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Home My WebLink AboutVIII-12 Approve Pay Estimate No. 7 (Final) for the 2023 Neighborhood Infrastructure Improvements – BCM Construction, Inc. ($97,607.47) City Council Memorandum To: Mayor Fasbender & City Council Members From: Ryan Stempski – Public Works Director/City Engineer Date: April 1, 2024 Item: Approve Final Payment – 2023 Neighborhood Infrastructure Improvements COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution approving final payment to BCM Construction Inc. on City Project 2023-1, the 2023 Neighborhood Infrastructure Improvements. BACKGROUND INFORMATION All project work was completed in the fall, including punch list items per the Contract Documents. The 1-Year Warranty Period will extend to October 21, 2024. FINANCIAL IMPACT There were no change orders on the project and the original contract amount was $3,368,721.25. The final total construction cost for the project was $3,404,425.35, which is approximately 1.0% over the contract amount. The project was completed within the 2023 Budget amount. STAFF RECOMMENDATION Staff is recommending that the City Council adopt the attached resolution approving final payment for the project. ATTACHMENTS  Resolution accepting work and ordering final payment for Project 2023-1, the 2023 Neighborhood Infrastructure Improvements. VIII-12 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR PROJECT 2023-1, THE 2023 NEIGHBORHOOD INFRASTRUCTURE IMPROVEMENTS WHEREAS, pursuant to a written contract signed with the City of Hastings on April 21, 2023, BCM Construction Inc. has satisfactorily completed City Project 2023-1, the 2023 Neighborhood Infrastructure Improvements. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of $97,607.47 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 1st DAY OF April, 2024. Ayes: Nays: Mary D. Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-12 Quantity Unit Price Amount Quantity Amount Quantity Amount Pay Estimate #7 Quantity Amount 1 CLEARING TREE 14 650.00$ 9,100.00$ 17 11,050.00$ 17 11,050.00$ -$ 2 GRUBBING TREE 15 315.00$ 4,725.00$ 19 5,985.00$ 19 5,985.00$ -$ 3 REMOVE EXISTING GATE VALVE EA 25 200.00$ 5,000.00$ 25 5,000.00$ 25 5,000.00$ -$ 4 REMOVE EXISTING HYDRANT & GATE VALVE EA 4 515.00$ 2,060.00$ 4 2,060.00$ 4 2,060.00$ -$ 5 REMOVE EXISTING STORM SEWER STRUCTURE (ALL DEPTHS & SIZES) EA 60 415.00$ 24,900.00$ 61 25,315.00$ 61 25,315.00$ -$ 6 REMOVE EXISTING SANITARY MANHOLE EA 4 350.00$ 1,400.00$ 4 1,400.00$ 4 1,400.00$ -$ 7 REMOVE EXISTING