The URL can be used to link to this page

Home My WebLink AboutVIII-06 Approve Special Event Designation - Gobble Gait City Council Memorandum • Closure of 2nd Street from Tyler St. to Spring St. from 7:00 a.m. to 11:30 am • Closure of access to Northbound Highway 61 and Southbound Highway 61 to 2nd St. from 7:00 a.m. – 11:30 a.m. • Coned lane on the west side of Pleasant St. between 4th St. and Hwy 42 • Closure of alleys located on N. 2nd St. from Sibley St. to Tyler St. 7:00 a.m. – 9:00 a.m. Parking: • Event Organizers to provide & post No Parking signs. • No Parking on 2nd St. from Tyler St. to Eddy St. • No Parking on Eddy St. from 2nd St. to 4th St. • No Parking on 4th St. from Eddy St. to Ashland St. Cones/Barricades: • Warning Lites to deliver equipment and placed by event volunteers and police staff. o 8 Type III barricades o 8 Road Closed signs o 4 Caution Run Event in Progress signs o 15 parade boards • 2nd St. W. & Eddy – moved back to 2nd Street/Spring Street & PD will open roadway when possible • 3rd St. W. & Frontage Road Off Vermillion St. • 4th St. W. & Eddy • Sibley St. & north alley (Lock & Dam Eatery area) • Ramsey St. & North Alley (Hastings Family Service area) • Tyler St. & north alley • Sibley St. & 3rd St. • Ramsey St. & 3rd St. • Tyler St. & 2nd St. To: Mayor Fasbender & City Council Members From: Paige Marschall Bigler, Recreation Program Specialist Date: March 18, 2024 Item: Special Event Designation – Gobble Gait Council Action Requested: Designate the 2024 Gobble Gait as a Special Event. Background Information: Anderson Race Management is coordinating Gobble Gait in partnership with Hastings Family Service scheduled for Thursday, November 28, 2024. The event footprint is similar to last year – including an 8k and 2k course. Staff recommends approval of the event with the following conditions: Street Closures: VIII-06 • Divide the roadway on Pleasant, from 4th to Nininger. • Public Works Department to provide traffic cones & deliver to Oliver’s Grove Park • The event organizer will coordinate with Public Works before the event. o Event volunteers will set the course and take it down. Event organizers will return City cones to the Public Works Office. Other Conditions: • Event Coordinator to obtain County Special Event Permit • Event Coordinator to obtain Certificate of Insurance • Organizers will notify the neighbors of the event and the activities in some format. • Event organizer(s) and City staff will schedule a pre-event meeting before the event. • Route markings on pavement will be made in chalk, no paint. • Tent placement must be weighted for safety. • Event organizers request the Public Works Department to salt roads and paths on the course in the event of inclement weather. • The Police Department provides and places an electronic message board • Amplified Music at the identified locations including: o Downtown 2nd St. from 7:00 a.m. – 11:30 a.m. o Hastings YMCA from 8:00 a.m. – 11:30 a.m. o Lock and Dam Parking area near the dam 8:00 – 11:00 a.m. • Event organizers will supplement volunteers where police staff are unable to assist o Lead vehicle (PD) & end vehicle (Fire – if available) for 8k course o 2nd St. E/Railroad Tracks (Reserve) o 2nd & Tyler St. to assist East Hastings residents (Reserve) o 2nd and Eddy St. 7:00 a.m. – 11:30 a.m. (Reserve) o 4th & Eddy St. 8:15 a.m. – 9:30 a.m. (Volunteer) o 4th and Pleasant St. 8:30 a.m. until last runner (Volunteer) o County Road 42 and Madison St. 8:30 a.m. until the last runner (2 Reserves) • Event organizers will coordinate with the Fire & EMS Department o Emergency vehicle will be deployed from the station if an issue arises Financial Impact: City resources including personnel and equipment are allocated to assist in this event at a similar level as in previous years. Additional requests would be billed to cover City costs. Advisory Commission Discussion: Council Committee Discussion: Attachments: • Gobble Gait Special Event Permit Application • Map of 8K and 2K Course • Traffic Management Plan • Information from Event Organizers • County Permit VIII-06 VIII-06 VIII-06 VIII-06 VIII-06 VIII-06 VIII-06 VIII-06 VIII-06 VIII-06 VIII-06 VIII-06 START