HomeMy WebLinkAboutVIII-06 Approve Special Event Designation - Holiday Train
City Council Memorandum
To: Mayor Fasbender & City Councilmembers
From: Paige Marschall Bigler, Recreation Program Specialist
Date: November 6, 2023
Item: Special Event Request – Holiday Train
Council Action Requested: Designate Saturday, December 9th as a Special Event for the
Holiday train hosted by the Canadian Pacific Railroad.
Background Information:
Hastings Family Service, on behalf of Canadian Pacific Railroad, submitted the Special
event Application for the Holiday Train event. The Holiday Train will stop on 2nd St. tracks
near the Train Depot. The goal of the event is to raise donations for Hastings Family Service
Food Shelf. City staff are supportive of the 2023 event with the following conditions:
The areas identified on the attached map shall be for the use of the Holiday Train event
beginning at 8:00 p.m. Sunday, December 9th 2023
• City Staff will provide type II barricades, caution tape, and city vehicles to close the
area of use for safety during the Holiday Train stop.
• Barricades East & West on 2nd Street Railroad tracks, set 20 feet back
• Caution tape on North and West side of tracks
• City vehicle barricades and reserve officer West and East on 2nd
Street between Tyler and Lea St.
• The Hastings Police Department will provide support for traffic management;
availability of reservists is not guaranteed.
• The Parks and Recreation Department will provide four portable bathrooms near
Depot Park
• City garbage and recycling downtown will be emptied before and after the event by
City staff.
• Any other reasonable conditions as determined by staff during event.
Financial Impact:
• None
Advisory Commission Discussion:
• None
Council Committee Discussion:
• None
Attachments:
▪ Special Event Application
▪ Event Map
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