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Home My WebLink About20240603 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, June 3, 2024 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Proclamation: DARTS Appreciation Day Proclamation: LGBTQIA+ Pride Month V. APPROVAL OF MINUTES Approve Minutes of the City Council workshop and regular meeting on May 20, 2024. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Resolution: Accept Donation to the Parks and Recreation Department from the Rother Family 3. Resolution: Accept Donation to the Parks and Recreation Department from the Schommer Family Grandkids 4. Resolution: Approve New Cannabis Retail Sales License for Jake’s Discount Liquor & Wines 5. Water Service Repair Assessment Request – 526 Tiffany Drive 6. 1st Reading: Amend City Code Chapter 34 – Building Department Fees 7. Approve Sewer Lining Agreements – MCES Private I/I Grant Program 8. Authorize Signature: Use of Fire Safety House for Safety Camp on June 28, 2024 9. Authorize Signature: Use of Fire Safety House for Fire Department Open House on October 8, 2024 IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation C. Community Development 1. Mint Development – SW Corner of Pleasant Drive and South Frontage Road a. Resolution: Comprehensive Plan Amendment – Change Land Use District Designation from Medium Density Residential to Commercial b. 2nd Reading\Adopt Ordinance: Amend City Code Chapter 155.01 – Rezone Property from R-1 to C-4 2. 2nd Reading\Adopt Ordinance: Amend City Code Chapters 91 and 155 - Chickens, Ducks and Quails D. Public Safety E. Administration 1. PFAS Update 2. Residential Solid Waste and Recycling Contract XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Monday, June 17, 2024 7:00 p.m. PROCLAMATION DARTS Appreciation Day June 3, 2024 In the City of Hastings, Minnesota WHEREAS, since 1974, DARTS has served older adults, their families, and caregivers with the mission of creating connections that enrich aging and empowering independence; and WHEREAS, in 2024, DARTS is celebrating its 50th anniversary of providing services for older adults across the southeast Metro, including Hastings. These services include housework, outdoor chores, home repairs, caregiving resources, resource connections, fulfilling volunteer opportunities and transportation; and WHEREAS, the first DARTS bus rides were provided in 1974, transporting older residents to area community education classes and the community Loop bus has operated since 2016, and DARTS’ ongoing commitment to collaboration, excellence, inclusion, responsibility, and service in its communities has helped ensure a 99% client satisfaction rate; and WHEREAS, volunteer dedication has allowed DARTS’ Learning Buddies and Pen Pal programs to reach more than 80,000 students, connecting older adult volunteers with local classrooms for intergenerational learning experiences; and WHEREAS, DARTS is able to fulfill its mission thanks to generous ongoing community support and from area Champion Partners at Flint Hills Resources, Xcel Energy, and United Way of Hastings; and WHEREAS, the City of Hastings celebrates the 50th anniversary of DARTS and all of the services it has long provided our aging residents. NOW, THEREFORE, I, Mary Fasbender, Mayor of the City of Hastings, do hereby proclaim Monday, June 3, 2024, as DARTS APPRECIATION DAY in the City of Hastings. ______________________________ Mary D. Fasbender, Mayor Proclamation Declaring June 2024 as LGBTQIA+ Pride Month In the City of Hastings, Minnesota WHEREAS, we reaffirm our common beliefs, aspirations, and commitments to ensure that Hastings is a safe and caring community for all persons; and WHEREAS, the City of Hastings is committed to fostering acceptance of all its residents and preventing discrimination, social stigma, and harassment based on sexual orientation or gender identity; and WHEREAS, the City Council has adopted a set of strategic priorities that includes ensuring diversity, equity, and inclusion in City processes and operations and helping to make Hastings a welcoming community for all; and WHEREAS, the City of Hastings recognizes the importance of building protective factors for LGBTQIA+ youth in our community; and WHEREAS, the City of Hastings appreciates the work done by IDEA Hastings and by THRIVE to advocate for diversity and equity during this month and throughout the year; and WHEREAS, we recognize there is still more work to be done to ensure our LGBTQIA+ family members, friends, and neighbors are treated equitably and with dignity; and NOW, THEREFORE, BE IT RESOLVED, that I, Mayor Mary Fasbender and the Hastings City Council hereby declares the month of June 2024 as LGBTQIA+ Pride Month in the City of Hastings. _________________________________ Mary D. Fasbender, Mayor Hastings, Minnesota City Council Workshop May 20, 2024 The City Council of the City of Hastings, Minnesota met in a workshop on Monday, May 20, 2024, at 5:30 p.m. in the Community Room at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Fox, Haus, Lawrence, Leifeld, Pemble, and Vihrachoff Members Absent: None Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh Guests Present: Dr. Tammy Champa, Superintendent Carrie Tate, Chairperson Jessica Dressely, Vice Chairperson Mark Zuzek, Treasurer Matt Bruns, Director Philip Biermaier, Director Jenny Wiederholt-Pine, Director Mayor Fasbender called the workshop to order at 5:30 pm and welcomed councilmembers, School Board members, and staff. Wietecha reviewed past and current partnerships with the School District. Discussion on the current Arena project and joint interests. Discussion on PFAS in the municipal wells and the recent community meeting. The District has invested in new filters for drinking fountains and have requested quotes to address the water at entry point to the schools. Discussion on funding and information for residents to make informed decisions. Discussion around the need for education about PFAS and the resources available through the City website, as well as MN Department of Health. Discussion on other shared impact projects like the Hwy 61 corridor project and the importance of communication and appreciation for early involvement. The District shared information about availability and types of housing and its impact on the District. Current enrollments and efforts to attract and retain students and their families to the District were also discussed. Councilmembers and Board members discussed common goal around building an educational environment and a housing environment that attracts students/families that gives them a sense of belonging and feeling welcome. Group discussion on how we support each other’s priorities. The importance of communication about projects or other opportunities to collaborate on a regular basis was discussed. Possible joint marketing of the City & School District and community messaging would demonstrate that the leadership is working together for the same vision. Members expressed appreciation for the opportunity to come together and look forward to ongoing opportunities to connect. ADJOURNMENT Workshop adjourned at 6:56 p.m. ____________________________ ______________________________ Mary D. Fasbender, Mayor Kelly Murtaugh, City Clerk City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes May 20, 2024 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, May 20, 2024 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Fox, Haus, Lawrence, Leifeld, Pemble, and Vihrachoff Members Absent: None Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Kori Land Community Development Director John Hinzman City Planner Justin Fortney Presentation: Heritage Preservation Commission Awards Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop and regular meeting on May 6, 2024. Minutes were approved as presented. Comments from the Audience Dr. Stephanie Tucker, expressed appreciation for work being done to get clean safe water for community. She is continuing to share concerns about the contaminants in the water. As a pediatrician, it is understood that these contaminants can cause developmental delays and other health issues. She respectfully disagrees that drinking the water is safe and encourages the City to find a way to get clean, safe drinking water to all residents to reduce exposure. The Environmental Workgroup website has information on countertop filters that eliminate 98-100% of the PFAS contaminants in water and she encourages Council to find a way to get countertop units to residents. Consent Agenda Councilmember Lawrence motioned to approve the Consent Agenda as amended, pulling item #10 to Administration, seconded by Councilmember Fox. 7 Ayes, 0 Nays. 1. Approve Sidewalk Café Renewal – Geek Haven Coffee 2. Resolution No. 05-14-24: Approve In-Store Fireworks Sales for Walmart #1472 3. Resolution No. 05-15-24: Accept Donation to the Parks and Recreation Department from the Ruth Gale and George W. Doffing Charitable Fund 4. Resolution No. 05-16-24: Accept Donation to the Parks and Recreation Department from the Kranz and Myers Families 5. Resolution No. 05-17-24: Accept Donation to the Hastings Parks and Recreation Department from Hastings Rivertown Lions Club 6. Accept MN Department of Natural Resources NCLI Mini Grant 7. 1st Reading: Amend City Code 155.01 – Rezoning – Mint Development – SW Corner of Pleasant and South Frontage Road City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes 8. 1st Reading: Amend City Code Chapters 91 and 155 Chickens, Ducks and Quails 9. Authorize Signature: Extension of Lease Agreement – Melanie Brewer (213 Ramsey Street) 10. Approve Special Event Designation with Temporary Liquor License – Rivertown Days – Moved to Administration 11. Community Investment Fund: Windscreens with Hastings Tennis Association 12. Arts & Culture Commission: Civic Arena Mural 13. Arts & Culture Commission: Shakespeare in the Park 14. Resolution No. 05-18-24: Accept Donation to Arts & Culture Commission from Shilts-Johnson (The Studio Downtown) 15. Approve Hastings Hawks Agreement for Concessions 16. Approve Dakota County Parks JPA: Vermillion River Greenway Construction Project 17. Approve Met Council Intergovernmental Agreement: Citizen Assisted Lake Monitoring Program 18. Approve Civic Arena Project: Change Order #3 Resolution No. 05-19-24: Special Use Permit – Cannabis Retail – Vipul Patel (1608 Vermillion Street) Hinzman provided a summary of the request for a Special Use Permit to allow Cannabis Retail Sales at Jake’s Discount Liquor at 1608 Vermillion Street. The Zoning Code outlines performance standards and prohibited acts pertaining to Cannabis. Hinzman provided a summary of the Planning Commission review and shared Special Use Permit approvals require six of seven Councilmembers. No Council discussion. Councilmember Leifeld motioned to approve as presented, seconded by Councilmember Haus. 7 Ayes, 0 Nays. Resolution No. 05-20-24: Special Use Permit – Cannabis Retail – Judith Kulla (427 Vermillion Street) Hinzman provided a summary of the request for a Special Use Permit to allow Cannabis Retail Sales at Caring Hands Massage located at 427 Vermillion Street. The Zoning Code outlines performance standards and prohibited acts pertaining to Cannabis. Hinzman provided a summary of the Planning Commission review and shared Special Use Permit approvals require six of seven Councilmembers. No Council discussion. Councilmember Pemble motioned to approve as presented, seconded by Councilmember Lawrence. 7 Ayes, 0 Nays. Resolution No. 05-21-24: Cannabis Product Retail License for Caring Hands Massage Murtaugh provided an overview of the request to approve the attached resolution approving a new Cannabis Product Retail License for Caring Hands Massage at 427 Vermillion Street. This license allows the sale of adult-use cannabinoid or cannabis products containing 0.3% or less of THC. No Council discussion. Councilmember Haus motioned to approve as presented, seconded by Councilmember Vihrachoff. 7 Ayes, 0 Nays. City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Approve Special Event Designation with Temporary Liquor License – Rivertown Days This item was pulled from the Consent Agenda. Wietecha provided a brief overview of the request and indicated the event is very similar to previous events. No Council discussion. Councilmember Haus motioned to approve as presented, seconded by Councilmember Lawrence. 6 Ayes, 0 Nays, 1 Abstain (Fox). Announcements • This week is National EMS Week and National Public Works Week. Please join me in a great and heartfelt thank you to our employees in these departments for their service to our community. • Filing for municipal office opens Tuesday, May 21, through Tuesday, June 4. The City Clerk will hold an optional candidate information session on Tuesday, May 21. • City offices will be closed Monday, May 27 in observation of Memorial Day. • Coffee with a Cop is Tuesday, June 4, from 10 – noon at Coborn’s Caribou Coffee. Join the police to ask questions, voice concerns, and get to know one another. • On Tuesday, June 4, join us for the Summer Kick-Off to our 2024 Levee Park Events – free entertainment, interactive motorized race course, bouncer, climbing wall, caricature artists, balloon artist, and more. All ages are welcome to this free event. • Memorial Day events at Rotary Pavilion, Levee Park, hosted by the VFW. Meetings • Heritage Preservation Commission Meeting on Tuesday, May 21, 2024 at 7:00 p.m. • Administration Committee Meeting on Monday, May 27, 2024 at 7:00 p.m. – Cancelled • Planning Commission Meeting on Monday, May 28, 2024 at 7:00 p.m. • City Council Workshop – Budget on Monday, June 3, 2024 at 5:30 p.m. • City Council Regular Meeting on Monday, June 3, 2024 at 7:00 p.m. Councilmember Pemble motioned to adjourn the meeting at 7:35 PM, seconded by Councilmember Fox. Ayes 7; Nays 0. _____________________________ ______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang - Accountant Date: 05/30/2024 Item: Disbursements Council Action Requested: Staff requests: Council review of April 2024 Credit Cards, CenterPoint, Xcel, Wex, and Health Insurance Payments. Council review of weekly routine disbursements issued 05/16/2024 and 05/28/2024. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 06/04/2024. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: April 2024 CC payments $ 33,331.04 April 2024 CenterPoint payment $ 18,406.16 April 2024 Xcel payment $ 47,109.52 April 2024 Wex Admin Fee payment $ 308.00 April 2024 Health Insurance payment $ 191,414.60 Disbursement checks, EFT issued on 05/16/2024 $ 1,044,446.84 Disbursement checks, EFT issued on 05/28/2024 $ 265,692.82 Disbursement checks, EFT to be issued on 06/04/2024 $ 137,079.73 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Council Reports VIII-01 Date Vendor Amount Account Description 03/29/2024 Centurylink Lumen 7.80 101-102-1021-6321 Phone 04/01/2024 Hasting Golf Club Moto 131.82 101-102-1021-6450 City Council Workshop 4/1/202404/01/2024 Cub Foods #1635 8.00 101-102-1021-6450 City Council Workshop 4/1/2024 04/19/2024 Vzwrlss My Vz Vb P 40.01 101-105-1051-6321 Verizon Air Cards 03/29/2024 Centurylink Lumen 171.82 101-105-1051-6321 Phone 04/07/2024 Checkr, Inc Checkr.Com 38.00 101-107-1052-6307 March 2024 04/19/2024 Minnesota Association 95.00 101-107-1061-6323 Award entry for Northern Lights Awards/Conference for fire department videos03/29/2024 Govt Social Media Llc 519.00 101-107-1061-6323 2024 Government Social Media Conference registration for Dawn Skelly. Virtual ticket. 