FINISH Anderson Race Management: Hastings Gobble Gait 2023 Thursday, November 23 -WL to deliver in place by Wednesday -Placement per city & public safety request / requirements -City to provide cones and "No Parking" signs as needed -Customer / police to setup and takedown -Volunteers along course -WL to pick up after holiday weekend TOTAL EQUIPMENT LIST 8- Type III Barricades 8- Road Closed 4- Caution Run Event in Progress 19- Parade Boards 3- CSS "Trail Closed for Event" VIII-06 22 1 1 2 2 2 2 1 1 Equipment List (this sheet only) 8- Type III Barricades 8- Road Closed 19- Parade Boards 2- CSS "Trail Closed for Event" START FINISH City to provide cones and "No Parking" signs 1 THIS TRAIL CLOSED FOR EVENT NOVEMBER 23 7AM-10AM 2 Police to set parade boards under bridge as needed to divert traffic VIII-06 AREA OF DETAIL Equipment List (this sheet only) 4- Caution Run Event in Progress 1- CSS "Trail Closed for Event" SEE INSERT 4TH ST W THIS TRAIL CLOSED FOR EVENT NOVEMBER 23 7AM-10AM VIII-06 Event/Race Name: Hastings Gobble Gait Event Location: Downtown area 202 2nd St Hastings, MN 55033 Event Date: Thursday, November 28, 2024 Number of Participants: 3,000-3,500 Event Schedule: 7:00 am - Check in 8:30 am - 2K & 8K Start Time Start/Finish Locations: On 2nd Street, just east of Sibley Street *8K starts first near Sibley Street and will go West *2K stars near Tyler Street and will go East Both finish at the 8K Start line Route Links: 2K - https://www.mapmyrun.com/routes/view/5106471358 8K - https://www.mapmyrun.com/routes/view/2322394849/ 2K 8K VIII-06 Applicant Name:Jennifer Williams Email:jennifer@andersonraces.com Address: Company Name:Anderson Race Mgmt. 4047 Camberwell Dr N Eagan, MN 55123 Phone: Applicant must have a certificate of insurance on file in order to obtain a permit. The applicant is requesting to temporarily occupy a portion of the right-of-way for the following reason:Hastings Gobble Gait DAKOTA COUNTY Permits Office 14955 Galaxie Ave Apple Valley, MN 55124-8570 Phone: 952.891.7115 Fax: 952.891.7127 HighwayPermits@CO.DAKOTA.MN.US PERMIT NO. 49606 Traffic Management Plan Description: Special Event Permit Special Conditions: Applicant's Electronic Signature: Jennifer Williams 1/26/2024 (DAKOTA COUNTY USE ONLY) If the event will require closure of the traveled portion of the roadway or shoulder, the permittee must submit a traffic management plan along with this permit form. The plan shall specify what signs and/or flagmen will be used. A minimum of seven days prior public notification may be required if a road is closed and a detour is needed. The permittee must also notify the local police and fire departments of any road closures. Only local police or Dakota County Deputies can stop traffic. No lane closures are permitted during rush hour times, from: 6:00 a.m. to 8:30 a.m. and from 3:30 p.m. to 6:00 p.m. without prior approval from the City and/or County. The permittee agrees to obtain and submit a certificate of Commercial General Liability insurance that provides minimum limits of $1,000,000 per occurrence and aggregate and list the road authority as additionally insured. The permittee shall indemnify and hold harmless the road authority from any and all claims cause by the actions arising from the permit holder’s use of the road right-of-way, including any attorney’s fees and cost related thereto to the extent permitted by Minnesota Law. APPROVAL:PERMIT NO. 49606 12/2/2024 12/2/2024 APPROVED BY Issue Date Expiration Date Date the roadway will be obstructed: 11/28/2024 Start Time/Date 7 am End Time/Date 11 am Location: Road Name Ninninger Rd. (CR42) and 2nd St. (CR42) By By Madison St / Tyler St/Eddy St VIII-06 DAKOTA COUNTY Permits Office 14955 Galaxie Ave Apple Valley, MN 55124-8570 Phone: 952.891.7115 Fax: 952.891.7127 HighwayPermits@CO.DAKOTA.MN.US PERMIT INVOICE INVOICE # 49606 Date of Application:12/2/2024 Please pay the following amount:$0.00 Applicant Name:Jennifer Williams Payment Ref No:Billed Client Company Name:Anderson Race Mgmt.Payment Method:Billed Client Address:4047 Camberwell Dr N Eagan, MN 55123 Payment received by: _________________ Email:jennifer@andersonraces.com Telephone:(612)475-0600 Fax:- VIII-06