to fill vacancies.
ADOPTED BY THE HASTINGS CITY COUNCIL THIS 15th DAY OF JULY 2024.
ATTEST:
______________________________
Mary D. Fasbender, Mayor
_____________________________
Kelly Murtaugh, City Clerk
Exhibit A
Curtis A.
Lu Anne A.
Anne A.
John A.
Steven A.
Theresa A.
Jackie B.
Daniel B.
Doreen B.
Gloria B.
James B.
Melissa B.
Laurie B.
Tom C.
Amy C.
Tom C.
Debbie C.
Shar D.
Jeanne D.
Jo F.
Terry F.
Dale F.
Marcie F.
Colleen F.
Rebecca G.
Alanna G.
Karin G.
Peggy G.
Patricia G.
Rita H.
Christopher H.
Connie H.
Spencer J.
Barbara J.
Lois K.
Caitlin K.
Shannon K.
Debra K.
Rhonda K.
Ralph K.
Donna K.
Nicole L.
Tyler L.
Renee L.
Katy L.
Tammy L.
Wesley L.
Tara M.
Mary M.
Debra M.
Rebecca M.
Barbara M.
Maggie M.
Jeanette M.
Bonnie M.
Holly M.
Anita M.
Barbara M.
David M.
David M.
Joyce M.
Susan N.
Kristen N.
Mary N.
Jane N.
Kim N.
Pamela O.
Richard P.
Chelsea P.
Jerrie P.
Clarice P.
Kim R.
Dennis R.
Lisa R.
Bethana R.
Mary S.
Dorothy S.
Peggy S.
Janet S.
Theresa S.
Cherise S.
Rick S.
Mike S.
Jennie T.
Teddie T.
Connie T.
Brent T.
Debra W.
Cynthia W.
Kelsey W.
Allen W.
Carla W.
Peggy W.
Elizabeth W.
Mary W.
Anne L.
Nicole D.
Sarah S.
Elizabeth C.
Tracy S.
Carolyn S.
Daniel R.
Susan R.
Deiatra L.
Betty H.
Deb M.
Gary S.
Richard M.
Walter P.
Anthony A.
Twila H.
Sandra C.
Jerry B.
David S.
Jodie M.
Roberta A.
Jolene S.
Joan L.
Crystal A.
Gwen V.
Lynn S.
Megan V.
Krista P.
Gabe P.
Laurie S.
Catherine Z.
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VIII-03
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION ______________
RESOLUTION APPROVING THE APPLICATION BY THE HASTINGS FIRE RELIEF
ASSOCIATION FOR A ONE-DAY TEMPORARY LIQUOR LICENSE AND ONE-DAY
TEMPORARY GAMBLING PERMIT
WHEREAS, the Hastings Fire Relief Association has presented applications for a one-day
temporary liquor license and a one-day gambling permit for September 14th, 2024 at Saint Elizabeth Ann
Seton Church, 2035 15th Street West; and
WHEREAS, the associated fees for a temporary liquor license and one-day gambling permit
have been waived.
NOW, THERFORE, BE IT RESOLVED, by the City Council of the City of Hastings, that the
one-day temporary liquor license and one-day temporary gambling permit are approved and the
associated fees are waived.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 15TH DAY OF
JULY, 2024.
__________________________
Mary D. Fasbender, Mayor
___________________________
Kelly Murtaugh, City Clerk
VIII-03
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Emily King, Deputy City Clerk
Date: July 15, 2024
Item: Consider New Liquor License Request for Cooper’s Pub 55, Inc. dba Cooper’s Pub 55
Council Action Requested:
Approve the attached resolution approving the liquor license application from Cooper’s Pub 55, Inc. dba
Cooper’s Pub 55 for a On-Sale Intoxicating Liquor License at 880 Bahls Drive.
Background Information:
Randy Cooper, Cooper’s Pub 55, Inc. dba Cooper’s Pub 55, submitted a On-Sale Intoxicating Liquor
License application to be able to sell liquor on-sale. The current license is held by LQCE LLC dba Pub 55
and will be cancelled and transferred to Cooper’s Pub 55, Inc. dba Cooper’s Pub 55.
Financial Impact:
Liquor License Fees.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-04
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION ___________
RESOLUTION APPROVING A NEW ON-SALE INTOXICATING LIQUOR LICENSE TO
COOPER’S PUB 55, INC. DBA COOPER’S PUB 55
WHEREAS, Randy Cooper, Cooper’s Pub 55, Inc. dba Cooper’s Pub 55, has applied for a
new On-Sale liquor license and successfully passed the background check conducted by the Hastings
Police Department; and
WHEREAS, all necessary paperwork and documents have been completed and submitted,
and the associated fees have been paid; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the
On-Sale Liquor License for Cooper’s Pub 55, Inc. dba Cooper’s Pub 55 is approved.
ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA THIS
15th DAY OF JULY 2024.
ATTEST:
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
VIII-04
City Council Memorandum
To: Mayor Fasbender and City Council
From: John Hinzman, Community Development Director
Date: July 15, 2024
Item: Resolution: Decertify Tax Increment Financing District No. 5 - NAPA
Council Action Requested:
Adopt the attached resolution approving the decertification of Tax Increment Financing (TIF)
District No. 5 for NAPA Auto parts generally located on the southeast corner of 15th and
Vermillion Streets. A simple majority is necessary for action.
Background
In 2010 the Hastings Economic Development and Redevelopment Authority (HEDRA) and the
City entered into a TIF Agreement with Linn Companies to pledge $128,000 of the TIF proceeds
to assist with demolition of the former Jiffy Gas Station and adjoining home as well as
environmental cleanup of the site. Napa Auto Parts was constructed shortly after. Our TIF
obligation has concluded, and we wish to terminate the TIF district.
Advisory Commission Review:
HEDRA is scheduled to take similar action at its July 11, 2024 meeting.
Attachments:
• Resolution
VIII-05
1
CITY OF HASTINGS
DAKOTA COUNTY
STATE OF MINNESOTA
RESOLUTION NO. 2024-____________
RESOLUTION APPROVING DECERTIFYING TAX INCREMENT
FINANCING DISTRICT NO. 5
BE IT RESOLVED By the City Council of the City of Hastings, Minnesota (“City”), as
follows:
Section 1. Recitals.
1.01. The City and the Hastings Economic Development and Redevelopment
Authority (“HEDRA”) propose to approve decertification of Tax Increment Financing District No.
5 (“District”).
1.02. The City established the District as a renewal and renovation district on July
19, 2010, all pursuant to and in conformity with applicable law, including Minnesota Statutes
469.001 to 469.047, Section 469.090 to 469.1082, and Section 469.174 to 469.1799, all inclusive,
as amended.
1.03. Minnesota Statutes, Section 469.174 to 469.179 authorizes the City Council
to decertify a tax increment financing district on any date after all bonds and other obligations have
been satisfied.
1.04. As of the date hereof all obligations to which tax increment from the District
have been pledged are paid in full.
1.05. The City and the HEDRA desire by this resolution to decertify the District
effective December 31, 2024, by which all taxing jurisdictions will benefit from an increased tax
base effective for taxes payable in 2025.
1.06. The City and the HEDRA acknowledges such action will be taken by
Dakota County to decertify the District as a tax increment district and to no longer remit tax
increment from the District to the City after December 31, 2024.
Section 2. Approve Decertifying the District.
2.01. The City Finance Manager is authorized and directed to provide Dakota
County with documents related to decertification of the District, to submit the Confirmation of
Decertified TIF District form to the Office of the State Auditor and take any other steps required
for decertification by December 31, 2024.
VIII-05
2
2.02. The City Finance Manager is authorized and directed to determine the
amount of excess tax increment in the account for the District and to return all excess tax increment
to Dakota County for redistribution to other taxing jurisdictions.:
ATTEST:
Kelly Murtaugh, City Clerk
Adopted by the City Council of the City of Hastings, Minnesota this 15th day of July,
2024.
__________________________________________
Mary Fasbender, Mayor
VIII-05
City Council Memorandum
To: Mayor Fasbender and City Council
From: John Hinzman, Community Development Director
Lonnie Johnson, Building Official
Date: July 15, 2024
Item: 1st Reading: Amend City Code Chapter 34.03 – Fee Schedule – Building Safety –
Electrical and Electrical Solar Fees
Council Action Requested:
Consider 1st Reading of an amendment to Hastings City Code Chapter 34.03 – Fee Schedule to
modify certain Building Safety Fees. Upon consideration of 1st reading, 2nd reading, and final
adoption would be scheduled for the August 5th City Council Meeting. A simple majority is
necessary for action.