03/27/2024 Facebk Wvw393l7p2 49.00 101-107-1061-6331 Facebook ad for City Update sign ups 04/19/2024 Vzwrlss My Vz Vb P 40.01 101-107-1071-6321 Verizon Air Cards 03/29/2024 Centurylink Lumen 23.39 101-107-1071-6321 Phone 03/29/2024 Centurylink Lumen 62.37 101-120-1201-6450 Phone04/25/2024 Veto Pro Pac Llc 399.99 101-140-1401-6217 Tools and laptop bag in one 04/19/2024 Menards Cottage Grove 8.49 101-140-1401-6217 Blank plate and marking paint 04/20/2024 Amzn Mktp US 802085hu3 39.99 101-140-1401-6217 drinking fountain T's and Backup lighting for Special event 04/18/2024 Menards Cottage Grove 69.18 101-140-1401-6217 bins and supplies 04/08/2024 Wal-Mart #1472 6.46 101-140-1401-6217 combination lock04/06/2024 Amzn Mktp US Y40bk3di3 13.27 101-140-1401-6217 spray dry lubricant and ceiling supply diffusers 03/28/2024 Menards Cottage Grove 102.83 101-140-1401-6217 bunk room ceiling tiles and F.C. Supplies 03/29/2024 Centurylink Lumen 117.24 101-140-1401-6321 Phone 04/11/2024 Thero Realtruck -313.55 101-140-1401-6354 return credit on truck running boards 04/13/2024 Amzn Mktp US G21279jg3 34.89 101-140-1401-6354 Truck pest repellant electronic04/01/2024 Thero Realtruck 616.30 101-140-1401-6354 running board replacements 04/20/2024 Amzn Mktp US 802085hu3 6.29 101-140-1403-6353 drinking fountain T's and Backup lighting for Special event 04/06/2024 Amzn Mktp US Y40bk3di3 38.00 101-140-1403-6353 spray dry lubricant and ceiling supply diffusers 03/30/2024 Amzn Mktp US Ra5vo8111 12.32 101-140-1403-6353 Door holds 04/16/2024 Menards Cottage Grove 33.04 101-140-1404-6353 elbow and cap04/06/2024 Amzn Mktp US Y40bk3di3 76.00 101-140-1404-6353 spray dry lubricant and ceiling supply diffusers 03/30/2024 Amzn Mktp US Ra5vo8111 18.50 101-140-1404-6353 Door holds 03/30/2024 Amzn Mktp US Ra5vo8111 6.16 101-140-1406-6353 Door holds 04/19/2024 Vzwrlss My Vz Vb P 82.44 101-150-1501-6321 Verizon Cell Phones 03/29/2024 Centurylink Lumen 23.39 101-150-1501-6321 Phone04/15/2024 Eb Npc 24 Joint Mixer 30.90 101-150-1501-6323 APA Conference Mixer - Hinzman 04/16/2024 Mt Hiaw Tvm Ft Snellin 5.00 101-150-1501-6325 Metro Transit Pass - APA Conference Minneapolis - Hinzman 04/15/2024 Mt Hiaw Tvm Ft Snellin 5.00 101-150-1501-6325 Metro Transit Pass - APA Conference Minneapolis - Hinzman 04/13/2024 Mt Hiaw Tvm Ft Snellin 4.00 101-150-1501-6325 Metro Transit Day Pass - APA National Conference - Minneapolis - Hinzman 04/14/2024 Mt Hiaw Tvm Ft Snellin 4.00 101-150-1501-6325 Metro Transit Pass - APA National Conference - Minneapolis - Hinzman04/13/2024 Eig Constantcontact.Co 49.40 101-160-1061-6310 April 2024 billing for enewsletter software 04/08/2024 Canva I04113-1360842 119.40 101-160-1061-6310 Monthly fee for online design software subscription 04/16/2024 Comcast Cable Comm 84.90 101-160-1601-6308 Cable 04/22/2024 Centurylink Lumen 89.49 101-160-1601-6321 911 Service 04/19/2024 Vzwrlss My Vz Vb P 40.01 101-160-1601-6321 Verizon Air Cards04/01/2024 Peerless Network Inc 372.37 101-160-1601-6321 Peerless Monthly Charge 04/01/2024 At&t Payment 66.40 101-160-1601-6321 Cell Phones-Hokstad & Wilske 03/29/2024 Centurylink Lumen 23.39 101-160-1601-6321 Phone 03/27/2024 Peerless Network Inc 331.62 101-160-1601-6321 Peerless - SIP - March Payment 04/18/2024 Ebay O 12-11459-24993 19.95 101-1601-6217.0000 Mitel 5330e phone for spare04/15/2024 Ebay O 24-11449-40318 2.34 101-1601-6217.0000 3 pack usb to usb-c adapters 04/10/2024 Ebay O 23-11414-88367 19.95 101-1601-6217.0000 Mitel 5330e phone for intern 04/10/2024 Ebay O 23-11414-88366 14.66 101-1601-6217.0000 2x mitel phone handsets for spare 04/11/2024 Walmart.Com 272.96 101-1621-6570.0000 Fire Dept meeting rm tv, mount, and wall shelf 04/23/2024 Target 00020461 23.89 101-201-2010-6201 Flash Drive04/20/2024 Innovative Office Solu 83.80 101-201-2010-6201 Office Supplies - USB drives 04/16/2024 Hy-Vee F&f Lakeville 5 33.53 101-201-2010-6212 gasoline for take home car 04/22/2024 Wal-Mart #1472 25.07 101-201-2010-6217 Smartphone tool kit and gloves for the property/evidence room 04/05/2024 Hometown Ace Hardware 19.45 101-201-2010-6217 Replace broken padlock on Ammo locker 04/16/2024 Sq Itl Patch Co 158.00 101-201-2010-6218 Miniature patches for winter hats04/17/2024 Staples Inc 70.81 101-201-2010-6219 Purell hand sanitizing wipes 04/22/2024 Mike Molstead Motors 363.91 101-201-2010-6311 Tow bill for Iowa Investigation Case 24000 04/08/2024 24hourwristbands.Com 589.00 101-201-2010-6311 SWAG- CEO Bracelets and cups 04/01/2024 In Marie Ridgeway Lic 520.00 101-201-2010-6311 Wellness - yearly check in for employees 04/19/2024 Vzwrlss My Vz Vb P 1,390.53 101-201-2010-6321 Verizon Cell Phones04/19/2024 Vzwrlss My Vz Vb P 799.57 101-201-2010-6321 Verizon Air Cards 03/29/2024 Centurylink Lumen 183.37 101-201-2010-6321 Phone 04/23/2024 Courtyard St. Cloud 483.21 101-201-2010-6323 Nick Cross-Hotel for SOTA Conference 04/23/2024 Allied Medical Trainin 145.00 101-201-2010-6323 EMR Training Georgeann Freeman 04/23/2024 Bca Training Education 375.00 101-201-2010-6323 Domeier DMT Training04/23/2024 Bca Training Education 300.00 101-201-2010-6323 Juvenile Sex Assault Investigation- Freeman 04/22/2024 Safariland Training Gr 625.00 101-201-2010-6323 Use of Force Instructor Training 04/18/2024 Courtyard St. Cloud 125.03 101-201-2010-6323 Lodging for Wilske - MN Chiefs conference 04/18/2024 Courtyard St. Cloud 525.99 101-201-2010-6323 Lodging for Linscheid - MN Chiefs conference 04/18/2024 Courtyard St. Cloud 525.99 101-201-2010-6323 Lodging for Schowalter - MN Chiefs conference04/18/2024 Courtyard St. Cloud 296.22 101-201-2010-6323 Lodging for G. Latsch (Award Recipient) - MN Chiefs conference 04/17/2024 Courtyard St. Cloud 400.96 101-201-2010-6323 Lodging for Wilske - MN Chiefs Conference 04/09/2024 Vrbo Ha3824lh -4,188.79 101-201-2010-6323 Credit for cancelled VRBO housing - IACP 04/10/2024 Amzn Mktp US Rq8g71hl2 156.95 101-201-2010-6354 Floor mats for squad 1411 04/08/2024 Post Board Licensing 1,350.00 101-201-2010-6433 POST Board Renewals for officers04/10/2024 Paypal Uspca 12 75.00 101-201-2219-6231 USPCA narc trial fee 04/08/2024 Hudson Road Animal Hos 534.21 101-201-2219-6231 Vet bill from Muskrat bit 04/03/2024 Atlas Pet Stillwater 109.99 101-201-2219-6231 dog food atlas 04/03/2024 Department Of Labor An 3,413.16 101-230-2301-2015 March Building Permit Surcharge 04/19/2024 Vzwrlss My Vz Vb P 123.66 101-230-2301-6321 Verizon Cell Phones04/19/2024 Vzwrlss My Vz Vb P 225.06 101-230-2301-6321 Verizon Air Cards 03/29/2024 Centurylink Lumen 38.98 101-230-2301-6321 Phone 03/29/2024 Centurylink Lumen 7.80 101-230-2302-6321 Phone 04/11/2024 Amazon.Com H68ki2ma3 391.25 101-240-2020-6450 Carrot growing contest 04/08/2024 Amazon.Com 7z50t5yd3 194.60 101-300-3100-6221 Floor Mats for New Engineering Trucks- S/B BE MOVED TO ACCT 703-600-6006-654004/04/2024 Sp Ram Mounts 160.43 101-300-3100-6221 Ram Mount for New Engineering Truck - S/B MOVED TO ACCT 703-600-6006-6540 04/19/2024 Vzwrlss My Vz Vb P 9.08 101-300-3100-6321 Verizon Cell Phones 04/19/2024 Vzwrlss My Vz Vb P 86.65 101-300-3100-6321 Verizon Air Cards 03/29/2024 Centurylink Lumen 38.98 101-300-3100-6321 Phone April 2024 Credit Card Purchases VIII-01 04/16/2024 92895 - Civic Center R 14.00 101-300-3100-6323 Bo Rochester Training Parking Voucher 04/15/2024 Board Of Aelslagid 122.50 101-300-3100-6433 Cody PE License Renewal04/03/2024 Board Of Aelslagid 122.50 101-300-3100-6433 PE License Renewal - Board of AELSLAGID 04/08/2024 Menards Cottage Grove 189.53 101-301-3200-6217 Mailboxes, Brooms, WD40, Plates 04/05/2024 Wal-Mart #1472 173.16 101-301-3200-6217 Soap, Vinegar, Sea foam, Cleaners, Lubricant 04/19/2024 Vzwrlss My Vz Vb P 32.65 101-301-3200-6321 Verizon Cell Phones 03/29/2024 Centurylink Lumen 140.63 101-301-3200-6321 Phone04/04/2024 Tennis Sanitation 107.33 101-401-5001-6311 Garbage/Recycle 04/25/2024 Amzn Mktp US Jo1nx0gl3 33.35 200-401-4440-6214 base anchor 04/15/2024 Menards Cottage Grove 35.92 200-401-4440-6228 wood lath 03/28/2024 Harbor Freight Tools 2 269.33 200-401-4440-6240 small tools 04/19/2024 Vzwrlss My Vz Vb P 73.87 200-401-4440-6321 Verizon Cell Phones04/19/2024 Vzwrlss My Vz Vb P 75.02 200-401-4440-6321 Verizon Air Cards 03/29/2024 Centurylink Lumen 230.44 200-401-4440-6321 Phone 04/08/2024 Vcn Mnstatepatrol 8.50 200-401-4440-6353 Trailer DOT stickers 04/25/2024 Kolorcans 972.44 200-401-4440-6356 Garbage can lids 04/20/2024 Amzn Mktp US Rl8791140 246.14 200-401-4440-6356 garbage grabbers 04/17/2024 Wm Supercenter #1472 82.68 200-401-4440-6356 supplies for levee mech room 04/17/2024 Fleet Farm 6500 49.99 200-401-4440-6356 rubber mat for parks van 04/15/2024 Spotify 11.88 200-401-4440-6433 music for events 04/02/2024 Paypal Balloonart 589.28 200-401-4440-6494 balloon art for paws in the park program 03/27/2024 In Total Entertainmen 600.00 200-401-4440-6494 DJ for rec+art+pd programming 04/17/2024 Ad Starr 1,422.80 200-401-4442-6214 softballs for Adult Softball League 04/02/2024 Paypal Balloonart 945.00 200-401-4445-6319 balloon art for summer program 04/07/2024 Amzn Mktp US M459m0me3 25.98 200-401-4447-6350 Brass fittings 04/04/2024 Nte 5410 292.60 200-401-4447-6350 Hose reel 03/30/2024 Amzn Mktp US Mu24a1sc3 773.34 200-401-4447-6350 hose reel03/30/2024 Amzn Mktp US H33nf84j3 20.44 200-401-4447-6350 Hose nozzle 04/25/2024 American Red Cross 532.19 201-401-4240-6217 masks and books 04/19/2024 American Red Cross 650.00 201-401-4240-6319 Swim Lessons contract 04/19/2024 Mn Recreation And Park 180.00 201-401-4240-6319 MRPA membership fee 03/29/2024 Centurylink Lumen 164.02 201-401-4240-6321 Phone03/29/2024 Centurylink Lumen 7.80 210-170-1704-6321 Phone 04/24/2024 Terry S Hardware 13.06 213-210-2100-6211 Cleaning supplies for station 04/20/2024 Exxon 7-Eleven 34712 74.90 213-210-2100-6212 Fuel for FDIC conference 04/20/2024 Kwik Trip #463 70.98 213-210-2100-6212 Fuel for FDIC conference 04/15/2024 Shell Oil 12795509004 48.39 213-210-2100-6212 Fuel for FDIC conference04/15/2024 Circle K 02261 56.30 213-210-2100-6212 Fuel for FDIC conference 04/08/2024 Kwik Trip #249 59.53 213-210-2100-6212 Fuel for Boat 1 04/19/2024 Menards Cottage Grove 121.18 213-210-2100-6217 Supplies to build fire drill prop 04/05/2024 Wal-Mart #1472 88.82 213-210-2100-6217 station supplies 03/27/2024 Menards Cottage Grove 155.21 213-210-2100-6217 Fire drill prop supplies04/18/2024 Amazon.Com 6g97g1y33 139.99 213-210-2100-6221 New brush 1 project 04/16/2024 Amzn Mktp US U64ki1yv3 41.19 213-210-2100-6221 Utility 1 parts 04/08/2024 61 Marine And Sports 39.80 213-210-2100-6221 Exmax solid braid MFP dock for rescue boat 1 04/19/2024 Vzwrlss My Vz Vb P 97.95 213-210-2100-6321 Verizon Cell Phones 04/19/2024 Vzwrlss My Vz Vb P 500.14 213-210-2100-6321 Verizon Air Cards03/29/2024 Centurylink Lumen 410.05 213-210-2100-6321 Phone 04/24/2024 Il Tollway -Pay By Pla 11.50 213-210-2100-6323 Pre-paid toll fees for FDIC conference 04/21/2024 Sheraton Indianapolis 1,082.25 213-210-2100-6323 Lodging for FDIC conference 04/21/2024 Sheraton Indianapolis 1,082.25 213-210-2100-6323 Lodging for FDIC conference - Phil Nelson 04/04/2024 National Registry Emt 50.00 213-210-2100-6433 Jamison recert fee04/19/2024 Menards Cottage Grove 1.99 213-210-2100-6520 Blank plate and marking paint 03/28/2024 Menards Cottage Grove 147.52 213-210-2100-6520 bunk room ceiling tiles and F.C. Supplies 04/01/2024 Dwa Hastings Marina 666.67 213-210-2100-6581 Partial payment for rescue boat dockage fee 04/23/2024 Allied Medical Trainin 245.00 213-220-2200-6323 EMT recertification for Parizek 04/04/2024 Cms Medicare Applic Fe 709.00 213-220-2200-6433 Medicare revalidation fee03/28/2024 Amzn Mktp US Ra44i88r2 304.17 401-401-4101-6590 aframes for HEP and CIF 03/27/2024 Premier Portable Build 1,313.00 401-401-4101-6590 Garden shed for LeDuc - Community Investement Fund 04/18/2024 Mn Pollution Control A 400.00 484-300-3631-6590 SWPPP Permit for 2024 Neighborhood Project 04/18/2024 Mn Pollution Control S 8.60 484-300-3631-6590 SWPPP Permit for 2024 Neighborhood Project 04/18/2024 The Ups Store 4008 12.67 600-300-3300-6217 Parts shipping04/11/2024 Amazon.Com 8591p6fq3 22.98 600-300-3300-6217 Coffee filters 04/09/2024 Amzn Mktp US Tp0f34es3 30.77 600-300-3300-6217 Computer mouse 03/30/2024 Samsclub.Com 65.94 600-300-3300-6217 Coffee 04/19/2024 Vzwrlss My Vz Vb P 82.44 600-300-3300-6321 Verizon Cell Phones 04/19/2024 Vzwrlss My Vz Vb P 260.07 600-300-3300-6321 Verizon Air Cards04/19/2024 Vzwrlss My Vz Vb P 29.85 600-300-3300-6321 Verizon Air Cards 03/29/2024 Centurylink Lumen 132.83 600-300-3300-6321 Phone 04/10/2024 Psn Minnesota Rwa Mn 150.00 600-300-3300-6323 Water School - Josh Sirinek 04/17/2024 Aaa Auto Parts 395.00 600-300-3300-6353 Bumper Assembly 04/10/2024 Menards Cottage Grove 15.99 615-401-4103-6240 Flush Trim Router Bit03/29/2024 Centurylink Lumen 74.22 615-401-4103-6321 Phone TOTAL 33,331.04 VIII-01 Dept Account Amount Police 101-140-1403-6345 77.42 City Hall 101-140-1404-6345 3,193.60 City Storage 101-140-1407-6345 956.54 Alt Learning Ctr 101-401-4143-6345 389.77 Parks 200-401-4440-6345 522.32 Jt Maint 200-401-4447-6345 1,611.77 Pool 201-401-4240-6345 173.68 Fire 213-210-2100-6345 1,649.44 Le Duc 220-450-4160-6345 1,014.97 Water 600-300-3300-6345 1,427.10 Water 600-300-3302-6345 336.10 Garage 601-300-3400-6345 998.57 Arena 615-401-4103-6345 6,054.88 TOTAL 18,406.16 CENTERPOINT ENERGY April Payment VIII-01 Xcel Acct #Amount Date Paid Account # 51-6960211-5 -2,745.53 3-Apr 101-000-0000-1301 51-6960211-5 -8,953.79 3-Apr 101-000-0000-5832 51-6960211-5 -1,174.72 3-Apr 101-000-0000-5832 51-6960212-6 -5,267.46 3-Apr 101-000-0000-5832 51-6960213-7 1,582.54 2-Apr 101-140-1403-6343 51-6960208-0 1,605.44 12-Apr 101-140-1404-6343 51-8110141-1 25.38 11-Apr 101-140-1407-6343 51-6960219-3 44.74 11-Apr 101-201-2016-6343 51-6960210-4 161.35 12-Apr 101-300-3100-6343 51-6960210-4 806.75 12-Apr 101-301-3200-6343 51-0263715-0 557.37 12-Apr 101-302-3201-6343 51-0011278454-9 149.88 15-Apr 101-302-3201-6343 51-6960218-2 13,541.02 22-Apr 101-302-3201-6343 51-6960215-9 1,149.52 8-Apr 200-401-4440-6343 51-0011082067-5 339.09 11-Apr 200-401-4440-6343 51-6960220-6 741.22 11-Apr 200-401-4447-6343 51-6960209-1 -172.78 1-Apr 201-401-0000-1301 51-6960209-1 172.78 1-Apr 201-401-4240-6343 51-6960214-8 984.58 11-Apr 213-210-2100-6343 51-7216831-9 554.11 12-Apr 220-450-4160-6343 51-8100326-3 137.13 12-Apr 407-180-6008-6343 51-6960216-0 8,827.55 2-Apr 600-300-3300-6343 51-6960210-4 645.39 12-Apr 600-300-3300-6343 51-6960216-0 4,762.58 5-Mar 600-300-3302-6343 51-6960217-1 563.60 8-Apr 601-300-3400-6343 51-6960211-5 12,874.04 3-Apr 615-401-4103-6343 51-6960212-6 15,197.74 3-Apr 620-300-3500-6343 TOTAL 47,109.52 XCEL AUTOMATIC PAYMENTS Apr 2024 Payments VIII-01 Description Account #Amount Employer Paid HRA/HSA Admin Fee - Administration 101-105-1051-6131 8.25 Employer Paid HRA/HSA Admin Fee - City Clerk 101-107-1071-6131 10.59 Employer Paid HRA/HSA Admin Fee - Finance 101-120-1201-6131 16.50 Employer Paid HRA/HSA Admin Fee - Maintenance 101-140-1401-6131 0.00 Employer Paid HRA/HSA Admin Fee - Planning 101-150-1501-6131 2.75 Employer Paid HRA/HSA Admin Fee - IT 101-160-1601-6131 8.25 Employer Paid HRA/HSA Admin Fee - Police 101-201-2010-6131 96.25 Employer Paid HRA/HSA Admin Fee -Building Safety 101-230-2301-6131 16.50 Employer Paid HRA/HSA Admin Fee-Code Enforcement 101-230-2302-6131 2.75 Employer Paid HRA/HSA Admin Fee - Engineering 101-300-3100-6131 6.46 Employer Paid HRA/HSA Admin Fee - Streets 101-301-3200-6131 11.28 Employer Paid HRA/HSA Admin Fee - Parks 200-401-4440-6131 27.50 Employer Paid HRA/HSA Admin Fee - Aquatic 201-401-4240-6131 0.00 Employer Paid HRA/HSA Admin Fee - Cable 205-420-4201-6131 0.41 Employer Paid HRA/HSA Admin Fee - Historical 210-170-1702-6131 0.69 Employer Paid HRA/HSA Admin Fee - Fire 213-210-2100-6131 11.00 Employer Paid HRA/HSA Admin Fee - Ambulance 213-220-2200-6131 46.75 Employer Paid HRA/HSA Admin Fee - Leduc 220-450-4160-6131 0.00 Employer Paid HRA/HSA Admin Fee - Econ. Develop.407-180-6003-6131 4.81 Employer Paid HRA/HSA Admin Fee - Water 600-300-3300-6131 13.20 Employer Paid HRA/HSA Admin Fee - Wastewater 601-300-3400-6131 9.35 Employer Paid HRA/HSA Admin Fee - Storm Water 603-300-3600-6131 7.98 Employer Paid HRA/HSA Admin Fee - Arena 615-401-4103-6131 5.50 Employer Paid HRA/HSA Admin Fee - Hydro 620-300-3500-6131 1.24 TOTAL 308.00 WEX Admin Fees Apr-24 VIII-01 Medical Insurance Withholding 101-000-0000-2185 19,355.39 COBRA Paid Insurance 101-000-0000-2185 3,899.46 Employer Paid Health Ins. - Administration 101-105-1051-6131 780.06 Employer Paid Health Ins. - Communications 101-107-1061-6131 1,697.92 Employer Paid Health Ins. - City Clerk 101-107-1071-6131 2,666.48 Employer Paid Health Ins. - Finance 101-120-1201-6131 5,610.83 Employer Paid Health Ins. - Maintenance 101-140-1401-6131 2,084.73 Employer Paid Health Ins. - Planning 101-150-1501-6131 917.36 Employer Paid Health Ins. - IT 101-160-1601-6131 4,868.61 Employer Paid Health Ins. - Police 101-201-2010-6131 43,042.64 Employer Paid Health Ins. -Building Safety 101-230-2301-6131 6,944.25 Employer Paid Health Ins.