CONCRETE PEDESTRIAN RAMP EA 39 170.00$ 6,630.00$ 39 6,630.00$ 39 6,630.00$ -$ 8 SALVAGE AND REINSTALL MAIL BOX EA 7 185.00$ 1,295.00$ 7 1,295.00$ 7 1,295.00$ -$ 9 INSTALL MAIL BOX EA 3 185.00$ 555.00$ 3 555.00$ 3 555.00$ -$ 10 SAWCUT EXISTING BITUMINOUS PAVEMENT LF 750 4.00$ 3,000.00$ 750 3,000.00$ 750 3,000.00$ -$ 11 SAWCUT EXISTING CONCRETE PAVEMENT LF 50 8.00$ 400.00$ 50 400.00$ 50 400.00$ -$ 12 REMOVE CONCRETE CURB & GUTTER LF 10670 3.60$ 38,412.00$ 10670 38,412.00$ 10670 38,412.00$ -$ 13 REMOVE EXISTING STORM SEWER PIPE (ALL DEPTHS & SIZES) LF 1358 8.50$ 11,543.00$ 1358 11,543.00$ 1358 11,543.00$ -$ 14 REMOVE EXISTING SANITARY SEWER PIPE (ALL DEPTHS & SIZES) LF 80 8.50$ 680.00$ 80 680.00$ 80 680.00$ -$ 15 SAND FILL AND ABANDON WATER MAIN LF 800 7.00$ 5,600.00$ 396 2,772.00$ 396 2,772.00$ -$ 16 REMOVE EXISTING WATER MAIN (ALL DEPTHS & SIZES) LF 243 14.00$ 3,402.00$ 243 3,402.00$ 243 3,402.00$ -$ 17 REMOVE CONCRETE SIDEWALK SY 2100 9.00$ 18,900.00$ 2122 19,098.00$ 2122 19,098.00$ -$ 18 REMOVE CONCRETE DRIVEWAY SY 469 9.00$ 4,221.00$ 469 4,221.00$ 469 4,221.00$ -$ 19 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SY 60 11.00$ 660.00$ 82 902.00$ 82 902.00$ -$ 20 REMOVE BITUMINOUS PAVEMENT SY 25450 0.80$ 20,360.00$ 25450 20,360.00$ 25450 20,360.00$ -$ 21 REMOVE MAIL BOX SPECIAL EA 2 350.00$ 700.00$ 2 700.00$ 2 700.00$ -$ 22 SUBGRADE PREPARATION OF RECLAIMED SURFACE SY 11140 1.10$ 12,254.00$ 11140 12,254.00$ 11140 12,254.00$ -$ 23 COMMON EXCAVATION (EV) CY 6330 19.75$ 125,017.50$ 6330 125,017.50$ 6330 125,017.50$ -$ 24 COMMON EXCAVATION TRAIL (EV) CY 1040 17.00$ 17,680.00$ 1040 17,680.00$ 1040 17,680.00$ -$ 25 HAUL EXCESS RECLAIM MATERIAL (LV) CY 1014 9.50$ 9,633.00$ 1014 9,633.00$ 1014 9,633.00$ -$ 26 SUBGRADE CORRECTION (EV) CY 1650 6.50$ 10,725.00$ 931 6,051.50$ 931 6,051.50$ -$ 27 CRUSHED ROCK BORROW MATERIAL (LV) CY 1650 15.60$ 25,740.00$ 317 4,945.20$ 317 4,945.20$ -$ 28 GRANULAR PIPE BEDDING (LV) CY 50 30.00$ 1,500.00$ -$ -$ -$ 29 SALVAGE AGGREGATE FROM STOCKPILE (MILLINGS) CY 50 25.00$ 1,250.00$ 10 250.00$ 10 250.00$ -$ 30 AGGREGATE BASE CLASS 5 (STREET) TON 10511 12.75$ 134,015.25$ 11278 143,794.50$ 11278 143,794.50$ -$ 31 AGGREGATE BASE CLASS 5 (TRAIL OR WALK) TON 1281 21.00$ 26,901.00$ 1281 26,901.00$ 1281 26,901.00$ -$ 32 BIT JOINT SAWING AND SEALING LF 6780 4.20$ 28,476.00$ -$ -$ -$ 33 JOINT ADHESIVE LF 17065 0.80$ 13,652.00$ 17253 13,802.40$ 17253 13,802.40$ -$ 34 FULL DEPTH PAVEMENT RECLAMATION - 8-10 INCHES SY 11140 3.25$ 36,205.00$ 11140 36,205.00$ 11140 36,205.00$ -$ 35 