HomeMy WebLinkAboutVIII-03 Authorize Signature - Services Agreement Amendment with ImageTrend, LLCCity of Hastings 101 Fourth Street East Hastings, MN 55033-1944 Phone: 651-480-2350 www.hastingsmn.gov
City Council Memorandum
To: Mayor Fasbender & City Council Members
From: John Townsend, Fire Chief
Date: September 7, 2023
Item: Approve Services Agreement Amendment with ImageTrend, LLC
Council Action Requested: Approve services agreement amendment with ImageTrend, LLC
Background Information: The 2023 budget includes upgrading our records management system. This
agreement includes fire investigations, direct messaging modules, as well as training, for improvement of both
the users and system.
Financial Impact: 2023 budgeted item, records management upgrade, no impact to budget
Advisory Commission Discussion: N/A
Council Committee Discussion: N/A
Attachments: Software or services agreement amendment
VIII-03
1
SOFTWARE OR SERVICES AGREEMENT AMENDMENT
Contract Details
Original Contract Number
(“Original Contract”)
256809 Amendment Contract
Number
00007546.0
This Agreement (hereinafter referred to as this “Agreement”) is made as of the date executed by the
last of the parties named below:
BETWEEN: ImageTrend, LLC, Minnesota corporation (hereinafter “ImageTrend”)
AND: City of Hastings Fire (hereinafter “Client”).
The Client and ImageTrend mutually agree to the following changes to the Original Contract between
City of Hastings Fire and ImageTrend, LLC.
1. The purpose of this Amendment is for Client to modify the Original Contract and Client’s existing
product orders and/or add new product items as outlined below in the Price Sheet attachment.
2. This Amendment is coterminous with the Original Contract. The Original Contract’s term
remains the same. All other terms and conditions remain the same.
3. Out of Scope customization is $225.00/hour and performed only under mutually agreed upon
Statement of Work.
IN WITNESS WHEREOF: the undersigned parties, each having authority to bind their respective
organizations, hereby agree.
City of Hastings ImageTrend
Signature: Signature:
Print Name: Print Name:
Title: Title:
Date: Date:
VIII-03
2
PRICE SHEET AND WORK ORDER ATTACHMENT
The prices below are based on the following SaaS transaction volumes, as provided by Client:
One Time Fees
Description SKU Unit Price Qty Extended Amount
Webinar Training 2hr Session ELT.006.003.009 $450.00 2 $900.00
Onsite Training Session - Lakeville - 4 Hours ELT.006.003.021 $700.00 1 $700.00
Direct Messaging Connection Fee - Per
Agency Connection
ELT.002.010.029 $200.00 20 $4,000.00
Total One-Time Fees: $5,600.00
Recurring Fees
Description SKU Unit Price Qty Extended Amount
Connect Conference Registration (per
Attendee)
ELT.007.004.001 $645.00 2 $1,290.00
Investigations ELT.001.002.018 $1,250.00 1 $1,250.00
Standard Direct Messaging - EMS Agency ELT.002.010.023 $720.00 1 $720.00
Total Recurring Fees: $3,260.00
TOTAL YEAR 1: $8,860.00
Send Invoices To:
John Townsend
jtownsend@hastingsmn.gov
115 W. 5th Street
Hastings, MN 55033
Payment Terms:
1. “One Time Fees” are due once upon contract signature.
2. “Recurring Fees” are annual fees which are due once upon contract signature and recur each
year.
3. The Recurring Fees will escalate in price annually by 7% beginning one year from the last
signature hereto and each year thereafter.
4. ImageTrend may temporarily suspend performance (e.g. cease to provide access, hosting,
support) due to Client’s breach of contract provided Client shall have 30 days to cure such
breach before ImageTrend may suspend performance.
5. ImageTrend may charge to Client a late fee of 1.5% per month, or the highest rate allowed
under the law, whichever is lower, on any overdue amounts. Client also agrees ImageTrend may
charge to Client all reasonable costs and expenses of collection, including attorneys' fees where,
in ImageTrend’s discretion, payments are consistently deficient or late.
VIII-03
3
6. All Annual SaaS Fees are based upon anticipated transaction volumes (as provided by Client) and
are subject to an annual usage audit. ImageTrend reserves the right to increase fees in
accordance with increased transaction volume per the Unit Price listed in the tables above.
7. ImageTrend will not be responsible for third-party fees related to this Agreement unless
specifically outlined by this Agreement.
VIII-03