-Code Enforcement 101-230-2302-6131 1,304.56 Employer Paid Health Ins. - Engineering 101-300-3100-6131 2,769.91 Employer Paid Health Ins. - Streets 101-301-3200-6131 4,687.09 Medical Insurance Withholding 200-000-0000-2185 2,568.27 Employer Paid Health Ins. - Parks 200-401-4440-6131 13,509.89 Employer Paid Health Ins. - Swimming Pool 201-401-4240-6131 0.00 Medical Insurance Withholding 205-000-0000-2185 128.42 Employer Paid Health Ins. - Cable 205-420-4201-6131 299.63 Employer Paid Health Ins. --Heritage 210-170-1702-6131 222.88 Medical Insurance Withholding 213-000-0000-2185 2,924.96 Employer Paid Health Ins. - Fire 213-210-2100-6131 4,442.11 Employer Paid Health Ins. - Ambulance 213-220-2200-6131 16,921.99 Medical Insurance Withholding 220-000-0000-2185 157.66 Employer Paid Health Ins. - Leduc 220-450-4160-6131 367.89 Medical Insurance Withholding 407-000-0000-2185 0.00 Employer Paid Health Ins. - Econ. Dev.407-180-6003-6131 1,637.69 Medical Insurance Withholding 600-000-0000-2185 462.77 Employer Paid Health Ins. - Water 600-300-3300-6131 5,735.65 Medical Insurance Withholding 601-000-0000-2185 452.23 Employer Paid Health Ins. - Wastewater 601-300-3400-6131 4,171.45 Medical Insurance Withholding 603-000-0000-2185 915.41 Employer Paid Health Ins. - Storm Water 603-300-3600-6131 4,271.83 Medical Insurance Withholding 615-000-0000-2185 749.08 Employer Paid Health Ins. - Arena 615-401-4103-6131 2,742.78 Medical Insurance Withholding 620-000-0000-2185 0.00 Employer Paid Heatlh Ins. - Hydro 620-300-3500-6131 475.14 Employer Paid Health.Ins. - Retirees 701-600-6002-6131 27,627.58 Total 191,414.60 HEALTH INSURANCE PREMIUM April 2024 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 VIII-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Paige Marschall Bigler, Recreation Program Specialist Date: June 3, 2024 Item: Accept Donation to the Parks and Recreation Department Council Action Requested: Council is asked to accept a donation in the amount of $1,000.00, made to the Parks and Recreation Department and has designated that this donation be used for a memorial bench in a City Park or on a City Trail. Background Information: The Rother Family has made this donation to be used for a Memorial Bench in a City Park or on a City Trail. Financial Impact: Increase the Parks and Recreation donation account by $1,000.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, The Rother Family has presented to the City Parks & Recreation Department a donation of $1,000.00 and has designated that this donation be used for a Memorial Bench in a City Park or on a City Trail; and WHEREAS, the City Council is appreciative of the donation and commends the Rother family for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for a memorial bench to be placed in a City Park or on a City Trail; and Adopted this 3rd day of June, 2024. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-02 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Paige Marschall Bigler, Recreation Program Specialist Date: June 3, 2024 Item: Accept Donation to the Parks and Recreation Department Council Action Requested: Council is asked to accept a donation in the amount of $1,000.00, made to the Parks and Recreation Department and has designated that this donation be used for a memorial bench in a City Park or on a City Trail. Background Information: The Schommer Family Grandkids have made this donation to be used for a Memorial Bench in a City Park or on a City Trail. Financial Impact: Increase the Parks and Recreation donation account by $1,000.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, The Schommer Family Grandkids has presented to the City Parks & Recreation Department a donation of $1,000.00 and has designated that this donation be used for a Memorial Bench in a City Park or on a City Trail; and WHEREAS, the City Council is appreciative of the donation and commends The Schommer Family Grandkids for their civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for a memorial bench to be placed in a City Park or on a City Trail; and Adopted this 3rd day of June, 2024. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-03 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King, Deputy City Clerk Date: June 3, 2024 Item: Approve New Cannabis Product Retail License for Jake’s Discount Liquor & Wines, 1608 Vermillion Street Council Action Requested: Approve the attached resolution approving a new Cannabis Product Retail License for Jake’s Discount Liquor & Wines, 1608 Vermillion Street. Background Information: The City has received and reviewed an application for a new Cannabis Product Retail License for Jake’s Discount Liquor & Wines, 1608 Vermillion Street. Currently, this license allows for the sale of adult-use cannabinoid or cannabis products containing 0.3% or less of THC. Approval and issuance of the license are contingent upon the submittal of all required documents, fees, successful completion of a criminal history background investigation by the Hastings Police Department, and a security plan approved by the Police Chief. Financial Impact: The associated fees have been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION __________ APPROVING A NEW CANNABIS PRODUCT RETAIL LICENSE FOR JAKE’S DISCOUNT LIQUOR & WINES, 1608 VERMILLION STREET WHEREAS, the City has received and reviewed an application for a new Cannabis Product Retail License for Jake’s Discount Liquor & Wines, 1608 Vermillion Street; and WHEREAS, approval and issuance of the license are contingent upon the submittal of all required documents, fees, successful completion of a criminal history background investigation by the Hastings Police Department, and a security plan approved by the Police Chief. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Cannabis Product Retail License for Jake’s Discount Liquor & Wines, 1608 Vermillion Street is approved, unless revoked by City Council. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 3RD DAY OF JUNE, 2024. ATTEST: ______________________________ _______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-04 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Ryan Stempski, Public Works Director Date: June 3, 2024 Item: Water Service Repair Assessment Request – 526 Tiffany Drive Council Action Requested: Kirk and Rachel McKinnon are requesting the costs associated with the water service line repair at 526 Tiffany Drive be assessed back to the property. The cost of the work in this case was $9,000. Background Information: Public Works crews were dispatched to 526 Tiffany Drive for a water leak within the property. It was determined to be the private service line issue. The property owners, Kirk and Rachel McKinnon contacted a contractor to complete the repairs. The City Attorney has prepared an agreement of assessment appeal detailing out the conditions and terms of the assessment and protecting the City from an assessment appeal. Attachments:  Resident Request  Assessment Agreement VIII-05 Bauer Services of Welch, LLC Aaron Bauer 26469 130th Ave DATE:May 23, 2024 Welch, MN 55089 FOR:McKinnon 651-246-9153 INVOICE#05232024-6094 bauerservices@hotmail.com Kirk McKinnon 526 Tiffany Drive Hastings, MN 55033 Kirkj27@yahoo.com 651-283-5716 AMOUNT Water service replacement from curbstop to meter at 526 Tiffany Drive Hastings, MN ~ Permit ~ Locates ~ Material ~ Labor Total Due $9,000.00 Thank You For Your Business! Please make check payable to Bauer Services. Please feel free to contact Aaron Bauer with any questions regarding this invoice at 651-246-9153 or at bauerservices@hotmail.com. DESCRIPTION VIII-05 VIII-05 VIII-05 1 PRIVATE WATER SERVICE REPAIR SPECIAL ASSESSMENT AGREEMENT THIS AGREEMENT is made this ____ day of ___________________, 2024, by and between the City of Hastings, a Minnesota municipal corporation (“City”), and Kirk McKinnon and Rachel McKinnon, husband and wife (the “Owners”). RECITALS A. The Owners are the fee owners of a parcel located at 526 Tiffany Drive, in the City of Hastings, Dakota County, Minnesota, legally described as: Lot 2, Block 2, Cari Park Fourth Addition, according to the recorded plat thereof, and situate in Dakota County, Minnesota PID: 19-16403-02-020 Abstract Property (“Subject Property”). B. The City has found that certain repairs to the private water service are required. C. The Owners will cause the construction of the required private water service repairs. D. The Owners have requested that the City assess the costs of construction of the required private water service repairs to serve the Subject Property. VIII-05 2 E. The Owners acknowledge that the required private water service repairs will benefit the Subject Property. NOW, THEREFORE, IN CONSIDERATION OF THEIR MUTUAL COVENANTS THE PARTIES AGREE AS FOLLOWS: 1. PRIVATE WATER SERVICE REPAIRS. The Owners will hire and approve a contractor of their choice to construct private water service repairs (“Improvements”) that serve the Subject Property. 2. SPECIAL ASSESSMENTS. The City agrees to advance the funds necessary for the water line repairs in return for Owners’ agreement to have the costs assessed against the Subject Property as provided for in this Agreement. The Owners agree to pay one hundred percent (100%) of the cost of the Repairs through the assessment process. The City will assess the Subject Property the following principal amount for the Repairs: $9,000.00 (“Assessment Amount”). The Assessment Amount shall be deemed adopted on the date this Agreement is signed by the City. The Assessment Amount shall be paid over a 5-year period without deferment, together at a rate of 4.36% interest on the unpaid balance. Interest shall begin accruing thirty (30) days after the City Council’s approval of this Agreement. The Owners further agree that the Assessment Amount may be exceeded if the increases are a result of requests made by the Owners or otherwise approved by the Owners in a subsequent written document. The first installment shall be due and payable with first half of property taxes in 2025. The Owners further agree that the City can assess an additional $50.00 which represents $5.00 per year for the term of the assessment to offset the fees imposed by Dakota County for this assessment, plus the City’s administrative fee. 3. WAIVER OF APPEAL. The Owners hereby authorize the City to certify to the Dakota County Auditor/Property Tax Assessor a special assessment against the Subject Property up to the Assessment Amount. The Owners hereby waive all rights to assessment notices, hearings, appeals, and procedural and substantive objections and all other rights pursuant to Minn. Stat. §429.061, §429.071 and §429.081 for the special assessment against the Subject Property up to the Assessment Amount, including, but not limited to, any claim that the Assessment Amount against the Subject Property exceeds the benefit to the Subject Property for the Improvement. The Owners acknowledge and agree that the benefit of the Improvement to the Subject Property does in fact equal or exceed the Assessment Amount. The Owners also acknowledge and agree that the Subject Property receives a special benefit equal to or exceeding the Assessment Amount. 4. BINDING EFFECT; RECORDING. This Agreement shall be binding upon the Owners and the Owners’ successors and assigns. This Agreement may be recorded against the title to the subject property. [remainder of page intentionally blank] VIII-05 3 CITY: CITY OF HASTINGS By: Mary Fasbender Mayor By: Kelly Murtaugh City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this ___ day of , 2024, before me a Notary Public within and for said County, personally appeared Mary Fasbender and Kelly Murtaugh, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Hastings, the municipality named in the foregoing instrument, and that the seal affixed to said instrument was signed and sealed on behalf of said municipality by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public This instrument was drafted by and after recording return to: Korine L. Land, #262432 LeVander, Gillen & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 651-451-1831 VIII-05 4 OWNERS: KIRK MCKINNON AND RACHEL MCKINNON By: Kirk McKinnon By: Rachel McKinnon STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this ____ day of , 2024 by Kirk McKinnon and Rachel McKinnon, husband and wife. Notary Public VIII-05 City Council Memorandum To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Lonnie Johnson, Building Official Date: June 3, 2024 Item: 1st Reading: Amend City Code Chapter 34.03 – Fee Schedule – Building Department Fees Council Action Requested: Consider 1st Reading of an amendment to Hastings City Code Chapter 34.03 – Fee Schedule to modify certain Building Department fees. Upon consideration of 1st reading, 2nd reading, and final adoption would be scheduled for the June 17th City Council Meeting. A simple majority is necessary for action. Purpose of Changes The proposed amendment is presented to accomplish the following: • Reduce duplicative permits for a single property by combining separate permits into an all-inclusive permit for ease of tracking and monitoring. • Ensure fees adequately cover the cost of staff review. Most fees have not been increased since 2015. Summary of Fee Changes • Minimum Building Permit Fee - Increased from $50 to $100 – This is a “catch all” for any inspection that does not have a specific permit fee in the code. • Basement Finish\Remodel – Created an all-inclusive permit combining separate building, plumbing, mechanical . Permit based on valuation of work. Existing fee is approximately $325 regardless of size or extent of improvements. New fee would be approximately $500 - $700 depending on size. A single bedroom would be as low as $100 with new calculation. • Decks – Fee to be based on a square foot calculation of the project with a minimum $100 fee. Currently charge a flat fee of $100. The fee for smaller decks is not expected to change. Larger decks may increase to $166. • Schedule A – General Construction Permit Fees – New title for fees listed under “Building Permits”. Project valuations under $25,000 have been streamlined into two categories with a minimum $100 permit fee (up from $50 for projects under $2,000) • Schedule B - Building Valuation Worksheet – The amendment includes a building valuation worksheet for larger permits for various types of work based on valuations for different types of work. The valuations more closely reflect that of the real market. VIII-06 • Mechanical Single Family Residential – The all-inclusive permits will include a flat rate fee for the mechanical portion instead of separate fees for each appliance or ducts. Plumbing will be similar. • Mobile Home Installations – Combines separate gas line, water, and sewer connection permits into an all-inclusive $350 permit. Current combined fees of separate permits are $250 to $300. • Establish a