Background:
McMullen Inspecting serves as the electrical inspector for building permits issued by the City.
Earlier this year, McMullen provided a new list of fees for electrical inspections. The fees were
not part of the June 17, 2024 ordinance amendment pertaining to building permit fees. Staff
seeks to incorporate the fees into City Code. A comparison of existing and proposed fees is
attached.
Advisory Commission Review:
N\A
Advisory Committee Review:
N\A
Attachments:
• Ordinance Amendment
• Comparison of Existing and Proposed Fees
VIII-06
1
ORDINANCE NO. 2024-
AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA AMENDING
HASTINGS CITY CODE CHAPTER 34.03 – FEES - BUILDING SAFETY –
ELECTRICAL AND ELECTRICAL SOLAR FEES
The City Council of the City of Hastings, Minnesota does hereby ordain as follows:
SECTION 1. REPEAL AND REPLACE. The Code of the City of Hastings, State of
Minnesota, Chapter 34, Section 34.03, Fee Schedule – Building Safety - Electrical is repealed in
its entirety and replaced as follows:
34.03 FEE SCHEDULE
Building Safety
Electrical
Reconnect Existing Feeder/Circuits (panel board replacement) $100.00
0-250 Volts - Service/Power Supply 0-400 Amp $70.00 each
0-250 Volts - Service/Power Supply 401-800 Amp $140.00 each
0-250 Volts - Service/Power Supply Over 800 Amp $200.00 each
Over 250 Volts - Service/Power Supply 0-400 Amp $140.00 each
Over 250 Volts - Service/Power Supply 401-800 Amp $280.00 each
Over 250 Volts - Service/Power Supply Over 800 Amp $400.00 each
0-250 Volts - Circuit Under 200 Amp $12.00 each
0-250 Volts – Circuit 200 Amp and Above $30.00 each
Over 250 Volts – Circuit Under 200 Amp $24.00 each
Over 250 Volts – Circuit 200 Amp and Above $60.00 each
New One- and Two-Family Dwellings (0-25 Circuits) $200.00 each
Additional Circuits Over 25 Per Unit $12.00 each
Circuits Extended or Modified $12.00 each
New Multi-Family Dwelling Per Unit (3 Units and Larger) $100.00 per unit
Existing One- and Two-Family Dwelling (0-14 Circuits) Per Circuit $12.00 each
Existing One- and Two-Family Dwelling (15 Circuits) $100.00
Retrofit of Existing Lighting Fixtures (Per Fixture) $1.00 each
Separate Bonding Inspection $50.00
Inspection of Concrete Encased Grounding Electrode $50.00
Technology Circuits and Circuits Less Than 50 Volts (per device) $0.75 each
Manufactures Home Park Lot Supply $50.00
VIII-06
2
RV Pedestals (All Circuits Originating in Pedestal Including Factory
Circuit)
$12.00 each
Street, Parking, and Outdoor Lighting Standards $5.00 each
Transformers for Light, Heat, and Power (1-10KVA) $20.00 each
Transformers for Light, Heat, and Power (10 KVA and Larger) $40.00 each
Carnivals, Fairs, and Transient Projects: Min + Power Supplies and Units $174.00
Commercial Remodel – Two Inspections $100.00
Commercial Remodel with Ceiling – Three Inspections $150.00
Pools $100.00
Transformers for Electric Power Supplies and Outline Lighting $5.50 each
Additional Inspection Trip(s), Re-inspections, New Load Management
Devices
$50.00 each
Replacement Load Management Devices $15.00 each
City Service Fee if Including Items Other Than Replacement of Load
Management Devices
$10.00
Reduced City Service Fee (Only for Replacement Load Management
Devices)
$4.00
State Surcharge $1.00
SECTION 2. ADDITION. The Code of the City of Hastings, State of Minnesota,
Chapter 34, Section 34.03, Fee Schedule – Building Safety – Electrical Solar Fees are hereby
added as follows:
Electrical Solar Fees
0-5,000 watts $90.00
5,001 – 10,000 watts $150.00
10,001 – 20,000 watts $225.00
20,001 – 30,000 watts $300.00
30,001 – 40,000 watts $375.00
40,001 – 1,000,000 watts $375.00 plus $25.00 for each additional 10,000 watts over
40,000 watts
1,000,001 – 5,000,000 watts $3,975.00 plus $15.00 for each additional 10,000 watts over
1,000,000 watts
5,000,001 watts or larger $12,975.00 plus $10.00 for each additional 10,000 watts over
5,000,000 watts
SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes 412.191,
in the case of a lengthy ordinance, a summary may be published. While a copy of the entire
ordinance is available without cost at the office of the City Clerk, the following summary is
approved by the City Council and shall be published in lieu of publishing the entire ordinance.
VIII-06
3
The text amendment adopted by the Hastings City Council on August 5, 2024 modifies the
City Fee Schedule pertaining to Building Safety Electrical and Electrical Solar Fees.
SECTION 4. EFFECTIVE DATE. This ordinance shall be in full force and effect from
and after its passage and publication according to law.
Passed this 5th day of August, 2024
_____________________________________
Mary Fasbender, Mayor
Attest:
____________________________
Kelly Murtaugh, City Clerk
Summary Publication Published in the Hastings Journal on August 8, 2024 and August 15, 2024
VIII-06
7/10/24, 6:27 AM Print Preview
https://hastingsmn.municipalcodeonline.com/book/print?type=ordinances&name=Building_Safety 1/2
Electrical
Existing Proposed
0 to 400 Amp Power Source - Commercial $50.00 each $70.00 each – Should be
400 amp not 40
401 to 800 Amp Power Source - Commercial $100.00 each $140.00 each
Over 800 Amp Power Source - Commercial $150.00 each $200.00 each
0 to 200 Amp Circuit or Feeder $8.00 each $12.00 each
Over 200 Amp Circuit Feeder $30.00 each $30.00 each
Fees above shall be doubled if over 250 volts No change in price, but
each category listed
Residential Panel Changes $100.00 each $100.00 (15 circuits) –
Existing Single Family
Dwellling
New 1 & 2 family homes up to 25 circuits, 3 trips $175.00 $200.00 (0-25 circuits)
New Multi-Family Dwelling Per Unit (3 Units and Larger) $100/unit $100/unit
Additional circuits over 25 per unit $8.00 each $12.00 each
Circuits extended or modified $8.00 each $12.00 each
Retrofitting of existing lighting fixtures $0.25 each $1.00 each
Manufactured Home Park Lot Supply and Circuits $50.00 per Ped $50.00 per Ped
Separate Bonding Inspection $40.00 $50.00 each
Inspection of concrete encased grounding electrode $40.00 $50.00
Technology circuits and circuits less than 50 volts $1.00 per
device $0.75 per device
Traffic signals, street, parking and outdoor lighting
standards
$5.00 each $5.00 each
Transformers for light, heat, and power (0 to 10 KVA) $20.00 each $20.00 each
Transformers for light, heat, and power (more than 10
KVA)
$40.00 each $40.00 each
VIII-06
7/10/24, 6:27 AM Print Preview
https://hastingsmn.municipalcodeonline.com/book/print?type=ordinances&name=Building_Safety 2/2
Transformers for electric power supplies and outline
lighting
$5.50 each $5.50 each
Additional inspection trip(s), Re-inspections, new load
management devices $40.00 each $50.00 each
Replacement load management devices $15.00 each $15.00 each
City service fee if including items other than
replacement of load management devices $10.00 $10.00
Reduced city service fee (only for replacement load
management devices) $4.00 $4.00
State Surcharge $1.00 $1.00
