HomeMy WebLinkAboutVIII-12 Approve 2024 Pavement Management Projects in Accordance with the South Metro Joint Powers Agreement – Traffic Markings and Crack Seal City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven – Assistant City Engineer
Date: February 13, 2024
Item: Approve 2024 Pavement Management Projects in accordance with the South Metro Joint Powers
Agreement
Council Action Requested:
The council is requested to approve the 2024 Traffic Marking Program and 2024 Crack Seal Program
accordance with the South Metro Joint Powers Agreement.
Background Information:
Annually, the City of Burnsville administers a Joint Powers Agreement (JPA) for select pavement
management projects. In 2023, 20 cities, counties, and townships, representing Dakota County and
Scott County joined their seal coating, crack sealing, traffic marking, fog seal, and screening quantities in
effort to a gain more favorable bid price. For the nominal cost of administering the agreement, Burnsville
provided the representing cities, counties, and townships the preparation of bid documents, conducted
bidding services, and made recommendations for award of contract. Represented cities, counties and
townships were responsible for providing their individual estimation of quantities, project maps,
coordination with the contractor on timing of the project, inspection of work, approval of quantities, and
processes pay estimates.
Engineering staff reviewed the five available pavement management projects and compared the
specifications, timelines, and unit costs to see if our existing programs could be effectively rolled into the
JPA. After careful study, it was determined the traffic marking program and crack seal program could
successfully join the JPA without adversely compromising product quality and timing while benefiting
from the lower unit costs. Consequently, by joining the JPA more faded traffic markings, for example,
can be refreshed on an annual basis. The City has been a part of the JPA in since 2011.
Traffic Marking Program
The program consists of re-painting up to 11 miles of faded centerline, fog lines, directional
arrows, symbols, crosswalks and stop bars with appropriate yellow or white paint. The mainline
striping adheres to the adopted 2007 Traffic Marking Policy and 2017 Crosswalk Policy but adds
those existing streets commonly striped that contain high traffic volumes, unique geometry, or
close proximity to schools.
Crack Seal Program
The program consists of crack sealing up to 8 miles of streets and one parking lot. Cracks
greater than or equal to a quarter inch will be routed and sealed.
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Financial Impact:
In 2024, a similar number of cities and counties (20) are anticipated in joining the JPA. Unit prices will
likely increase 5-8% due to inflation. Maintaining participation in the JPA with its large bid quantities will
help buffer the continued rise in costs.
The cost estimate for the Traffic Marking Program remains below the budget amount of $16,500. The
cost estimate for the Crack Seal Program remains below the budget amount of $15,000. These two
programs will be paid out of the Street Marking Budget and Upkeep to Grounds budget respectively.
Costs estimates include the 1.5% project administration fee paid to Burnsville for administering the bid
process.
Attachments:
2024 Traffic Marking Plan
2024 Crack Seal Plan
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NOTES:1) $16,200 is maximum budget.Contact City prior to exceeding budget.2) Paint fog lines only as marked on plans 3) Timing Conflicts a) 31st St: City will coordinate removals and inform contractor when site is ready for new striping.B) Businesses in the downtown area (2nd St) install various on-street parklets typically between April-October. Discuss with City the best way to c) Traffic is heaviest in the downtown area (2nd St)during the day. Consider striping earlier or later 4) Contractor is responsible to post no parking signs (if needed)5) Crosswalks are to be painted 12" (parallel lines) or or 2'x3' (blocks). Match existing style/size.7) Direct all questions to John Caven a) 651.480.2369 b) jcaven@hastingsmn.gov6) Provide City a courtesy call prior to stripingON-STREET PARKING in the day.maximize striping in this area.VIII-12
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Notes:1) $14,700 is maximum budget. No paymentTyp: 1st time crack seal. Road not chip sealed.Typ: 2nd time crack seal. Road not chip sealed.Typ: 2nd time crack seal. Road not chip sealed.Typ: 1st time crack seal. Road not chip sealed.Typ: Multi-crack seal. Road chip sealed.made for crack seal applied over this budget amount.2) The entire Area 1 must be crack sealed before proceeding to Area 2. Area 2 before Area 3, etc.3) If the budget runs out in the middle of an Area, please document location and inform City.4) Contractor may start anywhere within a given Area. MNDOT 3725 5) Rout & Seal new cracks. If sealed in the past, then Clean & Seal is acceptable.6) Advance no parking signage is required for parking lots. Depot lot must be done in two halves (west half/east half - see photo)7) No crack sealing between July 1-5 and July 22-26 preferred.8) Any questions please call City of Hastings:John Caven: 651.480.2369 two halves (west half/east half - see photo)VIII-12