Re-Inspection Fee – Staff may assess if work to be inspected requires an additional scheduled inspection. The $75 fee is an increase to the typical $50 fee. • Inspection Fees Outside of Normal Business Hours – The existing $200 minimum fee would continue. Inspections over two hours would increase to $75 per hour from $50 per hour. • Pergolas – Eliminated review fee; very uncommon. • Sewer and Water Connection Inspect Combined – The separate inspection fees have been combined into a singular inspection. No change in fees. • Fire Sprinkler and Alarm – Establishing a $50 administrative fee for processing Fire Department Permits. Advisory Commission Review: N\A Advisory Committee Review: N\A Attachments: • Ordinance Amendment • Existing Ordinance VIII-06 1 ORDINANCE NO. 2024- AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA AMENDING HASTINGS CITY CODE CHAPTER 34.03 – FEES SCHEDULE REGARDING BUILDING PERMITS AND BUILDING SAFETY The City Council of the City of Hastings, Minnesota does hereby ordain as follows: SECTION 1. REPEAL AND REPLACE. The Code of the City of Hastings, State of Minnesota, Chapter 34, Section 34.03, Fee Schedule – Building Permits is repealed in its entirety and replaced as follows: 34.03 FEE SCHEDULE Building Permits Schedule A “GENERAL CONSTRUCTION PERMIT FEES is to be used for all permits when no specific fee is provided. Permit fee valuation shall be a total value of work, including materials and labor. Schedule B “RESIDENTIAL BUILDING PERMIT VALUATION WORKSHEET” is to be used for residential projects. Commercial valuations provided may be adjusted according to the International Code Council (ICC) published “BUILDING VALUATION DATA”. The permit applicant may be required to show documentation of actual total cost for material and labor, which shall be approved by the Building Official. (MN Rules 1300) Schedule A – General Construction Permit Fees Valuation Fee Surcharge $1.00 to $2,997.00 $100 $1.00 $2,998 to $25,000.00 $100.00 for the first $2,997.00 plus $16.55 for each additional $1,000.00, or fraction thereof, to and including $25,000.00 x .0005 of job valuation $25,001.00 to $50,000.00 464.15 for the first $25,000.00 plus $12.00 for each additional $1,000.00, or fraction thereof, to and including $50,000.00 x .0005 of job valuation $50,001.00 to $100,000.00 $764.15 for the first $50,000.00 plus $8.45 for each additional $1,000.00, or fraction therefore, to and including $100,000.00. x .0005 of job valuation $100,001.00 to $500,000.00 $1,186.65 for the first $100,000.00 plus $6.75 for each additional $1,000.00, or fraction thereof, to and including $500,000.00. x .0005 of job valuation VIII-06 2 $500,001.00 to $1,000,000.00 $3,886.65 for the first $500,000.00 plus $5.50 for each additional $1,000.00, or fraction thereof, to and including $1,000,000.00 x .0005 of job valuation $1,000,001.00 and up $6,636.65 for the first $1,000,000.00 plus 4.50 for each additional $1,000.00, or fraction thereof See State Surcharge Computation below Schedule B – Residential Building Permit Valuation Worksheet Type Value per s.f. Basement\Below Grade - Crawl Space $15.00 - Mechanical Room $30.00 - Unfinished Space $30.00 - Finished Space (New) $50.00 - Finish Existing Basement (All-inclusive) $30.00 - Finish Existing Basement (Conversion – No Plumbing) $25.00 Single\Multiple Family Dwelling - Main Floor $100.00 - Second Floor $100.00 - Unfinished Floors Above Grade $75.00 Garage - Wood Framed $50.00 - Carport $30.00 Decks\Porches - Covered Entry $50.00 - Screen Porch $75.00 - 3 Season $85.00 - 4 Season $95.00 - Decks $25.00 State Surcharge Computation Construction Value Range Surcharge Computation $1,000,001 to $2,000,000 $500 + .0004 x (valuation - $1,000,000) $2,000,001 to $3,000,000 $900 + .0003 x (valuation - $2,000,000) $3,000,001 to $4,000,000 $1,200 + .0002 x (valuation - $3,000,000) $4,000,001 to $5,000,000 $1,400 + .0001 x (valuation - $4,000,000) $5,000,000 or more $1,500 + .00005 x (valuation - $5,000,000) Plan Review Fees Review Type Fee Full Plan Review 65% of building permit fee Similar building plan review 25% of building permit fee Brief Plan review 25% of full plan review Decks, solar systems, interior finish, etc. $50 New Single-Family Dwelling $100 VIII-06 3 Commercial $100 Plans review performed prior to permit submittal and issuance or canceled will be invoiced for the full plan review fee and must be paid prior to any other permits issued to the applicant Building Permit Applications received without a named contractor require payment of the plan review fees prior to being accepted. Exceptions: The Plan Review Fee is waived on the following for one-two Family residential: A. Minor non-structural remodel B. Flat rate permits C. Deck Fees for Additional Plan Review Review Type Fee Decks, Solar Systems, Interior Finish, etc. $50.00 New Single-Family Development $100.00 Commercial $100.00 SECTION 2. REPEAL AND REPLACE. The Code of the City of Hastings, State of Minnesota, Chapter 34, Section 34.03, Fee Schedule – Building Safety is repealed in its entirety and replaced as follows: 34.03 FEE SCHEDULE Building Safety Commercial Building Permits Permit Type Fee Surcharge Commercial Building Permits See Schedule A See Schedule A Residential Building Permit Fees Permit Type Fee Surcharge New single-family dwelling all inclusive (plumbing, mechanical, fireplace, etc.) See Schedule A See Schedule A Interior Finish all inclusive (plumbing, mechanical, fireplace, etc.) See Schedule A See Schedule A Bath all inclusive (plumbing and mechanical $100.00 $1.00 Gas Fireplace all inclusive (building and mechanical) $100.00 $1.00 Mobile Home Installation all inclusive (gas line, air conditioning, water and sewer connections) $350.00 $1.00 Decks Permit Type Fee Surcharge New Deck See Schedule A See Schedule A Decks Resurface and Railings $100.00 $1.00 VIII-06 4 Demolition Permit Type Fee Surcharge Single Family Residential $150.00 $1.00 Commercial $200.00 $1.00 Electrical 0 to 40 Amp Power Source – Commercial $50.00 each 401 to 800 Amp Power Source – Commercial $100.00 each Over 800 Amp Power Source – Commercial $150.00 each 0 to 200 Amp Circuit or Feeder $8.00 each Over 200 Amp Circuit Feeder $30.00 each Fees above shall be doubled if over 250 volts Residential Panel Changes $100.00 each New 1 & 2 family homes up to 25 circuits, 3 trips $175.00 Additional circuits over 25 per unit $8.00 each Circuits extended or modified $8.00 each Retrofitting of existing lighting fixtures $0.25 each Manufactured Home Park Lot Supply and Circuits $50.00 per Ped Separate Bonding Inspection $40.00 Inspection of concrete encased grounding electrode $40.00 Technology circuits and circuits less than 50 volts $1.00 per device Traffic signals, street, parking and outdoor lighting standards $5.00 each Transformers for light, heat, and power (0 to 10 KVA) $20.00 each Transformers for light, heat, and power (more than 10 KVA) $40.00 each Transformers for electric power supplies and outline lighting $5.50 each Additional inspection trip(s), Re-inspections, new load management devices $40.00 each Replacement load management devices $15.00 each City service fee if including items other than replacement of load management devices $10.00 Reduced city service fee (only for replacement load management devices) $4.00 State Surcharge $1.00 Fire Permit Type Fee Surcharge Administrative Fee $50.00 $0 Fire Sprinkler System $100.00 base fee or 1.25% of valuation $1.00 or see Schedule A VIII-06 5 Fire Alarm System $100.00 base fee or 1.25% of valuation $1.00 or see Schedule A Fire Suppression\Hood Installation $100.00 $1.00 Irrigation Systems Permit Type Fee Surcharge Originating from 1-inch water service or smaller $75.00 $1.00 Originating from greater than 1-inch water service $100.00 $1.00 Mechanical – Commercial Permit Type Fee Surcharge Commercial Mechanical Permit $100.00 base fee or 1.25% x valuation $1.00 See Schedule A Mechanical – Residential Permit Type Fee Surcharge Minimum Permit $75.00 $1.00 New Single-Family Dwelling – All Inclusive $300.00 $1.00 Interior Finish (if separate from all inclusive) $150.00 $1.00 New and Replacement Furnace (including gas piping) $75.00 $1.00 Mechanical Ventilation System (air to air) $75.00 $1.00 New Gas Piping with Air Test Only $75.00 $1.00 In-Floor Heat $75.00 $1.00 Garage Furnace $75.00 $1.00 On-Site Septic Systems Permit Type Fee Surcharge Single Family Residential $200.00 $1.00 Commercial (less than 750 gallons per day) $200.00 $1.00 Commercial (750 to 2,000 gallons per day) $200.00 + $40 County as-built fee $1.00 Reconstruction of Existing System (with City Council approval) $200.00 + $40 County as-built fee $1.00 Plumbing – Commercial Permit Type Fee Surcharge Commercial Plumbing Permit $100.00 base fee or 1.25% x valuation $1.00 See Schedule A VIII-06 6 Plumbing – Residential Permit Type Fee Surcharge Minimum Permit $75.00 $1.00 New Single-Family Development – All Inclusive $300.00 $1.00 Interior Finish (if separate from all inclusive) $150.00 $1.00 Replacement of Single Fixture (water heater, water softener, etc.) $75.00 $1.00 Plumbing Utilities Permit Type Fee Surcharge Sewer and Water Connection Inspection $100.00 $1.00 Relocation of Structures Permit Type Fee Surcharge Residential Dwellings $100.00 $1.00 Accessory Structures – less than 200 s.f. (Zoning Permit) $75.00 $0 Re-Roof Permit Type Fee Surcharge Residential (new tear off and repairs) $100.00 $1.00 Commercial $100.00 base fee or 1.25% x valuation 0.0005 x value Re-Side Permit Type Fee Surcharge Residential (reside repairs) $100.00 $1.00 Commercial $100.00 base fee or 1.25% x valuation 0.0005 x value Rental Housing Inspections Permit Type Fee Frequency Single Unit $50.00 per two years Duplex (non-owner occupied) $75.00 per two years Duplex (owner occupied $50.00 per two years Triplex $95.00 per two years Fourplex $115.00 per two years Over Four Units $75.00 per building + $10.00 per unit per two years Swimming Pools Permit Type Fee Surcharge Above Ground (separate mechanical permit) $100.00 $1.00 VIII-06 7 In-Ground or Partially In-Ground (separate mechanical permit $200.00 $1.00 Windows/Doors Permit Type Fee Surcharge Window\Door Replacement $100.00 $1.00 New Egress Windows $100.00 $1.00 New or Increased Opening See Schedule A See Schedule A Zoning Permits Permit Type Fee Surcharge Fences $75.00 $0 Accessory Structures (between 75 and 200 s.f.) $75.00 $0 Other Permit Fees Fee Type Fee Surcharge Solar Photovoltaic $100.00 $1.00 Change of Use\Change of Occupancy $100.00 $0 Additional Fees Fee Type Fee Surcharge Reinspection Fee $75.00 $0 Refunds for Building Permit Fee (No refunds for plan review) 75% of permit fee $1 Work Commencing Before Permit Issuance (special investigative fee) $100.00 Minimum (up to building permit fee $0 Relocation of Structures $100.00 $1.00 Clearance Letter $5.00 $0 City Contractor License $50.00 $0 State Contractor Verification Fee $5.00 $0 Large Format Printing $5.00 per page $0 Single Family Dwelling Plan Pack $75.00 $0 Special Inspections Permit Type Fee Surcharge Additional Inspections $75.00 per hour $0 Inspections Outside of Normal Business Hours (Building Official approved only) $200 minimum + $75.00 per hour after 2 hours $0 Re-Open Expired Permit 50% of base fee $0 Expired Temporary Certificate of Occupancy 50% of base fee $0 VIII-06 8 SECTION 3. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The text amendment adopted by the Hastings City Council on June 17, 2024 modifies the City Fee Schedule pertaining to Building Department Fees and Building Safety Fees. SECTION 4. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage and publication according to law. Passed this 17th day of June, 2024 _____________________________________ Mary Fasbender, Mayor Attest: ____________________________ Kelly Murtaugh, City Clerk Summary Publication Published in the Hastings Journal on June 20, 2024 and June 27, 2024 VIII-06 Building Permits Building Permits The following valuation is to be used for all general construction when no specific fee is provided. Permit fees are reviewed and adopted by action of the council. Permit fee valuation shall be a total value of work, including materials and labor. Verification of valuations used to establish building permit fees will be held to the most current Building Valuation Data, published periodically by the International Code Council or other Building Standards Publications. Valuations may require actual total cost documentation provided by the permit applicant showing all costs for material and labor and approved by the Building Official. (MN Rules 1300) Valuation Fee Surcharge Year $1.00 to $500 $50.00 x .0005 of job 2022 $501 to $2,000 $50.00 for the first $500 plus $3.70 for each additional $100, or fraction thereof, to and including $2,000 x .0005 of job 2022 $2,001 to $25,000 $83.50 for the first $2,000 plus $16.55 for each additional $1,000, or fraction thereof, to and including $25,000 x .0005 of job 2022 $25,001 to $50,000 $464.15 for the first $25,000 plus $12.00 for each additional $1,000, or fraction thereof, to and including $50,000 x .0005 of job 2022 $50,001 to $100,000 $764.15 for the first $50,000 plus $8.45 for each additional $1,000, or fraction thereof, to and including $100,000 x .0005 of job 2022 $100,001 to $500,000 $1,186.65 for the first $100,000 plus $6.75 for each additional $1,000, or fraction thereof, to and including $500,000 x .0005 of job 2022 5/29/24, 2:56 PM Print Preview https://hastingsmn.municipalcodeonline.com/book/print?type=ordinances&name=Building_Permits 1/2 VIII-06 $500,001 to $1,000,000 $3,886.65 for the first $500,000 plus $5.50 for each additional $1,000, or fraction thereof, to and including $1,000,000 x .0005 of job 2022 $1,000,001 and up $6,636.65 for the first $1,000,000 plus $4.50 for each additional $1,000, or fraction thereof. See State Surcharge Computation below 2022 State Surcharge Computation Construction Value Range Surcharge Computation $1,000,001 to $2,000,000 $500 + .0004 x (valuation - $1,000,000) $2,000,001 to $3,000,000 $900 + .0003 x (valuation - $2,000,000) $3,000,001 to $4,000,000 $1,200 + .0002 x (valuation - $3,000,000) $4,000,0001 to $5,000,000 $1,400 + .0001 x (valuation - $4,000,000) $5,000,000 or more $1,500 + .00005 x (valuation - $5,000,000) Plan Review Fee 65% of the permit fee determined by valuation 25% of the permit fee for similar plans. (MN. R 1300.0160 subp. 6 B) Plans review performed prior to permit submittal and issuance which are cancelled will be invoiced for the full plan review fee and must be paid prior to any other permits issued to the applicant. Building Permit Applications received without a named contractor require payment of the plan review portion of fees prior to being accepted. Exception: The Plan Review Fee is waived on the following for one-two family residential: A) Minor non-structural remodel B) Detached accessory structure provided floor area does not exceed 200 Sq. ft. C) Above ground swimming pools 5/29/24, 2:56 PM Print Preview https://hastingsmn.municipalcodeonline.com/book/print?type=ordinances&name=Building_Permits 2/2 VIII-06 Building Safety Refunds for Permit Fees 75% of permit fee No refunds for plan reviews 2008 Basic Permit Fee $50.00 + $1.00 surcharge 2015 Clearance Letter $5.00 Work commencing before permit issuance Special investigation fee 2 x the building permit fee 2010 Special Inspections Additional Inspections $50.00 per hour 201 0 Inspections outside of normal business hours when approved by Building Official $200.00 minimum + $50.00/hr. after 2 hrs. 201 0 Mobile Home Installation (Park only-gas piping not included)$200.00 + $1.00 surcharge 2021 Decks $100.00 + $1.00 surcharge 2015 New Business Occupancy Permit $75.00 2014 Windows Door/Window replacement (total replacement of window. Sash replacement only exempt) $100.00 + $1.00 surcharge 2022 Commercial Building Windows $100.00 base fee or 1.25% of valuation surcharge $1.00 or .0005 x value 2015 5/29/24, 2:57 PM Print Preview https://hastingsmn.municipalcodeonline.com/book/print?type=ordinances&name=Building_Safety 1/5 VIII-06 Re-Roof Residential (new tear off & repairs)$100.00 + $1.00 surcharge 2015 Commercial $100.00 base fee or 1.25% x valuation surcharge $1.00 or .0005 x value 2015 Residing Residential (reside or repairs)$100.00 + $1.00 surcharge 2015 Commercial $100.00 base fee or 1.25% x valuation surcharge $1.00 or .0005 x value 2015 Plumbing Residential and Commercial $100.00 base fee or 1.25% x valuation surcharge $1.00 or .0005 x value 202 2 Installation or Replacement of Single Fixture (water heater, water softener, etc.)