RV Pedestals (All Circuits originating in pedestal including
factory circuit
$12.00
Carnivals Fairs, Transient Projects: Min + Power Supplies
& Units
$174.00
Commercial Remodel – 2 Inspections $100.00
Commercial Remodel with Ceiling – 3 Inspections $150.00
Pools $100.00
Electrical Solar Fees
0-5,000 watts $90.00
5,001 – 10,000 watts $150.00
10,001 – 20,000 watts $225.00
20,001 – 30,000 watts $300.00
30,001 – 40,000 watts $375.00
40,001 – 1,000,000 watts $375.00 plus $25.00 for
each additional 10,000
watts over 40,000 watts
1,000,001 – 5,000,000 watts $3,975 plus $15 for each
additional 10,000 watts
over 1,000,000 watts
5,000,001 watts or larger $12,975 plus $10 for
each additional 10,000
watts over 5,000,000
watts
VIII-06
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I
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7
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7
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2
4
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7
Quantity Unit Price Amount Quantity Amount Quantity Amount
1 MOBILIZATION LS 1 $22,400.00 22,400.00$ 0.2 $4,480.00 1 $22,400.00
2 CLEARING EA 1 $1,500.00 1,500.00$ 0 $0.00 1 $1,500.00
3 GRUBBING EA 15 $325.00 4,875.00$ 0 $0.00 15 $4,875.00
4 REMOVE CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT)LF 2981 $11.00 32,791.00$ 0 $0.00 3,300 $36,300.00
5 SAWCUT BITUMINOUS (2") LF 895 $1.00 895.00$ 895 $895.00 895 $895.00
6 REMOVE CONCRETE SIDEWALK/DRIVEWAY PAVEMENT SY 226.8 $30.00 6,804.00$ 101.3 $3,039.00 211.3 $6,339.00
7 REMOVE BIT PAVEMENT SY 458.7 $30.00 13,761.00$ 454.8 $13,644.00 665.4 $19,962.00
8 MILL BITUMINOUS PAVEMENT (2") SY 55062 $1.50 82,593.00$ 55,062 $82,593.00 55,062 $82,593.00
9 JOINT ADHESIVE LF 43215 $0.55 23,768.25$ 30,595 $16,827.25 30,595 $16,827.25
10 BIT MATERIAL FOR TACK COAT GAL 5508 $2.00 11,016.00$ 5,390 $10,780.00 5,390 $10,780.00
11 BIT WEAR COURSE MIX SPWEB340B TON 6662 $70.00 466,340.00$ 6,271.75 $439,022.50 6,271.75 $439,022.50
12 BIT NON WEAR COURSE MIX SPNWB330B TON 350 $70.00 24,500.00$ 77 $5,390.00 77 $5,390.00
13 BIT WEAR COURSE MIX SPWEA240B (TRAIL) TON 10 $350.00 3,500.00$ 0 $0.00 10 $3,500.00
14 BIT NON WEAR COURSE MIX SPNWB230B (TRAIL) TON 10 $350.00 3,500.00$ 0 $0.00 10 $3,500.00
15 ADJUST EXISTING GATE VALVES EA 38 $300.00 11,400.00$ 7 $2,100.00 7 $2,100.00
16 REPLACE GATE VALVE BOX SECTION EA 5 $600.00 3,000.00$ 0 $0.00 3 $1,800.00
17 REBOLT GATE VALVE EA 16 $3,500.00 56,000.00$ 0 $0.00 15 $52,500.00
18 ADJUST RINGS & CASTING - CATCH BASIN (REINSTALL CASTING)EA 13 $350.00 4,550.00$ 0 $0.00 18 $6,300.00
19 ADJUST RINGS & CASTING - CATCH BASIN (NEW CASTING) EA 8 $1,000.00 8,000.00$ 0 $0.00 13 $13,000.00
20 ADJUST RINGS & CASTING - MANHOLE (REINSTALL CASTING) EA 5 $700.00 3,500.00$ 0 $0.00 22 $15,400.00
21 ADJUST CASTING EA 68 $200.00 13,600.00$ 21 $4,200.00 25 $5,000.00
22 MORTAR RINGS EA 39 $230.00 8,970.00$ 0 $0.00 38 $8,740.00
23 CHIMNEY SEAL EA 26 $300.00 7,800.00$ 0 $0.00 49 $14,700.00
24 4"CONCRETE SIDEWALK - EXPOSED AGGREGATE SF 912 $8.00 7,296.00$ 912 $7,296.00 912 $7,296.00
25 4"CONCRETE SIDEWALK SF 177.5 $8.00 1,420.00$ 0 $0.00 177 $1,416.00
26 6"CONCRETE SIDEWALK SF 2001.9 $15.00 30,028.50$ 0 $0.00 1,812.7 $27,190.50
27 B618 CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT) LF 2981 $41.00 122,221.00$ 0 $0.00 3,300 $135,300.00
28 TRUNCATED DOMES, CAST IRON SF 262 $50.00 13,100.00$ 0 $0.00 195 $9,750.00
29 TRAFFIC CONTROL LS 1 $7,000.00 7,000.00$ 0.2 $1,400.00 1 $7,000.00
30 EROSION & SEDIMENT CONTROL LS 1 $3,500.00 3,500.00$ 0.2 $700.00 1 $3,500.00
31 SEEDING, BLOWN COMPOST SY 1426 $16.00 22,816.00$ 1,296 $20,736.00 1,296 $20,736.00
32 4"SOLID LINE - PAINT LF 6481 $0.30 1,944.30$ 6,735 $2,020.50 6,735 $2,020.50
33 12"SOLID LINE-PAINT LF 92 $2.00 184.00$ 96 $192.00 96 $192.00
34 3'X6'SOLID CROSSWALK-PAINT SF 72 $4.00 288.00$ 0 $0.00 0 $0.00
35 PAVT MESSAGE (LEFT ARROW)-PAINT SF 49.5 $9.00 445.50$ 49.50 $445.50 49.50 $445.50
36 PAVT MESSAGE (RIGHT ARROW)-PAINT SF 33 $9.00 297.00$ 33 $297.00 33 $297.00
37 PAVT MESSAGE (RIGHT THRU)-PAINT SF 55.84 $9.00 502.56$ 55.84 $502.56 55.84 $502.56
38 PAVT MESSAGE (ONLY)-PAINT SF 21.89 $9.00 197.01$ 21.89 $197.01 21.89 $197.01
ITEM
NO. DESCRIPTION UNIT
COMPLETED
ORIGINAL BID This Period To Date
BASE BID
Payment Period: 6/1/24 - 6/30/24
Request For Payment
Date: June 30, 2024
Project: 2024 Mill & Overlay Program
Contractor: McNamara Contracting
Request Number: 2
City of Hastings 2024 Mill Overlay Program Page 1 of 4
VIII-08
BID TOTAL: 1,026,303.12$
SUB TOTAL: $616,757.32 $989,266.82
City of Hastings 2024 Mill Overlay Program Page 2 of 4
VIII-08
7/8/24
VIII-08
PAYMENT SUMMARY:
Pay Estimate Number Retainage Payment
1 $0.00 $372,509.50
2 $23,805.76 $592,951.56
TOTALS TO DATE: $23,805.76 $965,461.06
Total Completed to Date:
Less Retainage:
Less Previous Payment:
Total Amount Due:$592,951.56
5/1/24 - 5/31/24
6/1/24 - 6/30/24
$989,266.82
$23,805.76
$372,509.50
Period
City of Hastings 2024 Mill Overlay Program Page 4 of 4
VIII-08
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Ryan Stempski – Public Works Director
Date: July 15, 2024
Item: Resolution Amending the Trunk Highway 316 Construction Agreement
COUNCIL ACTION REQUESTED
Council is requested to approve a resolution and authorize the Mayor and City Clerk to sign an agreement
amending the TH 316 Construction Agreement to document the costs for a water service line leak repair
associated with the project is the State’s responsibility.
BACKGROUND INFORMATION
MnDOT is looking to close out the contract for the TH 316 Construction Project. During that process a water
service line leaked that was installed with the project. The leak was repaired at a cost of $15,172.55. MnDOT has
agreed to cover that cost as a project warranty expense and has amended the construction contract accordingly.
FINANCIAL IMPACTS
None. MnDOT and their Contractor are covering all costs of the water service line repairs installed with the
project.
ATTACHMENTS
Resolution Amending the Trunk Highway 316 Construction Agreement
Amendment No. 1 to the Construction Agreement for TH 316
VIII-09
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. _______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS
APPROVING THE AMENDMENT OF MnDOT MUNICIPAL COOPERATIVE
CONSTRUCTION AGREEMENT NO. 1045012, TRUNK HIGHWAY 316
IMPROVEMENT PROJECT
Council member _____________ introduced the following Resolution and moved its adoption:
WHEREAS, the State of Minnesota (“State”) and the City of Hastings (“City”) entered into
Cooperative Construction Agreement No. 1045012 (“Agreement”), dated April 1, 2021, providing payment
to the State for costs of the roundabout, utility, and trail construction and associated construction upon,
along, and adjacent to, Trunk Highway No. 316 from Tuttle Drive to Trunk Highway No. 61, according to
State-prepared plans, specifications, and special provisions designated by the State as State Project No.
