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Hastings, Minnesota
City Council Meeting Minutes
August 21, 2023
The City Council of the City of Hastings, Minnesota met in a regular meeting on Monday, August 21, 2023 at
7:00 p.m. in the Council Chambers at the Hastings City Hall, 101 East 4th Street, Hastings, Minnesota.
Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Lawrence, Leifeld, and Pemble
Members Absent: None
Staff Present: City Administrator Dan Wietecha
City Attorney Kori Land
Parks and Recreation Director Chris Jenkins
Sue Vento, Metropolitan Council – Rescheduled
Approval of Minutes
Mayor Fasbender asked if there were any additions or corrections to the minutes of the City Council
workshop and regular meeting on August 7, 2023.
Minutes were approved as presented.
Consent Agenda
Councilmember Fox motioned to approve the Consent Agenda as presented, seconded by
Councilmember Haus.
7 Ayes, 0 Nays
1. Pay Bills as Audited
2. Special Event Designation: Historic Hastings Car Show – Date Addition
3. Appoint Public Safety Advisory Commissioner Mary Nehring
4. 2023 2nd Quarter Financial Report
5. Authorize Signature: 1st Amendment to Development Agreement – Heritage Ridge 3rd Addition
6. Resolution No. 08-08-23: Minor Subdivision – City of Hastings – Spiral and Glendale
7. Authorize Signature: Agreement for Professional Services and Business Associate
Addendum for Protected Health Information with Emergency Service Perspectives
8. Approve Pay Estimate No. 3 for the 2023 Neighborhood Infrastructure Improvements
Project – BCM Construction, Inc. ($578,940.10)
9. Approve Labor Agreement with Local 49ers (2024 –2026)
10. Authorize Signature: Monsido Agreement (2024-2026)
11. Authorize Signature: Artwork Leasing Agreement with Dale Lewis
Agreement Amendment #1 with Apex Facility Solutions, LLC
Jenkins provided an overview of the request to approve amendment #1 for the Guaranteed Energy
Savings Agreement with Apex Facility Solutions, LLC for the Refrigeration Plant Replacement, West Rink
Roof Replacement, and Solar System Installation projects at the Civic Arena. This amendment modifies the
existing agreement to add more detailed scope of work and costs for the roofing and Motor Control Center
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line items. Jenkins indicated each step of the project would be brought before Council via amendments to the
master agreement. Jenkins reviewed the bids received for the project, specifying the lowest bids were awarded
for each component of the project.
Council expressed appreciation to staff for prioritizing the project.
Councilmember Fox motioned to approve as presented, seconded by Councilmember Leifeld.
7 Ayes, 0 Nays.
Administration of Absentee Ballots
Wietecha introduced the request to support participating with Dakota County and other municipalities
for administration of absentee ballots. Wietecha indicated a workgroup with representatives from our election
partners has been working to formulate a Joint Powers Agreement including a cost-share plan, under which
Dakota County would administer absentee voting services. Wietecha shared the joint powers agreement draft
is pending but Dakota County is seeking each municipalities intent since the agreement is based on the
number of municipalities participating.
Council discussion on clarification of next steps in the process and cost savings over the next year.
Wietecha indicated City staff would maintain voting opportunities during the absentee voting period, sharing
the agreement could provide substantial savings to the City. Council expressed support to streamline the
process for election night reporting absentee votes. Council provided insight to recent Finance Committee
discussions surrounding election judge pay.
Councilmember Pemble motioned to approve as presented, seconded by Councilmember Haus.
7 Ayes, 0 Nays.
Budget Pre-Approval of Pick-Up Trucks
Wietecha introduced the request to authorize the order of six pick-up trucks for lease as part of the
2024 budget. Wietecha indicated there are supply chain delays that will impact the number of the items
included in the proposed budget, and vehicle orders with state-bid pricing have early and short windows for
ordering. As the City changes the fleet management practices to replacing vehicles on a 5-year basis, the
budget recommends purchasing some vehicles outright and leasing several vehicles in order to transition
towards the new fleet management practice.
Council discussion on leasing versus purchasing outright pertaining to cost benefits. Wietecha
indicated the information provided includes pre-Covid data. Wietecha indicated the goal is to reduce
maintenance costs and provide safer vehicles while maintaining a more cost-effective fleet which can be
achieved in a five-year rotation. Council discussed the cost at the end of a lease term regarding the five-year
rotation. Council discussed tabling the topic to support additional discussion and information. Wietecha
indicated the window for ordering may end before the next Council meeting. Council discussion on potential
costs for maintenance and repairs within the lease agreements. Council requested additional information for a
cost benefit analysis and what additional costs may be incurred by adding maintenance into the lease
agreements.
Councilmember Fox motioned to approve as presented, seconded by Councilmember Lawrence.
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6 Ayes, 1 Nays (Folch).
Announcements
• Councilmember Folch shared an update from the League of Minnesota Cities, Improving Service
Delivery Policy Committee meeting regarding PFAS and Adult-Use Cannabis.
• Summer Rec Programs at Levee Park…
o Tuesday, August 22, Performance in the Park “Tuey Wilson – Comic Stunt Juggler”
Sponsored by SMEAD Manufacturing.
o Thursday, August 24, Music in the Park with “Jeff Dayton Band - variety.” Supported by the
Ruth and George Doffing Charitable Fund.
o Thursday, August 31, Music in the Park with “Jonah & the Whales – pop, rock, & country.”
Supported by the Ruth and George Doffing Charitable Fund.
• The Rec + Art + Police will be at Lions Park on Wed, August 23, featuring choice art, DJ, and
contests. Recommended for elementary and middle schoolers. Supported by SC Toys, Country
Financial, Hastings Lions Club, Hastings Family Service, Community Ed, and Hastings Prescott Arts
Council.
• Support area makers and artisans at the Makers Market on Thursday, August 31.
• Thursday, August 31, The Devin J. Noring Foundation will hold International Overdose Awareness
Day.
• City Offices will be closed Monday, September 4, in observance of Labor Day.
• Happy Birthday to Councilmember Fox at the end of the month.
Meetings
• Planning Commission Meeting on Monday, August 28, 2023 at 7:00 p.m.
• City Council Workshop on Tuesday, September 5, 2023 at 5:30 p.m.
• City Council Regular Meeting on Tuesday, September 5, 2023 at 7:00 p.m.
Councilmember Pemble motioned to adjourn the meeting at 7:51 PM, seconded by Councilmember
Folch. Ayes 7; Nays 0.
_____________________________ ______________________________
Kelly Murtaugh, City Clerk Mary D. Fasbender, Mayor