$35.00 + $1.00 surcharge 201 5 Mechanical Single Family Residential: New & replacement furnace installation (including gas piping)$75.00 + $1.00 surcharge 2015 Gas fireplace or other single gas appliance $50.00 + $1.00 surcharge 2015 Central Cooling or Ductwork $75.00 +$1.00 surcharge 2015 Mechanical ventilation system (air to air)$50.00 + $1.00 surcharge 2015 New gas piping with air test only $35.00 + $1.00 surcharge 2015 In floor Heat $50.00 + $1.00 surcharge 2015 Garage Furnace $50.00 + $1.00 surcharge 2015 Commercial $100.0 base fee or 1.25% x valuation surcharge $1.00 or .0005 x value 2015 Irrigation System Installation Systems originating from a 1" water service or smaller $75.00 + $1.00 surcharge 2015 Systems originating from a water service larger than 1"$150.00 + $1.00 surcharge 2015 5/29/24, 2:57 PM Print Preview https://hastingsmn.municipalcodeonline.com/book/print?type=ordinances&name=Building_Safety 2/5 VIII-06 Utilities Sewer Connection Inspection $50.00 + $1.00 surcharge 2015 Water Connection Inspection $50.00 + $1.00 surcharge 2015 Simultaneous Sewer & Water Connection Inspection $100.00 + $1.00 surcharge 2015 On-Site Septic Systems Single Family Residential or Commercial $200.00+ $1.00 surcharge 201 5 Commercial 750 GPD to 2,000 GPD or Reconstruction of Existing System (With approval from City Council) Includes the fee above + $40.00 county fee 201 0 Required Other Permits Basement Finish/Remodel $150.00 + $1.00 surcharge 2015 Relocation of structures Single Family Dwellings $100.00 no surcharge fee 2014 Accessory structures < 200 SF Zoning Permit Required 2022 Accessory structures > 200 SF $50.00 no surcharge fee 2022 Building Demolition Accessory Structure $50.00 + $1.00 surcharge 2015 Single Family Residential $150.00 + $1.00 surcharge 2015 Commercial $200.00 + $1.00 surcharge 2015 Fire Sprinkler & Fire Alarm Systems $1.00 and up 100.00 base fee or 1.25% of valuation surcharge $1.00 or .0005 x value 2022 Fire Suppression/Hood Installation $100.00 + $1.00 surcharge 2022 5/29/24, 2:57 PM Print Preview https://hastingsmn.municipalcodeonline.com/book/print?type=ordinances&name=Building_Safety 3/5 VIII-06 City Contractor License $50.00 State Contractor Verification Fee $5.00 Rental Housing Inspections Single Unit $50.00 per two years 1999 Duplex $75.00 per two years 1999 Duplex-owner occupied $50.00 per two years 1999 Triplex $95.00 per two years 1999 Fourplex $115.00 per two years 1999 Over 4 units $75.00 per building + $10.00 per unit 1999 Plan Review Fee 65% of building permit fee Electrical 0 to 40 Amp Power Source - Commercial $50.00 each 202 1 401 to 800 Amp Power Source - Commercial $100.00 each 202 1 Over 800 Amp Power Source - Commercial $150.00 each 202 1 0 to 200 Amp Circuit or Feeder $8.00 each 202 1 Over 200 Amp Circuit Feeder $30.00 each 202 1 Fees above shall be doubled if over 250 volts 202 1 Residential Panel Changes $100.00 each 202 1 New 1 & 2 family homes up to 25 circuits, 3 trips $175.00 202 1 Additional circuits over 25 per unit $8.00 each 202 1 Circuits extended or modified $8.00 each 202 1 5/29/24, 2:57 PM Print Preview https://hastingsmn.municipalcodeonline.com/book/print?type=ordinances&name=Building_Safety 4/5 VIII-06 Retrofitting of existing lighting fixtures $0.25 each 202 1 Manufactured Home Park Lot Supply and Circuits $50.00 per Ped 202 1 Separate Bonding Inspection $40.00 202 1 Inspection of concrete encased grounding electrode $40.00 202 1 Technology circuits and circuits less than 50 volts $1.00 per device 202 1 Traffic signals, street, parking and outdoor lighting standards $5.00 each 202 1 Transformers for light, heat, and power (0 to 10 KVA)$20.00 each 202 1 Transformers for light, heat, and power (more than 10 KVA)$40.00 each 202 1 Transformers for electric power supplies and outline lighting $5.50 each 202 1 Additional inspection trip(s), Re-inspections, new load management devices $40.00 each 202 1 Replacement load management devices $15.00 each 202 1 City service fee if including items other than replacement of load management devices $10.00 202 1 Reduced city service fee (only for replacement load management devices)$4.00 202 1 State Surcharge $1.00 202 1 HISTORY Amended by Ord. 2009-04, 3rd Series on 2/17/2009 Amended by Ord. 2009-10, 3rd Series on 9/8/2009 Amended by Ord. 2010-05, 3rd Series on 3/15/2010 Amended by Ord. 2010-16, 3rd Series on 7/19/2010 Amended by Ord. 2011-03, 3rd Series on 2/7/2011 Amended by Ord. 2011-07, 3rd Series on 5/2/2011 Amended by Ord. 2011-16, 3rd Series on 8/1/2011 Amended by Ord. 2015-10, 3rd Series on 7/20/2015 Amended by Ord. 2021-03, 3rd Series on 2/16/2021 Amended by Ord. 2022-01 on 2/7/2022 5/29/24, 2:57 PM Print Preview https://hastingsmn.municipalcodeonline.com/book/print?type=ordinances&name=Building_Safety 5/5 VIII-06 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Ryan Stempski, Public Works Director/City Engineer Date: June 3, 2024 Item: Sewer Lining Agreements Council Action Requested: Approve Sewer Lining Agreements Background Information: The City received a private Inflow and Infiltration Grant from MCES to line certain private sewer services. Based on financial eligibility, some owners may be entitled to have the grant cover 100% of the costs and others will qualify for 50% of the costs. There are 9 properties owners currently in the project, all of whom have agreed to the cost-sharing for lining their sewers. Instead of bringing these agreements to the Council one-by-one, we are requesting the Council approve entering into the agreements with the property owners in the project and authorize the Mayor and Clerk to execute them as the signed agreements are received by the property owners. The agreement allows the City access to the property for purposes of performing the project, identifies the cost-allocation for the respective property owner, states that the owner is responsible for any future maintenance or replacement of the sewer line following the warranty period, and gives the City the authority to assess the costs against the property as a special assessment if the owner fails to pay. A Model Agreement is attached that shows the terms and conditions, but with the details for each property left blank. This information has been completed and submitted to each owner. The Council’s approval to authorize signing these agreements as they are executed by the owners would save time. If any property owners wish to change any terms of the Agreement, either they will be removed from the project or the agreement will be brought back to the Council separately. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Model Agreement to Install a Liner in a Sanitary Sewer Line VIII-07 1 CITY OF HASTINGS AGREEMENT TO INSTALL A LINER IN A SANITARY SEWER LINE THIS AGREEMENT TO INSTALL A LINER IN A SANITARY SEWER LINE as a public improvement pursuant to Minnesota Statutes § 429.021 is entered into and effective as of the Agreement Date by and between the City of Hastings, and the Owner. RECITALS WHEREAS, the Owner owns the Property, which is improved with an existing Building used for human habitation and the Building has a private Sanitary Sewer Line that is subject to infiltration due to roots and other breaks; and WHEREAS, the City is lining certain private sanitary sewer lines to prevent inflow and infiltration; and WHEREAS, the Owner desires the City’s assistance to effectuate the installation of the liner in the private Sanitary Sewer Line connecting the Building to the City sewer main; and WHEREAS, the City has the statutory authority to engage in local improvements for the purpose of constructing, extending and improving sanitary sewers and systems, including service connections and other appurtenances of a sewer system pursuant to Minnesota Statutes § 429.021, subd. 1(2). NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this Agreement and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto do covenant and agree as follows: ARTICLE I THE AGREEMENT Section 1.1. Purpose. The purpose of this Agreement is to memorialize the covenants and agreements between the Owner and the City with regard to the Property and the Local Improvement Project. VIII-07 2 Section 1.2. Cooperation. The City and the Owner shall cooperate and use their respective best efforts to ensure the most expeditious implementation of the various provisions of this Agreement. Section 1.3. Term. The term of this Agreement shall commence on the Agreement Date and shall terminate after completion of the installation of the Local Improvement Project and expiration of the Contractor Warranty Period. Section 1.4. Recitals. The above recitals are true and correct as of the date hereof and constitute a part of this Agreement. ARTICLE II DEFINITIONS Section 2.1. Definitions. The following are terms used in this Agreement. Their meanings as used in this Agreement shall be expressly indicated below, unless the context of this Agreement requires otherwise: (a) Agreement: This Agreement to memorialize the covenants and agreements between the Owner and the City with regard to the Property and the Local Improvement Project. (b) Agreement Date: The date that the City executes this Agreement. (c) Building: The single-family home, duplex or other residential building located on the Property. (d) City: The City of Hastings, a Minnesota municipal corporation. (e) Local Improvement Project: The installation of a liner in the private Sanitary Sewer Line (“Sanitary Sewer Line”) connecting the Building on the Property to the City’s sewer main. A copy of the Local Improvement Project plans and bid documents shall be kept on file with the City during the Local Improvement Project. (f) Owner: , husband and wife. (g) Property: The Property is addressed as , Hastings, Minnesota 55033, and is legally described in Exhibit A, attached hereto. (h) Contractor Warranty Period: The Contractor Warranty Period begins one (1) year from date of completion and acceptance by the City of the Local Improvement Project on the Property. VIII-07 3 ARTICLE III COVENANTS AND AGREEMENTS Section 3.1. Covenants and Agreements of the Owner. The Owner covenants and agrees with the City that: (a) Local Improvement Project: The City has engaged a contractor to construct the Local Improvement Project and intends to contract directly with, oversee the Local Improvement Project and pay the contractor directly. (b) License to Construct and Inspect: The Owner hereby authorizes and grants the City, the contractor, and City building officials and inspectors a temporary license to enter the Property for the purposes of installing and inspecting the Local Improvement Project. The temporary license shall commence on the Agreement Date and shall terminate after expiration of the Contractor Warranty Period. The Owner acknowledges and agrees that the City will pay no compensation for the temporary license and Owner acknowledges the consideration of the City by installing the Local Improvement Project and paying the costs outlined in Section 3.2(a). (c) Owner Covenant that Owner is the Property Fee Owner: Owner hereby covenants and warrants with the City that Owner is seized in fee of the Property and has the right to enter into this Agreement with the City. (d) Owner Responsible for Maintenance, Repairs and/or Future Replacement of Local Improvement Project improvements on the Property: The Owner acknowledges and agrees that after installation of the Local Improvement Project on the Property and expiration of the Term, the private Sanitary Sewer Line improvements will be private improvements. The Owner also acknowledges and agrees that the Owner and future owners of the Property shall be responsible for the maintenance, repair and future replacement of the private Sanitary Sewer Line improvements. The Owner acknowledges and agrees that the City does not warrant the materials and/or the installation of the private Sanitary Sewer Line improvements, and the Owner acknowledges and agrees that the Owner must remedy any defects in the material and/or installation of the private Sanitary Sewer Line improvements following the Term of this Agreement. (e) [For 50%] Owner Payment of Costs of Local Improvement Project: The Owner agrees to pay 50% of the cost of the Local Improvement Project, due and payable within 30 days of the date of invoice from the City. A copy of the cost allocation is identified on Exhibit B, attached hereto. Failure to pay may result in the City assessing the costs against the Property. Owner hereby waives any right to challenge the cost of the Local Improvement Project and hereby acknowledges that the cost equals or exceeds the special benefit to the Property. (f) [For 100%] Owner Payment of Costs of Local Improvement Project: The Owner shall not be required to pay for the cost of the Local Improvement Project. VIII-07 4 (g) Section 3.2. Covenants and Agreements of the City. The City covenants and agrees with the Owner that: (a) City Payment of Costs of Local Improvement Project: The City hereby agrees to pay % [either 50% or 100%] of the cost of the Local Improvement Project. A copy of the cost allocation is identified on Exhibit B, attached hereto. (b) City Contractor Insurance: The City agrees that the City will require the City’s contractor to maintain commercial general liability insurance with limits per occurrence of not less than $1,000,000 during the term of the Agreement. ARTICLE IV DEFAULT AND REMEDIES UPON DEFAULT Section 4.1. Default. If a party to this Agreement materially defaults in the due and timely performance of any of its covenants, or agreements hereunder, the other party(s) may give notice of default of this Agreement. The notice shall specify with particularity the default or defaults on which the notice is based. The notice shall specify a thirty (30) day cure period within which the specified default or defaults must be cured. If the specified defaults are not cured within the cure period, the other party(s) may pursue all remedies and sanctions available at law and in equity, including specific performance. Section 4.2. No Remedy Exclusive. No remedy herein conferred upon or reserved to a party to this Agreement shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. ARTICLE V RELEASE Section 5.1. Release. The Owner agrees that the City shall not be liable to the Owner, or any subsequent owner of the Property, for any costs expense or damage arising directly or indirectly from the installation of the Local Improvement Project or from any defective material or faulty installation or faulty design of said Local Improvement Project, and the Owner waives all claims and hereby releases the City, its officials, and employees of and from all claims for injury to person(s) or damage to real or personal property arising from the installation of the Local Improvement Project. The Owner agrees that this provision shall survive the expiration of the term of this Agreement. ARTICLE VI GENERAL PROVISIONS VIII-07 5 Section 6.1. Notices. All notices, requests, demands or other communications required or permitted by this Agreement shall be in writing and delivery shall be deemed to be sufficient if delivered personally or by registered or certified mail, return receipt accepted, postage prepaid, addressed as follows: If to City: City of Hastings Attn: City Administrator 101 4th Street East Hastings, MN 55033 If to Owner: or to such other address as the party addressed shall have previously designated by notice given in accordance with this Section. Notices shall be deemed to have been duly given on the date of service if served personally on the party to whom notice is to be given, or on the third day after mailing if mailed as provided above, provided, that a notice not given as above shall, if it is in writing, be deemed given if and when actually received by a party. Section 6.2. Binding Effect. This Agreement and the terms, conditions and covenants contained herein and the transaction contemplated hereunder shall be binding upon and inure to the benefit of the parties hereto and their respective successors, heirs, personal representatives, and permitted assigns. This Agreement shall further be binding on subsequent purchasers of the Property and shall run with the Property. Section 6.3. Severability and Applicable Law. In the event any provision of this Agreement shall be held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate or render unenforceable any other provision hereof. This Agreement shall be governed by and construed in accordance with the laws of the State of Minnesota. Section 6.4. Entire Agreement, Amendments, Counterparts. This Agreement shall constitute the entire agreement between the parties and shall supersede all prior oral or written negotiations. This Agreement may be amended or any of its terms modified or changed only by a written amendment authorized and executed by the City and the Owner. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. Section 6.5. Governmental Immunity. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Owner, its successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided in Minnesota Statutes, Chapter 466. [the remainder of this page has been intentionally left blank] VIII-07 6 IN WITNESS WHEREOF, the City and the Owner have caused this Agreement to be executed by its duly authorized representatives. CITY: CITY OF HASTINGS By: Mary Fasbender Mayor By: Kelly Murtaugh City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF DAKOTA ) On this ___ day of , 2024, before me a Notary Public within and for said County, personally appeared Mary Fasbender and Kelly Murtaugh, to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Hastings, the municipality named in the foregoing instrument, and that said instrument was signed on behalf of said municipality by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public THIS INSTRUMENT WAS DRAFTED BY AND AFTER RECORDING, RETURN TO: Korine L. Land (#262432) LeVander, Gillen & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 VIII-07 7 OWNER: STATE OF MINNESOTA ) ) ss. COUNTY OF ___________________) The foregoing instrument was acknowledged before me on this _____ day of _________________, 2024, by and , husband and wife. Notary Public VIII-07 A-1 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY Real property in Dakota County, Minnesota, legally described as follows: Abstract Property PID: VIII-07 A-1 EXHIBIT B COST ALLOCATION Total Cost: $10,000.00 Owner Responsibility: $ City Responsibility: $ VIII-07 City Council Memorandum TO: Mayor Fasbender & City Council Members FROM: Alan Storlie, Fire Marshal DATE: May 21, 2024 ITEM: Agreement for Use of Fire Safety House Council Action Requested: Approve agreement with the City of Rosemount for use of the fire safety house at Safety Camp. Background Information: The City of Rosemount and the Rosemount Fire Department own and maintain a fire safety house. The house is used at our city’s annual Safety Camp to provide fire safety training to school-aged children. Financial Impact: None Advisory Commission Discussion: None Council Committee Discussion: None Attachment: Agreement for use of safety house at the city’s annual safety camp VIII-08 VIII-08 VIII-08 VIII-08 VIII-08 City Council Memorandum TO: Mayor Fasbender & City Council Members FROM: Alan Storlie, Fire Marshal DATE: May 21, 2024 ITEM: Agreement for Use of Fire Safety House – Open House Council Action Requested: Approve agreement with the City of Rosemount for use of the fire safety house at our annual Fire Department Open House. Background Information: The City of Rosemount and the Rosemount Fire Department own and maintain a fire safety house. The house is used at our annual fire department open house to provide fire safety training to school-aged children. Financial Impact: None Advisory Commission Discussion: None Council Committee Discussion: None Attachment: Agreement for use of safety house at our annual fire department open house. VIII-09 VIII-09 VIII-09 VIII-09 VIII-09 City Council Memorandum To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Date: June 3, 2024 Item: Mint Development – Pleasant Drive and South Frontage Rd – Comprehensive Plan Amendment and Rezoning Council Action Requested: Consider the following actions as requested by Mint Development on a 3.94-acre parcel owned by the Hastings Economic Development and Redevelopment Authority (HEDRA) generally located at the southwest corner of Pleasant Drive and South Frontage Road: 1) Comprehensive Plan Amendment – Adopt the attached resolution changing the Future Land Use Map designation of “Medium Density Residential” to “Commercial” 2) Rezoning – Consider 2nd Reading\Final Adoption of an amendment to Hastings City Code Chapter 155.01 - Official Zoning Map to Rezone property from R-1 Low Density Residence to C-4 – Regional Shopping Center. The City Council considered 1st reading at the May 20th meeting. Approval for a rezoning from residential to commercial requires five of seven Councilmembers. The Comprehensive Plan Amendment requires a simple majority. Background Information: HEDRA and Mint Development executed a Purchase Agreement for sale of the property on March 14, 2024. Mint must obtain all land use approvals from the City prior to the December 31, 2024 deadline for closing. Site Plan and Plat applications providing specific site development details will need to be reviewed by Planning Commission and approved by City Council before the end of 2024. Financial Impact: Future commercial development of the site will increase the tax base. Advisory Commission Discussion: The Planning Commission voted 5-1 (Teiken nay) to recommend approval of the Rezoning along with the Comprehensive Plan Amendment at the May 13, 2024 meeting. No one spoke during the public hearing. Commissioners discussed the effect of the change on adjacent residential homes, screening of trees, and lighting from new development. X-C-01 (a,b) Attachments: • Resolution – Comprehensive Plan Amendment • Ordinance Amendment - Rezoning • Planning Commission Staff Report – May 13, 2024 X-C-01 (a,b) HASTINGS CITY COUNCIL RESOLUTION NO._________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS AMENDING THE CITY OF HASTINGS 2040 COMPREHENSIVE PLAN Councilmember ___________________________ introduced the following Resolution and moved its adoption: WHEREAS, the City of Hastings has petitioned for an amendment to the 2040 Comprehensive Plan to change the Future Land Use Map designation from “Medium Density Residential” to “Commercial” as requested by Mint Development on property owned by the Hastings Economic Development and Redevelopment Authority. The 3.94-acre parcel is located southwest of Pleasant Drive and South Frontage Road and legally described follows: Public Land identified in BAUERS 2ND ADDITION, Dakota County, Minnesota, except Parcel 259P on MN DOT Right-of-Way Plat 19-89, and except portion platted at HASTINGS LIBRARY ADDITION; and WHEREAS, On May 13, 2024 the Hastings Planning Commission held a public hearing and recommended approval of the amendment as presented; and WHEREAS, The City Council has reviewed the request and concurs with the recommendation of the Planning Commission. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: That the City Council hereby approves the amendment as presented to the City Council subject to the following conditions: 1. Approval by Metropolitan Council. Council member ______________________ moved a second to this resolution and upon being put to a vote adopted by those present. X-C-01 (a,b) Adopted by the Hastings City Council on June 3, 2024, by the following vote: Ayes: Nays: Absent: ATTEST: __________________________ Mary Fasbender, Mayor ________________________________ Kelly Murtaugh, City Clerk (City Seal) I HEREBY CERTIFY that the above is a true and correct copy of resolution presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 3rd day of June 2024, as disclosed by the records of the City of Hastings on file and of record in the office. ________________________________ Kelly Murtaugh, City Clerk This instrument drafted by: City of Hastings (JH) 101 4th St. E. Hastings, MN 55033 X-C-01 (a,b) ORDINANCE NO. 2024-____, THIRD SERIES AN ORDINANCE OF THE CITY OF HASTINGS, MINNESOTA AMENDING SECTION 155.01, ZONING CODE OF THE CITY CODE HAVING TO DO WITH: OFFICIAL ZONING MAP BE IT ORDAINED by the City Council of the City of Hastings that approximately 3.94 acres of property generally located southwest of Pleasant Drive and South Frontage Road is rezoned from R-1 Low Density Residence to C-4 Regional Shopping Center. The property is legally described as Public Land identified in BAUERS 2ND ADDITION, Dakota County, Minnesota, except Parcel 259P on MN DOT Right-of-Way Plat 19-89, and except portion platted at HASTINGS LIBRARY ADDITION. EFFECTIVE DATE: This Ordinance shall be in full force and effect from and after its passage and approval and publication, as required by law and/or charter. ADOPTED by the Hastings City Council on this 3rd day of June, 2024. _________________________________ Mary Fasbender, Mayor ATTEST: ____________________________________ Kelly Murtaugh, City Clerk X-C-01 (a,b) I HEREBY CERTIFY that the above is a true and correct copy of an ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the 3rd day of June, 2024, as disclosed by the records of the City of Hastings on file and of record in the office. _____________________________________________ Kelly Murtaugh, City Clerk (SEAL) This instrument drafted by: City of Hastings (JH) 101 4th St. East Hastings, MN 55033 X-C-01 (a,b) To: Planning Commissioners From: John Hinzman, Community Development Director Date: May 13, 2024 Item: Mint Development – Comprehensive Plan Amendment and Rezoning – SW Corner of Pleasant Drive and South Frontage Road Planning Commission Action Requested Hold a public hearing and recommend action on the following request of Mint Development Company on a 3.94-acre property located at the southwest corner of Pleasant Drive and South Frontage Road owned by the Hastings Economic Development and Redevelopment Authority (HEDRA): 1) Comprehensive Plan Amendment - Change the Future Land Use Map designation of “Medium Density Residential” to “Commercial” 2) Rezone property from R-1 Low Density Residence to C-4 Regional Shopping Center BACKGROUND INFORMATION Plans for Development Specific plans for development will be submitted at a later date. A conceptual plan has been included in the packet to provide context on future development. Purchase Agreement HEDRA and Mint Development executed a Purchase Agreement for sale of the property on March 14, 2024. Mint must obtain all land use approvals from the City prior to the December 31, 2024 deadline for closing. Site Plan and Plat applications providing specific site development details will need to be reviewed by Planning Commission and approved by City Council before the end of 2024. Comprehensive Plan The property is currently guided Medium Density Residential within the 2040 Comprehensive Plan. A request to amend the Comprehensive Plan to reguide the land to Commercial has been submitted with this application. The proposed amendment would be consistent with the intended use as a retail facility. Planning Commission Memorandum X-C-01 (a,b) Zoning The property is currently zoned R-1 Low Density Residence. A request to rezone the property to C-4 Regional Shopping Center has been submitted with this application. Retail and service establishment are a permitted use within the C-4 Zoning District. Difference between the Comprehensive Plan and Zoning The Comprehensive Plan serves as a guiding document for future land use for the next 20 years and includes a Future Land Use Map identifying desired land uses. The Zoning Ordinance is the legal mechanism for regulating land use and includes the zoning map which identifies zoning districts and permitted uses. The Future Land Use Map of the Comprehensive Plan is used to guide decisions on rezonings. Existing Condition The existing site sits approximately 15-25 feet below the elevation of surrounding properties and contains a stormwater basin. Existing stormwater flow and future stormwater needs established through development would both need to be accommodated as part of the future site plan application. Trees buffer the site to the west and south. Adjacent Zoning and Land Use The following land uses abut the property: Direction Use Comp Plan District Zoning District North South Frontage Road - Vacant Land - Pleasant Hill Library Commercial Institutional PI Public Institution PI Public Institution East Pleasant Drive - Westview Mall Commercial C-4 Regional Shopping Center South 12th Street - Twin Homes Medium Density Residential R-3 Medium High- Density Residence Southwest McAuliffe Elementary School Institutional R-1 Low Density Residence West Marketplace Townhomes Medium Residential Commercial R-4 High Density Residence History The property was deeded as public land to the City of Hastings in 1968. On February 5, 2024 the City Council determined that it did not require the land for public use and transferred the property to HEDRA for future sale and development. Notification of Adjacent Owners All property owners within 350 feet of the site were provided notification of the meeting. No comments or concerns have been received by City Staff at the time of this report. X-C-01 (a,b) COMPREHENSIVE PLAN AMENDMENT Request Change the Future Land Use Map designation from “Medium Density Residential” to “Commercial”. The Future Land Use Map is located on page 4-39, Chapter 4 - Land Use. Commercial Commercial is defined within the Comprehensive Plan as: Businesses providing retail trade or service for individuals or businesses. Also includes office buildings. Analysis • The site is undeveloped and abuts Westview Mall • Areas to the east and north are designated for commercial use. • The site is near the TH 55 and Pleasant Drive, a controlled intersection. RECOMMENDATION - Comprehensive Plan Amendment Approval of the Comprehensive Plan Amendment is recommended subject to the following conditions: 1) Conformance with the plans submitted with the Planning Commission Staff Report dated May 13, 2024. 2) Approval of the Comprehensive Plan Amendment by Metropolitan Council. 2040 Comprehensive Plan TH Hwy 55 South Frontage Rd 12th Street X-C-01 (a,b) REZONING REVIEW Request Rezone property from R-1 Low Density Residence to C-4 – Regional Shopping Center. The action serves as an amendment to Hastings City Code Chapter 155.01 - Official Zoning Map. Uses - C-4 Zoning District Hastings City Code Chapter 155.32 establishes the following requirements for the C-4 Zoning District: 155.32 C-4 Regional Shopping Center 1. Intent. The intent of this chapter in establishing a regional shopping center district is in recognition of future needs for one or more large commercial areas to serve the city and surrounding areas. 