HomeMy WebLinkAboutVIII-11 Approve Plans and Authorize Advertisement for Bids – 2024 Mill & Overlay Program City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Caven – Assistant City Engineer
Date: February 12, 2024
Item: Approve Plans and Authorize Advertisement for Bids – 2024 Mill & Overlay Program
Council Action Requested:
The council is requested to adopt the enclosed resolution approving the 2024 Mill & Overlay Program and
authorize advertisement for bid.
Background Information:
A mill and overlay is a street maintenance technique that extends the life of a pavement by removing the
top layer of pavement by milling off the surface. After the top layer is removed, a new layer of
bituminous pavement is put back in its place. The ideal street to mill and overlay contains the following
characteristics:
Age: 20-25 years old
Pavement Condition Index (PCI) Rating: 55-70 on a scale of 0-100, 100 being a brand new road
in perfect condition.
Cross Section: 4” minimum pavement thickness
Surface: Cracks becoming wider and more abundant. Potholes becoming more prevalent. Surface
may appear better than the actual road condition dictates. Annual maintenance costs begin to
spike.
Base: Generally in good condition.
The project proposes to mill the top 2” of pavement for 3.37 miles on the following streets:
31st St from CSAH 46 to west of Highview Knoll
Bohlken Ct from Bohlken Dr through cul-de-sac
Bohlken Dr from 31st St to west of Hackberry Dr
Carleton Dr from General Sieben Dr to General Sieben Dr
Carleton Pl from Carleton Dr through cul-de-sac
Flagstone Dr from 31st St to south end
Meadow View Ct from 17th St through cul-de-sac
Meadow View Tr from Wyndham Hill Dr to 17th St
Stonegate Rd from Northridge Dr to Highland Dr
South Frontage Rd from west end to General Sieben Dr
Wyndham Hill Dr from 15th St to Northridge Dr
Wyndham Pl from Wyndham Hill Dr through cul-de-sac
The streets within the project were built between 1994 and 2005. PCI ratings are within the targeted PCI
rating or fall narrowly below the targeted range for a mill and overlay however they remain a good
candidate for a mill and overlay since most of the dilapidation can be attributed to surface stripping and
potholing. The base remains in decent condition.
The project also includes replacing the adjacent sidewalk pedestrian ramps to include truncated domes to
meet ADA standards, spot replacement of curb and gutter, spot replacement of rings and castings on
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catch basins and manholes, and spot replacement of problematic top box sections on gate valves.
Centerline striping will be replaced consistent with the existing layout.
The timeline for this project is to begin construction as early as May 6th and be wrapped up by no later
than June 25th. The entire process should take approximately 4-6 weeks.
Financial Impact:
Both 31st St and South Frontage Rd are State Aid streets. $250,000 of the Municipal State Aid account
has been budgeted for this project. The remaining streets are residential non-State Aid streets and
have a budget of $750,000. Engineering cost estimates are within the project budgets.
Attachments:
Project Map
Photos of Present Condition
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CITY OF HASTINGS
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO. _
RESOLUTION APPROVING PLANS AND AUTHORIZING ADVERTISEMENT FOR
BIDS FOR 2024 MILL & OVERLAY IMPROVEMENTS
WHEREAS, the City contracts for a mill and overlay project as part of its pavement
maintenance and preservation plan;
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HASTINGS AS FOLLOWS; that
1. Plans and specifications for the 2024 Mill & Overlay Program prepared by the Hastings City
Engineer are hereby approved as presented, and;
2. The City Engineer shall prepare and cause to be inserted on the Quest Construction Data Network
web site, and on the City of Hastings official web site an advertisement for bids for the
construction of the approved 2024 Mill & Overlay Program in accordance with such approved
plans and specifications. The advertisement shall be published for three weeks, shall specify the
work to be done, shall state that bids will be opened at 10:00 AM, Thursday, March 21, 2024 using
online bidding through QuestCDN.com, and that no bids will be considered unless accompanied
by a bid bond for 5% of the amount of each bid.
ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 20TH DAY
OF FEBRUARY, 2024.
Ayes:
Nays:
Mary Fasbender, Mayor
ATTEST:
Kelly Murtaugh, City Clerk SEAL
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15TH ST
CSAH 46
HWY 55
CSAH 42
H I G H W A Y 6 1
P L E A S A N T D R
3
1
S
T
B O H L K E N D R
S FRONTAGE RD
G E N E R A L S I E B E N D R
ST
Proposed 2024 Mill & Overlay Program
Revised: October 17, 2023
31st St: CSAH 46 to Highview Knoll
Bohlken Ct:Bohlken Dr to Cul-de-sac
Bohlken Dr: 31st St to Hackberry Dr
Carleton Dr: GSD to GSD
Careton Pl: Carleton Dr to Cul-de-sac
Flagstone Dr: 31st to south end
Meadow View Ct: Wyndham Hill Dr
Meadow View Tr: 17th St to Meadow View Ct
Stonegate Rd: Northridge Dr to Highland Dr
South Frontage Rd: West end to GSD
Wyndham Hill Dr: 15th St to Northridge Dr
Wyndham Pl: Wyndham Hill Dr to Cul-de-sac
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2024 Mill and Overlay Program
Existing Condition
31st St – looking west from Bohlken Dr Bohlken Dr – looking south near Hackberry Dr
Bohlken Ct – looking east from Bohlken Dr Carleton Dr – looking south from Carleton Dr cul-de-sac
Carleton Pl – looking north at cul-de-sac Flagstone Dr – looking south from 31st St
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Meadow View Ct – looking south from 17th St Meadow View Tr – looking east from Wyndham Hill Dr
Stonegate Rd – looking north from midblock South Frontage Rd – looking east from Unnamed Rd
Wyndham Hill Dr – looking south from Meadow View Tr Wyndham Pl – looking east from Wyndham Hill Dr
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