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Home My WebLink About20240401 - CC PacketSign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL AGENDA Monday, April 1, 2024 7:00 p.m. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Proclamation: Arbor Day 2024 Pleasant Hill Library Presentation: Jill Bambenek, Manager V. APPROVAL OF MINUTES Approve Minutes of the City Council regular meeting on March 18, 2024. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. 1. Pay Bills as Audited 2. Resolution: Accept Donation from the Hastings Downtown Business Association to the Parks and Recreation Department 3. Resolution: Accept Donation from Raider Nation Youth Baseball to the Parks and Recreation Department 4. Resolution: Accept Donation from Hastings Youth Athletic Association (HYAA) to the Parks and Recreation Department 5. Approve Special Event Designation: Rivertown Live 6. Approve Parklet Renewal for Quarry Taphouse 7. Resolution: Approve Massage Therapist License Renewal for Natalie Briones 8. Resolution: Approve In-Store Fireworks Application for Coborn’s Marketplace #2037 9. Resolution: Approve New Cannabis Product Retail License for H Tobacco 10. Resolution: Approve Premises Permit Renewals 11. Authorize Submittal: Letter Requesting Services – SSTS Services – Dakota and Washington County 12. Resolution: Approve Pay Estimate No. 7 (Final) for the 2023 Neighborhood Infrastructure Improvements – BCM Construction, Inc. ($97,607.47) 13. Declare Excess Property and Authorize for Public Sale – Public Works 14. 2024 – 2025 LELS Local No. 249 (Officers) Lateral Hire MOU 15. Approve Change Order: Arena Roof Access Hatch IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. 2024 Neighborhood Infrastructure Improvements a. Conduct Public Hearing b. Resolution: Order the Improvements and Adopt Assessments 2. Agreement for Services: Downtown Planters & Hanging Baskets 3. Agreement for Services: Hwy 61 Median Maintenance X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. PFAS Update B. Parks and Recreation C. Community Development D. Public Safety E. Administration XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS XIV. ADJOURNMENT Next Regular City Council Meeting: Monday, April 15, 2024 7:00 p.m. City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Hastings, Minnesota City Council Meeting Minutes March 18, 2024 The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, March 18, 2024 at 7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota. Members Present: Mayor Fasbender, Councilmembers Fox, Haus, Lawrence, Leifeld, Pemble, and Vihrachoff Members Absent: None Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Kori Land Community Development Director John Hinzman Finance Manager Chris Eitemiller Assistant Fire Chief Chris Paulson Police Chief David Wilske Oath of Office DawnMarie Vihrachoff, Ward 1 Councilmember Promotions and New Employees Joseph Neuman Elliott Kann Zachary Knochenmus Michael Running Jojo Zhang Approval of Minutes Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council workshop and regular meeting on March 4, 2024. Minutes were approved as presented. Comments from the Audience Bruce Karnick, 1908 Pine Street, on behalf of Hastings Hawks calling Vets Field a hidden gem of the City. With over 100 events per year, the baseball field gets a lot of use. Hawks reinvest their revenue in field improvements. With other community partners on board, they would like to expand the concession stand, add ADA-compliant access and stands, add a controlled entrance, repair the backstop, improve the dugouts, update the field lights, and fix the fencing in foul territory. Karnick expressed appreciation for the Parks Department staff. Investment can bring tournaments to the City to add to the revenue. Karnick spoke to the Community Investment Fund proposal on the Council agenda. Nick Haltvick, 902 36th St. West, Cub Scout Troop #9444, supporting the scouts in one of their adventures to continue to advance in scouts. Scouts presented popcorn to Council as part of their Home Town Heroes recognition and introduced themselves: Josiah, Caden, Harrison, Patrick. City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Consent Agenda Councilmember Lawrence motioned to approve the Consent Agenda as presented, seconded by Councilmember Leifeld. 7 Ayes, 0 Nays. 1. Pay Bills as Audited 2. Resolution No. 03-05-24: Accept Donation from the Markey Family to the Parks and Recreation Department 3. Resolution No. 03-06-24: Accept Donation from the Fort Snelling Chapter Daughters of the American Revolution (DAR) to the Parks and Recreation Department 4. Resolution No. 03-07-24: Accept Donation from Dakota Electric Association to the Parks and Recreation Department 5. Accept SMEAD Manufacturing Company Sponsorship for 2024 Summer Programming at Levee Park 6. Approve Special Event Designation: Gobble Gait 7. Accept Proposal from Emmons & Olivier Resources, Inc. – Three Rivers Trail Project 8. Approve Committee Appointments 9. Resolution No. 03-08-24: Approve Pay Estimate No. 3 (Final) for the 2023 Sanitary Sewer Lining Program – Musson Brothers, Inc. ($25,696.76) 10. Authorize Signature: Metropolitan Council 2024 Private Property I/I Grant Agreement No. SG- 20604 11. Approve Joint Powers Agreement with Dakota County: Opioid Settlement Funds - Correction: Clarification language makes the contracting process easier in the future. 12. Approve 2023 Budget Carry-Forwards 13. Authorize Signature: Lease Agreement (213 Ramsey Street) Resolution No. 03-09-24: Issuance of Sale of GO Bonds, 2024A Tammy Omdal, Northland Securities, presented the results of the bond issue earlier in the day. The bonds are being issued for infrastructure improvements including the 2024 Neighborhood Project, Civic Arena upgrades and to complete the financing for the City Hall Dome and HVAC repair and upgrade projects. The City’s rating was affirmed at AA+. There were 12 bids received, with only 8 sales nationwide and Hastings was the highest rated. The final rate was 2.86% (original estimate of 3.15%). The bonds were bid with premium and was used to reduce the principle. All of this contributes to lower debt service for the City. Service payments will be due 2026 – 2035 with the amounts depending on debt structure and interest amount pending the sale. A portion of the bonds would be repaid through special assessments on benefitting properties. Council discussion on clarifying the rating and attraction to Hastings bond sale. Councilmember Pemble motioned to approve as presented, seconded by Councilmember Haus. 7 Ayes, 0 Nays. Resolution No. 03-10-24: Site Plan – Storage Werks (2489 Spiral Blvd) Hinzman reviewed the property location and provided an overview of the request to approve the site plan proposed by Legacy Crossing LLC for a storage rental facility at 2489 Spiral Blvd. Hinzman provided the history of the property, reviewed previous Council approvals, and shared Planning Commission City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes discussion. Hinzman indicated the applicant recently developed two City owned industrial park lots with similar self-storage units. Council discussion on the potential difficulties of winter access in the proposed location and consideration of Glendale access or a different point on Spiral Blvd. Chad Smurawa and Joe Haselman, Legacy Crossing, LLC, indicated that alternate access introduces several additional conflicts (culvert, powerlines, slope/water run-off). The elevation of the property is much higher than the road, where a higher entrance would impact the stormwater drainage. Council discussion on daily visits and impact on walking path. Owners do not anticipate more than 4-5 visits per day at this site. Hinzman indicated this project would not impact the walking path and plantings would not impact visibility. Council expressed appreciation for the thorough review of the request. Councilmember Fox motioned to approve as presented, seconded by Councilmember Leifeld. 6 Ayes, 1 Nay (Pemble). Community Investment Fund Wietecha reviewed the recommendations for Community Investment Funding. As part of the 2024 Budget, the City Council continued the Community Investment Fund and allocated $50,712.25 in funding for 2024. The CIF is focused on partnerships and civic engagement with a goal of creating and supporting vibrant, community-supported, public projects and efforts. Wietecha indicated a review of applications was completed with the Finance Committee of Council. The Committee and staff unanimously recommend funding for 5 of the 6 applications received. Wietecha reviewed the projects that were recommended for funding. Wietecha further reviewed the financial impact and additional discussion regarding the applications. Council discussion on the enjoyment of the Finance Committee in being able to respond to community requests for investment. Council encouraged others to apply for consideration. Council expressed appreciation for the presentation by the Hastings Hawks and their investment within the community. Councilmember Fox motioned to approve as presented, seconded by Councilmember Vihrachoff. 7 Ayes, 0 Nays. Announcements • Coffee with a Cop is Tuesday, March 19, from 10 – noon at Froth & Cork. Join the police to ask questions, voice concerns, and get to know one another. • The Friends of Pleasant Hill Library used book sale is March 21 to 24. • Hastings Tastings is March 25. Hastings area restaurants provide samples of their specialty menu items to guests. There is a silent auction and raffles. Hastings Tastings occurs during the MN FoodShare campaign, therefore all proceeds raised at the event are proportionately matched by MN FoodShare. Tickets available through Hastings Family Service. Meetings • Heritage Preservation Commission Meeting on Tuesday, March 19, 2024 at 7:00 p.m. • Parks and Recreation Commission Meeting on Wednesday, March 20, 2024 at 7:00 p.m. - Cancelled • Public Safety Advisory Commission Meeting on Thursday, March 21, 2024 at 6:30 p.m. • Parks and Recreation Committee Meeting on Monday, March 25, 2024 at 7:00 p.m. • City Council Regular Meeting on Monday, April 1, 2024 at 7:00 p.m. City Council packets can be viewed in searchable format on the City’s website at http://www.hastingsmn.gov/city-government/city-council/city-council-agendas-and-minutes Councilmember Pemble motioned to adjourn the meeting at 8:04 PM, seconded by Councilmember Leifeld. Ayes 7; Nays 0. _____________________________ ______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor Proclamation Proclaiming Arbor Day 2024 In the City of Hastings, Minnesota WHEREAS, The City of Hastings declares Friday, April 19, as Arbor Day; and WHEREAS, The City of Hastings has celebrated Arbor Day since 1997, planting trees in different parks and spaces identified by the City Forester; and WHEREAS, The purpose of Arbor Day is to encourage and educate Hastings residents in tree planting, developing civic pride and a sense of community; and WHEREAS, Arbor Day 2024 will be held at Featherstone Ponding Basin, Friday, April 19th from 1:30 p.m. – 2:30 p.m.; and WHEREAS, 10-12 trees will be planted, mulched and watered; and WHEREAS, Arbor Day 2024 is partially sponsored by Dakota Electric Association and Hoffman and McNamara, and the City of Hastings is appreciative of these civic minded groups to help make this event possible; and WHEREAS, The City of Hastings has been recognized as a Tree City USA community by the National Arbor Day Foundation since 1997, celebrating 27 years; and NOW THEREFORE, BE IT RESOLVED, that I, Mayor of the City of Hastings, do hereby proclaim April 19th as Arbor Day in Hastings. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HASTINGS, MINNESOTA, THIS 1ST DAY OF APRIL, 2024. _____________________________ Mary D. Fasbender, Mayor City Council Memorandum To: Mayor Fasbender & City Council Members From: Connie Lang - Accountant Date: 03/28/2024 Item: Disbursements Council Action Requested: Staff requests: Council review of February 2024 CC payments. Council review of weekly routine disbursements issued 03/26/2024. Council approval of routine disbursements, capital purchases and employee reimbursements to be issued 04/02/2024. Background Information: Disbursements for routine items are made weekly. Disbursements for capital purchases and employee reimbursements are made twice a month, subsequent to Council approval. Financial Impact: February 2024 CC Payments $ 41,164.99 Disbursement checks, EFT issued on 03/26/2024 $ 128,451.77 Disbursement checks, EFT to be issued on 04/02/2024 $ 359,467.07 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: ● Council Reports VIII-01 Date Vendor Amount Account Description 02/26/2024 Centurylink Lumen 16.84 101-102-1021-6321 Feb & March Century Link Phone Bill 02/08/2024 League Of Minnesota Ci 125.00 101-102-1021-6323 LMC Day at Capitol Attendance 02/07/2024 League Of Minnesota Ci 500.00 101-102-1021-6323 Attendance - LMC Day at Capitol 02/26/2024 Centurylink Lumen 352.38 101-105-1051-6321 Feb & March Century Link Phone Bill 02/14/2024 Vzwrlss My Vz Vb P 40.01 101-105-1051-6321 Verizon Air Card 02/22/2024 Rossings Art & Frame 570.12 101-105-1051-6450 Council recognition frames for Folch and Lund 02/07/2024 Checkr, Inc Checkr.Com 76.00 101-107-1052-6307 January invoice 02/26/2024 Centurylink Lumen 50.54 101-107-1071-6321 Feb & March Century Link Phone Bill 02/14/2024 Vzwrlss My Vz Vb P 40.01 101-107-1071-6321 Verizon Air Card 02/22/2024 Target 00006627 15.15 101-107-1072-6217 Cardstock for polling place posters 02/10/2024 Amzn Mktp US Rb1y506h2 326.70 101-107-1072-6217 Charging blocks 02/08/2024 Amzn Mktp US R258b8yw1 429.72 101-107-1072-6217 Sign holders, table and co-head judge book supplies 02/26/2024 Centurylink Lumen 134.76 101-120-1201-6321 Feb & March Century Link Phone Bill 01/31/2024 Minnesota Government F 70.00 101-120-1201-6433 2024 MNGFOA annual dues 02/25/2024 Amzn Mktp US Rz3sh1gj0 32.98 101-140-1401-6217 office chair shock 02/19/2024 Cvs/Pharmacy #00663 49.19 101-140-1401-6217 USB memory stick 02/11/2024 Amazon.Com Rb3hd39p2 52.85 101-140-1401-6217 Batteries and switch 02/07/2024 Amzn Mktp US Rb3wm5ji2 39.16 101-140-1401-6217 Light meter 02/02/2024 Amazon.Com R26cm05t2 65.16 101-140-1401-6217 Garbage and recycle cans 02/26/2024 Centurylink Lumen 234.48 101-140-1401-6321 Feb & March Century Link Phone Bill 02/19/2024 Amzn Mktp US Ri1dj9g81 73.13 101-140-1402-6353 Water filters and batteries 02/19/2024 Amzn Mktp US Rw1kl9xg0 490.61 101-140-1403-6353 AHU Actuator for heating 02/07/2024 Amzn Mktp US Rb16e1jk2 156.64 101-140-1403-6353 faucet parts 02/19/2024 Amzn Mktp US Ri1dj9g81 73.13 101-140-1404-6353 Water filters and batteries 02/19/2024 Amzn Mktp US Ri1dj9g81 25.98 101-140-1404-6353 Water filters and batteries 02/04/2024 Amazon.Com Rb7pb04c0 107.34 101-140-1404-6353 Drinking fountain filters 02/11/2024 Amazon.Com Rb3hd39p2 15.20 101-140-1406-6353 Batteries and switch 01/31/2024 1000bulbs.Com 147.38 101-140-1406-6353 Bulbs 02/26/2024 Centurylink Lumen 50.54 101-150-1501-6321 Feb & March Century Link Phone Bill 02/23/2024 Vzwrlss My Vz Vb P 91.23 101-150-1501-6321 Verizon Cell Phones 01/31/2024 American Planning A 724.00 101-150-1501-6433 American Planning Association Annual Membership - Hinzman 02/26/2024 Cub Foods, Inc.64.44 101-150-1501-6450 Commissioner Training - Dinner 01/30/2024 Ebay O 04-11125-04354 16.95 101-160-1051-6571 Surge protector for spiral bridge rm TV/barco 01/29/2024 Walmart.Com 528.00 101-160-1051-6571 75" tv for spiral bridge rm 02/13/2024 Eig Constantcontact.Co 49.40 101-160-1061-6310 Monthly subscription fee for email marketing tool. 02/06/2024 Monoprice, Inc.49.90 101-160-1601-6217 10x HDMI cables for new PC deployments 01/30/2024 Amzn Mktp US R04z816a1 12.49 101-160-1601-6217 Headlamp for IT tools 02/16/2024 Comcast Cable Comm 84.90 101-160-1601-6308 Cable 02/26/2024 Centurylink Lumen 50.54 101-160-1601-6321 Feb & March Century Link Phone Bill 02/24/2024 Centurylink Lumen 89.49 101-160-1601-6321 911 Service 02/14/2024 Vzwrlss My Vz Vb P 40.01 101-160-1601-6321 Verizon Air Card 01/28/2024 Amzn Mktp US R29z06jd0 23.99 101-160-1601-6353 ipad case for DWest 02/14/2024 Innovative Office Solu 32.99 101-201-2010-6201 Office Supplies 02/01/2024 Innovative Office Solu 58.38 101-201-2010-6201 Office Supplies 02/26/2024 Terry S Hardware 1.64 101-201-2010-6217 Nuts bolts and washers for squad laptop mount 02/19/2024 Amzn Mktp US Ri75u3vm1 36.98 101-201-2010-6217 Investigator evidence processing bag 02/18/2024 The Ups Store 4008 11.23 101-201-2010-6217 coil binding of two FTO manuals 01/30/2024 Amazon.Com R26so74u2 59.60 101-201-2010-6217 CR123 batteries for flashlights, gun lights, etc 01/27/2024 Wm Supercenter #1472 21.60 101-201-2010-6217 CR123 batteries for flashlight 02/22/2024 Badgeandwallet.Com 40.00 101-201-2010-6218 HPD name tag - Taylor and Belisle 02/09/2024 Guardian Supply 29.99 101-201-2010-6218 Linscheid, Kyle uniform allowance - OC Holster. 02/01/2024 Galls 483.22 101-201-2010-6218 Beuch, Sam -Uniform Allowance (boots, knife, safety glasses, knee protection) 01/26/2024 Guardian Supply 314.97 101-201-2010-6218 Beuch, Sam - Uniform allowance (holster, pants) 02/26/2024 Centurylink Lumen 386.74 101-201-2010-6321 Feb & March Century Link Phone Bill 02/23/2024 Vzwrlss My Vz Vb P 1,390.92 101-201-2010-6321 Verizon Cell Phones 02/14/2024 Vzwrlss My Vz Vb P 799.67 101-201-2010-6321 Verizon Air Card 02/26/2024 Usps Po 2642300046 5.70 101-201-2010-6322 DWI evidence to BCA 02/13/2024 Usps Po 2642300046 5.70 101-201-2010-6322 DWI evidence to BCA 02/23/2024 Eb Basic Forensic Int 215.26 101-201-2010-6323 Freeman Forensic Interview School 02/15/2024 Glock Professional Inc 250.00 101-201-2010-6323 Glock armorer recertification class 02/08/2024 Eb Basic Forensic Int 1,362.37 101-201-2010-6323 Knochenmus Forensic Interview Training 02/07/2024 City Of Cottage Grove 2,890.00 101-201-2010-6323 Hero Center Training Facility - This is a line item in our budget under this account. 02/05/2024 Minnesota Sheriffs Ass 90.00 101-201-2010-6323 Training Registration Fee for Linscheid 02/01/2024 Sq Field Training Sol 295.00 101-201-2010-6323 FTO Training for Officer Haedt 01/31/2024 Minnesota Chiefs Of Po 550.00 101-201-2010-6323 MN Chiefs of Police Conference 01/30/2024 Sotamidwest.Org 99.00 101-201-2010-6323 Conference Registration for Officer Paul Young 01/30/2024 Rvt City Of Burnsville 850.00 101-201-2010-6323 Knochenmus Crime Scene Investigation School 01/29/2024 Sotamidwest.Org 365.00 101-201-2010-6323 Cross - SOTA (SWAT) Training 01/29/2024 Minnesota Chiefs Of Po 550.00 101-201-2010-6323 2024 MN Chief's Conference 02/26/2024 Wm Supercenter #1472 101.58 101-201-2010-6450 Food/drink for Burnsville funeral 02/20/2024 Atlas Pet Supply - Sti 109.99 101-201-2219-6231 dog food Atlas 01/29/2024 Uspca 50.00 101-201-2219-6231 USPCA membership fee 01/26/2024 Atlas Pet Supply - Sti 109.99 101-201-2219-6231 Dog food Atlas 02/11/2024 Department Of Labor An 831.35 101-230-2301-2015 January Building Permit Surcharge 02/26/2024 Centurylink Lumen 84.22 101-230-2301-6321 Feb & March Century Link Phone Bill 02/23/2024 Vzwrlss My Vz Vb P 123.72 101-230-2301-6321 Verizon Cell Phones 02/14/2024 Vzwrlss My Vz Vb P 636.69 101-230-2301-6321 Verizon Air Card 02/26/2024 Centurylink Lumen 16.84 101-230-2302-6321 Feb & March Century Link Phone Bill 02/08/2024 Amzn Mktp US Rb7i452o0 119.00 101-240-2020-6450 Chair for intern's desk 02/15/2024 Cub Foods #1635 44.02 101-300-3100-6217 CONDAC Meeting Hosting 02/26/2024 Centurylink Lumen 84.22 101-300-3100-6321 Feb & March Century Link Phone Bill Credit Card Purchases February 2024 VIII-01 02/23/2024 Vzwrlss My Vz Vb P 41.24 101-300-3100-6321 Verizon Cell Phones 02/14/2024 Vzwrlss My Vz Vb P 40.01 101-300-3100-6321 Verizon Air Card 02/16/2024 Chipotle 0782 312.50 101-300-3100-6450 CONDAC Meeting Hosting 02/02/2024 Wm Supercenter #1472 29.50 101-301-3200-6217 Dish soap, frames 02/26/2024 Centurylink Lumen 285.02 101-301-3200-6321 Feb & March Century Link Phone Bill 02/23/2024 Vzwrlss My Vz Vb P 32.82 101-301-3200-6321 Verizon Cell Phones 02/07/2024 Dakota County Mn -50.00 101-301-3200-6590 2024 Mill & Overlay - Dakota County Permit (Cancelled) 02/06/2024 Dakota County Mn 125.00 101-301-3200-6590 2024 Mill & Overlay - Dakota County ROW Permit 02/06/2024 Dakota County Mn 50.00 101-301-3200-6590 2024 Mill & Overlay - Dakota County Permit (Later Cancelled) 02/08/2024 Tennis Sanitation Llc 107.33 101-401-5001-6311 Garbage/Recycle 02/06/2024 Amzn Mktp US R29x806u1 362.69 200-401-4440-6214 cord covers and first aid kits 02/08/2024 Menards Cottage Grove 383.42 200-401-4440-6228 polisher etc 02/07/2024 Amzn Mktp US Rb5dt7072 138.95 200-401-4440-6228 wood post caps 02/01/2024 Amzn Mktp US R22w93dr0 711.75 200-401-4440-6240 tool for shop 02/26/2024 Centurylink Lumen 469.62 200-401-4440-6321 Feb & March Century Link Phone Bill 02/23/2024 Vzwrlss My Vz Vb P 74.06 200-401-4440-6321 Verizon Cell Phones 02/14/2024 Vzwrlss My Vz Vb P 75.02 200-401-4440-6321 Verizon Air Card 02/23/2024 Mn Recreation And Park 129.00 200-401-4440-6323 dei workshop 02/14/2024 Mn Recreation And Park 30.00 200-401-4440-6323 DEI workshop 01/29/2024 Paypal Minnesotafe Mi 350.00 200-401-4440-6323 MN events conference 02/06/2024 Evolution Auto Service 681.40 200-401-4440-6354 Alignment and front end work 2010 F350 Quad Cab 02/15/2024 Spotify 11.88 200-401-4440-6433 playlists for events 02/05/2024 Pop Up Party Rental 1,111.40 200-401-4445-6319 inflatables 02/05/2024 Pop Up Party Rental 650.91 200-401-4445-6319 inflatables for summer events 02/05/2024 Pop Up Party Rental 650.92 200-401-4445-6319 inflatable for summer programing 02/07/2024 Amzn Mktp US Rb16e1jk2 85.31 200-401-4447-6350 faucet parts 02/04/2024 Amazon.Com Rb7pb04c0 107.34 200-401-4447-6350 Drinking fountain filters 01/29/2024 Amzn Mktp Us -148.97 201-401-4240-6217 Refund for garage door operner purchase 02/26/2024 Centurylink Lumen 335.54 201-401-4240-6321 Feb & March Century Link Phone Bill 02/05/2024 Paypal Mnsocarb Mnsoc 185.00 201-401-4240-6433 Leander Tree Certification Course 02/05/2024 Minnesota Nursery And 1,380.00 201-401-4240-6433 MN Shade Tree Certifications 02/26/2024 Centurylink Lumen 16.84 210-170-1704-6321 Feb & March Century Link Phone Bill 02/12/2024 Wal-Mart #1472 100.24 213-210-2100-6217 Supplies for station 02/23/2024 Guardian Supply 49.50 213-210-2100-6218 Tact Squad Men's Clip-on Ties 02/21/2024 Amzn Mktp US Rw9nl6kb0 32.58 213-210-2100-6218 Mourning badges for uniforms 02/06/2024 Dps Firefighter Licens 350.00 213-210-2100-6311 Firefighter licenses 02/26/2024 Centurylink Lumen 838.86 213-210-2100-6321 Feb & March Century Link Phone Bill 02/23/2024 Vzwrlss My Vz Vb P 98.46 213-210-2100-6321 Verizon Cell Phones 02/14/2024 Vzwrlss My Vz Vb P 500.14 213-210-2100-6321 Verizon Air Card 02/26/2024 Mn St Iap Adm Pmd Park 8.00 213-210-2100-6323 Parking incurred while at State Capitol 02/20/2024 Clarion Events Inc 1,275.00 213-210-2100-6323 FDIC Conference - Phil Nelson 02/20/2024 Clarion Events Inc 1,275.00 213-210-2100-6323 FDIC Conference for McGraw 02/07/2024 Msctc Moorhead 350.00 213-210-2100-6323 Fire and Safety Educator 1 class for Stevens 02/05/2024 Amzn Mktp US R28cd2yh2 107.94 213-210-2100-6323 Fire and Life Safety Educator IFSTA Book 02/02/2024 Paypal Firemarshal 40.00 213-210-2100-6433 2024 dues for Fire Marshals Assoc. - Storlie 01/30/2024 Paypal Firemarshal 40.00 213-210-2100-6433 Fire Marshals Assn - Stevens 01/25/2024 The Confluence Hotel 500.00 213-210-2100-6494 Group event for mind health sessions - 1st deposit 02/24/2024 National Registry Emt 25.00 213-220-2200-6433 Recertification fee for Storlie 02/19/2024 Amazon Ret 111-978827 758.00 222-201-2015-6450 Cameras for the patrol Sgt, field investigations 02/13/2024 Amzn Mktp US Ri4pd5810 1,509.95 222-201-2015-6450 Investigative Camera for crime scene processing 02/05/2024 Bca Training Education 75.00 222-201-2015-6450 DUI Enforcement DMT refresher training 02/16/2024 Premier Portable Build 1,313.00 401-401-4101-6590 CIF Project LeDuc Historic Estate-Shed_2023 CIF Funds 01/30/2024 Minnesota Brownfields 25.00 407-180-1502-6433 ReScape Nomination - The Confluence 02/23/2024 Vzwrlss My Vz Vb P 41.24 407-180-6003-6321 Verizon Cell Phones 02/08/2024 Menards Cottage Grove 90.79 600-300-3300-6217 Wheels 02/26/2024 Centurylink Lumen 268.16 600-300-3300-6321 Feb & March Century Link Phone Bill 02/23/2024 Vzwrlss My Vz Vb P 82.48 600-300-3300-6321 Verizon Cell Phones 02/14/2024 Vzwrlss My Vz Vb P 295.08 600-300-3300-6321 Verizon Air Card 02/14/2024 Vzwrlss My Vz Vb P 35.01 600-300-3300-6321 Verizon Air Card 02/02/2024 Psn Minnesota Rwa Mn 275.00 600-300-3300-6323 Water/Wastewater School - Joe Spagnoletti 02/07/2024 B&h Photo 800-606-6969 199.00 600-300-3300-6350 Viewport adapter for PW well 7 02/23/2024 Menards Cottage Grove 578.36 600-300-3300-6357 Posts, tension bar, gate 02/02/2024 Psn Minnesota Rwa Mn 275.00 601-300-3400-6323 Wastewater/Water School - Matt Lindeman 02/17/2024 Amzn Mktp US Ri4uj84l1 17.68 615-401-4103-6217 Power Adapter for Scoreboard 02/12/2024 Usa Clean By Jon-Don 103.15 615-401-4103-6217 Kaivac parts 02/26/2024 Centurylink Lumen 150.92 615-401-4103-6321 Feb & March Century Link Phone Bill 02/06/2024 Hsem Tier 2 Reporting 0.54 615-401-4103-6433 Service fee 02/06/2024 Hsem Tier 2 Reporting 25.00 615-401-4103-6433 Annual renewal 01/29/2024 Twin City Container In 29.50 620-300-3500-6353 55 gallon drum 02/07/2024 Nte 5410 966.99 703-600-6006-6540 tool box for truck TOTAL 41,164.99 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 101-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 3,382.66 I-APRIL 2024 101-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 213.75 DEPARTMENT NON-DEPARTMENTAL TOTAL: 3,596.41 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002011 MINNESOTA OCCUPATIONAL I-452666 101-107-1052-6312 TESTING SERVI DRUG SCREENS X 2 207727 140.00 DEPARTMENT 107 CITY CLERK TOTAL: 140.