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Home My WebLink AboutVIII-04 Approve Pay Estimate No. 3 (Final) for the 2023 Mill & Overlay Program - Park Construction ($16,580.05) City Council Memorandum To: Mayor Fasbender & City Council Members From: John Caven – Assistant City Engineer Date: October 9, 2023 Item: Approve Final Payment – 2023 Mill & Overlay Program COUNCIL ACTION REQUESTED Council is requested to adopt the attached resolution approving final payment to Park Construction on the 2023 Mill & Overlay Program. BACKGROUND INFORMATION The project work and punchlist was completed on September 14, 2023. FINANCIAL IMPACT The budget for the mill and overlay program is $700,000 between State Aid and Local street segments. The final construction cost, including material testing, is $671,500 which is 4% less than the allowable budget. State Aid funding accounted for $200,000 and local funding accounted for the remaining balance, all within budget. STAFF RECOMMENDATION Staff is recommending that the City Council adopt the attached resolution approving final payment for the project. VIII-04 CITY OF HASTINGS DAKOTA COUNTY, MINNESOTA RESOLUTION NO. RESOLUTION ACCEPTING WORK AND ORDERING FINAL PAYMENT FOR PROJECT 2023 MILL & OVERLAY PROGRAM WHEREAS, pursuant to a written contract signed with the City of Hastings on April 17, 2023, Park Construction has satisfactorily completed the 2023 Mill & Overlay Program. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HASTINGS AS FOLLOWS; that the Clerk and Mayor are hereby directed to issue a proper order for the final payment of $16,580.05 on the above said project for such contracts, taking the contractor receipt in full. ADOPTED BY THE CITY COUNCIL OF HASTINGS, MINNESOTA, THIS 16TH DAY OF OCTOBER, 2023. Ayes: Nays: Mary Fasbender, Mayor ATTEST: Kelly Murtaugh, City Clerk SEAL VIII-04 City of Hastings Pay Voucher Vendor #: 000340 Date:10/9/2023 Vendor name: PARK CONSTRUCTION Department:ENG Remittance Address:1481 81ST AVE NE Ordered by:ENG/JOHN CAVEN MPLS, MN 55432 Authorized by: (Signature Required) Invoice # Project # Inv Date Invoice Sub Total Invoice Grand Total Account # 3 10/1 16,580.05 16,580.05 101-301-3200-6590 - - - - - - - - - - Voucher Total:16,580.05 Signed: IN BUDGET:YES City Administrator (over $5,000)NO Description (40 Characters) 2023 MILL & OVERLAY PAY EST #3 VIII-04 Quantity Unit Price Amount Quantity Amount Quantity Amount 1 MOBILIZATION LS 1 $37,940.18 37,940.18$ $0.00 1.0 $37,940.18 2 CLEARING EA 4 $656.50 2,626.00$ $0.00 4 $2,626.00 3 GRUBBING EA 11 $252.50 2,777.50$ $0.00 11 $2,777.50 4 REMOVE CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT) LF 1,891 $11.67 22,067.97$ 27 $315.09 1,784 $20,819.28 5 SAWCUT BITUMINOUS (2") LF 1,118 $1.37 1,531.66$ $0.00 1,118 $1,531.66 6 REMOVE CONCRETE SIDEWALK/DRIVEWAY PAVEMENT SY 221.2 $30.34 6,711.21$ $0.00 225.9 $6,853.81 7 REMOVE BIT PAVEMENT SY 257 $16.34 4,199.38$ $0.00 259.4 $4,238.60 8 MILL BITUMINOUS PAVEMENT (2") SY 39,683 $1.38 54,762.54$ $0.00 39,683 $54,762.54 9 JOINT ADHESIVE LF 33,238 $0.71 23,598.98$ $0.00 28,360 $20,135.60 10 BIT MATERIAL FOR TACK COAT GAL 3,967 $2.30 9,124.10$ $0.00 1,745 $4,013.50 11 BIT WEAR COURSE MIX SPWEB340B TON 4,806 $62.98 302,681.88$ $0.00 4,550.85 $286,612.53 12 BIT NON WEAR COURSE MIX SPNWB330B TON 242 $87.24 21,112.08$ $0.00 $0.00 13 BIT WEAR COURSE MIX SPWEA240B (TRAIL) TON 25 $159.22 3,980.50$ $0.00 25 $3,980.50 14 BIT NON WEAR COURSE