1926-22 (T.H. 316=316); and
WHEREAS, after the Agreement was fully executed, the State and City mutually agreed that the
cost of the repair of the water service leak performed by the City’s contractors will be the State’s
responsibility; and
WHEREAS, the State and City desire to amend the Agreement to reflect a lump sum payment in
the amount of $15,172.55 is owed to the City.
NOW, THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS:
The City Council hereby approves the Resolution as presented that Cooperative Construction
Agreement No. 1045012 between the State and City be amended to reflect a lump sum payment of
$15,172.55 is owed to the City and hereby authorize execution of the amended Agreement.
Council member ______________ moved a second to this resolution and upon being put to a vote it
was adopted by the Council Members present.
Adopted by the Hastings City Council on _______________, 2024, by the following vote:
Ayes:
Nays:
Absent:
ATTEST: Mary Fasbender, Mayor
Kelly Murtaugh, City Clerk
SEAL
VIII-09
MnDOT Contract No.: 1045012A01
‐1‐
Receivable Amendment (Cooperative Agreements)
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
AND
CITY OF HASTINGS
AMENDMENT NO. 1
State Project Number (S.P.): 1926‐22
Trunk Highway Number (T.H.): 316=316
State Aid Project Number (S.A.P.): 130‐010‐013
City Project Number: 2021‐1
Federal Project Number: NHPP‐HSIP 0316(302)
Lighting System Feed Point No.: 19E7, 19E8, 19E9
Original Amount Receivable
$1,585,601.03
Total City Obligation at Bid
$1,553,643.04
Amended Amount Payable
$15,172.55
This Amendment is between the State of Minnesota, acting through its Commissioner of Transportation ("State")
and the City of Hastings acting through its City Council ("City").
Recitals
1. The State has a contract with the City identified as MnDOT Contract No. 1045012 ("Original Contract") to
provide payment by the City to the State for the City's share of the costs of the roundabout, utility, and trail
construction and other associated construction upon, along, and adjacent to Trunk Highway No. 316 from
625 feet south of Tuttle Drive to Trunk Highway No. 61 according to State‐prepared plans, specifications,
and special provisions designated by the State as State Project No. 1926‐22 (T.H. 316=316); and
2. This Agreement is amended to have the State provide payment for water service leak and repair performed
by the City of Hastings; and
3. The State and the City are willing to amend the Original Contract as stated below.
Contract Amendment
In this Amendment deleted contract terms will be struck out and the added contract terms will be underlined.
REVISION 1. Article 1.5 is amended as follows:
1.5. Exhibits. Preliminary Amended Revised Schedule "I" is on file in the office of the City Engineer and
attached and incorporated into this Agreement. Exhibit "A" – Pond Maintenance is attached and
incorporated into this Agreement.
REVISION 2. Article 4.1 is amended as follows:
4.1. Schedule "I". The Preliminary Amended Revised Schedule "I" includes all anticipated City participation
construction items and the construction engineering cost share covered under this Agreement, and is
based on engineer's estimated unit prices.
REVISION 3. Article 4.2 is amended as follows:
4.2. City Participation Construction. The City will participate in the following at the percentages indicated. The
construction includes the City's proportionate share of item costs for Mobilization, Field Office Type
D‐Modified, Field Laboratory Type DX, and Traffic Control.
VIII-09
MnDOT Contract No.: 1045012A01
‐2‐
Receivable Amendment (Cooperative Agreements)
A. 100 Percent will be the City's rate of cost participation in all of the trail construction. The
construction includes, but is not limited to, those construction items tabulated on Sheets No. 2
through No. 3 of the Preliminary Amended Revised Schedule "I".
B. 100 Percent will be the City's rate of cost participation in all of the roundabout construction. The
construction includes, but is not limited to, those construction items tabulated on Sheets No. 4
through No. 6 of the Preliminary Amended Revised Schedule "I".
C. 100 Percent will be the City's rate of cost participation in all of the city utility construction. The
construction includes, but is not limited to, those construction items tabulated on Sheets No. 7
through No. 8 of the Preliminary Amended Revised Schedule "I".
REVISION 4. Article 5.1 is amended as follows:
5.1. City Cost. $1,585,601.03 $1,553,643.04 is the City's estimated share of the costs of the contract
construction and the construction engineering cost share as shown in the Preliminary Amended Revised
Schedule "I". The Preliminary Amended Revised Schedule "I" was prepared using estimated quantities and
contractor’s unit prices, and may include any credits or lump sum costs. Upon award of the construction
contract, the State will prepare a Revised Schedule "I" based on construction contract unit prices, which
will replace and supersede the Preliminary Schedule "I" as part of this Agreement.
REVISION 5. Article 6 is inserted as follows:
6. State Cost and Payment by the State.
6.1. State Cost. $15,172.55 is the State's lump sum cost for water service leak and repair performed by the
City of Hastings. The State's payment is based on invoice, dated February 29, 2023, received by the
City from their contractor Valley Rich for performing water service leak and repairs.
REVISION 6. Article 6 through Article 17 are amended to read as follows:
6 7. Authorized Representatives
Each party's Authorized Representative is responsible for administering this Agreement and is authorized to
give and receive any notice or demand required or permitted by this Agreement.
6.1 7.1 The State's Authorized Representative will be:
Name, Title: Malaki Ruranika, Cooperative Agreements Engineer (or successor)
Address: 395 John Ireland Boulevard, Mailstop 682, St. Paul, MN 55155
Telephone: (651) 366‐4634
E‐Mail: malaki.ruranika@state.mn.us
6.2 7.2 The City's Authorized Representative will be:
Name, Title: Ryan Stempski, City Engineer (or successor)
Address: 1225 Progress Drive, Hastings, MN 55033
Telephone: (651) 480‐2368
E‐Mail: rstempski@hastingsmn.gov
7. 8. Assignment; Amendments; Waiver; Contract Complete
7.1 8.1. Assignment. No party may assign or transfer any rights or obligations under this Agreement without
the prior consent of the other party and a written assignment agreement, executed and approved
by the same parties who executed and approved this Agreement, or their successors in office.
VIII-09
MnDOT Contract No.: 1045012A01
‐3‐
Receivable Amendment (Cooperative Agreements)
7.2 8.2. Amendments. Any amendment to this Agreement must be in writing and will not be effective until
it has been executed and approved by the same parties who executed and approved the original
Agreement, or their successors in office.
7.3 8.3. Waiver. If a party fails to enforce any provision of this Agreement, that failure does not waive the
provision or the party's right to subsequently enforce it.
7.4 8.4. Contract Complete. This Agreement contains all prior negotiations and agreements between the
State and the City. No other understanding regarding this Agreement, whether written or oral, may
be used to bind either party.
8. 9 . Liability; Worker Compensation Claims
8.1. 9.1. Each party is responsible for its own acts, omissions, and the results thereof to the extent
authorized by law and will not be responsible for the acts, omissions of others, and the results
thereof. Minnesota Statutes § 3.736 and other applicable law govern liability of the State.
Minnesota Statutes Chapter 466 and other applicable law govern liability of the City.
8.2. 9.2. Each party is responsible for its own employees for any claims arising under the Workers
Compensation Act.
9. 10. Nondiscrimination
Provisions of Minnesota Statutes § 181.59 and of any applicable law relating to civil rights and
discrimination are considered part of this Agreement.
10. 11. Title VI/Non‐discrimination Assurances
The City agrees to comply with all applicable US DOT Standard Title VI/Non‐Discrimination Assurances
contained in DOT Order No. 1050.2A, and in particular Appendices A and E, which can be found at:
https://edocs‐public.dot.state.mn.us/edocs_public/DMResultSet/download?docId=11149035. The City
will ensure the appendices and solicitation language within the assurances are inserted into contracts as
required. The State may conduct a review of the City’s compliance with this provision. The City must
cooperate with the State throughout the review process by supplying all requested information and
documentation to the State, making City staff and officials available for meetings as requested, and
correcting any areas of non‐compliance as determined by the State.
11. 12. State Audits
Under Minnesota Statutes § 16C.05, subdivision 5, the City's books, records, documents, accounting
procedures, and practices relevant to this Agreement are subject to examination by the State and the
State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this
Agreement.
12. 13. Government Data Practices
The City and State must comply with the Minnesota Government Data Practices Act, Minnesota Statutes
Chapter 13, as it applies to all data provided under this Agreement, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the City under this Agreement. The civil
remedies of Minnesota Statutes §13.08 apply to the release of the data referred to in this clause by either
the City or the State.