BITUMINOUS MATERIAL FOR TACK COAT GAL 5264 5.25$ 27,636.00$ 4010 21,052.50$ 4010 21,052.50$ -$ 36 BITUMINOUS DRIVEWAY SPWEB240B/SPNW230B SY 60 63.00$ 3,780.00$ 264 16,632.00$ 264 16,632.00$ -$ 37 BITUMINOUS WEAR COURSE MIX SPWEB340C (STREET) TON 3847 78.50$ 301,989.50$ 3927 308,269.50$ 3897 305,914.50$ 30 2,355.00$ 38 BITUMINOUS NON WEAR COURSE MIX SPNWB330C (STREET) TON 6370 78.50$ 500,045.00$ 6621 519,748.50$ 6621 519,748.50$ -$ 39 BITUMINOUS WEAR COURSE MIX: SPWEB340B (TRAIL) TON 755 84.00$ 63,420.00$ 753 63,252.00$ 753 63,252.00$ -$ 40 12" RCP DES 3006 CL III LF 58 127.00$ 7,366.00$ 58 7,366.00$ 58 7,366.00$ -$ 41 15" RCP DES 3006 CL III LF 1911 84.50$ 161,479.50$ 1933 163,338.50$ 1933 163,338.50$ -$ 42 18" RCP DES 3006 CL III LF 111 101.00$ 11,211.00$ 111 11,211.00$ 111 11,211.00$ -$ 43 21" RCP DES 3006 CL III LF 15 108.00$ 1,620.00$ 15 1,620.00$ 15 1,620.00$ -$ 44 CONNECT TO EXISTING STORM SEWER STRUCTURE EA 1 1,500.00$ 1,500.00$ 1 1,500.00$ 1 1,500.00$ -$ 45 CONNECT TO EXISTING STORM SEWER EA 29 400.00$ 11,600.00$ 31 12,400.00$ 31 12,400.00$ -$ 46 CONST DRAINAGE STRUCTURE 24" X 36" EA 40 3,350.00$ 134,000.00$ 42 140,700.00$ 42 140,700.00$ -$ COMPLETED Total To Date Previous Completed This Pay Period Request For Payment Date: 11/30/2023 Project: 2023 Neighborhood Infrastructure Improvements Contractor: BCM Construction Inc. Request Number: 7 (Final) Payment Period: 11/1/2023 - 11/30/2023 ITEMNO. DESCRIPTION UNIT ORIGINAL BID Hastings Project 2023-1 2023 Neighborhood Infrastructure Improvements Page 1 of 4 VIII-12 Quantity Unit Price Amount Quantity Amount Quantity Amount Pay Estimate #7 Quantity Amount 47 CONST DRAINAGE STRUCTURE 4020 48" DIA EA 20 4,150.00$ 83,000.00$ 22 91,300.00$ 22 91,300.00$ -$ 48 REPLACE EXISTING STORM SEWER CASTING SPECIAL EA 8 1,350.00$ 10,800.00$ 8 10,800.00$ 8 10,800.00$ -$ 49 ADJUST FRAME RING AND CASTING (SPECIAL) EA 21 700.00$ 14,700.00$ 21 14,700.00$ 21 14,700.00$ -$ 50 HYDRODYNAMIC SEPARATOR EA 3 18,200.00$ 54,600.00$ 3 54,600.00$ 3 54,600.00$ -$ 51 GEOTEXTILE FILTER MATERIAL TYPE IV SY 50 5.00$ 250.00$ -$ -$ -$ 52 4" CONCRETE SIDEWALK SF 2750 7.30$ 20,075.00$ 2446 17,855.80$ 2446 17,855.80$ -$ 53 6" CONCRETE SIDEWALK SF 390 9.40$ 3,666.00$ 758 7,125.20$ 758 7,125.20$ -$ 54 B618 CONCRETE CURB & GUTTER LF 10920 19.60$ 214,032.00$ 10966 214,933.60$ 10966 214,933.60$ -$ 55 CONCRETE VALLEY GUTTER LF 400 37.00$ 14,800.00$ 408 15,096.00$ 408 15,096.00$ -$ 56 REMOVE & REPLACE EXISTING CURB & GUTTER (ALL TYPES & SIZES) LF 1485 31.25$ 46,406.25$ 1827 57,093.75$ 1827 57,093.75$ -$ 57 6" CONCRETE DRIVEWAY PAVEMENT SY 530 67.00$ 35,510.00$ 373 24,991.00$ 373 24,991.00$ -$ 58 CONCRETE PEDESTRIAN RAMP EA 44 2,150.00$ 94,600.00$ 47 101,050.00$ 47 101,050.00$ -$ 59 TRAFFIC CONTROL LS 1 12,600.00$ 12,600.00$ 1 12,600.00$ 1 12,600.00$ -$ 60 ROCK CONSTRUCTION EXIT EA 7 700.00$ 4,900.00$ 6 4,200.00$ -$ 6 4,200.00$ 61 STORM DRAIN INLET PROTECTION EA 65 125.00$ 8,125.00$ 65 8,125.00$ 65 8,125.00$ -$ 62 SILT FENCE, TYPE MS LF 250 5.00$ 1,250.00$ 45 225.00$ -$ 45 225.00$ 63 FLOTATION SILT CURTAIN, TYPE MOVING WATER LF 50 25.00$ 1,250.00$ 50 1,250.00$ 50 1,250.00$ -$ 64 EROSION & SEDIMENT CONTROL LS 1 4,500.00$ 4,500.00$ 1 4,500.00$ 1 4,500.00$ -$ 65 LOAM TOPSOIL BORROW (LV) CY 1550 25.00$ 38,750.00$ 837 20,925.00$ 837 20,925.00$ -$ 66 EROSION CONTROL BLANKETS CATEGORY 4 SY 50 4.20$ 210.00$ 2512 10,550.40$ 2512 10,550.40$ -$ 67 SEEDING, BLOWN COMPOST SY 12025 5.50$ 66,137.50$ 16576 91,168.00$ 16576 91,168.00$ -$ 68 PAVEMENT MESSAGE PAINT (RIGHT OR LEFT ARROW) EA 4 84.00$ 336.00$ 4 336.00$ 4 336.00$ -$ 69 4" SOLID LINE PAINT LF 10850 0.20$ 2,170.00$ 10850 2,170.00$ 10850 2,170.00$ -$ 70 12" SOLID LINE PAINT LF 80 12.00$ 960.00$ 80 960.00$ 80 960.00$ -$ 71 4" BROKEN LINE PAINT LF 1040 0.20$ 208.00$ 1040 208.00$ 1040 208.00$ -$ 72 CROSSWALK PAINT SF 108 9.50$ 1,026.00$ 108 1,026.00$ 108 1,026.00$ -$ 73 TEMPORARY BYPASS PUMPING LS 1 2,500.00$ 2,500.00$ 1 2,500.00$ 1 2,500.00$ -$ 74 CONNECT TO EXISTING SANITARY SEWER STRUCTURE EA 1 1,300.00$ 1,300.00$ 1 1,300.00$ 1 1,300.00$ -$ 75 CONNECT TO EXISTING SANITARY SEWER EA 1 980.00$ 980.00$ 1 980.00$ 1 980.00$ -$ 76 CONNECT TO EXISTING SANITARY SEWER SERVICE EA 10 500.00$ 5,000.00$ 10 5,000.00$ 10 5,000.00$ -$ 77 4" ON 8" PVC WYE EA 10 340.00$ 3,400.00$ 10 3,400.00$ 10 3,400.00$ -$ 78 4" PVC SDR 26 (FOR SERVICES) LF 330 48.00$ 15,840.00$ 275 13,200.00$ 275 13,200.00$ -$ 79 8" PVC SDR 35 LF 658 59.00$ 38,822.00$ 658 38,822.00$ 658 38,822.00$ -$ 80 10" PVC SDR 35 LF 306 72.00$ 22,032.00$ 306 22,032.00$ 306 22,032.00$ -$ 81 8" DIP SANITARY SEWER (ALL DEPTHS) LF 20 180.00$ 3,600.00$ 20 3,600.00$ 20 3,600.00$ -$ 82 CONSTRUCT 8" OUTSIDE DROP LF 4 1,200.00$ 4,800.00$ 4 4,800.00$ 4 4,800.00$ -$ 83 TELEVISE SANITARY SEWER LF 964 4.00$ 3,856.00$ 964 3,856.00$ -$ 964 3,856.00$ 84 REPLACE EXISTING SANITARY SEWER CASTING EA 4 1,100.00$ 4,400.00$ 4 4,400.00$ 4 4,400.00$ -$ 85 48" DIA. SSMH EA 5 6,000.00$ 30,000.00$ 5 30,000.00$ 5 30,000.00$ -$ 86 EXTRA DEPTH MH 10'+ LF 3 420.00$ 1,260.00$ 3 1,260.00$ 3 1,260.00$ -$ 87 CONNECT TO EXISTING WATERMAIN EA 18 