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001689 NORTHLAND SECURITIES, I I-7843 101-120-1201-6311 EXPERT & CONS 2023 CD SERVICES 207729 2,250.00 DEPARTMENT 120 FINANCE TOTAL: 2,250.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001480 HOMETOWN ACE HARDWARE I-18363 101-140-1407-6353 REPAIRS & MAI C.S. SUPPLIES 207723 51.64 1 -002279 KODIAK POWER SYSTEMS I-KPS1500 101-140-1406-6310 MAINTENANCE C RE-TEST LOAD AFTER REPAIRS 207725 2,375.00 I-KPS1500 101-140-1406-6353 REPAIRS & MAI COOLANT REPAIRS 207725 1,258.82 1 -002431 DAKOTA COUNTY FINANCE I-5501887-5501889 101-140-1401-6212 MOTOR FUEL & FEB 24 FUEL - BLDG MAINT 207717 124.48 1 -16343 ECOLAB PEST ELIMINATION I-2644356 101-140-1407-6310 MAINTENANCE C C.S. PEST CONTROL 207719 85.00 I-4633426 101-140-1402-6310 MAINTENANCE C P.W. PEST CONTROL 207719 125.00 1 -78700 TRANE PARTS CENTER I-314370619 101-140-1404-6310 MAINTENANCE C C.H. A/C SERVICE CONTRACT 207736 1,650.50 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 5,670.44 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002431 DAKOTA COUNTY FINANCE I-5501887-5501889 101-201-2010-6212 MOTOR FUEL & FEB 24 FUEL - POLICE 207717 4,095.39 1 -74367 SOUTH EAST TOWING OF HA I-43749 101-201-2010-6311 EXPERT & CONS TOWING BILL IC#24000232 207734 175.00 I-MAR24 101-201-2010-6364 RENTAL-OTHER MARCH LOT RENT 207734 195.00 DEPARTMENT 201 POLICE TOTAL: 4,465.39 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 230 BUILDING & INSPECTIONS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002431 DAKOTA COUNTY FINANCE I-5501887-5501889 101-230-2301-6212 MOTOR FUEL & FEB 24 FUEL - BLDG SAFETY 207717 116.05 DEPARTMENT 230 BUILDING & INSPECTIONS TOTAL: 116.05 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001480 HOMETOWN ACE HARDWARE I-18069 101-301-3200-6217 OTHER GENERAL DRILL BIT 207723 22.49 I-18113 101-301-3200-6217 OTHER GENERAL BRUSHES 207723 12.90 I-18167 101-301-3200-6353 REPAIRS & MAI MISC. FASTENERS 207723 17.90 I-18175 101-301-3200-6217 OTHER GENERAL NUT DRIVER SET,SCREWDRIVER SET 207723 33.28 1 -002431 DAKOTA COUNTY FINANCE I-5501887-5501889 101-301-3200-6212 MOTOR FUEL & FEB 24 FUEL - STREETS 207717 3,679.76 1 -76750 TERRYS HARDWARE, INC. I-332546 101-301-3200-6353 REPAIRS & MAI HARD HAT, FACE SHIELD 207735 110.95 I-332640 101-301-3200-6353 REPAIRS & MAI PROPANE 207735 37.49 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 3,914.77 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001480 HOMETOWN ACE HARDWARE I-18206 101-302-3201-6353 REPAIRS & MAI MISC. FASTENERS 207723 12.58 1 -76750 TERRYS HARDWARE, INC. I-332469 101-302-3201-6353 REPAIRS & MAI STRAPS 207735 6.76 I-332628 101-302-3201-6353 REPAIRS & MAI SCREWS 207735 24.98 I-332757 101-302-3201-6353 REPAIRS & MAI SCREWS 207735 25.98 I-332877 101-302-3201-6353 REPAIRS & MAI FASTENERS 207735 12.58 DEPARTMENT 302 PUBLIC WORKS STR. LIGHTS TOTAL: 82.88 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 20,235.94 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 200-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 667.32 DEPARTMENT NON-DEPARTMENTAL TOTAL: 667.32 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001480 HOMETOWN ACE HARDWARE I-18295 200-401-4440-6356 UPKEEP OF GRO BOLTS AND NUTS FOR BENCHES 207723 31.65 I-18305 200-401-4440-6217 OTHER GENERAL HOMETOWN ACE HARDWARE 207723 66.71 1 -001712 NAPA AUTO PARTS I-2845-625418 200-401-4440-6354 REPAIRS & MAI DEF FOR TRUCKS 207728 23.98 I-2845-625647 200-401-4440-6353 REPAIRS & MAI CLAMP FOR 3200 207728 2.23 1 -002366 FUNTIME FUNKTIONS I-MARCH24 200-401-4440-6494 DONATIONS JUNE 26 HULA HOOP CLASS 207721 400.00 DEPARTMENT 401 PARKS & RECREATION TOTAL: 524.57 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 1,191.89 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 205 CABLE TV DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 205-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 18.40 DEPARTMENT NON-DEPARTMENTAL TOTAL: 18.40 ------------------------------------------------------------------------------------------------------------------------------------ FUND 205 CABLE TV TOTAL: 18.40 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 213-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 824.22 DEPARTMENT NON-DEPARTMENTAL TOTAL: 824.22 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000901 SHRED-N-GO, INC. I-163997 213-210-2100-6450 MISCELLANEOUS SHREDDING SERVICE 207733 88.93 1 -002431 DAKOTA COUNTY FINANCE I-154003 213-210-2100-6433 DUES,SUBSCRIP 2024 JPA FOR DCP 207717 15,597.08 I-5501887-5501889 213-210-2100-6212 MOTOR FUEL & FEB 24 FUEL - FIRE 207717 2,067.27 1 -02977 ASPEN MILLS I-329411 213-210-2100-6218 CLOTHING & BA UNIFORMS 207715 341.85 DEPARTMENT 210 FIRE TOTAL: 18,095.13 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002431 DAKOTA COUNTY FINANCE I-5501887-5501889 213-220-2200-6212 MOTOR FUEL & FEB 24 FUEL - AMBULANCE 207717 478.78 1 -06366 BOUND TREE MEDICAL LLC I-85275214 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 207716 328.93 I-85282428 213-220-2200-6219 MEDICAL & FIR MEDICAL SUPPLIES 207716 617.76 DEPARTMENT 220 AMBULANCE TOTAL: 1,425.47 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 20,344.82 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 220 LEDUC HISTORIC ESTATE DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 220-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 6.42 DEPARTMENT NON-DEPARTMENTAL TOTAL: 6.42 ------------------------------------------------------------------------------------------------------------------------------------ FUND 220 LEDUC HISTORIC ESTATE TOTAL: 6.42 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 405 TIF 3 GUARDIAN ANGELS DEPARTMENT: 700 DEBT BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -12044 DAKOTA COUNTY PROPERTY I-2023 TIF MTC 405-700-7000-6620 FISCAL AGENT TIF 3 GUARDIAN ANGELS 207718 680.00 DEPARTMENT 700 DEBT TOTAL: 680.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 405 TIF 3 GUARDIAN ANGELS TOTAL: 680.00 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 407 HEDRA DEPARTMENT: 180 ECONOMIC DEVELOPMENT BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -001981 HASTINGS FAMILY SERVICE I-HEDRA RES 2024-05 407-180-6205-6402 GRANTS-COMMER FACADE IMPR GRANT-311 2ND ST E 207722 1,350.00 DEPARTMENT 180 ECONOMIC DEVELOPMENT TOTAL: 1,350.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 407 HEDRA TOTAL: 1,350.00 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 408 TIF 5 NAPA DEPARTMENT: 000 NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -12044 DAKOTA COUNTY PROPERTY I-2023 TIF MTC 408-000-0000-6620 FISCAL AGENT TIF 5 207718 649.00 DEPARTMENT 000 NON-DEPARTMENTAL TOTAL: 649.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 408 TIF 5 NAPA TOTAL: 649.00 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 411 TIF 7 HUDSON SPRAYERS DEPARTMENT: 000 NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -12044 DAKOTA COUNTY PROPERTY I-2023 TIF MTC 411-000-0000-6620 FISCAL AGENT TIF DISTRICT 7 207718 773.00 DEPARTMENT 000 NON-DEPARTMENTAL TOTAL: 773.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 411 TIF 7 HUDSON SPRAYERS TOTAL: 773.00 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 412 TIF 8 SCHOOLHOUSE SQUARE DEPARTMENT: 000 ** INVALID DEPT ** BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -12044 DAKOTA COUNTY PROPERTY I-2023 TIF MTC 412-000-0000-6620 FISCAL AGENT TIF DISTRICT 8 207718 680.00 DEPARTMENT 000 ** INVALID DEPT ** TOTAL: 680.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 412 TIF 8 SCHOOLHOUSE SQUARE TOTAL: 680.00 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 413 TIF 9 BLOCK 28 DEPARTMENT: 000 ** INVALID DEPT ** BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -12044 DAKOTA COUNTY PROPERTY I-2023 TIF MTC 413-000-0000-6620 FISCAL AGENT TIF DISTRICT 9 207718 995.00 DEPARTMENT 000 ** INVALID DEPT ** TOTAL: 995.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 413 TIF 9 BLOCK 28 TOTAL: 995.00 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 600-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 142.17 DEPARTMENT NON-DEPARTMENTAL TOTAL: 142.17 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000191 O'REILLY AUTOMOTIVE I-1544-483143 600-300-3300-6357 REPAIRS & MAI FILTER, BRUSH, ANTIFREEZE 207730 42.40 1 -001480 HOMETOWN ACE HARDWARE I-18066 600-300-3300-6357 REPAIRS & MAI CONDUIT, LEVEL 207723 23.38 I-18119 600-300-3300-6357 REPAIRS & MAI DEHUMIDIFIER EXCHANGE 207723 27.00 I-18121 600-300-3300-6357 REPAIRS & MAI SAND DISCS 207723 8.06 I-18135 600-300-3300-6357 REPAIRS & MAI TUBING 207723 5.35 I-18140 600-300-3300-6357 REPAIRS & MAI EPOXY ROLLER 207723 12.76 I-18156 600-300-3300-6357 REPAIRS & MAI VINYL TUB 207723 5.72 I-18190 600-300-3302-6353 REPAIRS & MAI CLAMP 207723 35.54 I-18195 600-300-3302-6353 REPAIRS & MAI BLEACH, CLAMPS 207723 23.71 I-18196 600-300-3300-6357 REPAIRS & MAI MARKING WAND 207723 34.19 I-18250 600-300-3300-6357 REPAIRS & MAI PINE SOL 207723 14.87 1 -002431 DAKOTA COUNTY FINANCE I-5501887-5501889 600-300-3300-6212 MOTOR FUEL & FEB 24 FUEL - UTILITIES 207717 597.72 1 -76750 TERRYS HARDWARE, INC. C-332297 600-300-3300-6357 REPAIRS & MAI VALVES CREDIT-NIPPLES,BALL VLV 207735 8.28- I-331570 600-300-3300-6357 REPAIRS & MAI CLEANER, RAGS, TOWELS, BRUSHES 207735 32.86 I-332382 600-300-3300-6357 REPAIRS & MAI BRUSHES 207735 7.28 I-332974 600-300-3300-6357 REPAIRS & MAI SPACKLING 207735 4.49 DEPARTMENT 300 PUBLIC WORKS TOTAL: 867.05 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 1,009.22 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 601-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 108.92 DEPARTMENT NON-DEPARTMENTAL TOTAL: 108.92 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 108.92 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 603 STORM WATER UTILITY DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 603-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 165.99 DEPARTMENT NON-DEPARTMENTAL TOTAL: 165.99 ------------------------------------------------------------------------------------------------------------------------------------ FUND 603 STORM WATER UTILITY TOTAL: 165.99 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 615-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 208.19 DEPARTMENT NON-DEPARTMENTAL TOTAL: 208.19 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002439 APEX FACILITY SOLUTIONS I-4 615-401-4103-6590 CONTRACTORS & ARENA REFRIGERATION & ROOFING 207714 9,500.00 1 -002476 ROBERT B HILL CO I-420769 615-401-4103-6353 REPAIRS & MAI NEW WATER SOFTENER 207732 7,467.64 DEPARTMENT 401 PARKS & RECREATION TOTAL: 16,967.64 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 17,175.83 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 620 HYDRO ELECTRIC DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -002344 METROPOLITAN LIFE INSUR I-APRIL 2024 620-000-0000-2192 DENTAL INSURA APRIL 2024 DENTAL PREMIUM 207726 8.56 DEPARTMENT NON-DEPARTMENTAL TOTAL: 8.56 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002475 EXPONENTIAL POWER INC I-INV075546 620-300-3500-6353 REPAIRS & MAI BATTERIES, CHARGER 207720 5,582.48 DEPARTMENT 300 PUBLIC WORKS TOTAL: 5,582.48 ------------------------------------------------------------------------------------------------------------------------------------ FUND 620 HYDRO ELECTRIC TOTAL: 5,591.04 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 PACKET: 09244 Regular Payments VENDOR SET: 1 FUND : 810 RUTH DOFFING TRUST LIBR DEPARTMENT: 000 NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -000320 PLEASANT HILL LIBRARY I-2-20-24 COUNCIL 810-000-0000-6450 MISCELLANEOUS DOFFING TRUST DISBURSEMENT 207731 2,500.00 DEPARTMENT 000 NON-DEPARTMENTAL TOTAL: 2,500.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 810 RUTH DOFFING TRUST LIBR TOTAL: 2,500.00 REPORT GRAND TOTAL: 73,475.47 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2023-2024 101-120-1201-6311 EXPERT & CONSULTANT 2,250.00 4,800 2,020.00 405-700-7000-6620 FISCAL AGENT FEES 680.00 0 1,358.00- Y 408-000-0000-6620 FISCAL AGENT FEES 649.00 0 1,297.00- Y 411-000-0000-6620 FISCAL AGENT FEES 773.00 0 1,541.00- Y 412-000-0000-6620 FISCAL AGENT FEES 680.00 0 1,673.00- Y 413-000-0000-6620 FISCAL AGENT FEES 995.00 0 995.00- Y 600-300-3300-6357 REPAIRS & MAINT-LINES 32.86 50,000 10,196.55- Y ** 2023-2024 YEAR TOTALS ** 6,059.86 2024-2025 101-000-0000-2192 DENTAL INSURANCE WITHHOLDI 3,596.41 101-107-1052-6312 TESTING SERVICES 140.00 16,200 13,441.00 101-140-1401-6212 MOTOR FUEL & OIL 124.48 500 189.33- Y 101-140-1402-6310 MAINTENANCE CONTRACTS 125.00 0 125.00- Y 101-140-1404-6310 MAINTENANCE CONTRACTS 1,650.50 13,000 9,518.05 101-140-1406-6310 MAINTENANCE CONTRACTS 2,375.00 680 3,186.67- Y 101-140-1406-6353 REPAIRS & MAINT-EQUIPMENT 1,258.82 8,000 5,916.35 101-140-1407-6310 MAINTENANCE CONTRACTS 85.00 600 339.00 101-140-1407-6353 REPAIRS & MAINT-EQUIPMENT 51.64 2,000 1,740.87 101-201-2010-6212 MOTOR FUEL & OIL 4,095.39 55,000 46,819.01 101-201-2010-6311 EXPERT & CONSULTANT 175.00 61,605 30,571.92 101-201-2010-6364 RENTAL-OTHER EQUIPMENT-LEA 195.00 27,904 54,891.39- Y 101-230-2301-6212 MOTOR FUEL & OIL 116.05 2,500 2,247.43 101-301-3200-6212 MOTOR FUEL & OIL 3,679.76 55,000 43,957.80 101-301-3200-6217 OTHER GENERAL SUPPLIES 68.67 1,500 1,359.37 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 166.34 55,000 50,949.31 101-302-3201-6353 REPAIRS & MAINT-EQUIPMENT 82.88 20,000 1,972.26 200-000-0000-2192 DENTAL INSURANCE W/H 667.32 200-401-4440-6217 OTHER GENERAL SUPPLIES 66.71 2,000 1,119.59 200-401-4440-6353 REPAIRS & MAINT-EQUIPMENT 2.23 23,000 22,327.99 200-401-4440-6354 REPAIRS & MAINT-VEHICLES 23.98 5,000 4,311.16 200-401-4440-6356 UPKEEP OF GROUNDS 31.65 40,000 32,935.65 200-401-4440-6494 DONATIONS 400.00 0 418.00- Y 205-000-0000-2192 DENTAL INSURANCE W/H 18.40 213-000-0000-2192 DENTAL INSURANCE WITHHOLDI 824.22 213-210-2100-6212 MOTOR FUEL & OIL 2,067.27 23,000 18,788.21 213-210-2100-6218 CLOTHING & BADGES 341.85 45,000 25,217.65 213-210-2100-6433 DUES,SUBSCRIPTIONS,MEMBERS 15,597.08 9,721 22,016.05- Y 213-210-2100-6450 MISCELLANEOUS 88.93 250 161.07 213-220-2200-6212 MOTOR FUEL & OIL 478.78 32,000 31,103.37 213-220-2200-6219 MEDICAL & FIRST AID 946.69 62,000 43,478.88 220-000-0000-2192 DENTAL INSURANCE W/H 6.42 407-180-6205-6402 GRANTS-COMMERCIAL 1,350.00 0 1,350.00- Y 600-000-0000-2192 DENTAL INSURANCE W/H 142.17 600-300-3300-6212 MOTOR FUEL & OIL 597.72 25,000 23,319.15 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 20 ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 600-300-3300-6357 REPAIRS & MAINT-LINES 177.22 72,500 66,421.09 600-300-3302-6353 REPAIRS & MAINT-EQUIPMENT 59.25 0 719.40- Y 601-000-0000-2192 DENTAL INSURANCE W/H 108.92 603-000-0000-2192 DENTAL INSURANCE W/H 165.99 615-000-0000-2192 DENTAL INSURANCE W/H 208.19 615-401-4103-6353 REPAIRS & MAINT-EQUIPMENT 7,467.64 23,000 14,721.51 615-401-4103-6590 CONTRACTORS & CONSTRUCTION 9,500.00 0 9,500.00- Y 620-000-0000-2192 DENTAL INSURANCE W/H 8.56 620-300-3500-6353 REPAIRS & MAINT-EQUIPMENT 5,582.48 425,000 414,383.10 810-000-0000-6450 MISCELLANEOUS 2,500.00 0 2,500.00- Y ** 2024-2025 YEAR TOTALS ** 67,415.61 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101 NON-DEPARTMENTAL 3,596.41 101-107 CITY CLERK 140.00 101-120 FINANCE 2,250.00 101-140 FACILITY MANAGEMENT 5,670.44 101-201 POLICE 4,465.39 101-230 BUILDING & INSPECTIONS 116.05 101-301 PUBLIC WORKS STREETS 3,914.77 101-302 PUBLIC WORKS STR. LIGHTS 82.88 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 20,235.94 200 NON-DEPARTMENTAL 667.32 200-401 PARKS & RECREATION 524.57 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 1,191.89 205 NON-DEPARTMENTAL 18.40 ------------------------------------------------------------------------------------- 205 TOTAL CABLE TV 18.40 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 21 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 213 NON-DEPARTMENTAL 824.22 213-210 FIRE 18,095.13 213-220 AMBULANCE 1,425.47 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 20,344.82 220 NON-DEPARTMENTAL 6.42 ------------------------------------------------------------------------------------- 220 TOTAL LEDUC HISTORIC ESTATE 6.42 405-700 DEBT 680.00 ------------------------------------------------------------------------------------- 405 TOTAL TIF 3 GUARDIAN ANGELS 680.00 407-180 ECONOMIC DEVELOPMENT 1,350.00 ------------------------------------------------------------------------------------- 407 TOTAL HEDRA 1,350.00 408-000 NON-DEPARTMENTAL 649.00 ------------------------------------------------------------------------------------- 408 TOTAL TIF 5 NAPA 649.00 411-000 NON-DEPARTMENTAL 773.00 ------------------------------------------------------------------------------------- 411 TOTAL TIF 7 HUDSON SPRAYERS 773.00 412-000 ** INVALID DEPT ** 680.00 ------------------------------------------------------------------------------------- 412 TOTAL TIF 8 SCHOOLHOUSE SQUARE 680.00 413-000 ** INVALID DEPT ** 995.00 ------------------------------------------------------------------------------------- 413 TOTAL TIF 9 BLOCK 28 995.00 VIII-01 3/21/2024 10:59 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 22 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 600 NON-DEPARTMENTAL 142.17 600-300 PUBLIC WORKS 867.05 ------------------------------------------------------------------------------------- 600 TOTAL WATER 1,009.22 601 NON-DEPARTMENTAL 108.92 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 108.92 603 NON-DEPARTMENTAL 165.99 ------------------------------------------------------------------------------------- 603 TOTAL STORM WATER UTILITY 165.99 615 NON-DEPARTMENTAL 208.19 615-401 PARKS & RECREATION 16,967.64 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 17,175.83 620 NON-DEPARTMENTAL 8.56 620-300 PUBLIC WORKS 5,582.48 ------------------------------------------------------------------------------------- 620 TOTAL HYDRO ELECTRIC 5,591.04 810-000 NON-DEPARTMENTAL 2,500.00 ------------------------------------------------------------------------------------- 810 TOTAL RUTH DOFFING TRUST LIBR 2,500.00 ------------------------------------------------------------------------------------- ** TOTAL ** 73,475.47 2 ERRORS ** END OF REPORT ** VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 1 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 000 NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002108 USS MN V MT LLC I-84868 101-000-0000-6451 SOLAR GARDEN FEB HUBERS SOLAR GARDEN 000000 7,069.40 1 -002225 USS MN VII MT LLC I-84869 101-000-0000-6451 SOLAR GARDEN FEB WILDCAT SOLAR - ARENA 000000 1,057.84 I-84869 101-000-0000-6451 SOLAR GARDEN FEB WILDCAT SOLAR - HYDRO 000000 4,743.34 DEPARTMENT 000 NON-DEPARTMENTAL TOTAL: 12,870.58 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002216 VISION SERVICE PLAN INS I-MAR-24 101-000-0000-2193 VISION INSURA VISION INSURANCE WITHHOLDING 000000 196.66 I-MAR-24 101-000-0000-2193 VISION INSURA COBRA PAID INSURANCE 000000 6.10 1 -002447 CIGNA HEALTH & LIFE INS I-APR 2024 101-000-0000-2175 CIGNA WITHHOL APR 2024 CIGNA PREMIUM 000000 242.26 DEPARTMENT NON-DEPARTMENTAL TOTAL: 445.02 ------------------------------------------------------------------------------------------------------------------------------------ 1 -10440 CDW GOVERNMENT INC I-PV69309 101-120-1201-6580 EQUIPMENT RECEIPT PRINTERS FOR BS&A 000000 2,470.56 DEPARTMENT 120 FINANCE TOTAL: 2,470.56 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001311 GILBERT MECHANICAL CONT I-62652 101-140-1404-6520 BUILDINGS & S CITY HALL ANNEX DDC PROJECT 000000 12,750.00 DEPARTMENT 140 FACILITY MANAGEMENT TOTAL: 12,750.00 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001493 SHRED RIGHT I-0019871 101-201-2010-6311 EXPERT & CONS MARCH 2024 SERVICE FEES 000000 18.85 1 -001944 GUARDIAN SUPPLY LLC I-17768 101-201-2010-6218 CLOTHING & BA FREEMAN UNIFORM ALLOWANCE 000000 469.94 DEPARTMENT 201 POLICE TOTAL: 488.79 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000704 ROAD EQUIPMENT PARTS CE I-2400062814 101-301-3200-6353 REPAIRS & MAI AIR SAFETY ELEMENT 000000 20.78 1 -00355 ACE TRAILER SALES I-455449 101-301-3200-6353 REPAIRS & MAI PIN, CLIP, BUSHING 000000 42.90 I-455451 101-301-3200-6353 REPAIRS & MAI BRAKE MAGNET 000000 111.90 1 -82152 UNLIMITED SUPPLIES INC. VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 2 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 101 GENERAL DEPARTMENT: 301 PUBLIC WORKS STREETS BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -82152 UNLIMITED SUPPLIES INC. continued I-462244 101-301-3200-6353 REPAIRS & MAI SCREWS, WIRE CABLE 000000 164.90 DEPARTMENT 301 PUBLIC WORKS STREETS TOTAL: 340.48 ------------------------------------------------------------------------------------------------------------------------------------ FUND 101 GENERAL TOTAL: 29,365.43 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 3 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 200 PARKS DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002447 CIGNA HEALTH & LIFE INS I-APR 2024 200-000-0000-2175 CIGNA WITHHOL APR 2024 CIGNA PREMIUM 000000 9.70 DEPARTMENT NON-DEPARTMENTAL TOTAL: 9.70 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000280 CINTAS CORPORATION NO 2 I-5201177799 200-401-4447-6219 MEDICAL & FIR JMF FIRST AID SUPPLIES 000000 111.80 1 -001051 CRESCENT ELECTRIC SUPPL C-S511514091.002 200-401-4440-6356 UPKEEP OF GRO LAMPS CREDIT 