13. 14. Telecommunications Certification
VIII-09
MnDOT Contract No.: 1045012A01
‐4‐
Receivable Amendment (Cooperative Agreements)
By signing this agreement, the City certifies that, consistent with Section 889 of the John S. McCain
National Defense Authorization Act for Fiscal Year 2019, Pub. L. 115‐232 (Aug. 13, 2018), the City does not
and will not use any equipment, system, or service that uses “covered telecommunications equipment or
services” (as that term is defined in Section 889 of the Act) as a substantial or essential component of any
system or as critical technology as part of any system. The City will include this certification as a flow down
clause in any contract related to this agreement.
14. 15. Governing Law; Jurisdiction; Venue
Minnesota law governs the validity, interpretation, and enforcement of this Agreement. Venue for all legal
proceedings arising out of this Agreement, or its breach, must be in the appropriate state or federal court
with competent jurisdiction in Ramsey County, Minnesota.
15. 16. Termination; Suspension
15.1. 16.1 By Mutual Agreement. This Agreement may be terminated by mutual agreement of the parties.
15.2. 16.2 Termination for Insufficient Funding. The State may immediately terminate this Agreement if it
does not obtain funding from the Minnesota Legislature, or other funding source; or if funding
cannot be continued at a level sufficient to allow for the performance of contract construction
under the Project. Termination must be by written or fax notice to the City.
15.3. 16.3 Suspension. In the event of a total or partial government shutdown, the State may suspend this
Agreement and all work, activities and performance of work authorized through this Agreement.
16. 17. Force Majeure
No party will be responsible to the other for a failure to perform under this Agreement (or a delay in
performance), if such failure or delay is due to a force majeure event. A force majeure event is an event
beyond a party's reasonable control, including but not limited to, unusually severe weather, fire, floods,
other acts of God, labor disputes, acts of war or terrorism, or public health emergencies.
The terms of the Original Contract are expressly reaffirmed and are incorporated by reference. Except as amended
herein, the terms and a conditions of the Original Contract and all previous amendments remain in full force and
effect.
[The remainder of this page has been intentionally left blank]
VIII-09
MnDOT Contract No: 1045012A01
‐5‐
Receivable Amendment (Cooperative Agreements)
CITY OF HASTINGS
The undersigned certify that they have lawfully
executed this contract on behalf of the Governmental
Unit as required by applicable charter provisions,
resolutions, or ordinances.
By:
Title:
Date:
By:
Title:
Date:
DEPARTMENT OF TRANSPORTATION
Recommended for Approval:
By:
(District Engineer)
Date:
Approved:
By:
(State Design Engineer)
Date:
COMMISSIONER OF ADMINISTRATION
By:
(With Delegated Authority)
Date:
INCLUDE COPY OF RESOLUTION APPROVING THE AGREEMENT AND AUTHORIZING ITS EXECUTION.
Public Works Director
VIII-09
CITY OF
HASTINGS
STRATEGIC
PLAN REPORT
2nd Quarter 2024
VIII-10
Strategic Priority Desired Outcome
2
Expanded revenue base
Responsible use of
debt
Spending aligned with
growth demands
Increase in revenues by
fund
Increase in revenue sources
Debt as percentage of
General Fund revenues
Operating budget
increase
CPI annual change
Tax base growth increase
10% non-tax revenue
increase (above growth)
2024-2027
Maintain compliance with City
debt policy
Debt financing plan developed
by 12/2024
Operating budget increases
limited to CPI + growth
adjustment annually
Key Outcome
Indicator Target Strategic Initiatives
Financial
Resilience
A financially sound
organization
Operational
Effectiveness
An organization that
delivers results
Responsive
Community
Development
Development that meets
present and future needs
Infrastructure
Sustainability
Infrastructure that
supports our community
Strategic
Communication
A transparent, responsive
government
Staff capacity to meet
service demands
% of authorized staffing
levels achieved
All departments meetauthorized staffing levels by
7/2024
Improved core service
delivery
# of core processes
improved% improvement in
processes
10% improvement in each
department's core process by12/2027
Improved workforce
capabilities
% of training
requirements met
# of credentials achieved
100% of employees meet
minimum training
requirements by 12/2024
Develop recruitment plans -
all departments
Process improvement
program
Develop organizational
training plan
1.
2.
3.
Alternative revenue analysis
Asset management funding
strategy (debt financing is
within this)
Budgeting system
evaluation
1.
2.
3.
Clarity regarding
housing supply needs
Successful development
of opportunity sites
Strategic Park
investments determined
Housing units available by
demographic segment
Housing demand by
demographic segment
Block 28 completion
Block 1 completion
Investment analysis
completed
Housing supply needs for all
demographic segments
determined by 12/2026
Block 28 completed by 12/2027
Block 1 completed by 12/2027
Park strategic investment
analysis completed by 6/2024
Housing needs analysis
Opportunity site
development strategy
Complete Vets Park and
Arena projects, including
economic investment
analysis
1.
2.
3.
Improved watertreatment capacity
Successful completion
of outsdie agency
projects
Expanded asset
management capability
Completed water system
improvements
Highway 61 rebuild
targets met
WWTP construction
targets met
Asset management plan
developed
Funding options
identified
Key water system
improvements completed by
12/2027
Highway 61 completed by
6/2028
WWTP completed by 12/2028
Comprehensive asset
management plan developed
and funding strategy proposed
by 2026
Develop asset management
plan
Implement water system
expansion plan
WWTP construction plan
Highway 61 construction
plan
1.
2.
3.
4.
Improved collaborative
relationships
Improved media
communication and
relationship
Enhanced community
engagement
Partner satisfaction
rating
# of one-on-one meetingswith local media
# of reporting inaccuracies
Improvements in
external responsiveness
Increases in inquiries via
technology
>90% of partners report
improved collaborative
relationship 2024-2027
Increase in one-on-one
communications with localmedia from 2024 to 2027
Community engagement via
expanded communications
options increases 10% 2024-
2027
Comprehensive
communication Plan
Collaboration improvement
plan
Community engagement
strategy
1.
2.
3.
City of Hastings Strategic Plan FY 2024-2027 | August 2023
STRATEGIC PLAN 2024-2027
City of Hastings
VIII-10
Reference Page 2 for the full plan summary.
Progress toward strategic priorities and initiatives will be reported quarterly.
Internal plan timelines will not require movement in all areas each quarter.
Legend:
Data Planning Deliverables
Understandingthe QuarterlyReport
Initiative Status:
Future Start On Track Delayed Complete
VIII-10
Strategic Priority: Financial
Resilience
Strategic Initiative: Alternative
Revenue Analysis
Identifying potential non-tax
revenue sources may allow the
city to minimize dependence on
the tax levy.
City Council Workshop
5/6/2024 discussed
potential impact of new
fees.
50% complete
Strategic Initiative: Asset
Management Funding Strategy
Developing a solid asset
management funding strategy
will allow the city to do long-
range planning for funding
capital equipment and capital
improvement projects.
Strategic Initiative: Budgeting
System Evaluation
Begins in 2025
Discussed at City Council
Workshop 5/6/2024 to
ensure compliance with
existing Debt Policy.
30% complete
VIII-10
Strategic Priority: Operational
Effectiveness
Strategic Initiative: Develop
Organizational Training Plan
Important staff training and
reporting have been
decentralized and lack
organizational consistency. The
objective is to develop a
centralized organizational
training plan and tracking for all
employees to ensure
consistency and compliance.
Identified critical training
targets for all employees.
Employees have
completed one-half of the
scheduled trainings for
2024.
Safety Committee work
continues.
90% complete
Strategic Initiative: Develop
Recruitment Plans for all
Departments
Filling staff vacancies has
become more challenging and
hiring tends to be reactive.
Developing recruitment plans
that can be deployed as needs
arise through attrition or
expansion will enable the City
to be more effective in the
hiring process.
Strategic Initiative: Process
Improvement Program
Begins in 2025
Current/baseline staffing
and potential future
staffing have been
identified for each
department.
On track to have all
approved vacant
positions filled by
August 1, 2024.
60% complete
VIII-10
Opportunity Site Development
Strategy – Block 28
HEDRA discussed
purchase price of 400
Vermillion Street (former
Wells Fargo)
Offer made to acquire 400
Vermillion Street
Met with development
team with potential
redevelopment interest
25% complete
Strategic Priority: Responsive
Community Development
Strategic Initiative: Opportunity Site Development Strategy
Developing plans for growing business along Highway 61 and downtown
includes purchasing properties.