900.00$ 16,200.00$ 19 17,100.00$ 19 17,100.00$ -$ 88 CONNECT TO EXISTING WATER SERVICE EA 11 300.00$ 3,300.00$ 11 3,300.00$ 11 3,300.00$ -$ 89 1" CORP STOP EA 10 550.00$ 5,500.00$ 10 5,500.00$ 10 5,500.00$ -$ 90 2" CORP STOP EA 1 880.00$ 880.00$ 1 880.00$ 1 880.00$ -$ 91 1" CURB STOP AND BOX EA 10 600.00$ 6,000.00$ 10 6,000.00$ 10 6,000.00$ -$ 92 2" CURB STOP AND BOX EA 1 1,060.00$ 1,060.00$ 1 1,060.00$ 1 1,060.00$ -$ 93 HYDRANT 7.5' BURY W/GATE VALVE EA 5 8,400.00$ 42,000.00$ 5 42,000.00$ 5 42,000.00$ -$ 94 REPLACE EXISTING GATE VALVE BOX EA 7 750.00$ 5,250.00$ 6 4,500.00$ 6 4,500.00$ -$ 95 CURB STOP COVER CASTING EA 3 360.00$ 1,080.00$ 1 360.00$ 1 360.00$ -$ 96 ADJUST GATE VALVE SPECIAL - BOLT REPLACEMENT EA 7 1,650.00$ 11,550.00$ 6 9,900.00$ 6 9,900.00$ -$ 97 ADJUST EXISTING GATE VALVE BOX EA 24 160.00$ 3,840.00$ 24 3,840.00$ 24 3,840.00$ -$ 98 6" GATE VALVE & BOX EA 15 2,225.00$ 33,375.00$ 15 33,375.00$ 15 33,375.00$ -$ 99 8" GATE VALVE & BOX EA 7 3,050.00$ 21,350.00$ 8 24,400.00$ 8 24,400.00$ -$ 100 12" GATE VALVE & BOX EA 2 5,350.00$ 10,700.00$ 2 10,700.00$ 2 10,700.00$ -$ 101 CURB STOP BOX REPAIR/EXTENSION EA 1 650.00$ 650.00$ -$ -$ -$ 102 CONSTRUCT TEMPORARY WATERMAIN & SERVICES LF 1850 6.75$ 12,487.50$ 3141 21,201.75$ 3141 21,201.75$ -$ ITEMNO. DESCRIPTION UNIT ORIGINAL BID COMPLETED Total To Date Previous Completed This Pay Period Hastings Project 2023-1 2023 Neighborhood Infrastructure Improvements Page 2 of 4 VIII-12 Quantity Unit Price Amount Quantity Amount Quantity Amount Pay Estimate #7 Quantity Amount 103 CURB STOP EXTRA DEPTH LF 1 415.00$ 415.00$ -$ -$ -$ 104 1" TYPE K COPPER W/FITTINGS LF 300 54.00$ 16,200.00$ 281 15,174.00$ 281 15,174.00$ -$ 105 2" HDPE (CTS) WATER SERVICE LF 38 75.00$ 2,850.00$ 61 4,575.00$ 61 4,575.00$ -$ 106 6" C-900 PVC W/FITTINGS LF 1460 56.00$ 81,760.00$ 1436 80,416.00$ 1436 80,416.00$ -$ 107 6" DIP W/FITTINGS LF 70 120.00$ 8,400.00$ 150 18,000.00$ 150 18,000.00$ -$ 108 8" C-900 PVC W/FITTINGS LF 2940 65.00$ 191,100.00$ 2940 191,100.00$ 2940 191,100.00$ -$ 109 12" C-900 PVC W/FITTINGS LF 92 180.00$ 16,560.00$ 83 14,940.00$ 83 14,940.00$ -$ 110 2" INSULATION 4'X8' SHEET SY 15 38.00$ 570.00$ -$ -$ -$ 111 REMOVE ORNAMENTAL METAL RAILING LF 116 37.00$ 4,292.00$ 116 4,292.00$ 116 4,292.00$ -$ 112 REMOVE CONCRETE APPROACH PANELS SF 180 48.00$ 8,640.00$ 180 8,640.00$ 180 8,640.00$ -$ 113 REMOVE CONCRETE SIDEWALK SF 220 8.00$ 1,760.00$ 220 1,760.00$ 220 1,760.00$ -$ 114 SIDEWALK CONCRETE (3S52) SF 878 59.00$ 51,802.00$ 878 51,802.00$ 878 51,802.00$ -$ 115 REINFORCEMENT