MIX SPNWB230B (TRAIL) TON 25 $156.63 3,915.75$ $0.00 10.27 $1,608.59 15 ADJUST EXISTING GATE VALVES EA 29 $61.03 1,769.87$ $0.00 1 $61.03 16 REPLACE GATE VALVE BOX SECTION EA 1 $678.24 678.24$ $0.00 $0.00 17 ADJUST RINGS & CASTING - CATCH BASIN (REINSTALL CASTING) EA 5 $336.62 1,683.10$ $0.00 7 $2,356.34 18 ADJUST RINGS & CASTING - CATCH BASIN (NEW CASTING) EA 1 $1,497.32 1,497.32$ $0.00 $0.00 19 ADJUST RINGS & CASTING - MANHOLE (REINSTALL CASTING) EA 1 $950.62 950.62$ $0.00 $0.00 20 ADJUST CASTINGS EA 38 $248.45 9,441.10$ $0.00 2 $496.90 21 MORTAR RINGS EA 62 $137.35 8,515.70$ $0.00 62 $8,515.70 22 CHIMNEY SEAL EA 9 $291.23 2,621.07$ $0.00 7 $2,038.61 23 4" CONCRETE SIDEWALK SF 1,500 $8.87 13,305.00$ 47.9 $424.87 1,580.6 $14,019.92 24 6" CONCRETE SIDEWALK SF 919 $16.88 15,512.72$ 12.5 $211.00 1,010.6 $17,058.93 25 B618 CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT) LF 1,891 $38.55 72,898.05$ 27 $1,040.85 1,784 $68,773.20 26 TRUNCATED DOMES, CAST IRON SF 156 $61.21 9,548.76$ $0.00 134 $8,202.14 27 TRAFFIC CONTROL LS 1 $6,565.00 6,565.00$ $0.00 1.0 $6,565.00 28 EROSION & SEDIMENT CONTROL LS 1 $17,451.70 17,451.70$ $0.00 1.0 $17,451.70 29 SEEDING, BLOWN COMPOST SY 1,343 $10.11 13,577.73$ $0.00 1,455 $14,710.05 30 4" SOLID LINE - PAINT LF 5,407 $0.28 1,513.96$ $0.00 5,334 $1,493.52 31 12" SOLID LINE - PAINT LF 154 $1.52 234.08$ $0.00 156 $237.12 32 24" SOLID LINE - PAINT LF 68 $3.03 206.04$ $0.00 57 $172.71 33 PAVT MESSAGE (LEFT ARROW) - PAINT SF 16.5 $10.10 166.65$ $0.00 16.5 $166.65 34 PAVT MESSAGE (RIGHT ARROW) - PAINT SF 16.5 $10.10 166.65$ $0.00 16.5 $166.65 ORIGINAL BID COMPLETED This Period To Date Request For Payment Date: September 30, 2023 Project: 2023 Mill & Overlay Program Contractor: Park Construction Request Number: 3 Payment Period: 7/1/23 - 9/30/23 ITEM NO.DESCRIPTION UNIT BASE BID City of Hastings 2023 Mill Overlay Program Page 1 of 4 VIII-04 35 MOBILIZATION LS 1 $11,812.08 11,812.08$ $0.00 1.0 $11,812.08 36 REMOVE CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT) LF 113 $15.50 1,751.50$ $0.00 113 $1,751.50 37 SAWCUT BITUMINOUS (2") LF 116 $1.37 158.92$ $0.00 116 $158.92 38 MILL BITUMINOUS PAVEMENT (2") SY 1,903 $2.07 3,939.21$ $0.00 1,903 $3,939.21 39 JOINT ADHESIVE LF 1,997 $1.02 2,036.94$ $0.00 1,997 $2,036.94 40 BIT MATERIAL FOR TACK COAT GAL 191 $2.59 494.69$ $0.00 80 $207.20 41 BIT WEAR COURSE MIX SPWEB340B TON 231 $72.49 16,745.19$ $0.00 210 $15,222.90 42 BIT NON WEAR COURSE MIX SPNWB330B TON 12 $87.24 1,046.88$ $0.00 $0.00 43 ADJUST CASTINGS EA 1 $307.68 307.68$ $0.00 $0.00 44 MORTAR RINGS EA 3 $163.68 491.04$ $0.00 3 $491.04 45 B618 CONCRETE CURB & GUTTER (FOR SPOT REPLACEMENT) LF 113 $54.03 6,105.39$ $0.00 114 $6,159.42 46 TRAFFIC CONTROL LS 1 $505.00 505.00$ $0.00 1.0 $505.00 47 EROSION & SEDIMENT CONTROL LS 1 $1,283.76 1,283.76$ $0.00 1.0 $1,283.76 48 SEEDING, BLOWN COMPOST SY 57 $28.34 1,615.38$ $0.00 57 $1,615.38 BID TOTAL: 723,626.75$ SUB TOTAL: $1,991.81 $655,569.81 ALTERNATE BID City of Hastings 2023 Mill Overlay Program Page 2 of 4 VIII-04 V I I I - 0 4 PAYMENT SUMMARY: Pay Estimate Number Retainage Payment 1 $0.00 $214,934.94 2 $14,588.23 $424,054.82 3 $0.00 $16,580.05 TOTALS TO DATE: $14,588.23 $655,569.81 Total Completed to Date: Less Retainage: Less Previous Payment: Total Amount Due: $0.00 $638,989.76 $16,580.05 $655,569.81 5/1/23 - 5/31/23 Period 6/1/23 - 6/30/23 7/1/23 - 9/30/23 City of Hastings 2023 Mill Overlay Program Page 4 of 4 VIII-04