Strategic Initiative: Housing
Needs Analysis
Begins in 2026
Strategic Initiative:
Complete Vets Park and Arena
projects, including economic
investment analysis.
City parks and recreation
amenities can drive economic
growth in cities. Two parks in
Hastings offer possibilities for
expanded economic impact.
Vets Park project delayed:
Stakeholder visioning
paused pending
update/extension of long-
term land lease
50% complete
Opportunity Site Development
Strategy – Block 1
Lift station to be placed on a
portion of the site
Awaiting impact of the lift station
on site development
15% complete
VIII-10
Design work for WTP 1 on
schedule to complete late
summer 2024.
6/17/2024 City Council
directed to put WTP 1 for
bids in early 2025.
35% complete
Strategic Priority: Infrastructure
Sustainability
Strategic Initiative:
Implement Water System
Expansion Plan
The city needs to design and
build three water treatment
plants to mitigate PFAS.
Strategic Initiative: Develop
Asset Management Plan
Begins in late 2024
Strategic Initiative:
Wastewater Treatment Plant
Construction Plan
Met Council Environmental
Services plans to move the
current Wastewater Treatment
Plant from downtown to the
border with Ravenna Township
in order to more effectively
serve the development of the
southeast metro.
Preliminary plan complete
for conveyance project.
Project delayed. MCES
reviewing feasibility of
instead conveying flow
from Hastings to Empire
Wastewater Treatment
Facility.
25% complete
Strategic Initiative: Highway 61
Construction Plan
MnDot and the City of Hastings
will reconstruct Highway 61
through Hastings, beginning in
2027 to accommodate growing
traffic and development.
Continued to meet with
business owners along the
corridor.
Continued pursuing grant
opportunities.
MNDOT anticipating RFP
for preliminary design next
quarter.
25% complete
VIII-10
Gathered and analyzed
metrics for all
communication channels.
Drafted comprehensive
communications plan and
added some items from the
community engagement
strategy initiative.
Presented plan to
Management Team for
review and feedback.
60% complete
Strategic Priority: Strategic
Communication
Strategic Initiative:
Comprehensive
Communication Plan
A transparent, responsive
government helps build trust
wtih our stakeholders and
allows us to meet their
preferences for
communications. A
comprehensive plan takes all
audiences and tools into
account and presents a
cohesive brand.
Strategic Initiative: Develop a
Collaboration Improvement
Plan
Begins in 2024
Strategic Initiative: Community
Engagement Strategy
Technology enhancements
allow organizations to engage
in two-way communications
with their diverse
audiences/customers. A
strategy to use the most
effective communications
platforms is essential to driving
community engagement.
Added items to the
Strategic Communications
Plan.
Waiting on Strategic
Communications Plan
approval/adoption to
decide whether to combine
these two initiatives or
keep separate.
20% complete
VIII-10
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: John Townsend, Fire Chief
Date: July 15th, 2024
Item: Declare Surplus Property and Authorize for Public Sale, Donation or Disposal
Council Action Requested:
Declare surplus property and authorize for public sale, donation, or disposal.
Background Information:
The department has a truck box that will not be utilized. This box was from the chassis for the brush
truck. We will sell this through in public auction.
Financial Impact: None
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Council Workshop:
Attachments: N/A
VIII-11
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Emily King, Deputy City Clerk
Date: July 15, 2024
Item: Approve New Cannabis Product Retail License for Coborn’s Inc. dba Coborn’s Liquor,
225 33rd Street W.
Council Action Requested:
Approve the attached resolution approving a new Cannabis Product Retail License for Coborn’s, Inc. dba
Coborn’s Liquor, 225 33rd Street W.
Background Information:
The City has received and reviewed an application for a new Cannabis Product Retail License for
Coborn’s, Inc. dba Coborn’s Liquor, 225 33rd Street W. Currently, this license allows for the sale of adult-
use cannabinoid or cannabis products containing 0.3% or less of THC.
Approval and issuance of the license are contingent upon the submittal of all required documents, fees,
successful completion of a criminal history background investigation by the Hastings Police Department,
and a security plan approved by the Police Chief.
Financial Impact:
The associated fees have been paid.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
• Resolution
VIII-12
CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION __________
APPROVING A NEW CANNABIS PRODUCT RETAIL LICENSE
FOR COBORN’S, INC. DBA COBORN’S LIQUOR, 225 33RD STREET W
WHEREAS, the City has received and reviewed an application for a new Coborn’s, Inc. dba
Coborn’s Liquor, 225 33rd Street W; and
WHEREAS, approval and issuance of the license are contingent upon the submittal of all
required documents, fees, successful completion of a criminal history background investigation by the
Hastings Police Department, and a security plan approved by the Police Chief.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the
Cannabis Product Retail License for Coborn’s, Inc. dba Coborn’s Liquor, 225 33rd Street W is approved,
unless revoked by City Council.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 15TH DAY OF
JULY, 2024.
ATTEST:
______________________________ _______________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor
VIII-12
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Chris Eitemiller, Finance Manager
Date: July 15, 2024
Item: Community Investment Fund Project & Facilities Budget Amendments
Council Action Requested:
Staff requests Council approval to create budget adjustments to track individual
Community Investment Fund projects and to carry forward expense budgets for two
Facility projects that were begun in 2023 budget to be completed in 2024.
Background Information:
The Community Investment Fund has an annual budget of $100,000. These funds are
approved for qualifying projects that often require a match from the requesting
organization. Of the $100,000 budgeted, there have been seven projects approved at a
total City cost of $70,712.25. Staff wishes to move these already-budgeted funds to
the correct accounts within the Parks and LeDuc budgets to properly track
expenditures by project. The net effect of this budget adjustment will be zero.
The Facilities Department requests carrying forward $10,750 to replace a pump in the
Police Department air handler unit. This was approved in December 2023, and will be
completed this year. Another 2023 Police project that needs completion is the Men’s
shower, which requires $20,000 originally budgeted in 2023 to be carried forward into
2024. Total impact of these requests is to use $30,750 of previously budgeted
resources that would be drawn from general fund reserves.
Financial Impact:
The Community Investment Fund has a net zero impact, whereas the Facilities requests
would draw previously budgeted resources from general fund reserves.
Advisory Commission Discussion:
N/A
Council Committee Discussion:
N/A
Attachments:
N/A
VIII-13
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Justin Fortney, City Planner
Date: July 15, 2024
Item: Resolution: Site Plan – 2024-14 – Rio Gran Trucking – 601 31st St E
Council Action Requested:
Consider the request by Richard Beskau with Rio Gran Express LLC for site plan
approval and act on the attached resolution.
Approval of a site plan requires a simple majority.
Background Information:
In February, HEDRA (Hastings Economic Development and Redevelopment Authority)
and Richard Beskau with Rio Gran Express LLC entered into a purchase agreement for
the property sale. The use of the site is for a second location for their business at 12260
Margo Ave S, which has been operating for the past 23 years. This site will feature a
building to house their semi-trucks indoors, additional indoor parking spots for rent, a
designated area for light maintenance work on their own semi-trucks, outdoor parking for
semi-trailers, and an office to manage operational tasks.
Please see the attached Planning Commission Staff report from July 8, 2024 for
additional information.
Advisory Commission Discussion:
Planning Commissioners discussed the project briefly and voted 5-0 in favor of the
proposal at their July 8, 2024 meeting.
No members of the public spoke at the meeting.
Council Committee Discussion:
None
Attachments:
• Site plan resolution
• Planning Commission Staff Report – July 8, 2024
• Site plans
X-C-01
HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF HASTINGS GRANTING SITE PLAN APPROVAL FOR
TRUCKING LOCATED AT 601 31ST STREET EAST
Council member _______________________ introduced the following Resolution and
___________________ moved its adoption:
WHEREAS, Richard Beskau with Rio Gran Express LLC has petitioned for Site Plan
approval to construct a trucking facility generally located at 601 31st St E, legally
described as Lot 6, Block 2, HASTINGS INDUSTRIAL PARK NO 6 ADDITION,
Dakota County, Minnesota; and
WHEREAS, on July 8, 2024, review was conducted before the Planning Commission of
the City of Hastings as required by state law, city charter, and city ordinance; and
WHEREAS, the Planning Commission recommended approval of the site plan to the
City Council, subject to the conditions contained in this resolution; and
WHEREAS, The City Council has reviewed the request and concurs with the
recommendation of the Planning Commission.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF HASTINGS AS FOLLOWS:
That the City Council hereby approves the special use permit as presented to the City
Council subject to the conditions:
1) Conformance with the Planning Commission Staff Report and plans dated
July 8, 2024.