BARS (EPOXY COATED) LB 3315 3.15$ 10,442.25$ 3315 10,442.25$ 3315 10,442.25$ -$ 116 BRIDGE APPROACH PANELS SY 45 800.00$ 36,000.00$ 45 36,000.00$ 45 36,000.00$ -$ 117 REMOVE CONCRETE BRIDGE DECK SF 6 210.00$ 1,260.00$ 6 1,260.00$ 6 1,260.00$ -$ 118 REMOVE CONCRETE BRIDGE SIDEWALK LF 115 28.00$ 3,220.00$ 115 3,220.00$ 115 3,220.00$ -$ 119 ANCHORAGES TYPE REINF BARS EA 254 48.00$ 12,192.00$ 254 12,192.00$ 254 12,192.00$ -$ 120 RECONSTRUCT EXPANSION JOINT TYPE B LF 7 1,575.00$ 11,025.00$ 3.5 5,512.50$ 4 5,512.50$ -$ 121 CONCRETE SURFACE REPAIR, TYPE 2 SF 6 210.00$ 1,260.00$ -$ -$ -$ 122 WIRE FENCE, DESIGN S-1 (VINYL COATED) LF 111 260.00$ 28,860.00$ 114 29,640.00$ 114 29,640.00$ -$ 3,368,721.25$ ORIGINAL BID ITEMNO. DESCRIPTION UNIT ORIGINAL BID COMPLETED Total To Date Previous Completed This Pay Period SUBTOTALS: $3,404,425.35 $3,393,789.35 $10,636.00 TOTAL TO DATE PREVIOUS COMPLETED CURRENT PERIOD PROJECTS: This Period Total to Date 2023-1 Neighborhood Infrastructure Improvements $10,636.00 $3,404,425.35 Hastings Project 2023-1 2023 Neighborhood Infrastructure Improvements Page 3 of 4 VIII-12 Pay Estimate Number Period Retainage* 1 5/1/2023 - 5/31/2023 2 6/1/2023 - 6/30/2023 3 7/1/2023 - 7/31/2023 4 8/1/2023 - 8/31/2023 $38,264.25 5 9/1/2023 - 9/30/2023 $25,916.896 10/1/2023 - 10/31/2023 $22,790.33 7 (Current/Final) 11/1/2023 - 11/30/2023 -$86,971.47 *A 5% retainage is withheld on all payments after total amount completed to date exceeds 50% of original bid $3,404,425.35 $2,873,801.66 $97,607.47 Application for Payment Number: 7 BCM Construction Inc. _________________________________________________________ __________________ Contractor Date _________________________________________________________ __________________ Engineer Date ___________________________________________________________________________ Approved by Owner Date $412,385.00 CITY OF HASTINGS2023 Neighborhood Infrastructure ImprovementsPayment Summary Payment $663,034.95 $578,940.10 $727,020.70 Contractor: $492,420.91 $433,016.22 TOTALS TO DATE: $3,404,425.35 $97,607.47 Total Completed to Date: Less Retainage:Note: Final payment amount is summation fo current period ($10,636.00) in addition to the release of all retainage held to date on the project ($86,971.47)Less Previous Payment: Total Amount Due: Hastings Project 2023-1 2023 Neighborhood Infrastructure Improvements Page 4 of 4 3/25/24Aaron Miller Digitally signed by Aaron Miller DN: C=US, E=amiller@bcmgrading.com, CN=Aaron MillerDate: 2024.03.25 15:46:07-05'00' 3/26/24 VIII-12