000000 132.41- I-S511514091.001 200-401-4440-6356 UPKEEP OF GRO LAMPS 000000 218.77 1 -30294 HOISINGTON KOEGLER GROU I-023-028 - 6 200-401-4440-6311 EXPERT & CONS TRAIL WAYFINDING SIGN PLAN 000000 2,700.00 1 -49400 MIRACLE RECREATION EQUI I-872264 200-401-4440-6356 UPKEEP OF GRO SWING PARTS 000000 270.70 1 -74312 SOLBERG AGGREGATE COMPA I-28585 200-401-4440-6356 UPKEEP OF GRO RIP RAP FOR LAKE REBECCA 000000 477.00 DEPARTMENT 401 PARKS & RECREATION TOTAL: 3,645.86 ------------------------------------------------------------------------------------------------------------------------------------ FUND 200 PARKS TOTAL: 3,655.56 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 4 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 205 CABLE TV DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR-24 205-000-0000-2193 VISION INSURA VISION INSURANCE - CABLE 000000 3.12 DEPARTMENT NON-DEPARTMENTAL TOTAL: 3.12 ------------------------------------------------------------------------------------------------------------------------------------ FUND 205 CABLE TV TOTAL: 3.12 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 5 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 210 HERITAGE PRESERVATION DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR-24 210-000-0000-2193 VISION INSURA VISION INSURANCE - HERITAGE 000000 1.52 DEPARTMENT NON-DEPARTMENTAL TOTAL: 1.52 ------------------------------------------------------------------------------------------------------------------------------------ FUND 210 HERITAGE PRESERVATION TOTAL: 1.52 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 6 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 213 FIRE & AMBULANCE DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR-24 213-000-0000-2193 VISION INSURA VISION INSURANCE - FIRE 000000 64.40 DEPARTMENT NON-DEPARTMENTAL TOTAL: 64.40 ------------------------------------------------------------------------------------------------------------------------------------ 1 -48018 MACQUEEN EQUIPMENT, INC I-P10658 213-210-2100-6221 EQUIPMENT PAR PLUG FOR FIRE TRUCK 000000 62.48 I-P26927 213-210-2100-6221 EQUIPMENT PAR GAUGES FOR FIRE TRUCK 000000 234.07 I-P27170 213-210-2100-6221 EQUIPMENT PAR SUPRALITE FOR FIRE TRUCK 000000 630.30 1 -73168 SHERWIN-WILLIAMS I-6193-9 213-210-2100-6520 BUILDINGS & S DORM PROJECT 000000 58.61 DEPARTMENT 210 FIRE TOTAL: 985.46 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002378 POMP'S TIRE SERVICE, IN I-2350004064 213-220-2200-6354 REPAIRS & MAI TIRES FOR MEDIC 1 000000 929.15 1 -62700 LINDE GAS & EQUIPMENT I I-41559256 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 176.37 I-41650767 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 174.37 I-41739096 213-220-2200-6216 CHEMICALS & C OXYGEN 000000 194.37 DEPARTMENT 220 AMBULANCE TOTAL: 1,474.26 ------------------------------------------------------------------------------------------------------------------------------------ FUND 213 FIRE & AMBULANCE TOTAL: 2,524.12 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 7 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 401 PARKS CAPITAL PROJECTS DEPARTMENT: 401 PARKS & RECREATION BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -000554 WSB & ASSOCIATES INC I-R-022687-000 - 10 401-401-4142-6590 CONTRACTORS & HWY 55 TRAIL 2023 000000 376.50 1 -30294 HOISINGTON KOEGLER GROU I-023-040 - 7 401-401-4104-6590 CONTRACTORS & LAKE REBECCA PROJECT MANAGER 000000 2,415.00 I-023-057 - 4 401-401-4104-6590 CONTRACTORS & LAKE REBECCA MASTER PLANNING 000000 7,668.50 DEPARTMENT 401 PARKS & RECREATION TOTAL: 10,460.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 401 PARKS CAPITAL PROJECTS TOTAL: 10,460.00 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 8 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 407 HEDRA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002447 CIGNA HEALTH & LIFE INS I-APR 2024 407-000-0000-2175 CIGNA WITHHOL APR 2024 CIGNA PREMIUM 000000 49.67 DEPARTMENT NON-DEPARTMENTAL TOTAL: 49.67 ------------------------------------------------------------------------------------------------------------------------------------ FUND 407 HEDRA TOTAL: 49.67 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 9 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 484 2024 IMPROVEMENTS DEPARTMENT: 300 ** INVALID DEPT ** BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -04126 BARR ENGINEERING CO. I-23190703.000 - 92 484-300-3631-6590 CONTRACTORS & 2024-1 000000 3,459.50 PROJ: 208-208 2024 CONSTRUCTION 2024 Construction DEPARTMENT 300 ** INVALID DEPT ** TOTAL: 3,459.50 ------------------------------------------------------------------------------------------------------------------------------------ FUND 484 2024 IMPROVEMENTS TOTAL: 3,459.50 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 10 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR-24 600-000-0000-2193 VISION INSURA VISION INSURANCE - WATER 000000 7.55 1 -002447 CIGNA HEALTH & LIFE INS I-APR 2024 600-000-0000-2175 CIGNA WITHHOL APR 2024 CIGNA PREMIUM 000000 2.43 DEPARTMENT NON-DEPARTMENTAL TOTAL: 9.98 ------------------------------------------------------------------------------------------------------------------------------------ 1 -000515 HAWKINS INC I-6704604 600-300-3300-6216 CHEMICALS & C CHLORINE 000000 1,685.53 I-6709490 600-300-3300-6216 CHEMICALS & C CYLINDER RENTAL 000000 110.00 1 -000682 JOHN HENRY FOSTER MN, I I-10690837-00 600-300-3302-6353 REPAIRS & MAI ELEMENTS, DRAIN KIT 000000 660.15 1 -73168 SHERWIN-WILLIAMS I-6679-7 600-300-3300-6357 REPAIRS & MAI PAINT, TAPE 000000 55.36 DEPARTMENT 300 PUBLIC WORKS TOTAL: 2,511.04 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 2,521.02 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 11 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 601 WASTEWATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR-24 601-000-0000-2193 VISION INSURA VISION INSURANCE - WASTE WATER 000000 6.19 1 -002447 CIGNA HEALTH & LIFE INS I-APR 2024 601-000-0000-2175 CIGNA WITHHOL APR 2024 CIGNA PREMIUM 000000 1.94 DEPARTMENT NON-DEPARTMENTAL TOTAL: 8.13 ------------------------------------------------------------------------------------------------------------------------------------ 1 -002378 POMP'S TIRE SERVICE, IN C-2350004049 601-300-3400-6357 REPAIRS & MAI TIRES,CASINGSVALVE STEMS,CAPS 000000 917.78- I-2350003879 601-300-3400-6357 REPAIRS & MAI TIRES,CASINGS,VALVE STEMS,CAPS 000000 1,834.76 1 -97310 ZIEGLER, INC. I-IN001374785 601-300-3400-6357 REPAIRS & MAI CONNECTOR, O-RING 000000 262.48 DEPARTMENT 300 PUBLIC WORKS TOTAL: 1,179.46 ------------------------------------------------------------------------------------------------------------------------------------ FUND 601 WASTEWATER TOTAL: 1,187.59 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 12 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 603 STORM WATER UTILITY DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR-24 603-000-0000-2193 VISION INSURA VISION INSURANCE - STORM WATER 000000 5.85 1 -002447 CIGNA HEALTH & LIFE INS I-APR 2024 603-000-0000-2175 CIGNA WITHHOL APR 2024 CIGNA PREMIUM 000000 0.97 DEPARTMENT NON-DEPARTMENTAL TOTAL: 6.82 ------------------------------------------------------------------------------------------------------------------------------------ FUND 603 STORM WATER UTILITY TOTAL: 6.82 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 13 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 615 ARENA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR-24 615-000-0000-2193 VISION INSURA VISION INSURANCE - ARENA 000000 13.04 DEPARTMENT NON-DEPARTMENTAL TOTAL: 13.04 ------------------------------------------------------------------------------------------------------------------------------------ 1 -001314 HUEBSCH LAUNDRY CO. I-20301680 615-401-4103-6350 REPAIRS & MAI ENTRY RUG SERVICE 000000 39.64 DEPARTMENT 401 PARKS & RECREATION TOTAL: 39.64 ------------------------------------------------------------------------------------------------------------------------------------ FUND 615 ARENA TOTAL: 52.68 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 14 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 620 HYDRO ELECTRIC DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -002216 VISION SERVICE PLAN INS I-MAR-24 620-000-0000-2193 VISION INSURA VISION INSURANCE - HYDRO 000000 0.29 1 -002447 CIGNA HEALTH & LIFE INS I-APR 2024 620-000-0000-2175 CIGNA WITHHOL APR 2024 CIGNA PREMIUM 000000 0.49 DEPARTMENT NON-DEPARTMENTAL TOTAL: 0.78 ------------------------------------------------------------------------------------------------------------------------------------ FUND 620 HYDRO ELECTRIC TOTAL: 0.78 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 15 PACKET: 09245 EFT Payments VENDOR SET: 1 FUND : 807 ESCROW - DEV/ENG/TIF-HRA DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET VENDOR NAME ITEM # G/L ACCOUNT NAME DESCRIPTION EFT # AMOUNT ==================================================================================================================================== 1 -04126 BARR ENGINEERING CO. I-23190703.000 - 92 807-150-1732-2024 Walden at Has WALDEN DEVELOPMENT 000000 877.50 DEPARTMENT NON-DEPARTMENTAL TOTAL: 877.50 ------------------------------------------------------------------------------------------------------------------------------------ FUND 807 ESCROW - DEV/ENG/TIF-HRA TOTAL: 877.50 REPORT GRAND TOTAL: 54,165.31 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 16 DEPARTMENT: N/A NON-DEPARTMENTAL BANK: GEN BUDGET TO USE: CB-CURRENT BUDGET ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2023-2024 200-401-4440-6356 UPKEEP OF GROUNDS 86.36 74,200 6,767.38 ** 2023-2024 YEAR TOTALS ** 86.36 2024-2025 101-000-0000-2175 CIGNA WITHHOLDING 242.26 101-000-0000-2193 VISION INSURANCE WITHHOLDI 202.76 101-000-0000-6451 SOLAR GARDEN EXPENSE 12,870.58 0 19,103.90- Y 101-120-1201-6580 EQUIPMENT 2,470.56 0 2,470.56- Y 101-140-1404-6520 BUILDINGS & STRUCTURES 12,750.00 0 71,795.91- Y 101-201-2010-6218 CLOTHING & BADGES 469.94 23,000 12,745.20 101-201-2010-6311 EXPERT & CONSULTANT 18.85 61,605 30,571.92 101-301-3200-6353 REPAIRS & MAINT-EQUIPMENT 340.48 55,000 50,949.31 200-000-0000-2175 CIGNA WITHHOLDING 9.70 200-401-4440-6311 EXPERT & CONSULTING 2,700.00 40,000 37,300.00 200-401-4440-6356 UPKEEP OF GROUNDS 747.70 40,000 32,935.65 200-401-4447-6219 MEDICAL & FIRST AID 111.80 0 111.80- Y 205-000-0000-2193 VISION INSURANCE WITHHELD 3.12 210-000-0000-2193 VISION INSURANCE WITHHELD 1.52 213-000-0000-2193 VISION INSURANCE WITHHELD 64.40 213-210-2100-6221 EQUIPMENT PARTS 926.85 13,500 10,858.51 213-210-2100-6520 BUILDINGS & STRUCTURES 58.61 0 6,733.61- Y 213-220-2200-6216 CHEMICALS & CHEMICAL PRODU 545.11 0 3,640.53- Y 213-220-2200-6354 REPAIRS & MAINT-VEHICLES 929.15 10,000 9,070.85 401-401-4104-6590 CONTRACTORS & CONSTRUCTION 10,083.50 0 16,457.00- Y 401-401-4142-6590 CONTRACTORS & CONSTRUCTION 376.50 0 376.50- Y 407-000-0000-2175 CIGNA WITHHOLDING 49.67 484-300-3631-6590 CONTRACTORS & CONSTRUCTION 3,459.50 0 14,961.51- Y 600-000-0000-2175 CIGNA WITHHOLDING 2.43 600-000-0000-2193 VISION INSURANCE WITHHELD 7.55 600-300-3300-6216 CHEMICALS & CHEMICAL PRODU 1,795.53 15,000 13,064.47 600-300-3300-6357 REPAIRS & MAINT-LINES 55.36 72,500 66,421.09 600-300-3302-6353 REPAIRS & MAINT-EQUIPMENT 660.15 0 719.40- Y 601-000-0000-2175 CIGNA WITHHOLDING 1.94 601-000-0000-2193 VISION INSURANCE WITHHELD 6.19 601-300-3400-6357 REPAIRS & MAINT-LINES 1,179.46 110,000 107,459.77 603-000-0000-2175 CIGNA WITHHOLDING 0.97 603-000-0000-2193 VISION INSURANCE WITHHELD 5.85 615-000-0000-2193 VISION INSURANCE WITHHELD 13.04 615-401-4103-6350 REPAIRS & MAINT-BUILDING 39.64 5,000 3,591.62 620-000-0000-2175 CIGNA WITHHOLDING 0.49 620-000-0000-2193 VISION INSURANCE WITHHELD 0.29 807-150-1732-2024 Walden at Hastings 877.50 ** 2024-2025 YEAR TOTALS ** 54,078.95 ------------------------------------------------------------------------------------------------------------------------------------ VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 17 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 101-000 NON-DEPARTMENTAL 12,870.58 101 NON-DEPARTMENTAL 445.02 101-120 FINANCE 2,470.56 101-140 FACILITY MANAGEMENT 12,750.00 101-201 POLICE 488.79 101-301 PUBLIC WORKS STREETS 340.48 ------------------------------------------------------------------------------------- 101 TOTAL GENERAL 29,365.43 200 NON-DEPARTMENTAL 9.70 200-401 PARKS & RECREATION 3,645.86 ------------------------------------------------------------------------------------- 200 TOTAL PARKS 3,655.56 205 NON-DEPARTMENTAL 3.12 ------------------------------------------------------------------------------------- 205 TOTAL CABLE TV 3.12 210 NON-DEPARTMENTAL 1.52 ------------------------------------------------------------------------------------- 210 TOTAL HERITAGE PRESERVATION 1.52 213 NON-DEPARTMENTAL 64.40 213-210 FIRE 985.46 213-220 AMBULANCE 1,474.26 ------------------------------------------------------------------------------------- 213 TOTAL FIRE & AMBULANCE 2,524.12 401-401 PARKS & RECREATION 10,460.00 ------------------------------------------------------------------------------------- 401 TOTAL PARKS CAPITAL PROJECTS 10,460.00 407 NON-DEPARTMENTAL 49.67 ------------------------------------------------------------------------------------- 407 TOTAL HEDRA 49.67 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 18 ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 484-300 ** INVALID DEPT ** 3,459.50 ------------------------------------------------------------------------------------- 484 TOTAL 2024 IMPROVEMENTS 3,459.50 600 NON-DEPARTMENTAL 9.98 600-300 PUBLIC WORKS 2,511.04 ------------------------------------------------------------------------------------- 600 TOTAL WATER 2,521.02 601 NON-DEPARTMENTAL 8.13 601-300 PUBLIC WORKS 1,179.46 ------------------------------------------------------------------------------------- 601 TOTAL WASTEWATER 1,187.59 603 NON-DEPARTMENTAL 6.82 ------------------------------------------------------------------------------------- 603 TOTAL STORM WATER UTILITY 6.82 615 NON-DEPARTMENTAL 13.04 615-401 PARKS & RECREATION 39.64 ------------------------------------------------------------------------------------- 615 TOTAL ARENA 52.68 620 NON-DEPARTMENTAL 0.78 ------------------------------------------------------------------------------------- 620 TOTAL HYDRO ELECTRIC 0.78 807 NON-DEPARTMENTAL 877.50 ------------------------------------------------------------------------------------- 807 TOTAL ESCROW - DEV/ENG/TIF-HRA 877.50 ------------------------------------------------------------------------------------- ** TOTAL ** 54,165.31 VIII-01 3/21/2024 11:01 AM REGULAR DEPARTMENT PAYMENT REGISTER PAGE: 19 *** PROJECT TOTALS *** PROJECT LINE ITEM AMOUNT 208 2024 CONSTRUCTION 208 2024 Construction 3,459.50 ** PROJECT 208 TOTAL ** 3,459.50 1 ERROR ** END OF REPORT ** VIII-01 3/14/2024 11:15 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 1 VENDOR SET: 1 City of Hastings ITEMS PRINTED: PAID, UNPAID PACKET: 09219 US - Refund FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: ALL VENDOR NAME ITEM # G/L ACCOUNT DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -1 STARKSON, JESSE I-000202403072172 600-300-3300-1353 10-211000-01 207713 273.27 1 -1 RATZLEFF, JUDITH I-000202403072173 600-300-3300-1353 12-825000-01 207712 17.48 1 -1 ANDERSON, DANIEL I-000202403072174 600-300-3300-1353 13-503000-03 207708 22.82 1 -1 KRANZ, JAMES/ROSEMARY I-000202403072175 600-300-3300-1353 15-208000-01 207711 69.78 1 -1 HILL DUIN, DOUG/ANN I-000202403072176 600-300-3300-1353 16-533830-01 207710 154.30 1 -1 HAGLUND, JOHN I-000202403072177 600-300-3300-1353 16-534000-01 207709 78.17 DEPARTMENT 0000 NON-DEPARTMENTAL TOTAL: 615.82 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 615.82 REPORT GRA TOTAL: 615.82 VIII-01 3/14/2024 11:15 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 2 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2024 600-300-3300-1353 ACCOUNTS RECEIVABLE-METERE 615.82 ** 2024 YEAR TOTALS 615.82 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 600 NON-DEPARTMENTAL 615.82 ------------------------------------------------------------------------------------- 600 TOTAL WATER 615.82 ------------------------------------------------------------------------------------- ** TOTAL ** 615.82 NO ERRORS ** END OF REPORT ** VIII-01 3/21/2024 10:57 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 1 VENDOR SET: 1 City of Hastings ITEMS PRINTED: PAID, UNPAID PACKET: 09242 US - Refund FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: ALL VENDOR NAME ITEM # G/L ACCOUNT DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -1 HAYDEN, MADELINE I-000202403192179 600-300-3300-1353 02-178000-02 207739 34.14 1 -1 WISHERD, RYAN I-000202403192180 600-300-3300-1353 05-232000-02 207741 99.69 1 -1 JOHNSON, DOUGLAS I-000202403192181 600-300-3300-1353 07-010000-03 207740 7.98 1 -1 CREATIVE HOMES INC I-000202403192182 600-300-3300-1353 12-882640-00 207738 48.19 DEPARTMENT 0000 NON-DEPARTMENTAL TOTAL: 190.00 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 190.00 REPORT GRA TOTAL: 190.00 VIII-01 3/21/2024 10:57 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 2 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2024 600-300-3300-1353 ACCOUNTS RECEIVABLE-METERE 190.00 ** 2024 YEAR TOTALS 190.00 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 600 NON-DEPARTMENTAL 190.00 ------------------------------------------------------------------------------------- 600 TOTAL WATER 190.00 ------------------------------------------------------------------------------------- ** TOTAL ** 190.00 NO ERRORS ** END OF REPORT ** VIII-01 3/21/2024 10:56 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 1 VENDOR SET: 1 City of Hastings ITEMS PRINTED: PAID, UNPAID PACKET: 09234 US - Refund FUND : 600 WATER DEPARTMENT: N/A NON-DEPARTMENTAL BANK: ALL VENDOR NAME ITEM # G/L ACCOUNT DESCRIPTION CHECK# AMOUNT ==================================================================================================================================== 1 -1 MALLETTE JR, ROY I-000202403132178 600-300-3300-1353 02-089000-00 207737 5.17 DEPARTMENT 0000 NON-DEPARTMENTAL TOTAL: 5.17 ------------------------------------------------------------------------------------------------------------------------------------ FUND 600 WATER TOTAL: 5.17 REPORT GRA TOTAL: 5.17 VIII-01 3/21/2024 10:56 AM REFUNDS DEPARTMENT PAYMENT REGISTER PAGE: 2 ------------------------------------------------------------------------------------------------------------------------------------ ** G/L ACCOUNT TOTALS ** =========LINE ITEM========= =======GROUP BUDGET======= ANNUAL BUDGET OVER ANNUAL BUDGET OVER YEAR ACCOUNT NAME AMOUNT BUDGET AVAILABLE BUDG BUDGET AVAILABLE BUDG 2024 600-300-3300-1353 ACCOUNTS RECEIVABLE-METERE 5.17 ** 2024 YEAR TOTALS 5.17 ------------------------------------------------------------------------------------------------------------------------------------ ** DEPARTMENT TOTALS ** ACCT NAME AMOUNT 600 NON-DEPARTMENTAL 5.17 ------------------------------------------------------------------------------------- 600 TOTAL WATER 5.17 ------------------------------------------------------------------------------------- ** TOTAL ** 5.17 NO ERRORS ** END OF REPORT ** VIII-01 03-28-2024 11:18 AM Council Report APRIL 2ND PYMTS, 2024 PAGE: 1 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ ADMINISTRATION GENERAL RACE FORWARD 2024-25 CORE MEMBERSHIP DU 1,000.00 TOSHIBA AMERICA BUSINESS SOLUT APRIL 2024 COPIER LEASE 492.62 GRAPHIC DESIGN VIHRACHOFF BUSINESS CARDS 82.00_ TOTAL: 1,574.62 CITY CLERK GENERAL THE JOURNAL JANUARY LEGAL PUBLICATIONS 506.70 FEBRUARY LEGAL PUBLICATION 1,621.48 GALLUP, INC. WORKPLACE SURVEY SUBSCRIPT 2,916.00_ TOTAL: 5,044.18 FACILITY MANAGEMENT GENERAL HOMETOWN ACE HARDWARE F.C. STEP BIT 53.91 C.S. HOOKS 13.36 SPIN CITY LAUNDROMAT LLC. F.C. RAGS 25.00 CHARLIE JUDGE JUDGE BOOT REIMBURSEMENT 184.49 JUDGE MILEAGE/MEAL REIMBUR 101.17 JUDGE MILEAGE/MEAL REIMBUR 101.00 STATE SUPPLY CO C.H. WATER HEATER CIRC PUM 394.36 TERRYS HARDWARE, INC. PD/FC GLUE,SCREWS,TROWEL,D 62.64 PD/FC GLUE,SCREWS,TROWEL,D 149.00 P.D. PARTS 23.41_ TOTAL: 1,108.34 POLICE GENERAL INNOVATIVE OFFICE SOLUTIONS LLC OFFICE PAPER 37.46 RIVER BLUFF HUMANE SOCIETY 24-000209 ANIMAL CONTROL 80.00 PATRICK DIEDRICH DIEDRICH PER DIEM FOR TRAI 147.50 TOSHIBA AMERICA BUSINESS SOLUT APRIL 2024 COPIER LEASE 277.46 DAKOTA COUNTY FINANCE 2024 CJN PARTNER FEE 39,070.29 2024 DJN PP RMS FEE 36,485.14 2024 ECU PARTICIPATION DUE 21,000.00 FEBRUARY 2024 FLEET SERVIC 731.70 FEBRUARY 2024 FLEET SERVIC 1,279.22 FEBRUARY 2024 FLEET SERVIC 331.50 FEB 24 RADIO LICENSE FEES 1,726.42 ARX PERIMETERS, LLC PITAGONE BARRIERS-UASI GRA 107,339.00_ TOTAL: 208,505.69 PUBLIC WORKS GENERAL SAFE-FAST, INC. MARKING PAINT 66.00 TOSHIBA AMERICA BUSINESS SOLUT APRIL 2024 COPIER LEASE 49.50_ TOTAL: 115.50 PUBLIC WORKS STREETS GENERAL TOSHIBA AMERICA BUSINESS SOLUT APRIL 2024 COPIER LEASE 49.50_ TOTAL: 49.50 PARKS & RECREATION PARKS TOSHIBA AMERICA BUSINESS SOLUT APRIL 2024 COPIER LEASE 117.82 MIDWEST FENCING & MFG, INC PIONEER PARK-1 BASELINE FE 5,225.00 MN DEPT LABOR & INDUSTRY J.M. PRESSURE VESSEL CERT 10.00 MOSENG LOCKSMITHING WARMING HOUSE KEYS 24.00_ TOTAL: 5,376.82 FIRE FIRE & AMBULANCE LAWRENCE INTERIORS DORM PROJECT 69.40 VALLEY CHEVROLET OF HASTINGS, INC. REPAIRS TO STAFF VEHICLE # 548.84 TOSHIBA AMERICA BUSINESS SOLUT APRIL 2024 COPIER LEASE 160.46 DAKOTA COUNTY FINANCE FEB 24 RADIO LICENSE FEES 1,213.16 ASPEN MILLS UNIFORMS 913.26 FAIR OFFICE WORLD OFFICE SUPPLIES 1,614.06 OFFICE SUPPLIES 19.70 VIII-01 03-28-2024 11:18 AM Council Report APRIL 2ND PYMTS, 2024 PAGE: 2 DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ RIVER COUNTRY COOPERATIVE DIESEL EXHAUST FLUID 219.45 KNOLL, MARK SAFETY BOOTS 250.00 MN DEPT OF PUBLIC SAFETY FF BACKGROUND CHECKS (2) 66.50 TERRYS HARDWARE, INC. STATION SUPPLIES 16.39_ TOTAL: 5,091.22 AMBULANCE FIRE & AMBULANCE BLUE CROSS & BLUE SHIELD REFUNDS 259.98 REFUNDS 317.40 REFUNDS 312.26 REFUNDS 292.98 BOUND TREE MEDICAL LLC MEDICAL SUPPLIES 66.98 MISCELLANEOUS V DONALD FONDER DONALD FONDER:REFUND ACID 225.00 LINDE GAS & EQUIPMENT INC. OXYGEN 663.74 OXYGEN 174.37_ TOTAL: 2,312.71 PUBLIC WORKS 2023 IMPROVEMENTS BCM CONSTRUCTION, INC. 2023-1 FINAL PAY ESTIMATE 97,607.47_ TOTAL: 97,607.47 PUBLIC WORKS WATER INNOVATIVE OFFICE SOLUTIONS LLC OFFICE SUPPLIES 87.22 BATTERIES, PENS 44.00 VALLEY-RICH CO., INC. WATER LINE REPAIR TH316 15,172.55 CORE & MAIN LP MXU'S 5,535.00 WIRE 96.86 METERS, FLANGE KITS 13,182.30 3" METER KIT 440.00 METER CREDITS 7,134.42- GASKETS 83.26 TOSHIBA AMERICA BUSINESS SOLUT APRIL 2024 COPIER LEASE 49.50 VAN METER INC BULBS 143.21 GRAPHIC DESIGN METER DOOR HANGERS 170.00 SHERWIN-WILLIAMS PAINT 30.48_ TOTAL: 27,899.96 PUBLIC WORKS WASTEWATER TOSHIBA AMERICA BUSINESS SOLUT APRIL 2024 COPIER LEASE 49.50_ TOTAL: 49.50 PARKS & RECREATION ARENA DALCO CLEANING SUPPLIES 377.87_ TOTAL: 377.87 MISCELLANEOUS VEHICLE AND EQUIP CRYSTEEL TRUCK EQUIPMENT KIT, CAMERA/SENSOR BAR 3,930.00_ TOTAL: 3,930.00 MISCELLANEOUS INSURANCE FUND LEAGUE OF MN CITIES INS TRST MEIER-CLAIM NUMBER 0050122 357.76 VIII-01 03-28-2024 11:18 AM Council Report APRIL 2ND PYMTS, 2024 PAGE: 3 * REFUND CHECKS * DEPARTMENT FUND VENDOR NAME DESCRIPTION AMOUNT_ NON-DEPARTMENTAL WATER BRET LLC US REFUNDS 65.93_ TOTAL: 423.69 =============== FUND TOTALS ================ 101 GENERAL 216,397.83 200 PARKS 5,376.82 213 FIRE & AMBULANCE 7,403.93 483 2023 IMPROVEMENTS 97,607.47 600 WATER 27,965.89 601 WASTEWATER 49.50 615 ARENA 377.87 703 VEHICLE AND EQUIP FUND 3,930.00 705 INSURANCE FUND 357.76 -------------------------------------------- GRAND TOTAL: 359,467.07 -------------------------------------------- TOTAL PAGES: 3 VIII-01 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Paige Marschall Bigler, Recreation Program Specialist Date: April 1, 2024 Item: Accept Donation to the Parks and Recreation Department – Hastings Downtown Business Association Council Action Requested: Council is asked to accept a donation in the amount of $2,500.00, made to the Parks and Recreation Department and has designated that this donation be used for Downtown Planters. Background Information: The Hastings Downtown Business Association has made this donation to be used for Downtown Planters Financial Impact: Increase the Parks and Recreation donation account by $2,500.