2) All disturbed areas of the property shall be stabilized with rooting vegetative
cover to eliminate erosion problems.
3) Any uncompleted site work must be escrowed at 125 percent of the estimated
value prior to issuance of a certificate of occupancy.
4) The perimeter of the site must have erosion control, as approved by the City
Engineering Department.
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5) The City Engineering Department must approve any required drainage plan.
6) Approval is subject to a one-year Sunset Clause; if significant progress is not
made towards the proposal within one year of City Council approval, the
approval is null and void.
7) A right-of-way permit must be issued for any work in the right-of-way.
8) No outdoor unscreened storage is allowed.
Council member __________________ moved a second to this resolution and upon
being put to a vote adopted by _____ present.
Ayes: ____
Nays: _____
Absent: ______
ATTEST:
_______________________________
Mary Fasbender
Mayor
_______________________________
Kelly Murtaugh
City Clerk
I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to
and adopted by the City of Hastings, County of Dakota, Minnesota, on the 15th of July,
2024, as disclosed by the records of the City of Hastings on file and of record in the
office.
_______________________________
Kelly Murtaugh
City Clerk
(SEAL)
This instrument drafted by:
City of Hastings (JJF)
101 East 4th Street
Hastings, Minnesota 55033
X-C-01
To: Planning Commission
From: Justin Fortney, City Planner
Date: July 8, 2024
Item: Site Plan – 2024-14 – Rio Gran Trucking – 601 31st St E
Planning Commission Action Requested: The Planning Commission is asked to review
the proposed site plan and make a recommendation to the City Council.
Background Information:
In February, HEDRA (Hastings Economic Development and Redevelopment Authority)
and Richard Beskau with Rio Gran Express LLC entered into a purchase agreement for
the property sale. The use of the site is for a second location for their business at 12260
Margo Ave S, which has been operating for the past 23 years. This site will feature a
building to house their semi-trucks indoors, additional indoor parking spots for rent, a
designated area for light maintenance work on their own semi-trucks, outdoor parking
for semi-trailers, and an office to manage operational tasks.
Site Plan Review
Comprehensive Plan Classification
The 2040 Comprehensive Plan designates this area as Industrial.
Zoning Classification
The subject property is zoned I-1 Industrial.
Adjacent Zoning and Land Use
Direction Existing Use Zoning Comp Plan
North Light Industrial I-1 Industrial
East Light Industrial I-1 Industrial
South (31st) Residencial R-3 Medium Density Residential
West Light Industrial I-1 Industrial
Existing Condition
The site is mostly flat, unimproved, grass, with a few trees in the rear.
Planning Commission Memorandum
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Building Setbacks
Setbacks in the I-1 Industrial district are determined at the time of site plan review. The
proposed building setbacks are adequate with the building being centered and
surrounded with parking and maneuvering area.
Vehicular Access and Circulation
The site is laid out to maximize maneuvering area for semi-trailers. There are two
entrances to also aid in maneuverability.
Parking
The main purpose of the building is for parking of semi-trucks. The project proponents
indicate that passenger vehicles would likely be driven to the site and switched with the
semi-trucks in the building. There are only four passenger vehicle spaces delineated on
the site. Parking standards for this sized building would require about 22 spaces if it
were used for something other than parking. A proof of parking plan shows how the full
parking requirements can be met if the use were to change and semi-trailer parking was
changed to passenger vehicles.
Architectural Standards
Architectural standards require 65% class 1&2 materials, with at least 25% being class 1
for elevations visible from the street. Class 1 includes (brick, stone, glass, etc.) and class
2 including materials meant to mimic class 1 materials and composite products. The
proposed building façade facing the street includes a lot of glass and some brick, which
are class I materials. The class II materials used including burnished CMU block and
Nichiha fiber cement Panels. Many of these materials wrap around to the west side of
the building.
The site plan shows an overheard door on the east side of the building but is not shown
on the elevation drawings.
Landscaping
Based on the site size and amount of pavement, the zoning ordinance requires the
following number of plantings, as proposed. A tree inventory was provided showing the
only large trees were Siberian Elm, which are invasive.
Type Required Proposed
Trees 27 27
Shrubs 22 22
Lighting
The proposed photometric plan shows light levels at the property lines to be below the
limit of one foot-candle.
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Attachments:
• Aerial Photograph
• Elevation Drawings
• Site Plans
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Note: a garage door is proposed on this east elevation
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1
City Council Memorandum
To: Mayor Fasbender and City Council
From: Lindsey Duggan, Community Development Intern
Date: July 15, 2024
Item: Resolution: Special Use Permit – Cannabis Retail Sales – Coborn’s, Incorporated – 225
33rd Street West
Council Action Requested:
Adopt the attached resolution granting a Special Use Permit (SUP) for cannabis retail sales for
Coborn’s, Incorporated on property located at 225 33rd Street West owned by Schnel No. 1, LLP.
A separate cannabis licensing permit is scheduled for consideration under the Administration
section of the City Council Agenda.
SUP approval requires six of seven Councilmembers.
Advisory Commission Review:
The Planning Commission voted 4-0 to recommend approval of the request as presented at the
June 24, 2024 meeting. No one spoke for or against the item during the public hearing.
Attachments:
• Resolution – SUP
• Planning Commission Staff Report – June 24, 2024
X-C-02
HASTINGS CITY COUNCIL
RESOLUTION NO._________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS GRANTING
A SPECIAL USE PERMIT FOR THE RETAIL SALE OF CANNABIS PRODUCTS AT
33RD STREET FOR COBORN’S
Councilmember ___________________________ introduced the following Resolution and
moved its adoption:
WHEREAS, Coborn’s, Incorporated has applied for a Special Use Permit for the retail
sales of cannabis products at Coborn’s Liquor Store. The property is owned by Schnel No.1,
LLC and generally located at 225 33rd Street West and legally described as Lot 1, Block 1 all in
CROSSROADS CENTER EAST, Dakota County, Minnesota; and
WHEREAS, on June 24, 2024 the Hastings Planning Commission held a public hearing
and recommended approval of the action as presented; and
WHEREAS, the City Council reviewed the request and concurs with the recommendation
of the Planning Commission.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HASTINGS AS FOLLOWS:
That the City Council hereby approves the action as presented to the City Council subject to the
following conditions:
1) Maintaining a Cannabis Products Retail License from the Hastings City Clerk’s
Office.
2) Adherence to Hastings City Code Chapter 117 – Cannabis Businesses and Chapter
155.07, Subd. J – Cannabis Businesses.
3) The Special Use Permit shall be limited to the space currently occupied by Coborn’s
Liquor Store and shall not be valid for remaining portions of the property.
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4) Approval is subject to a one-year Sunset Clause; if operation does not commence
within one year of City Council approval, the approval is null and void.
Council member ______________________ moved a second to this resolution and upon being
put to a vote adopted by those present.
Adopted by the Hastings City Council on July 15, 2024, by the following vote:
Ayes:
Nays:
Absent:
ATTEST: __________________________
Mary Fasbender, Mayor
________________________________
Kelly Murtaugh,
City Clerk
X-C-02
STATE OF MINNESOTA ) City of Hastings
) ss.
COUNTY OF DAKOTA )
I, the undersigned, being the duly qualified and acting City Clerk of the City of Hastings,
Minnesota, DO HEREBY CERTIFY, that I have carefully compared the attached copy of the
Resolution with the original on file in my office and the same is a full, true and
complete copy thereof.
WITNESS, my hand as such City Clerk and the corporate seal of the City of Hastings this
____ day of 20 .
.
Kelly Murtaugh, City Clerk
SEAL STICKER
X-C-02
Planning Commission Memorandum
To: Planning Commission
From: Lindsey Duggan, Community Development Intern
Date: June 24, 2024
Item: Public Hearing – Special Use Permit (SUP) – Cannabis Retail Sales – Coborn’s,
Incorporated – 225 33rd Street West
REQUEST
The Planning Commission is asked to take the following actions related to the Special Use
Permit (SUP) application of Coborn’s, Incorporated to conduct cannabis retail sales at Coborn’s
located at 225 33rd Street West on property owned Schnel No. 1, LLP:
1) Hold a public hearing.
2) Review the SUP application and provide a recommendation to City Council.
