HomeMy WebLinkAboutVIII-03 Approve Special Event Designation - Mainstreet Market City Council Memorandum
To: Mayor Fasbender & City Council Members
From: Paige Marschall Bigler, Recreation Program Specialist
Date: September 5, 2023
Item: Special Event Designation – Mainstreet Market
Council Action Requested: Designate the Mainstreet Market coordinated by the Downtown Business
Association (DBA) on Saturday, September 30th 9:00 a.m. – 5:00 p.m. as a Special Event.
Background Information: DBA is requesting to hold a Mainstreet Market on 2nd Street East, Oliver’s
Grove Park and Oliver’s Grove Parking Lot on Saturday, September 30, 2023 from 9:00 a.m. – 5:00 p.m.
This is a free event and open to the public. DBA expects 500 attendees. Activities include: vendors,
games and a DJ. City Staff are supportive of the event with the following conditions:
•Event staff must properly sign all parking lots and streets utilized:
o 'No Parking' signage posted 24 hours in advance on 2nd Street East at 201, 202, 212, 213 and
216 addresses. 2nd Street East road will remain open.
o ‘No Parking’ sign posted 24 hours in advance on Ramsey Street next to Oliver’s Grove Park
for Schoolhouse Scoop truck.
o 'No Parking' signage posted 72 hours in advance within Oliver’s Grove Parking lot for
seasonal makers.
•Event organizers are responsible for the placement and removal of signage.
•Tent or additional “structures” used will need to be anchored with weights.
•Event organizer to provide a Certificate of Insurance, listing the City of Hastings as additionally
insured.
•All vendors must obtain proper permits or licenses from the Deputy City Clerk. Vendors must
submit their applications at least 10 business days in advance of the event.
•All event supplies and equipment will be removed by event organizers directly following the end
of the event.
•Event organizers agree the site will be left in at least the condition it was pre-event.
•Any other reasonable conditions as determined by staff to ensure a successful event.
Financial Impact:
This event, although requesting designation as a Special Event, will also be subject to a
Park Rental Fee a form submission in accordance with the City’s fee schedule for exclusive
use of areas.
•Oliver’s Grove Park Rental – $40.00 (tax exempt)
Advisory Commission Discussion:
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n/a
Council Committee Discussion:
n/a
Attachments:
▪ DBA Mainstreet Market - Special Event Permit Application
▪ DBA Mainstreet Market – Map
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