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-02 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, The Hastings Downtown Business Association has presented to the City Parks & Recreation Department a donation of $2,500.00 and has designated that this donation be used for Downtown Planters; and WHEREAS, the City Council is appreciative of the donation and commends the Hastings Downtown Business Association for its civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for Downtown Planters; and Adopted this 1st day of April, 2024. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-02 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Paige Marschall Bigler, Recreation Program Specialist Date: April 1, 2024 Item: Accept Donation to the Parks and Recreation Department – Raider Nation Youth Baseball Council Action Requested: Council is asked to accept a donation in the amount of $10,000.00, made to the Parks and Recreation Department and has designated that this donation be used for dugouts and field renovations. Background Information: Raider Nation Youth Baseball has made this donation to be used for dugouts and field renovations. Financial Impact: Increase the Parks and Recreation donation account by $10,000.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-03 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, Raider Nation Youth Baseball has presented to the City Parks & Recreation Department a donation of $10,000.00 and has designated that this donation be used for dugouts and field renovations; and WHEREAS, the City Council is appreciative of the donation and commends Raider Nation Youth Baseball for its civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for dugouts and field renovations; and Adopted this 1st day of April, 2024. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-03 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Paige Marschall Bigler, Recreation Program Specialist Date: April 1, 2024 Item: Accept Donation to the Parks and Recreation Department – Hastings Youth Athletic Association Council Action Requested: Council is asked to accept a donation in the amount of $15,000.00, made to the Parks and Recreation Department and has designated that this donation be used for dugouts and field renovations. Background Information: Hastings Youth Athletic Association has made this donation to be used for dugouts and field renovations. Financial Impact: Increase the Parks and Recreation donation account by $15,000.00 Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ A RESOLUTION EXPRESSING ACCEPTANCE OF AND APPRECIATION OF A DONATION TO THE PARKS AND RECREATION DEPARTMENT WHEREAS, the Hastings Youth Athletic Association has presented to the City Parks & Recreation Department a donation of $15,000.00 and has designated that this donation be used for dugouts and field renovations; and WHEREAS, the City Council is appreciative of the donation and commends the Hastings Youth Athletic Association for its civic efforts, NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota; 1. That the donation is accepted and acknowledged with gratitude; and 2. That the donation will be appropriated for dugouts and field renovations; and Adopted this 1st day of April, 2024. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-04 City Council Memorandum To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Program Specialist Date: April 1, 2024 Item: Rivertown LIVE – Special Event Designation & Temporary Liquor License Council Action Requested: Designate Rivertown Live as a Special Event coordinated by the Hastings Rotary Club on Saturday, September 14th from 4:00 p.m. – 11:00 p.m. and approve a one day on-sale liquor license as part of the Rivertown Live concert. Background Information: The Rivertown Live concert has been a successful annual event and the Hastings Area Rotary Club has made a request for this year’s event on Saturday, September 14th to be designated as a special event; including set-up at Levee Park beginning Wednesday, September 11th at 7:00 a.m. and take down completed by Sunday, September 15th. The event is a fundraising concert with three bands performing at the Rotary Pavilion stage and main stage backing up to Tyler St. within private property. Activities include music, vendors and alcoholic beverage sales. The anticipated attendance is 2,000 people. Management staff have been working with the Rivertown Live Committee and are supportive of the 2024 event. City Staff are supportive based on the following conditions: Alcoholic Beverage Sale Conditions: • Access to and egress from the alcohol service areas must be staffed with private security personnel at all times during service hours. Security personnel need not be uniformed but must wear something that identifies them as SECURITY. Security personnel may be employees of the event’s liquor license or volunteer staff. • Server training required for beer tent volunteers. • Security personnel are expected to immediately report to the Hastings Police Department any traffic safety issues, disorderly conduct, or criminal behavior that may affect the safety of the event staff, attendees, or surrounding community. • Identification checks must be made to ensure with the Minnesota alcohol consumption possession statutes. Last call at 10:15 p.m. as identified by event organizers. • Wristbands will be used to verify compliance with age requirements. • Patrons will not be allowed to bring in their own alcoholic beverages. Bags will be checked at admission gates by event volunteers. • Alcoholic beverages are not permitted to leave Rivertown Live event boundaries. • Rotary Club to provide an Insurance Certificate naming the City as an additional insured. General Conditions: • All items identified by the Rotary to be completed as indicated within their Site Plan. • Neighborhood notification will be provided by the Rotary. This distribution will include the date and times of the event/closures and will be done a week prior to the event. VIII-05 • The City and Rotary will exchange contact information for any necessary communication on the day of the event itself. Rotary will be asked to provide a primary contact person(s) who will be able to make decisions regarding the event and logistics. • Event organizers must comply with the conditions outlined by the Police Chief (or designee) with respect to private security and City Police assistance for the event. These costs will be borne by the Rotary as in previous years. • Written confirmation for use of land to house main stage and alcoholic beverage area provided by Rotary representative, from private property owner. • Medical service will be provided by Allina. Event organizers are to facilitate coordination between Allina and City Fire/EMS staff in advance of the event. This should occur and conditions be confirmed in writing a minimum of 1 week in advance of the event. City Fire/EMS staff will not be providing EMS service on site. • In lieu of payment of fees for the Rotary’s exclusive use of Levee Park, the parking lot, and Sibley Street north of the alley by the American Legion club, the City is listed as a sponsor of the event. • Any other reasonable conditions as determined by staff. Facility Conditions: • All garbage generated on site will be disposed of by the Rotary’s contracted hauler, including City waste containers that are currently provided in the special event area. • City restroom facilities closed for event which will alleviate the need for volunteers to restock & clean throughout the event. Bathrooms closed signage posted by Parks Staff morning of event. • No Smoking signage posted by volunteers throughout the footprint of the event. • Any tents or other items which would need to be secured must be done through use of weights (not stakes) and coordinated with our P&R Department liaison. • Water access can be provided via City hydrant with a meter. Coordination of water access between event organizers and City staff will occur the day before or the morning of the event. Those costs will be borne by the Hastings Rotary Club. Traffic Management Conditions: • Traffic Management Plan provided by a traffic control vendor, which shows all devices to be used and locations of devices, submitted by Rotary representative for City staff to review. • The City parking lot and the public spaces in front of the American Legion on Sibley Street, and Levee Park will be reserved for exclusive use of the event organizers beginning at 9:00 a.m. Saturday, September 14th through 9:00 a.m. Sunday, September 15th. • The alley behind Hastings Family Service needs to be barricaded at each end preventing foot traffic and those attempting to sit in the alley. The alleyway must have the ability to be accessed by emergency vehicles. • Permanently assigned security staff to cover the far east perimeter around musicians’ busses. • Permanently assigned security staff to cover the west perimeter by the legion and walking path along the water. • A designated area for onsite ticket sales so the entry line does not extend into 2nd St. • At the end of the event open all of Ramsey St. between the restroom facility and 2nd St. • Do not open the fence on Tyler St. after the concert to avoid issue with crowd dispersal, stage teardown and bands leaving. VIII-05 Financial Impact: The Rotary has requested complete waiver of any fees related to reserving Levee Park, the City’s parking lot, and Sibley Street north of the alley by the American Legion Club. If that is acceptable to the City Council, City staff recommends that the City of Hastings be listed as a primary sponsor of the event. This would include the City’s name and logo on advertisements for the event. This coordination would be done with the City's Communications staff. Fees are associated with this annual event, which will be charged back to the Hastings Area Rotary Club, in alignment with the City’s adopted fee schedule. Advisory Commission Discussion: Council Committee Discussion: Attachments: • Special Event Permit Application • Letter to City Council & Event Overview • Map of Event Layout • Traffic Management Plan • Security Plan • Temporary on-sale liquor license Application VIII-05 Special Event Permit Application Page 1 of 10 Special Event Permit Application Parks & Recreation Department 920 10th Street West Hastings, MN 55033 651-480-6175 A Special Event Permit is required for events who wish to exclusively use City Property and/or require City services to ensure safety and coordination. A Special Event is defined as any race, concert, community celebration, fundraiser, dance, car show, large assembly, or other Special Event on City property that has received City Council approval. Please see our Special Event Policy for additional information at www.hastingsmn.gov APPLICATION CHECKLIST: Application must be submitted at least sixty (60) days prior to the event. It is our goal to provide event organizers guidance in planning safe and successful events.  Special Event Permit Application  Site Map of Proposed Areas of Impact ▪ Run/Walk Routes, Parade Routes, Downtown Event, Concert/Performance Staging, etc.  Certificate of Insurance ▪ Please see section regarding insurance on page 8. APPLICATION PROCESS:  Submit the completed application packet to the Parks & Recreation Department.  Allow 14 business days after application has been received for review.  If additional information is required, the applicant will be contacted by City Staff.  Once initial review is complete, all supporting documents must be submitted by event organizer.  Once all queries are concluded, the application must go before City Council for final approval.  Throughout the City Staff review process, the Event Coordinator will work with the Deputy City Clerk for additional required licensing in conjunction with the event. CONTACT INFORMATION: Paige Marschall Bigler, Recreation Programming Specialist pmarschall@hastingsmn.gov 651-480-6182 - Special Event Application - Park Rentals Emily King, Deputy City Clerk eking@hastingsmn.gov 651-480-2343 - Additional Licensing - Mobile Food Units, Temporary Liquor Licensing, Temporary Gambling Licensing, Temporary Vendors VIII-05 Special Event Permit Application Page 2 of 10 Organization Information (if applicable) Organization: Primary Phone Number: Website Address: Event Organizer Name and Title: Mailing Address: Primary Phone Number: Email Address: On-Site Contact: Primary Phone Number: Email Address: General Event Information Event Name: Type of Event: Race/Run/Walk Downtown Event Concert/Performance Fundraiser Other: ______________________________________________________________________________ Event Description in Detail: ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ ____________________________________________________________ Is this an annual event? ______ Yes _____ No Is this a multi-day event? ______ Yes _____ No Event Start Date: _________________________ Event End Date: ____________________________ Is the event open to the public or private? Public Private VIII-05 Special Event Permit Application Page 3 of 10 Is there an admission fee? ______ Yes ______ No What is the anticipated attendance? What was the previous year’s attendance? Where will the event be located? ___________________________________________________________________________________________ ___________________________________________________________________________________________ A Park Rental Permit is required for events located within a City Park. Contact the City of Hastings Parks and Recreation Department for park facility availability information: 651-480-6175. Event Set-Up and Tear Down How many days will your organization require to: Set-Up: ____________ Tear Down: _____________ Event Set-Up Date: __________________________ Event Set-Up Time: __________ to ___________ Event Start Date: ____________________________ Event Start Time: _______________ Event End Date: ____________________________ Event End Time: _______________ Event Tear Down Date: ______________________ Event Tear Down Time: _________ to __________ Staging Details The following items will be used at the event (please mark all that apply): Amplified Sound / Music / Live Entertainment Tents/Canopies Stage(s) Parking Details Please describe Public Parking Arrangements for attendees, staff & volunteers. (Please indicate location(s) on Site Plan / Map) __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ __________________________________________________________________________ Other ____________________________________________________________________________ If any of the above items will be used, please indicate their location on your attached Site Plan / Map. Use of the above items may require the Event Organizer to meet ADA Regulations. VIII-05 Special Event Permit Application Page 4 of 10 Portable Restrooms Event Organizers are responsible for the event cleaning of existing on-site portable restrooms as well as the rental and fees associated of any additional portable restrooms and/or hand-washing stations with a vendor of their choice to support their event. Use of these items may require the Event Organizers to meet ADA Regulations. (Please indicate locations(s) of portable restrooms on Site Plan / Map) Company Name: Contact Phone Number & Email: Waste Removal Company Name: Contact Phone Number & Email: Organics 1. Will the event have at least 300 attendees? ______ Yes ______ No 2. Will the event generate at least 1 ton (8 cubic yards) of trash per location (e.g. each sporting tournament location?)? ______ Yes ______ No 3. Will the event generate food scraps back-of-house (e.g. non-public food-prep areas)? ______ Yes ______ No What will vendors use for back-of-house food scraps collection? Dakota County has collection resources available. How are food scraps collected from vendors for delivery to an organics facility? If yes to all three organics criteria, the event is required to collect food scraps. Please contact the Solid Waste & Recycling Coordinator, Violet Penman, violet.penman@rosemountmn.gov or 612-268-9097 to discuss the following: Event Organizers are responsible for arranging the removal of all waste related to the event and related fees. This includes but is not limited to, emptying of trash bins and removal of waste from the event site. Event organizers must work with a vendor to support their event. (Please indicate locations(s) of waste removal bins on Site Plan / Map) All paper and cardboard, cartons, glass bottles and jars, metal cans, and plastics labeled #1, #2 and #5 must be properly sorted and recycled. Each trash container must have a recycling container within 10 feet. The City of Hastings has portable recycling and trash containers that can be checked out for free of charge. Please email violet.penman@rosemountmn.gov for more information. Applicant must educate all event staff, volunteers, event vendors, and housekeeping/custodial contractors using the enclosed Recycle Right Guide. VIII-05 Special Event Permit Application Page 5 of 10 Fire Department Services Event Organizers are responsible for coordinating event safety and emergency coverage with the Hastings Fire Department. The Fire Department will determine if and how many fire resources will be required at an event. All Fire Department costs associated with the event are at the responsibility of the event organizer. Event will include tents and/or canopies:  Tents and Canopies over 200 square feet  Other _______________________________________________________________________ Event will host the use of:  Fireworks/Pyrotechnics (a firework display permit is required)  Other _______________________________________________________________________ Police Department Services Event Organizers are responsible for coordinating event security and emergency coverage with the Hastings Police Department. The Police Department will determine if and how many police resources will be required at any event. All Police Department costs associated with the event are at the responsibility of the event organizer. Event will require traffic control:  Event ingress/egress  Street Closures  Other _______________________________________________________________________ Notice of Temporary Street Closure The City of Hastings requires that all affected residents/businesses both on adjacent to a proposed street closure be notified of such a street closure. A notification letter may be required to be sent to businesses and residents in the affected event areas. Site Plan / Map Instructions All site plans/maps must be submitted along with the application. • Site plans/maps must include a directional sign showing North, South, East, and West. • Site plans/maps must also include a key showing the use of symbols for people, vehicles, tent(s)/canopies, stage(s), platform(s), barricades, Mobile Food Unit and Vendor staging, Portable Restrooms, Waste Collection, etc. • Site plan/map should also show any proposed signage. VIII-05 Special Event Permit Application Page 6 of 10 Street Closures Please keep in mind that streets/sidewalks must be closed from intersection to intersection; street cannot be closed mid-block. Event Organizer is responsible for posting Temporary ‘No Parking’ signs according to requirements. Please list the streets/sidewalks, from intersection to intersection; you are requesting to close for your event. Your Site Plan/Map must show all streets and closures. Street closures are subject to review and approval by the Hastings Police and Public Works Departments. Space is provided for four (4) entries. If you need more space, please attach an additional sheet of paper with the requested information. (1) Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ (2) Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ (3) Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ (4) Street Name: _________________________________________________________________ From (cross street): ____________________________________________________________ To (cross street): ______________________________________________________________ Type of Closure: Street Closure Sidewalk Closure Closure Start Date: ________________________ Closure Start Time: _______________ Closure End Date: _________________________ Closure End Time: _______________ VIII-05 Special Event Permit Application Page 7 of 10 Barricade Equipment Does the Host Organization have its own barricade equipment? Yes No If not, please indicate how the Host Organization will meet all required barricade requirements. *The companies listed below are barricade providers and not recommendations of the City* Host Organization will rent barricade equipment from a private company from the list below. (In alphabetical order) Host Organization will set-up and tear down barricade equipment. Private company will set-up and tear down barricade equipment. Geyer Signal https://www.constructionequipme nt.com/company/geyer-signal-st- cloud-inc Phone: 320-253-9005 4205 Roosevelt Road St. Cloud, MN 56301 Safety Signs of MN https://www.safetysigns- mn.com/ Phone: 952-469-6700 19784 Kenrick Avenue Lakeville, MN 55044 Warning Lites https://www.warninglitesmn.com/ Phone: 612-521-4200 4700 Lyndale Avenue North Minneapolis, MN 55430 Miscellaneous _____ The event organizer(s) will be applying to serve intoxicating liquor. ➢ Please complete the supplemental form on page 9. _____ The event organizer(s) will be applying for a temporary gambling permit. _____ This event will have vendors selling goods, wares, products, merchandise, etc. _____ This event plans to have a petting zoo, pony rides, etc. ➢ Please indicate the location on the Site Map. It will also be required that the event provides a portable hand-washing station. VIII-05 Special Event Permit Application Page 8 of 10 Indemnification Agreement Host Organization and/or Event Organizer agree, in consideration of the granting of this application and Special Event Permit for: ___________________________________ to be held on ______________________________________ Event Name Event Date(s) by ___________________________________ of ____________________________________________ Event Organizer/Primary Applicant Host Organization Host Organization and/or Event Organizer(s) hereby agrees to defend, indemnify and hold harmless the City of Hastings (“City”), and the City’s employees, officers, managers, agents, council members, and volunteers from and against any and all losses, damages, claims for damage, liability, lawsuits, judgement expense and cost(s) however caused, resulting from, arising out of, or in any way related to the Applicant’s event as herein described, from any injury of death to any person or damage to any property including all reasonable costs for investigation and defense thereof (including, but not limited to, attorney fees, costs and expert fees) arising out of or attributed to the issuance of Applicant’s