2. Uses Permitted. All uses permitted in C-3 Community Regional Commerce District. 3. Uses By Special Permit. 1. All uses permitted by special use in the C-3 Community Regional Commerce District and the following. X-C-01 (a,b) 2. Adult Establishments and Accessory Adult Establishments (as defined in Chapter 114) subject to the following minimum requirements: 1. Adult Establishments and Accessory Adult Establishments shall be located at least 500 feet away from any residential property; 2. Adult Establishments and Accessory Adult Establishments shall be located at least 500 feet away from any church, school, library, park and public recreation area; 3. Adult Establishments and Accessory Adult Establishments shall be located at least 500 feet away from any other Adult Establishment or Accessory Adult Establishments; and 4. Adult Establishments and Accessory Adult Establishments shall obtain all city licenses required in Chapter 114 before commencing operation. 3. Towers as regulated by §155.07. 4. Temporary auto sales may be allowed to support the activities of a non-profit community organization (such as a fund-raiser for a sports team or school). Each auto dealership may be allowed 1 sale per year, with the sale not to exceed 14 calendar days per year. Each parcel of land in the C-4 District is allowed 1 sale per year. If a business consists of more than 1 parcel, only 1 sale may be allowed. 1. The following shall be considered in granting a special use permit: 1. The effect on the total number of parking spaces at the business the sale is held. 2. The effect of the ingress and egress at the parking lot. 3. The effect on accessibility of emergency services. 4. The effect on neighboring businesses or residential areas from an increase in traffic. (Prior Code, § 10.21) Penalty, see §10.99 5. Climate Controlled Storage Facility. 1. All storage activity must be conducted within a building. Exterior storage, or use of accessory buildings, pods, trailers, and the like shall be prohibited. 2. No more than 20,000 s.f. of any building shall be utilized for Climate Controlled Storage. 6. Cannabis retailer, edible retailer, medical retailer, and medical cannabis distribution facility that comply with the requirements of city Code Chapter 155.07.J. 155.30 C-3 Community Regional Commerce 1. Intent. The intent of this chapter in establishing a community-regional commerce district is in recognition of the existing downtown commercial development and of the need for its future expansions, rehabilitation and redevelopment. 2. Uses Permitted. 1. Commercial establishments including, but not limited to, the following: 1. Retail and service establishments excluding automobile repair; 2. Offices; 3. Entertainment and amusement services; and 4. Lodging services including hotel and motel. 2. Public and semi-public buildings; 3. Private clubs; 4. Residential dwellings provided they are located above the first-floor level; 5. Automobile parking lots; 6. Churches; and 7. Accessory uses incidental to the foregoing principal uses. 3. Uses By Special Permit. X-C-01 (a,b) 1. Automobile service stations and motor vehicle repair and wash; 2. Small animal clinics, excluding establishments with outside runs and non-patient overnight boarding; 3. Towers as regulated by § 155.07; and 4. Residential dwellings on the first-floor level provided the dwelling is accessory to a commercial use, less than 50% of the first level floor area and is located in the rear of the building with a separate outside entrance. (Prior Code, § 10.20A) Penalty, see § 10.99 5. Dairies and Creameries 6. Brew Pub 7. Brewery Taproom, provided that a minimum 20 percent of the floor area devoted to use as retail sales and a brewery production and distribution area up to 7,500 square feet. 8. Microdistillery with Cocktail Room, provided that a minimum 20 percent of the floor area is devoted to use as retail sales and a microdistillery production and distribution area up to 7,500 square feet. 9. Conversion of existing building space of no greater than 10,000 s.f. into a restaurant, tavern, or lounge per Section 155.09, Subd. F.6. 10. Cannabis retailer, edible retailer, medical retailer, and medical cannabis distribution facility that comply with the requirements in City Code Section 155.07.J. Analysis • Rezoning conforms with the proposed Commercial Land Use District of the Comprehensive Plan. • Westview Mall abuts the property to the east and is also zoned C-4 • The property is near the stoplight of TH 55 and Pleasant Drive a major traffic intersection within the City. RECOMMENDATION - Rezoning Approval of the rezoning is recommended subject to the following conditions 1) Conformance with the plans submitted with the Planning Commission Staff Report dated May 13, 2024. 2) Approval of the Comprehensive Plan Amendment changing the Future Land Use Map designation from “Medium Density Residential” to “Commercial”. ATTACHMENTS • Site Location Map • Site Pictures • Conceptual Plan for Development • Application X-C-01 (a,b) LOCATION MAP X-C-01 (a,b) Site Pictures Looking South from South Frontage Rd Looking West from Pleasant Dr X-C-01 (a,b) X-C-01 (a,b) X-C-01 (a,b) X-C-01 (a,b) City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Justin Fortney, City Planner Date: June 3, 2024 Item: 2nd Reading, consider adoption: City Code Amendments –Keeping of Chickens in Residential Areas Council Action Requested: 2nd Reading and consider adoption of the following general changes to Hastings City Code Chapters 155 - Zoning and 91: 1. Allow for the keeping of up to six chickens from four. 2. Allow for the keeping of up to three ducks. 3. Allow for the keeping of up to ten quail. Approval requires a simple majority of the City Council. Background Information: The City of Hastings has allowed the keeping of four chickens since the summer of 2021 on residential properties. There are currently nine chicken license holders with little issue. Please see the attached May 13, 2024 Planning Commission staff report for further information. Financial Impact: N/A Advisory Commission Discussion: The Planning Commission voted 7-0 to recommend approval of the amendment as presented at the May 13th meeting. No comments were made during the public hearing. Council Committee Discussion: The Planning Committee of the City Council met on April 8, 2024 and directed staff to draft an ordinance amendment proposal after reviewing a citizen request for the change. Attachments: • Draft Ordinance Amendment • Planning Commission Memo – May 13, 2024 X-C-02 ORDINANCE NO. ________ AN ORDINANCE FOR THE CITY OF HASTINGS, MINNESOTA, AMENDING HASTINGS CITY CODE CHAPTER 155 - ZONING ORDINANCE REGARDING USES AND 91 KEEPING OF ANIMALS The City Council of the City of Hastings, Dakota County, Minnesota, does hereby ordain as follows: SECTION 1. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 91, Section 91.02.A Exceptions shall be amended as follows: 91.02 Keeping Of Animals It is unlawful for any person to keep any animal (other than cats and dogs), not in transit, in any part of the city not zoned for agricultural purposes. A. Exceptions. 1. Chickens (Gallus gallus domesticus), ducks (Anas platyrhynchos domesticus), and quail (Coturnix japonica domesticus) subject to the following regulations: a. Purpose. The purpose of this division is to provide a means, through the establishment of specific standards and procedures, by which chickens, ducks, and quail can be kept in areas that are principally not used for agricultural. It is recognized that the keeping of chickens is clearly incidental and subordinate to the primary use and will not be allowed to negatively impact the character, health, safety or general welfare of the surrounding area. b. License required. No person shall keep chickens, ducks, and quail within the city on any nonagricultural property without first obtaining a license from the city, where permitted by the zoning ordinance. For purposes of this subsection, “property” shall mean the lot or contiguous lots that are owned or controlled by the applicant upon which the license shall apply. c. Application. An application for a license to keep chickens, ducks, and quail shall be made to the city clerk on the form prescribed by the city. The applicant must provide all the information required on the form, including, but not limited to: X-C-02 1) The name and address of the owner(s) of the chickens, ducks, and quail and the owner of the property where they chickens will be kept, if different; 2) The number of chickens or ducks, and quail to be kept on the property; 3) A scaled site plan or property survey showing the property dimensions, the proposed location of the building and enclosed outdoor area to house the chickens on the subject property along with the dimensions of the building and enclosure; 4) A drawing or picture of the proposed building to house the chickens keeping improvements along with a list of the exterior materials for the building; 5) Payment of the fee for the license to keep chickens, ducks, and quail as set forth in the city fee schedule. d. Granting issuance of license. The city clerk may administratively approve a license or license renewal under this subsection if: 1) The applicant has submitted the required documentation that meets the requirements herein; and 2) For renewal applications, the license holder has not had more than two violations of this subsection within the previous 12 months. e. Standards. Any person keeping chickens, ducks, and quail on nonagricultural property, where permitted by the zoning ordinance, shall comply with the following: 1) Up to 6 chickens may be kept on any property of any size but not with ducks. 2) Up to 3 ducks may be kept on any property of any size but not with chickens. 3) Up to 10 quail may be kept on any property of any size with chickens or ducks. 1) Up to four total hen chickens may be kept on any property of any size. 2)4) For large properties, (a single lot or more than one contiguous lot combined) that are more than one acre double the original number of chickens, ducks, and quail allowed may be kept per each acre over one acre.may keep four hen chickens per acre. 3)5) No person shall keep chicken roosters or drake ducks on the property. 4)6) The slaughter of chickens animals within the city is prohibited. 5)7) The owner of the chickens, ducks, and quail shall live in the residential dwelling on properties that are not public institutionaly. 6)8) Chickens, ducks, and quail more than four monthssix weeks old shall not be kept inside the residential dwelling. f. Shelter and outdoor enclosure requirements. Every person who owns, controls, keeps, maintains or harbors hen chickens, ducks, and quail must keep them confined on the premises at all times and provide them with a building to shelter the chickens and an enclosed outdoor area. Buildings to house the chickens and enclosed outdoor areas for the chickens shall comply that complies with the following standards: X-C-02 1) Chickens and ducks shall be provided with a secure well well-ventilated roofed structure with a solid floor. The floors and walls of the roofed structure shall be kept clean, sanitary and in a healthy condition. 2) Only one building and enclosed outdoor area to house the chickens or ducks and one enclosed outdoor area shall be allowed per lot. 3) Buildings to house the chickens or ducks shall comply with the accessory building requirements and standards in 155.05(D). 4) Fencing for the required enclosed outdoor area for the chickens or ducks may utilize poultry netting fence. Fencing may be galvanized or earth tone but shall not be bright colors and in no case can the fence be electrified. Fencing for the enclosed outdoor area should be six feet high or secured from above for predator protection. to better protect the chickens from predators. 5) Buildings to house the chickens shall provide for a minimum of 4 square feet per chicken. The enclosed outdoor area shall provide for a minimum of 8 square feet per chicken. 6) Buildings to house ducks shall provide for a minimum of 5 square feet per duck. The enclosed outdoor area shall provide for a minimum of 15 square feet per duck. 7) Building hutches to house quail shall provide for a minimum of 1.5 square feet per quail. The buildings hutches shall include an enclosed section with a solid floor and caged area with a solid roof. Building hutches must be screened from view. 4)8) Any device used for heating (i.e. heat lamps) within the building to house the chickens must be properly rated for that use and secured so as not to cause a fire hazard. 5)9) Buildings and Eenclosed outdoor areas for the chickens shall not be located in the front or side yards. 6)10) Any building to house chickens and the enclosed outdoor area for the chickens, ducks, and quail shall be set back at least five feet from all property lines. 7)1) Fencing for the required enclosed outdoor area for the chickens may utilize poultry netting fence. Fencing may be galvanized or earth tone but shall not be bright colors and in no case can the fence be electrified. Fencing for the enclosed outdoor area should be six feet high to better protect the chickens from predators. 8)1) Buildings to house the chickens shall provide for a minimum of 4 square feet per chicken. The enclosed outdoor area shall provide for a minimum of 8 square feet per chicken. g. Duration of license. A license to keep chickens, ducks, and quail shall be issued to the applicant for a period of five years, so long as the license holder continues to own chickens. The license is not assignable or transferrable. If the license holder moves from the property but the chickens, ducks, or quail remain on the property, the new owner must apply for a new license. If any license holder does not own chickens, ducks, or quail for a period of one year, the license automatically terminates. X-C-02 h. Conditions/maintenance and inspections. No person who owns, controls, keeps, maintains or harbors chickens, ducks, and quail shall permit the premises where they chickens are kept to be in or remain in an unhealthy, unsanitary or noxious condition or to permit the premises to be in such condition that noxious odors to be carried to adjacent public or private property. Feeders and food storage containers must not be accessible to rodents and wild birds. No chicken, ducks, and quail shall be kept or raised in a manner as to cause injury to persons or other animals on properties in the vicinity by reason of noise, odor or filth. Any building to house chickens, ducks, and quail or enclosed outdoor area for the chickens authorized under this section may be inspected at any reasonable time by authorized city staff to inspect for compliance with this chapter and other relevant laws and regulations. i. Revocation of license. A license may be revoked by the city council for a violation of any condition of this section following notice and a hearing as provided for in this code. j. Violations. Violations of this subsection are punishable with a misdemeanor citation or civil or administrative penalties, as authorized by law. SECTION 2. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 155, Section 155.22(B)(8) is amended as follows: § 155.22 R-1 Low Density Residence. (B) Uses Permitted (8) Keeping chickens, ducks, and quail pursuant to 91.02. SECTION 3. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 155, Section 155.22.5(B)(2) is amended by adding subsection (8) as follows: § 155.22.5 R-1L Low Density Residence Large Lot. (B) Uses Permitted (2) Keeping chickens pursuant to 91.02. SECTION 4. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 155, Section 155.23(B)(5) as follows: § 155.23 R-2 Medium Density Residence. (B) Uses Permitted (5) Keeping chickens pursuant to 91.02. X-C-02 SECTION 5. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 155, Section 155.24(B)(6) as follows: § 155.24 R-3 Medium High Density Residence. (B) Uses Permitted (6) Keeping chickens pursuant to 91.02. SECTION 6. AMENDMENT. The Code of the City of Hastings, County of Dakota, State of Minnesota, Chapter 155, Section 155.36(B)(8) as follows: § 155.36 PI Public Institutional. (B) Uses Permitted (8) Keeping chickens, ducks, and quail pursuant to 91.02. SECTION 7. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance. The ordinance amendment changes the keeping of chickens from 4 to 6 and allows for 3 ducks and 10 quail on R-1, R-1L, R-2, R-3, and PI district properties. The amendment establishes regulations related to those changes. This Ordinance shall be effective upon seven (7) days after its passage and publication. Adopted by the Hastings City Council on this ___ day of _______, 2024, by the following vote: Ayes: Nays: Absent: CITY OF HASTINGS ____________________________________ Mary Fasbender, Mayor ATTEST: _________________________________ Kelly Murtaugh City Clerk X-C-02 I hereby certify that the above is a true and correct copy of the Ordinance presented to and adopted by the City of Hastings, County of Dakota, Minnesota, on the ___ day of ________________, as disclosed by the records of the City of Hastings on file and of record in the office. _____________________________ Kelly Murtaugh City Clerk X-C-02 To: Planning Commission From: Justin Fortney, City Planner Date: May 13, 2024 Item: Ordinance Amendment #2024-16– Amend Ordinances: 155 & 91 Keeping of Chickens in Residential Areas Planning Commission Action Requested Hold a public hearing and review the attached amendment proposal to Hastings City Zoning Code 155 and Animal Code 91, to allow ducks, quail, and additional chickens and make a recommendation to the City Council. History The City of Hastings has allowed the keeping of four chickens since the summer of 2021 on residential properties. There are currently nine chicken license holders and there has only been one complaint. Some chickens had gotten out of their yard. The owner was contacted by code enforcement. A request has been made to increase the number of chickens from four to six and to allow ducks and quail. Alternative poultry for backyard chicken flocks are sought for a variety of reasons. The number one reason is due to chicken egg allergies. Although, cross-reactivity is common with quail eggs (69%) and duck eggs (66%).1 Research - Ducks Ducks are starting to be allowed in some cities that have allowed chickens. In most of those instances, the allowable number of ducks is lower than the number of allowable chickens. The cities allowing ducks indicated that it was a recent change and there have been few to no license applications to report on. Duck facts: - They are relatively quiet including the drakes (males). - Messier than chickens, as their excrement is much wetter than chickens. - Need more space than chickens. o They nest and lay on the floor rather than a perch. o They can be larger than chickens. Planning Commission Memorandum X-C-02 o More area is needed for waste to dry. o They don’t require a pond but need bathing water deep enough to submerge their head. - Mixing chickens and ducks in the same coop is debatable. It is often done successfully. The two have different needs but can adapt. They generally wouldn’t choose to live together, certainly not in the wild. Research – Quail Few cities allow quail specifically by name. Some allow them because they are not specifically prohibited. Most cities that allow quail, do it by allowing poultry in general. Those cities often subtract out poultry that are not allowed (turkey, guineafowl, etc). Often those cities have limited numbers of poultry regardless of type. This is very limiting for Quail since they are substantially smaller than the other poultry. Quail facts: - Quail are quiet. Male calls are low and sound like a songbird. - They and their eggs are small (3-4 = a chicken egg) - They need to be housed on their own, not as part of a mixed flock. - They need a fully enclosed house and cage because of their flighty nature. - Typical housing resembles a raised cage or hutch with a wire floor and an enclosure with sand or wood shaving/ straw litter. Sometimes people build a netted aviary. - Total space required is 1.5 square feet each. Feedback from other cities Staff reached out to many of the cities allowing ducks or quail. The response was uniformly that there have not been any issues, but that they have few to no license holders other than for chickens. Most of the allowances were new and there were only a small number of or no citizens that had ducks or quail. Some cities require applicants to choose chickens or ducks, but most don’t address cohabitation. Typically, cities only allow one coop. The city of Cottage Grove Code Enforcement Officer said there aren’t any licensed ducks yet. Based on her experience growing up with chickens and ducks, she believes they should not cohabitate and too many ducks will cause an odor issue. A city of Minneapolis animal control service representative said with a tier I permit, they allow up to 6 fowl including chickens and ducks. He said they have not had any issues that couldn’t be rectified. X-C-02 City Allowed Notes Zumbrota 10 chickens and or ducks, only 4 may be ducks No pools, one duck license North Branch 6 chickens and or ducks Brainard 4 chickens OR 4 ducks Can’t have both Cambridge 6 chickens and or ducks Separate coops required, allow drakes Isanti 6 chickens and up to 2 ducks Duck wings must be clipped Oak Park Heights 4 chickens and or ducks Ducks must be flightless, no wing clipping. 2 duck licenses have been issued. Minneapolis 6 chicken ducks, or quail They weren’t sure if anyone has applied for ducks yet. Cottage Grove 6 fowl or poultry They have about 30 licenses, no ducks, one quail. Specific to Quail Maplewood 10 Poultry of the order Galliformes (includes Quail) Excludes turkeys and roosters Oakdale 6 Poultry 4 SF/ bird coop, 10 or 16 SF run Baudette 12 birds total, 6 may be chickens coop/ run area 10 SF per chickens and 2 SF for quail Staff recommendation There have not been ongoing issues with the four chickens currently allowed in Hastings. While allowing up to four chickens is the most common among other cities, many have increased their allowance to six or more. Current regulations require four square feet per chicken for coop sizing and eight square feet for the run. This is on the higher end for chickens, but on the low end for duck coops and very low for duck runs. A higher ratio is more critical in this climate where they will be coop bound more often. Staff is proposing to allow less ducks than chickens due to a higher likelihood of smells and their need for more space. Staff is also proposing to not allow for keeping of both chickens and ducks at one property. Two separate coops facilities will clutter yards and be esthetically detracting. Forcing animals from different orders to live together doesn’t seem ethical, even if it works. Staff is also proposing to not allow duck ponds or kiddie pools for duck features. Swimming water is not necessary and raises concerns as stagnant water that would breed mosquitos, smells, and bacteria. Quail hutches are small and can be easily screened making them very compatible on a residential lot, even in addition to chickens or ducks. The attached ordinance amendment proposal includes changes to the existing keeping of chickens regulations, which were adopted in 2021. Below is a summary of substantive changes. X-C-02 1. Allow up to 6 female chickens (from 4)(no ducks). 2. Allow up to 3 female ducks (no chickens). a. No ponds or kiddie pools allowed. b. Coop minimum of 5 square feet per duck and runs of 15 square feet per duck (slightly more than for chickens 4 & 8 SF). 3. Allow up to 10 quail. 1.5 square feet each. a. Quail hutch/ cages must be screened and meet property line setbacks 4. The use of keeping chickens is currently listed in the R-1 district, which automatically caries over as allowable in the other residential districts (R-1L, R-2, R-3). It is also listed individually under each of those districts. These redundant listings are proposed for deletion. This proposed change only serves to clean up the ordinance. X-C-02 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: June 3, 2024 Item: PFAS Update Council Action Requested: Informational memo, no action requested at this time. Background Information Hastings has PFAS contamination all six of our municipal wells (specifically PFOA in all six wells and PFOS in two wells). The City has completed a Feasibility Study to consider alternatives to mitigate the PFAS. The study recommended construction of three decentralized water treatment plants for PFAS and Nitrates. The construction cost estimate is $68.9M, and the City has been exploring and pursuing multiple opportunities to offset this “budget buster” expense. Key Updates State Capital Budget: The City has submitted PFAS Treatment & Raw Water Lines for consideration in the State’s 2024 Capital Budget due to the budget-busting expense, the fact that the treatment is to remove contamination/pollution caused by others, and the suddenness of new regulations preventing financial planning. Sen. Seeberger and Rep. Hudella have indicated support and introduced SF 3161 and HF 3115. The legislative session ended May 20 without passage of a bonding bill. We will need to weigh options either to proceed at ratepayers expense without state assistance or to delay the project in hopes of other funds coming through. In either case, we will continue to seek assistance (several exampled are listed below) as well as renew our State Capital Budget Request for next session. Congressionally Directed Spending: On April 26 and 29, we submitted requests of Senator Klobuchar, Senator Smith, and Representative Craig for $10.3M (50%) of the first phase of the project. This amount is higher than typically funded. X-E-01 Conversations with staff for Senator Klobuchar and Congresswoman Craig have been supportive. A decision on Congressionally Directed Spending (also known as Community Project Funding) could occur between summer and October. PPL/IUP: In 2023, the City submitted the project for the State’s Drinking Water Revolving Fund Project Priority List (PPL). On May 1, 2024, we re-submitted to correct errors which will result in our ranking at or near the top of the list. Additionally, we will submit the first two phases of the project for the Intended Use Plan (IUP) in early June. Although the Drinking Water Revolving Fund is not our preferred funding source, it has the possibility of a $3M Emerging Contaminants Grant for each phase. Water Rates: As we begin budget planning for 2025 (including a workshop on June 3), we will need to discuss potential water rate increases, phasing, and timing. Financial Impact: Not applicable Committee Discussion: Not applicable Attachments: Not applicable X-E-01 City Council Memorandum To: Mayor Fasbender and City Councilmembers From: City Administrator Dan Wietecha Date: June 3, 2024 Item: Tennis Sanitation Contract Council Action Requested: Approve Second Extension to City of Hastings Residential Solid Waste and Recycling Collection Contract with Tennis Sanitation, LLC. Background Information: In a series of contracts since January 2013, the City of Hastings has contracted with Tennis Sanitation for exclusive residential solid waste collection. The current contract was the result of a bidding process during 2018. The base three-year contract ran from January 2019 through December 2021; it includes a provision to renew it for up to two, 3-year extensions through December 2027. In 2021, the City Council approved the first extension running January 2022 through December 2024. The Utilities Committee of Council (Lawrence*, Leifeld, and Vihrachoff) met April 29 to consider the second extension running January 2025 through December 2027. They recommended the extension, specifically noting that Tennis is a local company, has demonstrated exceptional customer service and responsiveness, and their current 2024 rates are still lower than the two competitor proposals we received in 2018. Financial Impact: Not applicable. Committee Discussion: Utilities Committee met 4/29/24 and recommended approval. Attachments: Second Extension to City of Hastings Residential Solid Waste and Recycling Collection Contract with Tennis Sanitation LLC X-E-02 1 SECOND EXTENSION TO CITY OF HASTINGS RESIDENTIAL SOLID WASTE AND RECYCLING COLLECTION CONTRACT WITH TENNIS SANITATION, L.L.C. This Second Extension to City of Hastings Residential Solid Waste and Recycling Collection Contract with Tennis Sanitation, L.L.C. (“Second Extension”) is made this day of June, 2024 by and between the City of Hastings, a Minnesota municipal corporation (“City”), and Tennis Sanitation, L.L.C. (“Tennis”), a Minnesota limited liability company. RECITALS WHEREAS, the City and Tennis entered into the City of Hastings Residential Solid Waste and Recycling Collection Contract January 1, 2019 to December 31, 2021 (“Contract”) in which Tennis agreed to provide residential solid waste and recycling collection services for the City; and WHEREAS, pursuant to Section 2 of the Contract the initial term was a 3-year term, however, the Contract provides for two 3-year extensions; and WHEREAS, on November 11, 2021, the parties exercised the first 3-year extension, commencing on January 1, 2022 and expiring on December 31, 2024 (“First Extension”); and WHEREAS, the parties mutually desire to exercise the second 3-year extension. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this Second Extension and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto do covenant and agree as follows: 1. Section 2 of the Contract entitled Term of Agreement is hereby deleted in its entirety and hereby replaced as follows: 2. Term of Agreement. The initial term of the Contract expired December 31, 2021. The term of the First Extension expires on December 31, 2024. The term of the Second Extension shall be for a period of three (3) years, commencing on January 1, 2025 and expiring on December 31, 2027. 2. The rates for the Second Extension shall remain unchanged for calendar year 2025. Tennis shall submit rates for 2026 and 2027 to the City Administrator no later than Sept. 1, 2025. 3. Tennis agrees to continue to service the list of City Facilities with garbage receptacles the size and frequency of which is listed on Exhibit A to the Contract. 4. General Terms. a. Except as provided for above, the terms and provisions of the Contract shall remain in full force and effect. X-E-02 2 b. This Second Extension and all disputes or controversies arising out of or relating to this Second Extension or the transactions contemplated hereby shall be governed by, and construed in accordance with, the internal laws of the State of Minnesota, without regard to the laws of any other jurisdiction that might be applied because of the conflicts of laws principles of the State of Minnesota. c. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Tennis or its successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. d. This Second Extension may be executed in two or more counterparts, all of which shall be considered one and the same instrument and shall become effective when one or more counterparts have been signed by the parties and delivered to the other parties. e. This Second Extension shall not be amended, modified or supplemented, except by a written instrument signed by an authorized representative of each party. [remainder of page intentionally blank] X-E-02 3 CITY OF HASTINGS By: Mary Fasbender, Mayor By: Kelly Murtaugh, City Clerk X-E-02 4 TENNIS SANITATION, L.L.C. By: William J. Tennis, President Date: ____________________________ X-E-02