BACKGROUND INFORMATION
Cannabis Business Regulations
In November 2023, the City adopted Chapter 155.07, Subd. J of the Zoning Code to allow for
Cannabis Businesses. The ordinance outlines performance standards and prohibited acts
pertaining to cannabis. Cannabis sales were added as a Special Use permit in the C-3
Community Regional Commerce and C-4 Regional Shopping Center Districts. The city also
adopted licensing requirements under City Code Chapter 117 that are similar to those adopted in
the zoning code.
Cannabis Business License
An application for a cannabis business license has been submitted along with the SUP
application and will be considered by the City Council in conjunction with action on the SUP.
Notification and Public Hearing
Notification of the request was mailed to all property owners within 350 feet. Staff has not
received any comments at this time.
Comprehensive Plan Classification
The 2040 Comprehensive Plan designates the property as Commercial. The proposed use is
consistent with the plan.
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Zoning Classification
The property is C-4 –Regional Shopping Center. The C-4 District allows for cannabis retailers
as a special use.
Adjacent Zoning and Land Use
Direction Property Use Zoning Comp Plan
North Parking Lot (Outlot B) C-4 Commercial
East Low Density Residential R-1L Residential
South Medium Density Residential R-3 Residential
West Your Storage Facility/
VFW/Snap Fitness
C-4 Commercial
Existing Condition
Coborn’s has been around and running for several years. It consists of not only a grocery store
but a liquor store, pharmacy, and gas station. They do have a tobacco license and staff is not
aware of any compliancy issues.
SPECIAL USE PERMIT REVIEW
Background
Hastings City Code Chapter 155.32, Subd. C.6 – allows cannabis retailers and edible retailers as
a “special use” within the C-4 Zoning District, subject to the requirements of 155.07, Subd. J as
follows:
2. Performance Standards.
a. A cannabis business shall only operate in an authorized zoning district with
approved State and local license or registration.
b. Any person selling or distributing cannabis products shall require proof of age by
means of government issued photographic identification from the prospective
purchaser showing purchaser is twenty-one (21) years old or older.
c. Signage identifying the legal sales age and the age verification requirement shall
be posted at the point of sale. The required signage shall be posted in a manner so
that it is clearly visible to anyone who is considering or making a purchase. The
sign shall provide notice that all persons responsible for selling these products
must verify the age of any person under thirty (30) years of age, by means of
photographic identification required in this section, containing the bearer's date of
birth.
d. Cannabis products must comply with the testing, labeling and packaging
requirements in Minnesota State law.
e. No sales or distribution of intoxicating cannabis products shall be allowed at the
licensed premises after 10:00 p.m. or before 8:00 a.m.
f. It shall be unlawful for a retailer to allow the sale of intoxicating cannabis
products or cannabis related devices by any means whereby a customer has access
to such items without having to request the item from the retailer or the retailer's
X-C-02
employee. There shall be a physical exchange of the intoxicating cannabis product
or cannabis-related devices between the retailer or the retailer's employee and the
customer. All intoxicating cannabis products and cannabis-related devices shall be
either store behind a counter or other area not freely accessible to customers, or in
a storage unit or case not open and accessible to the general public.
g. All retail establishments of intoxicating cannabis products shall have a security
plan approved by the Police Chief stating how the facility will address public
health, welfare and safety concerns including, but not limited to security, fencing,
lighting, window coverings, door placement, and landscaping.
h. Compliance Checks and Inspections
All licensed premises must be open to inspection by the local law enforcement or
other authorized City officials during regular business hours. From time to time,
but at least once per year, the City will conduct compliance checks on Retailers
and Edible Retailers of intoxicating cannabis products by engaging persons
between the ages of seventeen (17) and twenty-one (21) years, to enter the
licensed premises to attempt to purchase intoxicating cannabis products. Persons
used for compliance checks are not guilty of the unlawful purchase or attempted
purchase, nor the unlawful possession of intoxicating cannabis products when the
items are obtained or attempted to be obtained as a part of the compliance check.
No person used in compliance checks may attempt to use a false identification
misrepresenting the person's age, and all persons lawfully engaged in a
compliance check may answer all questions about the person's age asked by the
retailer or his or her employee and shall produce any identification, if any exists,
for which he or she is asked. Nothing in this section prohibits compliance checks
authorized by State or Federal laws for educational, research or training purposes,
or required for the enforcement of a particular State or Federal law.
3. Prohibited Acts.
a. It shall be unlawful for any person to sell, purchase, obtain or otherwise provide
any intoxicating cannabis product to any person under the age of twenty-one (21).
b. It shall be unlawful for any person under the age of twenty-one (21) to possess
any intoxicating cannabis product. This chapter shall not apply to persons under
the age of 21 lawfully involved in a compliance check.
c. It shall be unlawful for any person under the age of twenty-one (21) to use or
consume any intoxicating cannabis product, unless it is legally authorized medical
cannabis.
d. It shall be unlawful for any person under the age of twenty-one (21) attempt to
disguise the person's true age by the use of a false form of identification, whether
the identification is that of another person or one in which the age of the person
has been modified or tampered with, to represent an age older than the actual age
of the person, in order to purchase any intoxicating cannabis product.
e. No adult-use cannabinoid or cannabis product may contain more than 0.3% of
THC
f. No edible cannabis product can contain an amount of THC that exceeds the per
serving or per packaging requirements in Minnesota State law.
g. No intoxicating cannabis product may be sold to an obviously intoxicated person
or a person under the influence of a controlled substance.
h. No one under the age of twenty-one (21) shall sell intoxicating cannabis products.
X-C-02
i. Intoxicating cannabis products cannot be sold in vending machines, by transient
merchants, peddlers, at a movable place of business, through a drive-through
window, at special events, home occupations, by internet sales or delivery service.
j. No sampling or free donation or distributions of intoxicating cannabis products is
allowed.
k. No sales of intoxicating cannabis products may be completed through self-check-
out. The retailer or retailer's employee must process each transaction at a point of
sale.
Analysis
• Cannabis sales are allowed as a special use within C-4 zoning district. Operational license
to be considered by City Council.
• The above are also part of the annual licensing requirements. Coborn’s is still awaiting
installation of the proper storage solution for the products, so the Hastings Police
Department has not approved the security plan yet as the store has not contacted us to
inspect the premise.
Special Use Permit Requirements
Special Use Permit review is outlined in Chapter 30.02, Subd. E.2.b.5 of the City Code and
subject to adherence to the following (staff analysis appears in red)
1. Ingress and egress to property and proposed structures thereon with particular reference to
automotive and pedestrian safety and convenient traffic flow and control, and access in
case of fire or catastrophe; Ingress and egress to the property will be unchanged. The sale
of cannabis products on site will not require changes to ingress and egress.
2. Off-street parking and loading areas where required, with particular attention to division
(E)(2)(b)5. a. above, and the economic, noise, glare, or odor effects of the special use on
adjoining properties and properties generally in the district; Parking and loading is
adequate, and the proposed use will not require changes. The property is surrounded by
other commercial uses as well as a large parking lot.
3. Refuse and service areas, with particular reference to items divisions (E)(2)(b)5.a. and
(E)(2)(b)5. b. above; The sale of cannabis products will not increase the need for refuse
areas.
4. Utilities, with reference to locations, availability, and compatibility; Utility service is
adequate and will not change with cannabis sales.
5. Screening and buffering with reference to type, dimensions, and character; Screening and
buffering is adequate and will not change with cannabis sales.
6. Signs, if any, and proposed exterior lighting with reference to glare, traffic safety, economic
effect, and compatibility and harmony with properties in the district; Staff is not aware of
any changes to signage.
7. Required yards and other open space; Yards and open space are unchanged.
8. General compatibility with adjacent properties and other properties in the district. Property
abuts mostly commercially zoned properties.
Recommendation
Approval of the Special Use Permit is recommended subject to the following requirements:
X-C-02
1) Maintaining a Cannabis Products Retail License from the Hastings City Clerk’s Office.
2) Adherence to Hastings City Code Chapter 117 – Cannabis Businesses and Chapter
155.07, Subd. J – Cannabis Businesses.
Attachments
• Location Map
• Site Picture
• Application
X-C-02
Location Map
X-C-02
Site Pictures
Looking East from Red Wing Blvd
Looking South from Red Wing Blvd
Looking North off Tiffany Drive
X-C-02
Looking South from MN-316
Looking West from front Store Parking Lot
Looking East from front Store Parking Lot
X-C-02
X-C-02