Special Event Permit regardless of where the injury, death, or damage may occur, unless injury, death, or damage is caused by the sole negligence of willful misconduct of the City. Nothing in this Agreement is to be construed as a waiver by the City of any immunities, defenses, or other limitations on liability to which the City is entitled to by law, including, but not limited to, the maximum monetary limits on liability established by Minnesota Statutes, Chapter 466. Host Organization and/or Event Organizer(s), at their sole cost and expense, agrees that it will maintain in full force and effect, for the duration of the event and term of this Agreement, liability insurance with a minimum per occurrence liability limit of $2,000,000. The City must be named as an additional insured on the insurance policy, and the policy must contain a stipulation that the Applicant’s insurer will provide ten (10) days’ prior written notice to the City of a cancellation of the required insurance policy. The insurance shall be carried by a solvent and responsible insurance company that is licensed to do business in the State of Minnesota. A certificate of insurance, signed by the authorized representative of the insurance company, evidencing compliance with the required liability insurance amount must be provided to the City by the Applicant prior to the event. The City reserves the right to modify the insurance requirements at its sole discretion based on the nature and scope of the Applicant’s proposed event. _____________________________ __________________________________ Print Name Title ________________________________ ___________________________________ Signature Date VIII-05 Special Event Permit Application Page 9 of 10 Applicant Agreement Please read each statement. Initialing next to each statement indicates your understanding and agreement ot the statement. _____ Host Organization and/or Event Organizer(s) agrees upon request to provide a Liability Insurance Certificate providing evidence of general liability insurance coverage in a minimum of $1,000,000 combined single limit and a minimum $2,000,000 aggregate limit, If food or non- alcoholic beverages are sold or provided at the event the insurance policy shall also include an endorsement for product liability in an amount not less than $1,000,000. _____ Host Organization and/or Event Organizer(s) agrees, upon request, to submit a Security Plan setting forth the proposed security measures to be taken to protect the health, safety, and welfare of the participants, spectators, bystanders, and passerby. This plan will be reviewed by the Hastings Police Department who may require alterations to the plan. Security measures may include but are not limited to the hiring of Hastings Police Officers at the expense of the Event Organizer. _____ Host Organization and/or Event Organizer(s) agrees, upon request, to provide a copy of their Determination Letter, as issued by the Internal Revenue Service of the United States, if the application is made on behalf of any organization representing iteself as a tax-exempt, non-profit and/or charitable organization. _____ Host Organization and/or Event Organizer(s) agrees to notify all residents and businesses that will be affected by street/sidewalk closures and/or amplified sound. _____ Host Organization and/or Event Organizer(s) agree to supply ‘No Parking’ signs, barricades, cones, and/or warning signs and to situtate them in such a position that the street closure may be maintained in a safe and orderly manner. _____ Host Organization and/or Event Organizer(s) agree to work with City Staff to ensure appropriate licensure is completed for the event including: Park Rental(s), Mobile Food Units, Vendors, Intoxicating Liquor, Temporary Gambling, etc. _____ Host Organization and/or Event Organizer(s) agree that any false statement or material misrepresentation made in support of this application and permit is cause for denial of issuance of a Special Event Permit. Applicant also agrees that failure to adhere to the policies and procedures established by the City of Hastings or any conditions or restrictions imposed upon the permit by the City of Hastings, is cause for revocation of the Special Event Permit. By signing below, Host Organization and/or Event Organizer indicate understanding and agreement to the above statements. ________________________________ ________________________________ Print Name Title ________________________________ ________________________________ Signature Date VIII-05 Special Event Permit Application Page 10 of 10 SUPPLEMENTAL INTOXICATING LIQUOR FORM PLEASE COMPLETE IF INTOXICATING LIQUOR WILL BE SERVED AT THE EVENT Intoxicating Liquor (please check one) An establishment within the City of Hastings holding an active Caterer’s Permit will be providing and serving liquor. - The establishment must provide a current copy of their certificate of insurance including sales off premises. The City of Hastings must be listed as additional insured. - Please note if an establishment plans to serve liquor under their caterer’s permit, they must also serve food at the event. Establishment / Permit Holder: __________________________________________________ A Temporary Intoxicating Liquor License will be requested. - Only issued to charitable, religious, or nonprofit organizations in existence for at least three (3) years. - Application must be submitted at least 60 – days prior to the event. - Must be approved by City Council. - Liquor Liability insurance is required. Additional information listed below. Special Event Liquor License Requirements 1. Area. Alcohol may be served by the Applicant within the Premises, at a location designated on the site map attached to the application. Liquor shall be confined to a specified area and the applicant must provide delineation and signage stating “No Alcohol Beyond This Point” between the specified area and the additional event space to discourage taking alcohol outside of the specified area. 2. Compliance Inspection. The applicant acknowledges that as a liquor license holder for the event, it is subject to Hastings City Code §111.13, subd. B, subd. 6, which authorizes that all premises from which intoxicating liquor is offered at on-salt, are subject to inspection for alcohol compliance by any peace officers or health officers. 3. Identification Bracelets. The applicant shall provide at no charge liquor identification bracelets in the area as required by City Staff. The applicant will permit no one to consume liquor unless they are wearing an identification bracelet, and will be responsible for the issuance of bracelets. The bracelets will be issued only to those who are legally entitled to consume intoxicating liquor. 4. Insurance. The City requires any function selling / serving intoxicating liquor through a temporary liquor license must provide Liquor Liablity insurance for the day(s) of the event in the form and amounts as required by M.S. §340A. Proof of insurance must include the use of the facility or any parking lot used for alcohol service. The certificate must list the City of Hastings as an additional insured. 5. Law Enforcement Officer. The Police Department will determine if and how many police resources will be required at any event. All Police Department costs associated with the event are at the responsibility of the event organizer. 6. Exclusions. Glass beverage containers are not allowed within City Parks. VIII-05 3/3/2024 Mayor Fasbender and City Council Members: The Hastings Area Rotary Club is requesting Council approval to hold our 8th annual evening concert in Levee Park on Saturday, September 14, 2024. Our fundraising concert event would run from 4:00 PM to 11:00 PM. In addition to live music, our event will include food vendors and alcoholic beverage sales. We would utilize Levee Park and the adjacent downtown parking lot using the same layout as last year. (see the enclosed site layout and event plan). This year’s concert will feature performances by three bands. A regional band will play two sets at the Rotary Pavilion stage, alternating with two national acts performing on a main stage backing up to Tyler Street. As part of our request for use of the park and the parking lot, the Rotary Club is again asking the City to waive the rental fee for the Rotary Pavilion and surrounding park area, as the City has done for our five previous concert fundraisers. The Hastings Rotary Club is committed to continuing to grow this event and attract visitors to enjoy our community’s downtown area and beautiful riverfront amenities. All monies raised from this concert will be used to further the Rotary’s mission of service to the community. Sincerely, Tom Montgomery, 2024 Rivertown LIVE! Co-Chair Hastings Area Rotary Club VIII-05 About Our Organization For over 35 years, Hastings Area Rotary Club members have supported community charitable organizations, funded community projects, and volunteered for community service events. The Rotary Club provides annual financial support to Hastings Family Service, United Way’s literacy program, and scholarships for Hastings High School seniors. In addition to envisioning, planning, and fundraising for the construction of the Rotary Pavilion, the Rotary club has funded: • conversion of the railroad bridge over the Vermillion River gorge to a pedestrian and bike crossing • installation of decorative bike trail signage • purchase of the viewing scope for the Mississippi River observation platform • re-decking of the Carpenter Nature Center ravine overlook Rotary member’s community service efforts include supporting and staffing over 70 annual Hastings Rotary Fishing events - taking seniors on outings on the Mississippi and St. Croix rivers. Our Rotary club has also started a Cycling Without Age chapter – providing seniors an opportunity to experience our City’s trail system from the seat of a tricycle. Other Rotary community service efforts have included our annual cleanup of Vermillion Falls Park; tree planting at the High School athletic fields; and play structure assembly at the Lewis House. VIII-05 2024 Rivertown Live Concert Plan Saturday, September 14th Concert: Saturday, 9/14 from 4:00 PM to 11:00 PM • Main Stage –Two national acts performing on the main stage to be installed at the east end of the park, backing up to Tyler Street • Rotary Pavilion Stage - A regional act performing two sets on the Rotary Pavilion stage, alternating with the main stage national acts • Activities - Sponsor tents, Premium Ticket seating, Food Trucks, Beer sales, sponsor displays • Schedule – Gates open at 4:00 PM; Concert finished before 11:00 PM Location: see attached concert layout and traffic plan o Levee Park o Ramsey St. from 2nd St. north to alley o Sibley St. adjacent to Downtown Parking Lot o Levee Park Alley between Tyler and Sibley St. o Downtown Parking Lot adjacent to Levee Park o Gravel Parking Lot east of Tyler Street Set Up Requirements: o Tuesday (9/10) – Post advance notice of parking restrictions (Hastings Public Works): o Downtown Parking Lot - lot closing from 9:00 AM Saturday 9/14 to 11:00 AM Sunday 9/15. o North end of Sibley St. (Legion parking) – no parking from 9:00 AM Saturday 9/14 to 11:00 PM Saturday 9/14. o Ramsey St. from 2nd St. north to alley - no parking from 9:00 AM Saturday 9/14 to 9:00 AM Sunday 9/15. o Tyler St from 2nd St. north to river – no parking from 8:00 AM Thursday 9/12 to 9:00 AM Sunday 9/15. o Tyler St. Gravel Parking Lot - lot closing from 9:00 AM Thursday 9/12 to 9:00 AM Sunday 9/15. o Thursday (9/12) o Close off on-street parking on Tyler Street at 8:00 AM o Beginning at 8:00 AM, setup main stage and Pavilion stage VIII-05 o Friday (9/13) o Post advance notice of Ramsey St. road closure and Levee Park trail closure o Beginning at 8:00 AM, set up seating, and start fencing in Levee Park. o Bring in port-o-potties and additional trash receptacles o Saturday (9/14) o Close off downtown parking lot and north end of Sibley Street at 9:00 AM Saturday September 14th. o Close Ramsey St. at 9:00 AM o Close Levee Park trail at 9:00 AM o Finish installing seating and the fencing around the perimeter as shown on the attached concert layout. o Setup Beer Garden and Food Vendors o Complete stage and sound setup o Install Sponsor, Volunteer, and Medical/Security Tents o Install required signage After Event Clean-up o Saturday night: o Empty trash receptacles into contracted Tennis dumpsters o Pick up trash and litter in park o Open up riverfront trail and street closures • Sunday – all cleanup to be completed by noon. o Take down event fencing o Additional clean-up as needed o Vendor to remove port-o-potties o Vendor to remove dumpster o Vendor to disassemble and remove stage o Chairs removed o Monday o Vendors to pick up traffic signage, port-o-potties, and fencing Other Event Details: o Alcohol Sales and Vendors o Patrons will not be allowed to bring their own alcohol to event – no coolers allowed, and bags will be checked at the admission gates. VIII-05 o Alcoholic beverages will not be permitted to leave the park. o Canned beer and hard cider/seltzer will be sold – limit two cans per purchase. o “Last Call” – no alcohol sold after 10:15 PM o ID’s to be checked to ensure compliance with alcohol consumption laws. Wrist bands will be used to verify compliance with age requirements. o Coordinate with Police Department on overserving prevention. o Proof of insurance for temporary liquor sales will be provided to City staff. o Event Security o Coordinated with Hastings Police Department. o Rotary will contract with ATB Security for 20 additional security personnel o Traffic Control o Will utilize the 2023 approved traffic management plan VIII-05 36 - 8’ Tables 15 - High top Tables Ash Tray Bucket of sand 1 Fencing Security VIP & Corporate Seating RTL 2023 Layout Pavilion Stage Leni Police Foodpsum Food Food Waste & Recycle Dumpsters 6 2 4 6 2 2 6 6 6 15 Generators Stage Generator Port-a-let 24 15 1 1 HC 1 1 HC BeerTrailer Beer #2 Beer #1 Ice BeerTrailer Talent Parking Talent Parking National Artists Parking lot Meet& Greet TicketsWill Call Volunteer GATE Water Merch Med Talent Food Holding area for all Deliveries Main Stage 36x40 Reserved SeatingEnterance ---------- ---------- G/A G/A G/A G/A G/A 30 Chairs Emergency EXIT VIII-05 185 185 EQUIPMENT LIST 1- Type III Barricades 1- Road Closed 2- Type II Barricades 2- Trail Closed 1- Road Closed Ahead 2- Trail Detour Left / strut 2- Trail Detour Right / strut 2- Trail Detour Up / strut 370- Pedestrian Barricades 7ft (2600+ linear ft) -City to provide equipment for Tyler St -8 J Barrier supplied by city Hastings Rotary Club: Rivertown Live 2023 Saturday, September 9 -WL to deliver ped barricades by Thurs 9/7 -Remainder in place by Friday -Customer/police to setup and takedown -Pickup after weekend VIII-05 VIII-05 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King, Deputy City Clerk Date: April 1, 2024 Item: Approve Parklet Renewal for Quarry Taphouse Council Action Requested: Consider the renewal application for a parklet for Quarry Taphouse with a liquor license amendment. Background Information: Quarry Taphouse has submitted the required application and documents for the renewal of their parklet license. The license will be issued upon receiving all required insurance documents and fees. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: N/A VIII-06 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King, Deputy City Clerk Date: April 1, 2024 Item: Approve Massage Therapist License Renewal for Natalie Briones Council Action Requested: Adopt the attached resolution approving the Massage Therapist License renewal for Natalie Briones. Background Information: City Code Chapter 116 requires that massage therapists practicing within the City of Hastings be licensed annually. The licensing period for a massage therapist is January 1 through December 31. The City has received and reviewed Ms. Briones’ application for a massage therapist license renewal. Approvals and issuance of licenses are contingent upon the City receiving all license fees, required documents and completion of a criminal history background investigation conducted by the Hastings Police Department. Financial Impact: License revenue is included in the budget. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-07 CITY OF HASTINGS DAKOTA COUNTY RESOLUTION _______________ A RESOLUTION APPROVING A MASSAGE THERAPIST LICENSE RENEWAL FOR NATALIE BRIONES WHEREAS, the City has received and reviewed Ms. Briones’ application for a massage therapist license renewal; and WHEREAS, approval and issuance of licenses are contingent upon the City receiving license fees, required documents, and completion of a criminal history background investigation conducted by the Hastings Police Department. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, Minnesota that the massage therapist license renewal for Natalie Briones is approved. Adopted on this 1st day of April, 2024. _______________________________ Mary D. Fasbender, Mayor Attest: _____________________________ Kelly Murtaugh, City Clerk VIII-07 City Council Memorandum To: Mayor Fasbender & City Council Members From: Emily King, Deputy City Clerk Date: April 1, 2024 Item: Approve In-Store Fireworks Sales License for TNT Fireworks at Coborn’s #2037 Council Action Requested: Approve the attached resolution approving an In-Store Fireworks Sales License for TNT Fireworks at Coborn’s #2037 located at 225 33rd Street West. Background Information: The City has received and reviewed an In-Store Firework Sales application from TNT Fireworks for sales at Coborn’s #2037 with proposed sales dates of May 6th – July 8th. The Hastings Fire Marshal has approved the preliminary plans. The issuance of the license will be contingent on the final inspection by the Fire Marshal once the products are in place. Financial Impact: The associated fees have been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-08 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ____________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF HASTINGS APPROVING AN IN-STORE FIREWORKS LICENSE FOR TNT FIREWORKS WITHIN THE CITY OF HASTINGS WHEREAS, TNT Fireworks has applied for a Fireworks License for the storage and sale of fireworks in-store at Coborn’s #2037, 225 33rd Street West within the City of Hastings; and WHEREAS, the City Council of the City of Hastings has established a license process; and WHEREAS, the appropriate licensing fees have been paid and the application paperwork has been reviewed by the Hastings Fire Marshal. The issuance of the license will be contingent on an inspection by the Hastings Fire Marshal. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, that TNT Fireworks is hereby authorized to store and sell fireworks in the compliance with local and state regulations for the period of May 6, 2024 – July 8, 2024 at Coborn’s #2037, 225 33rd Street West. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 1ST DAY OF APRIL, 2024. ______________________________ Mary D. Fasbender, Mayor ATTEST: ____________________________ Kelly Murtaugh, City Clerk VIII-08 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Emily King, Deputy City Clerk Date: April 1, 2024 Item: Approve New Cannabis Product Retail License for H Tobacco, 1310 Vermillion Street Council Action Requested: Approve the attached resolution approving a new Cannabis Product Retail License for H Tobacco, 1310 Vermillion Street. Background Information: The City has received and reviewed an application for a new Cannabis Product Retail License for H Tobacco, 1310 Vermillion Street. Currently, this license allows for the sale of low potency products containing 0.3% or less of THC. Approval and issuance of the license are contingent upon the submittal of all required documents, fees, successful completion of a criminal history background investigation by the Hastings Police Department, and a security plan approved by the Police Chief. Financial Impact: The associated fees have been paid. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-09 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION __________ APPROVING A NEW CANNABIS PRODUCT RETAIL LICENSE FOR H TOBACCO, 1310 VERMILLION STREET WHEREAS, the City has received and reviewed an application for a new Cannabis Product Retail License which currently allows for the sale of low potency products containing 0.3% or less of THC for H Tobacco, 1310 Vermillion Street; and WHEREAS, approval and issuance of the license are contingent upon the submittal of all required documents, fees, successful completion of a criminal history background investigation by the Hastings Police Department, and a security plan approved by the Police Chief. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hastings that the Cannabis Product Retail License for H Tobacco, 1310 Vermillion Street is approved, unless revoked by City Council. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 1ST DAY OF APRIL, 2024. ATTEST: ______________________________ _______________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-09 City Council Memorandum To: Mayor Fasbender & City Council Members From: Emily King, Deputy City Clerk Date: April 1, 2024 Item: Approve Lawful Gambling Premises Permit Renewals Council Action Requested: Approve the attached resolution approving Lawful Gambling Premises Permit Renewals for the organizations listed below. Hastings Hockey Boosters Me & Julio, 350 33rd Street West Quarry Taphouse, 106 2nd Street East Hill-Murray Father’s Club Hastings Tavern, 111 3rd Street East MN Jaycees The Busted Nut, 118 2nd Street East Spiral Bridge Eagles Club, 1120 Vermillion Street Saint Thomas Academy Alumni Association Applebee’s Neighborhood Grill & Bar, 2000 Vermillion Street Background Information: The organizations above have submitted requests to renew their Lawful Gambling Premises Permits. Financial Impact: The organizations above have paid the $150.00 associated renewal fee per premise permit. Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: • Resolution VIII-10 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION ______________ RESOLUTION APPROVING LAWFUL GAMBLING PREMISES PERMIT RENEWALS WHEREAS, the City has received and reviewed application for the renewal of premises permits; and WHEREAS, approval and issuance of approval are contingent upon the City receiving all fees and required documents. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hastings, that the following renewals are approved for April 1, 2024 – March 31, 2025. Hastings Hockey Boosters Me & Julio, 350 33rd Street West Quarry Taphouse, 106 2nd Street East Hill-Murray Father’s Club Hastings Tavern, 111 3rd Street East MN Jaycees The Busted Nut, 118 2nd Street East Spiral Bridge Eagles Club, 1120 Vermillion Street Saint Thomas Academy Alumni Association Applebee’s Neighborhood Grill & Bar, 2000 Vermillion Street ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA THIS 1ST DAY OF APRIL 2024. ______________________________ ________________________________ Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor VIII-10 City Council Memorandum To: Mayor Fasbender and City Council From: John Hinzman, Community Development Director Date: April 1, 2024 Item: Authorize Submittal: SSTS Permitting and Licensing Authority Council Action Requested: Authorize submittal of the attached letter requesting transfer of SSTS - Subsurface Sewage Treatment Systems (private septic system) permitting and licensing authority to Dakota and Washington Counties. A simple majority is necessary for action. Background The vast majority of homes and businesses within the City are connected to the municipal sewer system; however, there are approximately 30 homes where sanitary sewer service is not available. The City currently provides, inspection, permitting, and licensing services for SSTS’ requiring certain certification through the State of Minnesota. The City no longer has an individual who is SSTS certified and seeks to transfer authority to the respective counties in which staff does have training and where SSTS inspection is much more common. A target date of October 1, 2024 has been established for the transfer. Prior to transfer the City Code would be amended to indicate the change and existing records sent to the counties. Council Committee Review N\A Advisory Commission Review N\A Attachment • Request Letter • Map of SSTS VIII-11 April 1, 2024 Emily Gable Gary Bruns Water Resource Specialist Environmental Program Supervisor Dakota County Environmental Resources Washington County 14955 Galaxie Avenue 14949 62nd Street N, Room 4600 Apple Valley, MN 55124 Stillwater, MN 55082 RE: Transfer of Permitting and License Authority – Subsurface Sewage Treatment Systems (SSTS) Dear Ms. Gable and Mr. Bruns, The City of Hastings seeks to transfer permitting and licensing authority for the regulation of SSTS (private septic systems). A target date of October 1, 2024 has been established for the transfer. Prior to transfer of authority, the Hastings City Code will be amended to assign permitting and license authority to the respective county. Within the corporate limits of Hastings there are approximately 25 SSTS’ within Dakota County and 5 SSTS’s within Washington County. Please contact me with any questions at (651) 480-2378 or jhinzman@hastingsmn.gov Sincerely, CITY OF HASTINGS John Hinzman, AICP Community Development Director VIII-11 !( !(!(!( !( !( !( !( !(!(!( !(!( !(!( !( !( !(!( !( !( !(!( !( !( J a c o b A v e 4th St P i n e S t P l e a s a n t D r G l e n d a l e R d V e r m i l l i o n S t CSAH 46 CSAH 54 Red Wing Blvd 4th St W e s t v i e w D r 2nd St C.R. 42 C.R. 87 Tuttle Dr 10th St E G e n e r a l S i e b e n D r T.H. 55 T .H . 6 1 18th St 21st St L y n W a y 150th St T.H. 291 Spiral Blvd 31st St Featherstone Rd 36th St 170th St J a c o b A v e Ninin g er R d R avenn a Tr T.H. 316 M I S S I S S I P P I RIVER LakeIsabel Lake Rebecca Vermillion River Document Path: K:\010720-000\GIS\Maps\Fig5-4_ExistingISTS.mxd Date Saved: 5/24/2018 1:40:00 PM Legend City Boundary Open Water !(ISTS City of Hastings Comprehensive Sanitary Sewer Plan Figure 5-4 Individual Sewage Treatment Systems (ISTS) 0 2,250Feet¯ VIII-11 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: April 1, 2024 Item: Approve Final Payment – 2023 Neighborhood Infrastructure Improvements COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution approving final payment to BCM Construction Inc. on City Project 2023-1, the 2023 Neighborhood Infrastructure Improvements. BACKGROUND INFORMATION All project work was completed in the fall, including punch list items per the Contract Documents. The 1-Year Warranty Period will extend to October 21, 2024. FINANCIAL IMPACT There were no change orders on the project and the original contract amount was $3,368,721.25. The final total construction cost for the project was $3,404,425.35, which is approximately 1.0% over the contract amount. The project was completed within the 2023 Budget amount. STAFF RECOMMENDATION Staff is recommending that the City Council adopt the attached resolution approving final payment for the project. ATTACHMENTS  Resolution accepting work and ordering final payment for Project 2023-1, the 2023 Neighborhood Infrastructure Improvements. VIII-12 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR PROJECT 2023-1, THE 2023 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Hastings on April 21, 2023, BCM Construction Inc. has satisfactorily completed City Project 2023-1, the 2023 Neighborhood Infrastructure Improvements. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of $97,607.47 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 1st DAY OF April, 2024. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-12 Quantity Unit Price Amount Quantity Amount Quantity Amount Pay Estimate #7 Quantity Amount 1 CLEARING TREE 14 650.00$ 9,100.00$ 17 11,050.00$ 17 11,050.00$ -$ 2 GRUBBING TREE 15 315.00$ 4,725.00$ 19 5,985.00$ 19 5,985.00$ -$ 3 REMOVE EXISTING GATE VALVE EA 25 200.00$ 5,000.00$ 25 5,000.00$ 25 5,000.00$ -$ 4 REMOVE EXISTING HYDRANT & GATE VALVE EA 4 515.00$ 2,060.00$ 4 2,060.00$ 4 2,060.00$ -$ 5 REMOVE EXISTING STORM SEWER STRUCTURE (ALL DEPTHS & SIZES) EA 60 415.00$ 24,900.00$ 61 25,315.00$ 61 25,315.00$ -$ 6 REMOVE EXISTING SANITARY MANHOLE EA 4 350.00$ 1,400.00$ 4 1,400.00$ 4 1,400.00$ -$ 7 REMOVE EXISTING CONCRETE PEDESTRIAN RAMP EA 39 170.00$ 6,630.00$ 39 6,630.00$ 39 6,630.00$ -$ 8 SALVAGE AND REINSTALL MAIL BOX EA 7 185.00$ 1,295.00$ 7 1,295.00$ 7 1,295.00$ -$ 9 INSTALL MAIL BOX EA 3 185.00$ 555.00$ 3 555.00$ 3 555.00$ -$ 10 SAWCUT EXISTING BITUMINOUS PAVEMENT LF 750 4.00$ 3,000.00$ 750 3,000.00$ 750 3,000.00$ -$ 11 SAWCUT EXISTING CONCRETE PAVEMENT LF 50 8.00$ 400.00$ 50 400.00$ 50 400.00$ -$ 12 REMOVE CONCRETE CURB & GUTTER LF 10670 3.60$ 38,412.00$ 10670 38,412.00$ 10670 38,412.00$ -$ 13 REMOVE EXISTING STORM SEWER PIPE (ALL DEPTHS & SIZES) LF 1358 8.50$ 11,543.00$ 1358 11,543.00$ 1358 11,543.00$ -$ 14 REMOVE EXISTING SANITARY SEWER PIPE (ALL DEPTHS & SIZES) LF 80 8.50$ 680.00$ 80 680.00$ 80 680.00$ -$ 15 SAND FILL AND ABANDON WATER MAIN LF 800 7.00$ 5,600.00$ 396 2,772.00$ 396 2,772.00$ -$ 16 REMOVE EXISTING WATER MAIN (ALL DEPTHS & SIZES) LF 243 14.00$ 3,402.00$ 243 3,402.00$ 243 3,402.00$ -$ 17 REMOVE CONCRETE SIDEWALK SY 2100 9.00$ 18,900.00$ 2122 19,098.00$ 2122 19,098.00$ -$ 18 REMOVE CONCRETE DRIVEWAY SY 469 9.00$ 4,221.00$ 469 4,221.00$ 469 4,221.00$ -$ 19 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 60 11.00$ 660.00$ 82 902.00$ 82 902.00$ -$ 20 REMOVE BITUMINOUS PAVEMENT SY 25450 0.80$ 20,360.00$ 25450 20,360.00$ 25450 20,360.00$ -$ 21 REMOVE MAIL BOX SPECIAL EA 2 350.00$ 700.00$ 2 700.00$ 2 700.00$ -$ 22 SUBGRADE PREPARATION OF RECLAIMED SURFACE SY 11140 1.10$ 12,254.00$ 11140 12,254.00$ 11140 12,254.00$ -$ 23 COMMON EXCAVATION (EV) CY 6330 19.75$ 125,017.50$ 6330 125,017.50$ 6330 125,017.50$ -$ 24 COMMON EXCAVATION TRAIL (EV) CY 1040 17.00$ 17,680.00$ 1040 17,680.00$ 1040 17,680.00$ -$ 25 HAUL EXCESS RECLAIM MATERIAL (LV) CY 1014 9.50$ 9,633.00$ 1014 9,633.00$ 1014 9,633.00$ -$ 26 SUBGRADE CORRECTION (EV) CY 1650 6.50$ 10,725.00$ 931 6,051.50$ 931 6,051.50$ -$ 27 CRUSHED ROCK BORROW MATERIAL (LV) CY 1650 15.60$ 25,740.00$ 317 4,945.20$ 317 4,945.20$ -$ 28 GRANULAR PIPE BEDDING (LV) CY 50 30.00$ 1,500.00$ -$ -$ -$ 29 SALVAGE AGGREGATE FROM STOCKPILE (MILLINGS) CY 50 25.00$ 1,250.00$ 10 250.00$ 10 250.00$ -$ 30 AGGREGATE BASE CLASS 5 (STREET) TON 10511 12.75$ 134,015.25$ 11278 143,794.50$ 11278 143,794.50$ -$ 31 AGGREGATE BASE CLASS 5 (TRAIL OR WALK) TON 1281 21.00$ 26,901.00$ 1281 26,901.00$ 1281 26,901.00$ -$ 32 BIT JOINT SAWING AND SEALING LF 6780 4.20$ 28,476.00$ -$ -$ -$ 33 JOINT ADHESIVE LF 17065 0.80$ 13,652.00$ 17253 13,802.40$ 17253 13,802.40$ -$ 34 FULL DEPTH PAVEMENT RECLAMATION - 8-10 INCHES SY 11140 3.25$ 36,205.00$ 11140 36,205.00$ 11140 36,205.00$ -$ 35 BITUMINOUS MATERIAL FOR TACK COAT GAL 5264 5.25$ 27,636.00$ 4010 21,052.50$ 4010 21,052.50$ -$ 36 BITUMINOUS DRIVEWAY SPWEB240B/SPNW230B SY 60 63.00$ 3,780.00$ 264 16,632.00$ 264 16,632.00$ -$ 37 BITUMINOUS WEAR COURSE MIX SPWEB340C (STREET) TON 3847 78.50$ 301,989.50$ 3927 308,269.50$ 3897 305,914.50$ 30 2,355.00$ 38 BITUMINOUS NON WEAR COURSE MIX SPNWB330C (STREET) TON 6370 78.50$ 500,045.00$ 6621 519,748.50$ 6621 519,748.50$ -$ 39 BITUMINOUS WEAR COURSE MIX: SPWEB340B (TRAIL) TON 755 84.00$ 63,420.00$ 753 63,252.00$ 753 63,252.00$ -$ 40 12" RCP DES 3006 CL III LF 58 127.00$ 7,366.00$ 58 7,366.00$ 58 7,366.00$ -$ 41 15" RCP DES 3006 CL III LF 1911 84.50$ 161,479.50$ 1933 163,338.50$ 1933 163,338.50$ -$ 42 18" RCP DES 3006 CL III LF 111 101.00$ 11,211.00$ 111 11,211.00$ 111 11,211.00$ -$ 43 21" RCP DES 3006 CL III LF 15 108.00$ 1,620.00$ 15 1,620.00$ 15 1,620.00$ -$ 44 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 1,500.00$ 1,500.00$ 1 1,500.00$ 1 1,500.00$ -$ 45 CONNECT TO EXISTING STORM SEWER EA 29 400.00$ 11,600.00$ 31 12,400.00$ 31 12,400.00$ -$ 46 CONST DRAINAGE STRUCTURE 24" X 36" EA 40 3,350.00$ 134,000.00$ 42 140,700.00$ 42 140,700.00$ -$ COMPLETED Total To Date Previous Completed This Pay Period Request For Payment Date: 11/30/2023 Project: 2023 Neighborhood Infrastructure Improvements Contractor: BCM Construction Inc. Request Number: 7 (Final) Payment Period: 11/1/2023 - 11/30/2023 ITEMNO. DESCRIPTION UNIT ORIGINAL BID Hastings Project 2023-1 2023 Neighborhood Infrastructure Improvements Page 1 of 4 VIII-12 Quantity Unit Price Amount Quantity Amount Quantity Amount Pay Estimate #7 Quantity Amount 47 CONST DRAINAGE STRUCTURE 4020 48" DIA EA 20 4,150.00$ 83,000.00$ 22 91,300.00$ 22 91,300.00$ -$ 48 REPLACE EXISTING STORM SEWER CASTING SPECIAL EA 8 1,350.00$ 10,800.00$ 8 10,800.00$ 8 10,800.00$ -$ 49 ADJUST FRAME RING AND CASTING (SPECIAL) EA 21 700.00$ 14,700.00$ 21 14,700.00$ 21 14,700.00$ -$ 50 HYDRODYNAMIC SEPARATOR EA 3 18,200.00$ 54,600.00$ 3 54,600.00$ 3 54,600.00$ -$ 51 GEOTEXTILE FILTER MATERIAL TYPE IV SY 50 5.00$ 250.00$ -$ -$ -$ 52 4" CONCRETE SIDEWALK SF 2750 7.30$ 20,075.00$ 2446 17,855.80$ 2446 17,855.80$ -$ 53 6" CONCRETE SIDEWALK SF 390 9.40$ 3,666.00$ 758 7,125.20$ 758 7,125.20$ -$ 54 B618 CONCRETE CURB & GUTTER LF 10920 19.60$ 214,032.00$ 10966 214,933.60$ 10966 214,933.60$ -$ 55 CONCRETE VALLEY GUTTER LF 400 37.00$ 14,800.00$ 408 15,096.00$ 408 15,096.00$ -$ 56 REMOVE & REPLACE EXISTING CURB & GUTTER (ALL TYPES & SIZES) LF 1485 31.25$ 46,406.25$ 1827 57,093.75$ 1827 57,093.75$ -$ 57 6" CONCRETE DRIVEWAY PAVEMENT SY 530 67.00$ 35,510.00$ 373 24,991.00$ 373 24,991.00$ -$ 58 CONCRETE PEDESTRIAN RAMP EA 44 2,150.00$ 94,600.00$ 47 101,050.00$ 47 101,050.00$ -$ 59 TRAFFIC CONTROL LS 1 12,600.00$ 12,600.00$ 1 12,600.00$ 1 12,600.00$ -$ 60 ROCK CONSTRUCTION EXIT EA 7 700.00$ 4,900.00$ 6 4,200.00$ -$ 6 4,200.00$ 61 STORM DRAIN INLET PROTECTION EA 65 125.00$ 8,125.00$ 65 8,125.00$ 65 8,125.00$ -$ 62 SILT FENCE, TYPE MS LF 250 5.00$ 1,250.00$ 45 225.00$ -$ 45 225.00$ 63 FLOTATION SILT CURTAIN, TYPE MOVING WATER LF 50 25.00$ 1,250.00$ 50 1,250.00$ 50 1,250.00$ -$ 64 EROSION & SEDIMENT CONTROL LS 1 4,500.00$ 4,500.00$ 1 4,500.00$ 1 4,500.00$ -$ 65 LOAM TOPSOIL BORROW (LV) CY 1550 25.00$ 38,750.00$ 837 20,925.00$ 837 20,925.00$ -$ 66 EROSION CONTROL BLANKETS CATEGORY 4 SY 50 4.20$ 210.00$ 2512 10,550.40$ 2512 10,550.40$ -$ 67 SEEDING, BLOWN COMPOST SY 12025 5.50$ 66,137.50$ 16576 91,168.00$ 16576 91,168.00$ -$ 68 PAVEMENT MESSAGE PAINT (RIGHT OR LEFT ARROW) EA 4 84.00$ 336.00$ 4 336.00$ 4 336.00$ -$ 69 4" SOLID LINE PAINT LF 10850 0.20$ 2,170.00$ 10850 2,170.00$ 10850 2,170.00$ -$ 70 12" SOLID LINE PAINT LF 80 12.00$ 960.00$ 80 960.00$ 80 960.00$ -$ 71 4" BROKEN LINE PAINT LF 1040 0.20$ 208.00$ 1040 208.00$ 1040 208.00$ -$ 72 CROSSWALK PAINT SF 108 9.50$ 1,026.00$ 108 1,026.00$ 108 1,026.00$ -$ 73 TEMPORARY BYPASS PUMPING LS 1 2,500.00$ 2,500.00$ 1 2,500.00$ 1 2,500.00$ -$ 74 CONNECT TO EXISTING SANITARY SEWER STRUCTURE EA 1 1,300.00$ 1,300.00$ 1 1,300.00$ 1 1,300.00$ -$ 75 CONNECT TO EXISTING SANITARY SEWER EA 1 980.00$ 980.00$ 1 980.00$ 1 980.00$ -$ 76 CONNECT TO EXISTING SANITARY SEWER SERVICE EA 10 500.00$ 5,000.00$ 10 5,000.00$ 10 5,000.00$ -$ 77 4" ON 8" PVC WYE EA 10 340.00$ 3,400.00$ 10 3,400.00$ 10 3,400.00$ -$ 78 4" PVC SDR 26 (FOR SERVICES) LF 330 48.00$ 15,840.00$ 275 13,200.00$ 275 13,200.00$ -$ 79 8" PVC SDR 35 LF 658 59.00$ 38,822.00$ 658 38,822.00$ 658 38,822.00$ -$ 80 10" PVC SDR 35 LF 306 72.00$ 22,032.00$ 306 22,032.00$ 306 22,032.00$ -$ 81 8" DIP SANITARY SEWER (ALL DEPTHS) LF 20 180.00$ 3,600.00$ 20 3,600.00$ 20 3,600.00$ -$ 82 CONSTRUCT 8" OUTSIDE DROP LF 4 1,200.00$ 4,800.00$ 4 4,800.00$ 4 4,800.00$ -$ 83 TELEVISE SANITARY SEWER LF 964 4.00$ 3,856.00$ 964 3,856.00$ -$ 964 3,856.00$ 84 REPLACE EXISTING SANITARY SEWER CASTING EA 4 1,100.00$ 4,400.00$ 4 4,400.00$ 4 4,400.00$ -$ 85 48" DIA. SSMH EA 5 6,000.00$ 30,000.00$ 5 30,000.00$ 5 30,000.00$ -$ 86 EXTRA DEPTH MH 10'+ LF 3 420.00$ 1,260.00$ 3 1,260.00$ 3 1,260.00$ -$ 87 CONNECT TO EXISTING WATERMAIN EA 18 900.00$ 16,200.00$ 19 17,100.00$ 19 17,100.00$ -$ 88 CONNECT TO EXISTING WATER SERVICE EA 11 300.00$ 3,300.00$ 11 3,300.00$ 11 3,300.00$ -$ 89 1" CORP STOP EA 10 550.00$ 5,500.00$ 10 5,500.00$ 10 5,500.00$ -$ 90 2" CORP STOP EA 1 880.00$ 880.00$ 1 880.00$ 1 880.00$ -$ 91 1" CURB STOP AND BOX EA 10 600.00$ 6,000.00$ 10 6,000.00$ 10 6,000.00$ -$ 92 2" CURB STOP AND BOX EA 1 1,060.00$ 1,060.00$ 1 1,060.00$ 1 1,060.00$ -$ 93 HYDRANT 7.5' BURY W/GATE VALVE EA 5 8,400.00$ 42,000.00$ 5 42,000.00$ 5 42,000.00$ -$ 94 REPLACE EXISTING GATE VALVE BOX EA 7 750.00$ 5,250.00$ 6 4,500.00$ 6 4,500.00$ -$ 95 CURB STOP COVER CASTING EA 3 360.00$ 1,080.00$ 1 360.00$ 1 360.00$ -$ 96 ADJUST GATE VALVE SPECIAL - BOLT REPLACEMENT EA 7 1,650.00$ 11,550.00$ 6 9,900.00$ 6 9,900.00$ -$ 97 ADJUST EXISTING GATE VALVE BOX EA 24 160.00$ 3,840.00$ 24 3,840.00$ 24 3,840.00$ -$ 98 6" GATE VALVE & BOX EA 15 2,225.00$ 33,375.00$ 15 33,375.00$ 15 33,375.00$ -$ 99 8" GATE VALVE & BOX EA 7 3,050.00$ 21,350.00$ 8 24,400.00$ 8 24,400.00$ -$ 100 12" GATE VALVE & BOX EA 2 5,350.00$ 10,700.00$ 2 10,700.00$ 2 10,700.00$ -$ 101 CURB STOP BOX REPAIR/EXTENSION EA 1 650.00$ 650.00$ -$ -$ -$ 102 CONSTRUCT TEMPORARY WATERMAIN & SERVICES LF 1850 6.75$ 12,487.50$ 3141 21,201.75$ 3141 21,201.75$ -$ ITEMNO. DESCRIPTION UNIT ORIGINAL BID COMPLETED Total To Date Previous Completed This Pay Period Hastings Project 2023-1 2023 Neighborhood Infrastructure Improvements Page 2 of 4 VIII-12 Quantity Unit Price Amount Quantity Amount Quantity Amount Pay Estimate #7 Quantity Amount 103 CURB STOP EXTRA DEPTH LF 1 415.00$ 415.00$ -$ -$ -$ 104 1" TYPE K COPPER W/FITTINGS LF 300 54.00$ 16,200.00$ 281 15,174.00$ 281 15,174.00$ -$ 105 2" HDPE (CTS) WATER SERVICE LF 38 75.00$ 2,850.00$ 61 4,575.00$ 61 4,575.00$ -$ 106 6" C-900 PVC W/FITTINGS LF 1460 56.00$ 81,760.00$ 1436 80,416.00$ 1436 80,416.00$ -$ 107 6" DIP W/FITTINGS LF 70 120.00$ 8,400.00$ 150 18,000.00$ 150 18,000.00$ -$ 108 8" C-900 PVC W/FITTINGS LF 2940 65.00$ 191,100.00$ 2940 191,100.00$ 2940 191,100.00$ -$ 109 12" C-900 PVC W/FITTINGS LF 92 180.00$ 16,560.00$ 83 14,940.00$ 83 14,940.00$ -$ 110 2" INSULATION 4'X8' SHEET SY 15 38.00$ 570.00$ -$ -$ -$ 111 REMOVE ORNAMENTAL METAL RAILING LF 116 37.00$ 4,292.00$ 116 4,292.00$ 116 4,292.00$ -$ 112 REMOVE CONCRETE APPROACH PANELS SF 180 48.00$ 8,640.00$ 180 8,640.00$ 180 8,640.00$ -$ 113 REMOVE CONCRETE SIDEWALK SF 220 8.00$ 1,760.00$ 220 1,760.00$ 220 1,760.00$ -$ 114 SIDEWALK CONCRETE (3S52) SF 878 59.00$ 51,802.00$ 878 51,802.00$ 878 51,802.00$ -$ 115 REINFORCEMENT BARS (EPOXY COATED) LB 3315 3.15$ 10,442.25$ 3315 10,442.25$ 3315 10,442.25$ -$ 116 BRIDGE APPROACH PANELS SY 45 800.00$ 36,000.00$ 45 36,000.00$ 45 36,000.00$ -$ 117 REMOVE CONCRETE BRIDGE DECK SF 6 210.00$ 1,260.00$ 6 1,260.00$ 6 1,260.00$ -$ 118 REMOVE CONCRETE BRIDGE SIDEWALK LF 115 28.00$ 3,220.00$ 115 3,220.00$ 115 3,220.00$ -$ 119 ANCHORAGES TYPE REINF BARS EA 254 48.00$ 12,192.00$ 254 12,192.00$ 254 12,192.00$ -$ 120 RECONSTRUCT EXPANSION JOINT TYPE B LF 7 1,575.00$ 11,025.00$ 3.5 5,512.50$ 4 5,512.50$ -$ 121 CONCRETE SURFACE REPAIR, TYPE 2 SF 6 210.00$ 1,260.00$ -$ -$ -$ 122 WIRE FENCE, DESIGN S-1 (VINYL COATED) LF 111 260.00$ 28,860.00$ 114 29,640.00$ 114 29,640.00$ -$ 3,368,721.25$ ORIGINAL BID ITEMNO. DESCRIPTION UNIT ORIGINAL BID COMPLETED Total To Date Previous Completed This Pay Period SUBTOTALS: $3,404,425.35 $3,393,789.35 $10,636.00 TOTAL TO DATE PREVIOUS COMPLETED CURRENT PERIOD PROJECTS: This Period Total to Date 2023-1 Neighborhood Infrastructure Improvements $10,636.00 $3,404,425.35 Hastings Project 2023-1 2023 Neighborhood Infrastructure Improvements Page 3 of 4 VIII-12 Pay Estimate Number Period Retainage* 1 5/1/2023 - 5/31/2023 2 6/1/2023 - 6/30/2023 3 7/1/2023 - 7/31/2023 4 8/1/2023 - 8/31/2023 $38,264.25 5 9/1/2023 - 9/30/2023 $25,916.896 10/1/2023 - 10/31/2023 $22,790.33 7 (Current/Final) 11/1/2023 - 11/30/2023 -$86,971.47 *A 5% retainage is withheld on all payments after total amount completed to date exceeds 50% of original bid $3,404,425.35 $2,873,801.66 $97,607.47 Application for Payment Number: 7 BCM Construction Inc. _________________________________________________________ __________________ Contractor Date _________________________________________________________ __________________ Engineer Date ___________________________________________________________________________ Approved by Owner Date $412,385.00 CITY OF HASTINGS2023 Neighborhood Infrastructure ImprovementsPayment Summary Payment $663,034.95 $578,940.10 $727,020.70 Contractor: $492,420.91 $433,016.22 TOTALS TO DATE: $3,404,425.35 $97,607.47 Total Completed to Date: Less Retainage:Note: Final payment amount is summation fo current period ($10,636.00) in addition to the release of all retainage held to date on the project ($86,971.47)Less Previous Payment: Total Amount Due: Hastings Project 2023-1 2023 Neighborhood Infrastructure Improvements Page 4 of 4 3/25/24Aaron Miller Digitally signed by Aaron Miller DN: C=US, E=amiller@bcmgrading.com, CN=Aaron MillerDate: 2024.03.25 15:46:07-05'00' 3/26/24 VIII-12 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: March 25, 2024 Item: Declare Surplus Property and Authorize Sale Council Action Requested: The Council is requested to declare pick-up trucks from the Public Works Department as surplus property and authorize these items for public sale. Background Information: The list of pick-up trucks below is no longer needed by the Public Works Department, and we would like to declare them as surplus/excess property:  5 Pick-Up Trucks o Truck No. 114 – 2003 Chevy ¾ Ton 2wd o Truck No. 120 – 2006 Chevy ¾ Ton 2wd o Truck No. 124 – 2007 Chevy ¾ Ton 2wd o Truck No. 101 – 2001 Ford F-250 4wd o Truck No. 402A – 2001 Ford F-150 4wd In an effort to address our aged pick-up truck fleet, replacement vehicles have been provided to the Public Works Department. The trucks listed above have reached their useful life in the Public Works fleet and now that replacement vehicles are in place, it is time to authorize them for public sale. Financial Impact: Neutral budgetary impact VIII-13 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Dan Wietecha, City Administrator Date: April 1, 2024 Item: 2024-2025 LELS Local No. 249 Union Contract Council Action Requested: Approve the 2024-2025 Lateral Transfer Memorandum of Understanding for Law Enforcement Labor Services, Inc. Local No. 249 (Officers). Background Information: The 2024-2025 collective bargaining agreement for the LELS Local No. 249 was approved by Council on December 18, 2023. The attached Memorandum of Understanding was inadvertently omitted. Other than extending the effective dates, the provisions of the MOU remain unchanged. Financial Impact: N/A Advisory Commission Discussion: N/A Council Committee Discussion: N/A Attachments: Law Enforcement Labor Services, Inc. Local No. 249 Lateral Transfer Memorandum of Understanding City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: April 1, 2024 Item: Change Order #1 Roof Hatch Council Action Requested: Approve Change Order # 1 with Apex Facility Solutions Background Information: During a preconstruction contractor meeting for the Civic Arena refrigeration and roofing project, an idea was posed to add a permanent, user friendly roof hatch and steps for access to the roof areas of the Civic Arena. Staff at Apex have been working to solicit pricing information from our roofing contractor and have supplied that to the City. A permanent hatch and steps will allow staff and contractors safe and consistent access to the roofs of the Civic Arena, this will be even more important after a solar array is added to the west rink roof. City staff agree this is an important upgrade and is most efficient to include in the roofing contract. Financial Impact: This will be a $19,170.89 addition to the overall contract. Advisory Commission Discussion: None Council Committee Discussion: None Attachments: ▪ Change Order #1 VIII-15 Change Order Client: City of Hastings Change Order No: 1 Project: Hastings Civic Arena Renovation 3/25/24 The Contract is Changed as Follows: Original Contract Value:$217,391.00 Net Prior Change Orders:$5,000,313.00 Contract Value Prior to this Change Order:$5,217,704.00 This Change Order Add (Deduct):19,170.89$ New Contract Value after Change Order:$5,236,874.89 Contract Time will be increased by zero (0) days. The Date of Substantial Completions changes as follows: NOT VALID UNTIL SIGNED BY THE CONSTRUCTION MANAGER, CONTRACTOR AND OWNER Owner By (Signature) By (Typed) Date Mark Rasmussen By (Typed) Date Provide all labor and material to install 30x54" roof hatch on mezzanine level. Work includes cutting and removing of existing roofing and insulation as needed, install of roof hatch, infill voids in insulation to match existing roof height. New hatch will be made weather tight by roofer. Install of 70 degree ships ladder and safety rail on roof. All waste to be hauled by roofer. Apex Facility Solutions, SBC Construction Manager By (Signature) 13055 Riverdale Drive NW, Suite 500-211, Coon Rapids, MN 55304 www.apex-co.us3495 Northdale Blvd, NW, Suite 230 Coon Rapids MN 55448 VIII-15 City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: March 27, 2024 Item: Conduct Public Hearing & Consider Resolution to Adopt Assessments for the 2024 Neighborhood Infrastructure Improvements COUNCIL ACTION REQUESTED Council is requested to conduct a public hearing, and to consider the enclosed resolution to adopt the proposed assessments for City Project 2024-1, the 2024 Neighborhood Infrastructure Improvements. This resolution requires a simple majority vote of support for approval. The scope and features for this project were approved by the City Council at the regular meeting on March 4th and the City will be receiving bids for the project on April 5th. BACKGROUND INFORMATION The 2024 Neighborhood Infrastructure Improvements contain street and utility improvements to six City streets ranging in scope of work from street reclamation to full street and utility reconstruction. The project scope was presented to City Council on March 4th, 2024 (please refer to the attached Project Map). Existing paved trails within Pleasant Park will be reconstructed as part of this project and a new paved trail will also extend to Pleasant Drive. ASSESSMENT POLICY & FINAL PROPOSED RATES All properties in the project area that are abutting an improved street are proposed to be assessed in accordance with City Ordinance. The assessment rates are based on the estimated special benefit to the assessed properties accruing from the constructed improvements. A certified property appraiser was hired to determine the estimated special benefit range for each property type within the proposed project area based on the improvement project. The low end of this range was taken and then further reduced to 90% of that value to establish assessment rates for each lot. Apart from a few irregularly shaped properties along cul-de-sacs, the majority of the 154 properties to be assessed with this project are standard single family residential lots approximately 0.25 acres in size. Consistent with how assessments were conducted in 2023, a per lot methodology was applied. This allowed for an equitable approach to assess all neighborhoods in this geographic area the same in 2023 and 2024. It is important to note that the special benefits valuation is based on the street and storm sewer improvements only. The City does not levy special assessments associated with utility improvements, since the cost of those improvements are funded from sources other than special assessments. The standard assessment for single family homes in reconstruction areas is $7,650 and for reclaim areas the standard assessment is $6,750. Reconstruction Streets 17th St, Brittany Rd, and Highland Dr from 15th St to 17th St Unit Type Assessed Rate Single Family Home – Standard* $7,650 per Lot IX-01 (a,b) Reclaim Streets 21st St, Brooke Ln, Brooke Ct, and Highland Dr from 17th St to South End Unit Type Assessed Rate Single Family Home – Standard* $6,750 per Lot *Standard Lots are non-corner lots which front an improved street. Corner lots are assessed 100% of the rate for a short side fronting an improved street and 25% for the long side fronting an improved street. The assessment rates were supported by the Operations Committee on December 11, 2023, and would result in the City collecting approximately $1,114,650 to help fund the project. For a copy of the proposed assessments, please refer to the attached Preliminary Assessment Rolls dated October 30, 2023. FINANCIAL IMPACTS The project has a total pre-bid cost estimate of $4,210,000 including design, engineering, construction, and other project delivery overhead costs, as detailed in the Feasibility & Assessments Report delivered to the Council on February 5, 2024.  The project will be funded by special assessments and General Obligation (G.O.) Bonds: o The street portion of the G.O. Bonds is estimated at $2,300,000, of which $1,114,650 will be paid back by proposed special assessment revenue over time. o The utility portion of the G.O. Bonds is estimated at $1,910,000 which breaks down as follows:  Sanitary sewer System - $575,000  Water System - $810,000  Storm Sewer System - $525,000  The project is tracking to be funded within the City’s funding parameters for the 2024 Budget. STAFF RECOMMENDATION Staff recommends that the Council hold the public hearing and consider the attached resolution to adopt assessments as proposed for the 2024 Neighborhood Infrastructure Improvements. ATTACHMENTS  Resolution to Adopt the Assessments  Project Map  Preliminary Assessment Roll dated October 30, 2023 IX-01 (a,b) CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION TO ADOPT THE ASSESSMENTS FOR PROJECT 2024-1, 2024 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, pursuant to proper notice duly given as required by law, the City Council of the City of Hastings has met, heard, and passes upon all objections to the proposed assessments for the following project: 2024-1, Neighborhood Infrastructure Improvements – The reconstruction improvements would involve complete reconstruction of the street with new base material and pavement including concrete curb and gutter replacement, sanitary sewer main replacement, replacement of the water main, replacement of sanitary sewer and water services within the right-of-way, pedestrian ramp improvements, storm sewer extensions, repairs and replacements, and paved trail construction within Pleasant Park. Reclamation improvements would involve reclamation of existing base material and pavement with new pavement surface including spot curb and gutter repairs, rehabilitation of water system valves, localized storm sewer extensions, repairs, and replacements, and select pedestrian ramp improvements. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS: 1. The proposed assessments for Project 2024-1 the Neighborhood Infrastructure Improvements, a copy of which is filed with the Hastings Engineering Department and with the City Clerk, are hereby accepted and shall constitute the special assessment against the properties named therein, and each tract of land therein included is hereby found to be benefited by the constructed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable with the first property tax installment of 2025 and shall bear interest at the rate for which City bonds are sold plus 1.5%, per annum from December 1, 2024. To the first installment shall be added interest on the entire assessment from December 1, 2024, until December 31, 2024. To each subsequent installment, when due, shall be added interest for one year on all unpaid balances. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole or part of the assessment on such property with interest accrued to the date of the payment to the City Clerk, except that no interest or Dakota County assessment certification fee shall be charged if the entire assessment is paid by November 30, 2024. The owner may, at any time thereafter, pay to the County Treasurer the entire amount of the assessment remaining unpaid with interest accrued to December 31 of the year in which such payment is made. Such payments to the County Treasurer must be made before December 30, or interest will be charged through December 31 of the next succeeding year. 4. The Clerk shall forthwith, transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessments shall be collected and paid over in the same manner as other municipal taxes. 5. The amount specially assessed is hereby affirmed to be $1,114,650.00 ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 1st DAY OF APRIL, 2024. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL IX-01 (a,b) P l e a s a n t D r i v e Highway 55 County Road 46 15th Street 17th Street 21st Street H i g h l a n d D r i v e B r i t t a n y R o a d B r o o k e L n Brooke Ct Note Project Limits are Subject to Change2024 Neighborhood Infrastructure Improvements Full Reconstruction Reclaim IX-01 (a,b) City of Hastings City Project 2024-1, Neighborhood Improvments Project Property Owner Information & Assessment Amounts Property Owners Updated 10.19.23 Property No.Parcel ID Site Address Owner Corner Lot (X=Yes) Lot Frontage Type Long Side Unit (0.25) Standard Frontage Unit Total Units Assessment Rate Standard Assessment Rate Long Side*Total Assessment 1 193285008140 1500 BRITTANY RD GLENN J & POLLY G BAUER X CSS 1 1.00 $7,650.00 $7,650.00 2 193285007010 1501 BRITTANY RD TRAVIS ROLFE X CSS 1 1.00 $7,650.00 $7,650.00 3 193285008130 1510 BRITTANY RD LINSEY SANTAMARIA 1 1.00 $7,650.00 $7,650.00 4 193285007020 1511 BRITTANY RD BENJAMIN & SARAH SCHWIEGER 1 1.00 $7,650.00 $7,650.00 5 193285008120 1520 BRITTANY RD KYLE JOSEPH KING 1 1.00 $7,650.00 $7,650.00 6 193285007030 1521 BRITTANY RD BRIAN FRANK 1 1.00 $7,650.00 $7,650.00 7 193285008110 1530 BRITTANY RD MARY REUCKERT 1 1.00 $7,650.00 $7,650.00 8 193285007040 1531 BRITTANY RD DANIEL C & JULIANN B BEYING 1 1.00 $7,650.00 $7,650.00 9 193285008100 1600 BRITTANY RD DAWN JUELSGAARD 1 1.00 $7,650.00 $7,650.00 10 193285007050 1601 BRITTANY RD TODD & MANDY BREMER 1 1.00 $7,650.00 $7,650.00 11 193285008090 1610 BRITTANY RD KENITH CHRISTENSEN 1 1.00 $7,650.00 $7,650.00 12 193285008080 1620 BRITTANY RD XAVIER KOPP X CBS 0.25 1 1.25 $7,650.00 $7,650.00 $9,562.50 13 193285003020 1700 BRITTANY RD ROBERT J & GLORIA BURR X CBS 0.25 1 1.25 $7,650.00 $7,650.00 $9,562.50 14 193285003030 1720 BRITTANY RD THOMAS J & RENEE L LUCKING 1 1.00 $7,650.00 $7,650.00 15 193285006190 1735 BRITTANY RD KIM K & JOYCE KOCHENDORFER 1 1.00 $7,650.00 $7,650.00 16 193285003040 1740 BRITTANY RD MATHEW T WILLET 1 1.00 $7,650.00 $7,650.00 17 193285006180 1755 BRITTANY RD KATHRYN MCBRIDE 1 1.00 $7,650.00 $7,650.00 18 193285003050 1760 BRITTANY RD CHARLES & DEANE RIZZO 1 1.00 $7,650.00 $7,650.00 19 193285006170 1775 BRITTANY RD GREGORY & JAMES HOLMSETH 1 1.00 $7,650.00 $7,650.00 20 193285003060 1780 BRITTANY RD KEVIN C & JOAN M MCNAMARA 1 1.00 $7,650.00 $7,650.00 21 193285003070 1800 BRITTANY RD ROBERT J & CYNTHIA A MAJESKI 1 1.00 $7,650.00 $7,650.00 22 193285003080 1820 BRITTANY RD RUSSELL A & LISA M WELCH 1 1.00 $7,650.00 $7,650.00 23 193285006160 1821 BRITTANY RD STEPPING OUT INC 1 1.00 $7,650.00 $7,650.00 24 193285003090 1840 BRITTANY RD MICHAEL W & SHERRI L LEFLAY 1 1.00 $7,650.00 $7,650.00 25 193285006150 1841 BRITTANY RD JUDITH LEE RATZLAFF 1 1.00 $7,650.00 $7,650.00 26 193285004010 1860 BRITTANY RD COLLIN M & ERIANE PETERSON 1 1.00 $7,650.00 $7,650.00 27 193285005090 1861 BRITTANY RD RICHARD A HOLMES 1 1.00 $7,650.00 $7,650.00 28 193285004020 1880 BRITTANY RD DAVID J & KAREN J HARTUNG 1 1.00 $7,650.00 $7,650.00 29 193285005080 1881 BRITTANY RD LEATRICE JANELL KURILLA 1 1.00 $7,650.00 $7,650.00 30 193285004030 1900 BRITTANY RD MARGARET M BARINGER 1 1.00 $7,650.00 $7,650.00 31 193285004040 1920 BRITTANY RD MARY L ANDERSON 1 1.00 $7,650.00 $7,650.00 32 193285005070 1921 BRITTANY RD DAVID J & CANDY M SWENSON 1 1.00 $7,650.00 $7,650.00 33 193285004050 1940 BRITTANY RD JORDIAN HORSCH 1 1.00 $7,650.00 $7,650.00 34 193285005060 1941 BRITTANY RD MICHAEL & TAMARA MCMENOMY 1 1.00 $7,650.00 $7,650.00 35 193285004060 1960 BRITTANY RD PAUL D & RAE ANN CANEFF X CSS 1 1.00 $7,650.00 $7,650.00 36 193285005050 1961 BRITTANY RD KENNETH L & LINDA T TREMBATH X CSS 1 1.00 $7,650.00 $7,650.00 $279,225.00 37 193285001010 1500 HIGHLAND DR RANDY C & CARMEN NEI X CSS 1 1.00 $7,650.00 $7,650.00 38 193285008010 1501 HIGHLAND DR DONALD G & PAULA ANGELL X CSS 1 1.00 $7,650.00 $7,650.00 39 193285001020 1510 HIGHLAND DR ROBERT J & PAMELA J NIEBUR 1 1.00 $7,650.00 $7,650.00 40 193285008020 1511 HIGHLAND DR GUY R & LUANN KOCHENDORFER 1 1.00 $7,650.00 $7,650.00 41 193285001030 1520 HIGHLAND DR RANDY A RASKIN 1 1.00 $7,650.00 $7,650.00 42 193285008030 1521 HIGHLAND DR RICHARD B & DANA L LEIBBRAND 1 1.00 $7,650.00 $7,650.00 43 193285001040 1530 HIGHLAND DR LAURA J SYKES 1 1.00 $7,650.00 $7,650.00 44 193285008040 1531 HIGHLAND DR IAN E & KELLIE GORIESKY 1 1.00 $7,650.00 $7,650.00 45 193285001050 1600 HIGHLAND DR ANN M SKOGLUND 1 1.00 $7,650.00 $7,650.00 46 193285008050 1601 HIGHLAND DR MATTHEW R & CHRISTINE C HALVERSON 1 1.00 $7,650.00 $7,650.00 47 193285001060 1610 HIGHLAND DR KENNETH L & PHYLLIS MASON 1 1.00 $7,650.00 $7,650.00 48 193285008060 1611 HIGHLAND DR JEFFREY E & PATRICIA REBARCHIK 1 1.00 $7,650.00 $7,650.00 49 193285001070 1620 HIGHLAND DR MARTY ELLSWORTH X CBS 0.25 1 1.25 $7,650.00 $7,650.00 $9,562.50 50 193285008070 1621 HIGHLAND DR JASON C & TRACY L LILJA X CBS 0.25 1 1.25 $7,650.00 $7,650.00 $9,562.50 51 193285002010 1700 HIGHLAND DR DAVID D & TERESA M MEYER X CBS 0.25 1 1.25 $6,750.00 $7,650.00 $8,662.50 52 193285003010 1701 HIGHLAND DR JOSEPHINE STEPAN X CBS 0.25 1 1.25 $6,750.00 $7,650.00 $8,662.50 53 193285201010 1740 HIGHLAND DR RICHARD D WOOD 1 1.00 $6,750.00 $6,750.00 54 193285202010 1745 HIGHLAND DR WALLACE L & CYNTHIA OBINGER 1 1.00 $6,750.00 $6,750.00 55 193285202020 1775 HIGHLAND DR MARK S & CONNIE L KOLODZIEJ 1 1.00 $6,750.00 $6,750.00 56 193285201020 1780 HIGHLAND DR LINDA FOX 1 1.00 $6,750.00 $6,750.00 57 193285202030 1815 HIGHLAND DR ROGER W FERRELL 1 1.00 $6,750.00 $6,750.00 58 193285201030 1820 HIGHLAND DR RICHARD M & CARRIE A ZAK 1 1.00 $6,750.00 $6,750.00 59 193285202040 1845 HIGHLAND DR KODY BUTLER 1 1.00 $6,750.00 $6,750.00 60 193285201040 1850 HIGHLAND DR LAWRENCE D & DEBRA M LACOUSIERE 1 1.00 $6,750.00 $6,750.00 61 193285202050 1875 HIGHLAND DR ANTHONY T WIENEKE 1 1.00 $6,750.00 $6,750.00 62 193285201050 1880 HIGHLAND DR BRIAN J & SUSAN K DRUMMOND 1 1.00 $6,750.00 $6,750.00 63 193285202060 1915 HIGHLAND DR NICHOLAS A & JOANN B BRUELS 1 1.00 $6,750.00 $6,750.00 64 193285201060 1920 HIGHLAND DR ADAM & SARA QUALE 1 1.00 $6,750.00 $6,750.00 65 193285202070 1945 HIGHLAND DR MICHAEL E & SHARON A BROWN 1 1.00 $6,750.00 $6,750.00 66 193285201070 1950 HIGHLAND DR DAVID R & PATRICIA L THURMES 1 1.00 $6,750.00 $6,750.00 67 193285202080 1975 HIGHLAND DR DAVID G MADLAND 1 1.00 $6,750.00 $6,750.00 68 193285201080 1980 HIGHLAND DR SANDRA K W STRANDBERG X CSS 1 1.00 $6,750.00 $6,750.00 69 193285204010 1995 HIGHLAND DR ERIC M & ELIZABETH A DECKER 1 1.00 $6,750.00 $6,750.00 70 193285203010 2000 HIGHLAND DR TERRANCE A & MAUREEN SIEBEN X CSS 1 1.00 $6,750.00 $6,750.00 71 193285204020 2005 HIGHLAND DR JOSEPH J & JOAN G BECKER 1 1.00 $6,750.00 $6,750.00 72 193285203020 2020 HIGHLAND DR SUZANNE M KIRTZ 1 1.00 $6,750.00 $6,750.00 73 193285204030 2025 HIGHLAND DR ERIK M LUNDSTED 1 1.00 $6,750.00 $6,750.00 74 193285203030 2040 HIGHLAND DR DIANE DILLINGER 1 1.00 $6,750.00 $6,750.00 75 193285204040 2045 HIGHLAND DR ROBERT C & JULIE K HICKS 1 1.00 $6,750.00 $6,750.00 76 193285203040 2060 HIGHLAND DR JACKSON & MALLORY BELILLE 1 1.00 $6,750.00 $6,750.00 77 193285204050 2075 HIGHLAND DR KENT S DUFAULT X CBS 0.25 1 1.25 $6,750.00 $6,750.00 $8,437.50 78 193285203050 2080 HIGHLAND DR TIMOTHY T & SHEILA J GROTH 1 1.00 $6,750.00 $6,750.00 79 193285203060 2100 HIGHLAND DR ROBERT E & JACKIE N BARCHENGER 1 1.00 $6,750.00 $6,750.00 80 193285206010 2105 HIGHLAND DR JEFFREY E & JOANNE L DOLD X CBS 0.25 1 1.25 $6,750.00 $6,750.00 $8,437.50 81 193285401060 2133 HIGHLAND DR MARK R & PATRICIA A STONEBERG 1 1.00 $6,750.00 $6,750.00 82 193285401050 2155 HIGHLAND DR BRIAN D & MARLYS M KOENIG 1 1.00 $6,750.00 $6,750.00 83 193285401010 2166 HIGHLAND DR RYAN & MIRANDA BRINK 1 1.00 $6,750.00 $6,750.00 84 193285401040 2177 HIGHLAND DR COOPER VALESANO 1 1.00 $6,750.00 $6,750.00 85 193285401020 2188 HIGHLAND DR JASON STOFFEL 1 1.00 $6,750.00 $6,750.00 86 193285401030 2199 HIGHLAND DR DENNIS W & JOAN L MILLERBERND 1 1.00 $6,750.00 $6,750.00 $361,125.00 Brittany Road Total Assessed Highland Drive Total Assessed October 30, 2023 BRITTANY ROAD HIGHLAND DRIVE - RECONSTRUCT AREA (15TH TO 17TH) HIGHLAND DRIVE - RECLAIM AREA (17TH TO SOUTH) IX-01 (a,b) City of Hastings City Project 2024-1, Neighborhood Improvments Project Property Owner Information & Assessment Amounts Property Owners Updated 10.19.23 Property No.Parcel ID Site Address Owner Corner Lot (X=Yes) Lot Frontage Type Long Side Unit (0.25) Standard Frontage Unit Total Units Assessment Rate Standard Assessment Rate Long Side*Total Assessment October 30, 2023 BRITTANY ROAD 87 193285007130 1400 17TH ST W TOMAS J & LORI L BRAUCKS X CSS 1 1.00 $7,650.00 $7,650.00 88 193285006080 1401 17TH ST W JOSEPH & CHRISTINA ESLER X CSS 1 1.00 $7,650.00 $7,650.00 89 193285007120 1410 17TH ST W OPAL HOMES 21 LLC 1 1.00 $7,650.00 $7,650.00 90 193285006070 1411 17TH ST W DANIEL M & DAWN F KLEIN 1 1.00 $7,650.00 $7,650.00 91 193285007110 1420 17TH ST W US BANK TRUST NA TSTE 1 1.00 $7,650.00 $7,650.00 92 193285006060 1421 17TH ST W BRUCE PERRY 1 1.00 $7,650.00 $7,650.00 93 193285007100 1430 17TH ST W WILLIAM D & REBECCA RUDER 1 1.00 $7,650.00 $7,650.00 94 193285006050 1431 17TH ST W LANCE & KRISTIN POELLINGER 1 1.00 $7,650.00 $7,650.00 95 193285007090 1440 17TH ST W DENNIS M & WENDY MARTIN 1 1.00 $7,650.00 $7,650.00 96 193285006040 1441 17TH ST W SCOTT R & MARGARET R WESTRE 1 1.00 $7,650.00 $7,650.00 97 193285007080 1450 17TH ST W JOSEPH FOWLER 1 1.00 $7,650.00 $7,650.00 98 193285006030 1451 17TH ST W GLENN H & CYNTHIA M GROTH 1 1.00 $7,650.00 $7,650.00 99 193285007070 1460 17TH ST W GRETTA VIETHS 1 1.00 $7,650.00 $7,650.00 100 193285006020 1461 17TH ST W PHILIP & BERNADETTE VARGAS 1 1.00 $7,650.00 $7,650.00 101 193285007060 1470 17TH ST W CAITLIN KLEIN X CBS 0.25 1 1.25 $7,650.00 $7,650.00 $9,562.50 102 193285006010 1471 17TH ST W DANIEL C & CATHLEEN STAYBERG X CBS 0.25 1 1.25 $7,650.00 $7,650.00 $9,562.50 103 198323004120 1621 MEADOW VIEW TRL GENESE MONJEAU X CLS 0.25 0.25 $7,650.00 $1,912.50 104 198323007010 1701 MEADOW VIEW CT TRAVIS & SHEENA GREINER X CLS 0.25 0.25 $7,650.00 $1,912.50 $130,050.00 105 193285206020 2100 BROOKE LN JOHN R TSTE KENNEDY X CBS 0.25 1 1.25 $6,750.00 $6,750.00 $8,437.50 106 193285207010 2105 BROOKE LN MICHAEL A & SUSAN M CHRISTIANSON X CBS 0.25 1 1.25 $6,750.00 $6,750.00 $8,437.50 107 193285401070 2120 BROOKE LN REX & ELIZABETH A GILLMER 1 1.00 $6,750.00 $6,750.00 108 193285402010 2125 BROOKE LN MICHAEL D & ELLSPETH C LUNDSTROM 1 1.00 $6,750.00 $6,750.00 109 193285401080 2150 BROOKE LN TAMRA LEE CAUDILL-DODSON 1 1.00 $6,750.00 $6,750.00 110 193285402020 2155 BROOKE LN CRAIG L & JOAN L MORRISON 1 1.00 $6,750.00 $6,750.00 111 193285402030 2175 BROOKE LN ANDREW R KNOLL 1 1.00 $6,750.00 $6,750.00 112 193285401090 2180 BROOKE LN THOMAS M & JEANNE R LOESCH 1 1.00 $6,750.00 $6,750.00 113 193285402040 2205 BROOKE LN KATHLEEN E PENGELLY 1 1.00 $6,750.00 $6,750.00 114 193285401100 2210 BROOKE LN MICHEAL J BISKUPSKI 1 1.00 $6,750.00 $6,750.00 115 193285401110 2230 BROOKE LN JASON D & MEGAN E BAUER 1 1.00 $6,750.00 $6,750.00 116 193285401120 2250 BROOKE LN KURT MEYER 1 1.00 $6,750.00 $6,750.00 117 193285401130 2270 BROOKE LN CHRISTOPHER J & ARTIST A CLOUTIER 1 1.00 $6,750.00 $6,750.00 118 193285402150 2285 BROOKE LN TRENT & AMY HANSON 1 1.00 $6,750.00 $6,750.00 119 193285401140 2290 BROOKE LN ERLEND & JAIME LARSEN 1 1.00 $6,750.00 $6,750.00 120 198323602130 2330 BROOKE LN SCOTT W & ABBY L SCHULTE 1 1.00 $6,750.00 $6,750.00 121 198323603010 2337 BROOKE LN TIMOTHY M & JODY RUDH 1 1.00 $6,750.00 $6,750.00 122 198323602120 2372 BROOKE LN STEVEN L & ANNE S ANDERSON 1 1.00 $6,750.00 $6,750.00 123 198323603020 2375 BROOKE LN DONALD M MOEHRLE 1 1.00 $6,750.00 $6,750.00 124 198323603030 2413 BROOKE LN JOSHUA & PAMELA JOHNSON 1 1.00 $6,750.00 $6,750.00 125 198323602110 2414 BROOKE LN DAKE WANG 1 1.00 $6,750.00 $6,750.00 126 198323603040 2441 BROOKE LN TIMOTHY P & PATRICIA L WELT 1 1.00 $6,750.00 $6,750.00 127 198323602100 2446 BROOKE LN JOSEPH & RACHAEL TIX X CSS 1 1.00 $6,750.00 $6,750.00 128 198323603050 2479 BROOKE LN PETER D & KELLY L KLEIS X CSS 1 1.00 $6,750.00 $6,750.00 $165,375.00 129 193285402090 1420 BROOKE CT JASON P & JACQUELINE J WROLSTAD 1 1.00 $6,750.00 $6,750.00 130 193285402100 1441 BROOKE CT TODD N & JONI M SIEWERT 1 1.00 $6,750.00 $6,750.00 131 193285402080 1442 BROOKE CT JAY A WEBBER 1 1.00 $6,750.00 $6,750.00 132 193285402110 1463 BROOKE CT JODIE M WELSHONS 1 1.00 $6,750.00 $6,750.00 133 193285402070 1464 BROOKE CT TODD & DAWN QUIST 1 1.00 $6,750.00 $6,750.00 134 193285402120 1485 BROOKE CT CURTIS D MATTISON 1 1.00 $6,750.00 $6,750.00 135 193285402060 1486 BROOKE CT LAURA J SYKES 1 1.00 $6,750.00 $6,750.00 136 193285402130 1497 BROOKE CT MATTHEW & CHRISTA HAMANN 1 1.00 $6,750.00 $6,750.00 137 193285402050 1500 BROOKE CT LOGAN & CANDIS ROME X CBS 0.25 1 1.25 $6,750.00 $6,750.00 $8,437.50 138 193285402140 1505 BROOKE CT DANIEL & JACQUELINE ROTHER X CBS 0.25 1 1.25 $6,750.00 $6,750.00 $8,437.50 $70,875.00 139 193285102050 1400 21ST ST W SCOTT ALAN OLSON X CSS 1 1.00 $6,750.00 $6,750.00 140 193285103050 1401 21ST ST W LAURA ANN SACCHETTI X CSS 1 1.00 $6,750.00 $6,750.00 141 193285102040 1410 21ST ST W COLLEEN D HEISE 1 1.00 $6,750.00 $6,750.00 142 193285103040 1411 21ST ST W TROY & MELISSA BLACKSTAD 1 1.00 $6,750.00 $6,750.00 143 193285102030 1420 21ST ST W JAMES HERMAN JACOBSEN 1 1.00 $6,750.00 $6,750.00 144 193285103030 1421 21ST ST W PATRICK L & MARY L MCNAUGHTON 1 1.00 $6,750.00 $6,750.00 145 193285102020 1430 21ST ST W JAMES & COLLEEN ENGELS 1 1.00 $6,750.00 $6,750.00 146 193285103020 1431 21ST ST W GIG K CIMMINO 1 1.00 $6,750.00 $6,750.00 147 193285102010 1440 21ST ST W DANNY L & JEANETTE I MACE 1 1.00 $6,750.00 $6,750.00 148 193285103010 1441 21ST ST W PETER & PAMELA SORENSON 1 1.00 $6,750.00 $6,750.00 149 193285101010 1450 21ST ST W STEVEN J & ANDREA BEAL 1 1.00 $6,750.00 $6,750.00 150 193285104010 1451 21ST ST W KEITH SMEAD 1 1.00 $6,750.00 $6,750.00 151 193285205020 1470 21ST ST W TRACI GAY JOHNSON 1 1.00 $6,750.00 $6,750.00 152 193285205010 1490 21ST ST W JAMES S & LORI A SCHULTZ 1 1.00 $6,750.00 $6,750.00 153 193285204070 1510 21ST ST W BRUCE E & LORI A MARSH 1 1.00 $6,750.00 $6,750.00 154 193285204060 1540 21ST ST W JAMIE J & AIMEE M SWANSON 1 1.00 $6,750.00 $6,750.00 $108,000.00 $1,114,650.00 *Corner lots with long sides abutting an improved street will be assessed 25% of the rate for that street improvement Total Assessments 17th Street Total Assessed Brooke Lane Total Assessed Brooke Court Total Assessed 21st Street Total Assessed 17TH STREET BROOKE LANE BROOKE COURT 21ST STREET S CLS CSS CBS Standard (rectangular more/less)100% of Frontage Assessment Policy Key Lot Frontage Type Assessment Formula Corner - Work on Long Side Only 25% of Frontage Corner - Work on Short Side Only 100% of Frontage Corner - Work on Both Sides 100% of Short Side + 25% of Long Side IX-01 (a,b) City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: April 1, 2024 Item: Downtown Planters & Baskets Council Action Requested: Accept quote and approve contract with Green Companies. Background Information: The City of Hastings hires a contractor to perform beautification efforts in Downtown Hastings. The effort includes planting and maintaining all of the ground level planters and purchasing, installing and maintaining hanging flower baskets. The effort also includes a change to winter décor in the late fall/early winter. While the 2023 contract allowed for up to 2 years of renewal, staff were contacted by another local landscape company desiring to submit a quote for these services. Staff provided the necessary documentation for the company to prepare a quote and advised our prior contractor there was interest from others and solicited an updated quote for 2024. Two companies submitted quotes for services, Green Companies and Precision Landscaping. While both quotes were very similar, Green Companies’ quote was the low, responsible, responsive quoting company for 2024 services. Staff assume a 16 week season for weekly watering, making Green Companies’ quote total $20,715.00 and Precision Landscaping’s quote total $21,902.50. Staff recommend accepting Green Companies’ quote and approving the contract for services attached. Financial Impact: This is an annual budget expense. Green Companies total season cost: $20,715.00 Advisory Commission Discussion: None Council Committee Discussion: None Attachments:  Vendor Quotes  Contract for Services with Green Companies IX-02 Green Companies (651) 983-6155 clikes@hastingsmn.gov CONTACT US PO Box 817 HASTINGS, MN 55033 (651) 437-4255 jesse.viall@greencompaniesllc.com ESTIMATE Cost to water pots on weekly basis (billed monthly) 1.0 $380.00 $380.00 Cost per week to water planter pots If pots are not watered in a given week, city will not be billed. Weekly schedule starts after pots are installed Hanging Baskets (Includes basket and install) 25.0 $105.00 $2,625.00 Winter Decor Pots Includes all labor and material 52.0 $110.00 $5,720.00 Spring Pot Planting (includes material and labor) All Ground Pots 1.0 $6,290.00 $6,290.00 Services subtotal: $15,015.00 Subtotal $15,015.00 Tax (MN 6.875%) $0.00 Total $15,015.00 Green Companies PLT008283 http://www.greencompaniesllc.com 1 of 1 $15,015.00 TOTAL #205 Feb 28, 2024 ESTIMATE ESTIMATE DATE Staff Notes: To compare these quotes, base bid on this quote needs to deduct $380.00 for the weekly watering services. $15,015.00 - $380.00 = $14,635.00 Assuming a 16 week season, total cost of services assumed at: $20,715.00. Services qty unit price amount IX-02 651-437-2305 Info@precisionlandscape-inc.com Sales Person: Joby Quote AAAE017 Date Email : 02-29-2024 : cjenkins@hastingsmn.gov For : City Of Hastings Hastings City Hall,101 4th St E, Hastings, MN 55033, USA Phone : 6514806175 Total Estimate: $15,182.50 Pots Planting Section Estimate: $5,720.00 QUANTITY MATERIAL TOTAL ESTIMATED PRICE 52.00 Plant Material - (includes potting soil needed to refill pots getting low and fertilizer) Also includes pots on north side of city hall 4680.00 16.00 Hours Labor Hourly - Installation 1040.00 Baskets Section Estimate: $2,962.50 QUANTITY MATERIAL TOTAL ESTIMATED PRICE 25.00 Large Hanging Baskets, Type to be determined based on availability. Begonia if available - Begonia Viking Basket 2962.5 Watering Section Estimate: $0.00 QUANTITY MATERIAL TOTAL ESTIMATED PRICE 1.00 Weekly Watering - (pots/hanging baskets)* 420.00 Winter Pots Section Estimate: $6,500.00 QUANTITY MATERIAL TOTAL ESTIMATED PRICE 52.00 Winter Decor, Spruce Tips, Pine, Dogwood Branches 6500.00 * Greyed out items are alternates and are not included in the price. Staff Notes: Base price of quote is $15,182.50 Weekly watering cost at $420.00 per week Assuming a 16 week season, total cost of quoted services assumed at: $21,902.50 Total Estimate: $15,182.50 TERMS: 1/3 Down, 2nd third due upon project start, and full payment upon completion, unless other arrangements have been made. All past due accounts will be charged a 1-1/2% (18% APR) service charge. All Credit Card transactions will be charged a 3% convenience fee. All prices quoted are valid for 90 days from the date stated. IX-02 1 AGREEMENT FOR SERVICES Downtown Planters and Hanging Baskets THIS AGREEMENT (“Agreement”) is made and executed this 1st day of April, 2024, by and between the City of Hastings, 101 4th Street, Hastings, Minnesota 55033, (“City”) and Green Companies LLC, 465 Commerce Ct. #5, Hastings, MN 55033 (“Contractor”). WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services (“Services”), as defined in the following documents: i. A proposal dated February 28, 2024, incorporated herein as Exhibit A. (Hereinafter “Exhibit”) ii. Where terms and conditions of this Agreement and those terms and conditions included in the Exhibit specifically conflict, the terms of this Agreement shall apply. b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibit, subject to Section 9 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay the Contractor and the Contractor agrees to receive and accept payment for Services as set forth in the Exhibit. IX-02 2 b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis, unless otherwise stated in the Exhibit. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. The Agreement shall commence on the date listed in the initial paragraph of this Agreement and continue until terminated pursuant to Section 5. 4. BONDS. If the Services provided by Contractor as set forth in the Exhibit and this Agreement exceeds $100,000, Contractor shall furnish performance and payments bonds covering faithful performance of all the Contractor’s obligations, including without limitation warranty obligations, and of all payment of obligations arising under this Agreement. 5. TERMINATION AND REMEDIES. a. Termination for Convenience. This Agreement may be terminated by either party upon 30 days’ written notice delivered to the other party at the addresses listed in Section 15 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event: i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. IX-02 3 The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 6. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibit. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor’s receipt of payment by the City for undisputed services provided by the subcontractor. 7. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 8. INSPECTION OF WORK. All materials and workmanship will be subject to inspection, examination, and testing by the City, who will have the right to reject defective material and workmanship or require its correction. 9. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 10. CITY’S REPRESENTATIVE. The City has designated CHRIS JENKINS to act as the City’s representative with respect to the Services to be performed under this Agreement. He shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 11. PROJECT MANAGER AND STAFFING. The Contractor has designated JESSE VIALL to be the primary contact for the City in the performance of the Services. The primary contact shall be assisted by other staff members as necessary to facilitate the completion of IX-02 4 the Services in accordance with the terms established herein. Contractor may not remove or replace the designated staff without the approval of the City. 12. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each party in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor’s employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City’s employees or subcontractors. 13. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $1,500,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended. b. Workers’ Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 14. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 15. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Hastings 101 4th Street Hastings, MN 55033 IX-02 5 Attention: Chris Jenkins Or e-mailed: cjenkins@hastingsmn.gov If to Contractor: Green Companies LLC 435 Commerce Ct. #5 Hastings, MN 55033 Attention: Jesse Viall Or emailed: jesse.viall@greencompaniesllc.com 16. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 17. RESPONSIBLE CONTRACTOR. a. In accordance with Minnesota Statutes, Section 16C.285, Contractor is hereby advised that the City cannot award a construction contract in excess of $50,000 unless Contractor is a “responsible contractor” as defined in Minnesota Statutes, Section 16C.285, subdivision 3. Contractor must complete a Responsible Contractor Certificate verifying compliance with the minimum criteria specified in Minnesota Statutes, Section 16C.285, subdivision 3, to be eligible to provide the Services outlined in this Agreement. A Responsible Contractor Certificate must be signed under oath by an owner or officer of Contractor. Contractor is responsible for obtaining the required verifications of compliance with Minnesota Statute, Section 16C.285, subdivision 3 from all subcontractors, using a form provided by the City. Contractor must submit signed verifications from subcontractors upon the City’s request. b. Contractor or subcontractor who does not meet the minimum criteria established in Minnesota Statutes, Section 16C.285, subdivision 3, or who fails to verify compliance with the minimum requirements of this statute, will not be considered a “responsible contractor” and will be ineligible to provide the Services under this Agreement or otherwise work on the project in any capacity. Contractor and any subcontractor are advised that making any false statements verifying compliance with Minnesota Statutes, Section 16C.285 will render the Contractor or subcontractor ineligible to perform the Services of this Agreement and may result in termination of this Agreement by the City. c. Contractor shall not sublet, sell, transfer, delegate or assign the Services or any portion of the Services of this Agreement without abiding by the applicable IX-02 6 provisions of the Minnesota Department of Transportation Standard Specifications for Construction, Section 1801. 18. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Dakota County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. [remainder of page intentionally blank] IX-02 7 CITY OF HASTINGS By: _________________________________ Mary Fasbender, Mayor By: Kelly Murtaugh, City Clerk Date: _______________________________ IX-02 8 CONTRACTOR Signature: Date: Name: Its: IX-02 EXHIBIT A Green Companies (651) 983-6155 clikes@hastingsmn.gov CONTACT US PO Box 817 HASTINGS, MN 55033 (651) 437-4255 jesse.viall@greencompaniesllc.com ESTIMATE Cost to water pots on weekly basis (billed monthly) 1.0 $380.00 $380.00 Cost per week to water planter pots If pots are not watered in a given week, city will not be billed. Weekly schedule starts after pots are installed Hanging Baskets (Includes basket and install) 25.0 $105.00 $2,625.00 Winter Decor Pots Includes all labor and material 52.0 $110.00 $5,720.00 Spring Pot Planting (includes material and labor) All Ground Pots 1.0 $6,290.00 $6,290.00 Services subtotal: $15,015.00 Subtotal $15,015.00 Tax (MN 6.875%) $0.00 Total $15,015.00 Green Companies PLT008283 http://www.greencompaniesllc.com 1 of 1 $15,015.00 TOTAL #205 Feb 28, 2024 ESTIMATE ESTIMATE DATE Staff Notes: To compare these quotes, base bid on this quote needs to deduct $380.00 for the weekly watering services. $15,015.00 - $380.00 = $14,635.00 Assuming a 16 week season, total cost of services assumed at: $20,715.00. Services qty unit price amount IX-02 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: Chris Jenkins, Parks & Recreation Director Date: April 1, 2024 Item: TH HWY 61 Median Maintenance Council Action Requested: Accept quote and approve contract with Precision Landscaping and Construction, INC. Background Information: The City of Hastings hires a contractor to perform specific annual maintenance within the TH HWY 61 Median. Precision Landscaping and Construction, INC. has performed this work for a number of years, and have performed well and have been very responsive to city needs and requests. This contracted work has not been subject to official agreements in the past, however in an effort to ensure both parties have accurate and legal obligations to one another, an agreement is recommended now and for future contracted work. Staff recommend accepting Precision Landscaping and Construction, INC’s quote and approving the contract for services attached. A note for 2024, the addition of mulch in the landscape bed within the TH HWY 61 Median is not an annual application, but it is time to add mulch in 2024 and can be accomplished during regularly scheduled maintenance. Financial Impact: This is an annual budget expense. Precision Landscaping and Construction, INC quoted price for both: $12,909.68 Advisory Commission Discussion: None Council Committee Discussion: None Attachments:  Contract for Services and vendor quotes IX-03 1 AGREEMENT FOR SERVICES TH HWY 61 MEDIAN MAINTENANCE THIS AGREEMENT (“Agreement”) is made and executed this 1st day of April, 2024, by and between the City of Hastings, 101 4th Street, Hastings, Minnesota 55033, (“City”) and Precision Landscaping & Construction, INC, 14923 Jacob Ave, Hastings, MN 55033 (“Contractor”). WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services (“Services”), as defined in the following documents: i. A proposal dated February 29, 2024, incorporated herein as Exhibits A. ii. A proposal dated February 29, 2024, incorporated herein as Exhibits B. (Hereinafter “Exhibits”) iii. Where terms and conditions of this Agreement and those terms and conditions included in the Exhibits specifically conflict, the terms of this Agreement shall apply. b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 9 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2. PAYMENT. a. City agrees to pay the Contractor and the Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. IX-03 2 b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis, unless otherwise stated in the Exhibits. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. The Agreement shall commence on the date listed in the initial paragraph of this Agreement and continue until terminated pursuant to Section 5. 4. BONDS. If the Services provided by Contractor as set forth in the Exhibits and this Agreement exceeds $100,000, Contractor shall furnish performance and payments bonds covering faithful performance of all the Contractor’s obligations, including without limitation warrant obligations, and of all payment obligations arising under this Agreement. 5. TERMINATION AND REMEDIES. a. Termination for Convenience. This Agreement may be terminated by either party upon 30 days’ written notice delivered to the other party at the addresses listed in Section 15 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event: i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. IX-03 3 The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 6. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor’s receipt of payment by the City for undisputed services provided by the subcontractor. 7. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 8. INSPECTION OF WORK. All materials and workmanship will be subject to inspection, examination, and testing by the City, who will have the right to reject defective material and workmanship or require its correction. 9. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 10. CITY’S REPRESENTATIVE. The City has designated CHRIS JENKINS to act as the City’s representative with respect to the Services to be performed under this Agreement. He shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 11. PROJECT MANAGER AND STAFFING. The Contractor has designated JOBY NOLAN to be the primary contact for the City in the performance of the Services. The primary contact shall be assisted by other staff members as necessary to facilitate the completion IX-03 4 of the Services in accordance with the terms established herein. Contractor may not remove or replace the designated staff without the approval of the City. 12. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each party in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor’s employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City’s employees or subcontractors. 13. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $1,500,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended. b. Workers’ Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 14. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 15. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Hastings 101 4th Street Hastings, MN 55033 Attention: Chris Jenkins IX-03 5 Or e-mailed: cjenkins@hastingsmn.gov If to Contractor: Precision Landscaping & Construction, INC 14923 Jacob Ave Hastings, MN 55033 Attention: Joby Nolan Or emailed: joby@precisionlandscape-inc.com 16. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 17. RESPONSIBLE CONTRACTOR. a. In accordance with Minnesota Statutes, Section 16C.285, Contractor is hereby advised that the City cannot award a construction contract in excess of $50,000 unless Contractor is a “responsible contractor” as defined in Minnesota Statutes, Section 16C.285, subdivision 3. Contractor must complete a Responsible Contractor Certificate verifying compliance with the minimum criteria specified in Minnesota Statutes, Section 16C.285, subdivision 3, to be eligible to provide the Services outlined in this Agreement. A Responsible Contractor Certificate must be signed under oath by an owner or officer of Contractor. Contractor is responsible for obtaining the required verifications of compliance with Minnesota Statute, Section 16C.285, subdivision 3 from all subcontractors, using a form provided by the City. Contractor must submit signed verifications from subcontractors upon the City’s request. b. Contractor or subcontractor who does not meet the minimum criteria established in Minnesota Statutes, Section 16C.285, subdivision 3, or who fails to verify compliance with the minimum requirements of this statute, will not be considered a “responsible contractor” and will be ineligible to provide the Services under this Agreement or otherwise work on the project in any capacity. Contractor and any subcontractor are advised that making any false statements verifying compliance with Minnesota Statutes, Section 16C.285 will render the Contractor or subcontractor ineligible to perform the Services of this Agreement and may result in termination of this Agreement by the City. c. Contractor shall not sublet, sell, transfer, delegate or assign the Services or any portion of the Services of this Agreement without abiding by the applicable provisions of the Minnesota Department of Transportation Standard Specifications for Construction, Section 1801. IX-03 6 18. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Dakota County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. [remainder of page intentionally blank] IX-03 7 CITY OF HASTINGS By: _________________________________ Mary Fasbender, Mayor By: Kelly Murtaugh, City Clerk Date:________________________________ IX-03 8 CONTRACTOR Signature: Date: Name: Its: IX-03 Total Estimate: $5,430.00 TERMS: 1/3 Down, 2nd third due upon project start, and full payment upon completion, unless other arrangements have been made. All past due accounts will be charged a 1-1/2% (18% APR) service charge. All Credit Card transactions will be charged a 3% convenience fee. All prices quoted are valid for 90 days from the date stated. 1 651-437-2305 Info@precisionlandscape-inc.com Sales Person: Joby Quote AAAE014 Date Email : 02-29-2024 : cjenkins@hastingsmn.gov For : City Of Hastings 100 2nd St E, Hastings, MN 55033, USA Phone : 6514806175 Total Estimate: $5,430.00 2024 Bridge Median Maintenance Section Estimate: $5,430.00 QUANTITY MATERIAL TOTAL ESTIMATED PRICE 1.00 Seasonal Bridge Median Maint. Includes deadhead, lane closure traffic control, permit, weeding 5430.00 Exhibit A IX-03 Total Estimate: $7,479.68 TERMS: 1/3 Down, 2nd third due upon project start, and full payment upon completion, unless other arrangements have been made. All past due accounts will be charged a 1-1/2% (18% APR) service charge. All Credit Card transactions will be charged a 3% convenience fee. All prices quoted are valid for 90 days from the date stated. 1 651-437-2305 Info@precisionlandscape-inc.com Sales Person: Joby Quote AAAE013 Date Email : 02-29-2024 : cjenkins@hastingsmn.gov For : City Of Hastings 100 2nd St E, Hastings, MN 55033, USA Phone : 6514806175 Total Estimate: $7,479.68 Bridge Mulch Section Estimate: $7,479.68 QUANTITY MATERIAL TOTAL ESTIMATED PRICE 99.00 Double Shredded Hardwood 6781.5 1.00 Lane Closure/Permit 698.18 This project is only for 2024, mulch is not needed every year. Exhibit B IX-03 City Council Memorandum To: Mayor Fasbender & City Councilmembers From: City Administrator Dan Wietecha Date: April 1, 2024 Item: PFAS Update Council Action Requested: Informational memo, no action requested at this time. Background Information Hastings has PFAS contamination (specifically PFOA and PFOS) in all six of our municipal wells. Recent epidemiology and understanding of the health impacts of PFAS and new regulatory standards pending from the EPA are expected to require the City to mitigate the PFAS from our drinking water. Hastings has emphasized communication and transparency for the public: • MDH presentation at City Council meeting 9/2022 • Dedicated page on City website: PFAS | City of Hastings, MN (hastingsmn.gov) • Regular updates in Rivertown News, quarterly newsletter mailed to all residents • Priority in City’s Strategic Plan • Presentation to Chamber of Commerce 12/2023 • Interview on KDWA 3/2024 • Recent news stories: o Star Tribune 7/2023: Expecting new PFAS standards, Hastings officials wonder how they'll pay for water treatment project (startribune.com) o Minnesota Public Radio 12/2023: Cities grapple with costs of removing PFAS from drinking water | MPR News o Bloomberg News 3/2024: Regulation of PFAS Chemicals in Water Supply Strains City Budgets - Bloomberg • MDH and MPCA have committed to a public neighborhood meeting within first month of official guidance from MDH or EPA (spring 2024, TBD) X-A-01 In anticipation of several key milestones during spring 2024, we will increase our attention to communication and transparency by having “PFAS Update” as a standing agenda item on the first City Council meeting each month. The City has actively been preparing for the new regulations by conducting a Feasibility Study to consider mitigation alternatives, receiving a $3.2M PFAS Planning & Design Grant to design three new water treatment plants, and working with the MPCA on Phase I and Phase II environmental site assessments to identify potential sources and locations of PFAS contributing to groundwater contamination. This is a $68.9M project that would construct three water treatment plants to remove PFAS and nitrates from municipal drinking water, as well as connection of the Hastings Veterans Home to the City water system. The project is currently being designed through a grant. But for the money, this project is shovel ready. If we were to break ground this summer 2024, it would be completed in late 2027. Key Updates EPA Limits: In March 2023, the EPA announced draft maximum contaminant levels for PFOA and PFOS (both of which are present in all six of our wells). The MCL’s were expected to be official by the end of 2023, but it now appears that it will likely be in spring 2024. When the final MCL’s are official, they will require Hastings to mitigate the PFAS. It is expected that we will have three years to come into compliance. The Hastings Veterans Home currently owns and operates a private well and water system. It has PFOA exceeding the draft EPA limit and will similarly be required to mitigate when the new MCL’s become official. Our project is designed to interconnect the City water supply to the Veterans Home to deliver safe drinking water for its residents and employees. MDH and MPCA have committed to a public neighborhood meeting for Hastings residents within the first month of the EPA standards becoming official. State Funding: The City has submitted PFAS Treatment & Raw Water Lines for consideration in the State’s 2024 Capital Budget due to the budget-busting expense, the fact that the treatment is to remove contamination/pollution caused by others, and the suddenness of new regulations preventing financial planning. Sen. Seeberger and Rep. Hudella have indicated support and introduced SF 3161 and HF 3115. Since before the session, we have met with several key legislators and the Governor’s office to advocate for funding. We have repeatedly been told that the project should be reduced in scale (for example, by phasing it as one plant per year for three years) and potentially have additional financial contribution from the City. X-A-01 We have hired a lobbyist Margaret Vesel of Larkin-Hoffman to assist us as we continue to meet with legislators. And we intend to continue meeting with elected officials and staff through the end of session in late May (the State Bonding Bill is typically at the end of session). Other Funding: In 2023, the City submitted the project for the State’s Drinking Water Revolving Fund Project Priority List (PPL). We are presently (early May) correcting errors which will result in our ranking at or near the top of the list. Additionally, we will submit the project for the Intended Use Plan (IUP) in early June. Although the Drinking Water Revolving Fund is not our preferred funding source, it has the possibility of a $3M grant (maybe $9M if the project were broken into three phases). Federal earmarks may be also an option to close a gap or fund a portion of the project. We will submit an application for Community Project Funding this spring. Environmental Investigation: At present we have two environmental investigations underway. The City has been working with the MPCA on Phase I and Phase II environmental site assessments; these are intended to review and hopefully narrow the possible sources of PFAS specific to the Hastings area and are showing promise. The Phase I ESA found a proprietary compound HQ-115/TFSI produced at 3M-Cottage Grove in one of the Hastings municipal wells. Updated mapping of the Minnesota Geologic Survey shows faults in the bedrock under the Mississippi River. The Phase II ESA is ongoing. Additionally, based on the findings in the ESA, the MPCA has requested 3M to model its discharge specific to the Hastings area. 3M’s modelling is scheduled for completion at the end of March, and we anticipate review of its results and meeting with MPCA and 3M by mid/late April. It is possible that these studies will indicate need for additional investigation. If a direct connection is determined, we would presumably be eligible for funding through the 2018 Settlement and/or 2007 Consent Order, or through a new Superfund Settlement. Financial Impact: Not applicable Committee Discussion: Not applicable Attachments: Not applicable X-A-01