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Home My WebLink About20230821 - CC Follow-up Agenda Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, August 21, 2023 7:00 p.m. I. CALL TO ORDER 7:04 pm II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Lawrence, Leifeld, and Pemble Members Absent: None Staff Present: City Administrator Dan Wietecha City Attorney Kori Land Parks and Recreation Director Chris Jenkins Sue Vento, Metropolitan Council – Cancelled V. APPROVAL OF MINUTES Approve Minutes of the City Council workshop and regular meeting on August 7, 2023. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Fox, Haus to approve as presented. 7 Ayes, 0 Nays. 1. Pay Bills as Audited 2. Special Event Designation: Historic Hastings Car Show – Date Addition 3. Appoint Public Safety Advisory Commissioner Mary Nehring 4. 2023 2nd Quarter Financial Report 5. Authorize Signature: 1st Amendment to Development Agreement – Heritage Ridge 3rd Addition 6. Resolution No. 08-08-23: Minor Subdivision – City of Hastings – Spiral and Glendale 7. Authorize Signature: Agreement for Professional Services and Business Associate Addendum for Protected Health Information with Emergency Service Perspectives 8. Approve Pay Estimate No. 3 for the 2023 Neighborhood Infrastructure Improvements Project – BCM Construction, Inc. ($578,940.10) 9. Approve Labor Agreement with Local 49ers (2024 –2026) 10. Authorize Signature: Monsido Agreement (2024-2026) 11. Authorize Signature: Artwork Leasing Agreement with Dale Lewis Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation 1. Agreement Amendment #1 with Apex Facility Solutions, LLC Jenkins provided an overview of the request to approve amendment #1 for the Guaranteed Energy Savings Agreement with Apex Facility Solutions, LLC for the Refrigeration Plant Replacement, West Rink Roof Replacement, and Solar System Installation projects at the Civic Arena. This amendment modifies the existing agreement to add more detailed scope of work and costs for the roofing and Motor Control Center line items. Council expressed appreciation to staff for prioritizing the project. Fox, Leifeld to approve as presented. 7 Ayes, 0 Nays. C. Community Development D. Public Safety E. Administration 1. Administration of Absentee Ballots Wietecha introduced the request to support participating with Dakota County and other municipalities for administration of absentee ballots. Wietecha indicated a workgroup with representatives from our election partners has been working to formulate a Joint Powers Agreement including a cost-share plan, under which Dakota County would administer absentee voting services. Wietecha shared the joint powers agreement draft is pending but Dakota County is seeking each municipalities intent since the agreement is based on the amount of municipalities participating. Council discussion on clarification of next steps in the process and cost savings over the next year. Wietecha indicated City staff would maintain voting opportunities during the absentee voting period and indicated entering the agreement could provide substantial savings to the City. Council expressed support to streamline the process for election night reporting for absentee votes. Council provided insight to recent Finance Committee discussions surrounding election judge pay. Pemble, Haus to approve as presented. 7 Ayes, 0 Nays. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 2. Budget Pre-Approval of Pick-Up Trucks Wietecha introduced the request to authorize the order of six pick-up trucks for lease as part of the 2024 budget. Wietecha indicated there are supply chain delays that will impact the number of the items included in the proposed budget, and vehicle orders with state-bid pricing have early and short windows for ordering. As the City changes the fleet management practices to replacing vehicles on a 5-year basis, the budget recommends purchasing some vehicles outright and leasing several vehicles in order to transition into the added upfront cost. Council discussion on leasing versus purchasing outright pertaining to cost benefits. Wietecha indicated the information provided includes pre-Covid data. Wietecha indicated the goal is to reduce maintenance costs and provide safer vehicles while maintaining a more cost-effective fleet which can be achieved in a five-year rotation. Council discussed the cost at the end of a lease term regarding the five-year rotation. Council discussed tabling the topic to support additional discussion and information. Wietecha indicated the window for ordering may end before the next Council meeting. Council discussion on potential costs for maintenance and repairs. Fox, Lawrence to approve as presented. 6 Ayes, 1 Nays (Folch) XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Announcements • Councilmember Folch shared an update from the League of Minnesota Cities, Improving Service Delivery Policy Committee meeting regarding PFAs and Adult-Use Cannabis. • Summer Rec Programs at Levee Park… o Tuesday, August 22, Performance in the Park “Tuey Wilson – Comic Stunt Juggler” Sponsored by SMEAD Manufacturing. o Thursday, August 24, Music in the Park with “Jeff Dayton Band - variety.” Supported by the Ruth and George Doffing Charitable Fund. o Thursday, August 31, Music in the Park with “Jonah & the Whales – pop, rock, & country.” Supported by the Ruth and George Doffing Charitable Fund. • The Rec + Art + Police will be at Lions Park on Wed, August 23, featuring choice art, DJ, and contests. Recommended for elementary and middle schoolers. Supported by SC Toys, Country Financial, Hastings Lions Club, Hastings Family Service, Community Ed, and Hastings Prescott Arts Council. • Support area makers and artisans at the Makers Market on Thursday, August 31. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy • Thursday, August 31, The Devin J. Noring Foundation will hold International Overdose Awareness Day. • City Offices will be closed Monday, September 4, in observance of Labor Day. • Happy Birthday to Councilmember Fox at the end of the month. Meetings Mon, Aug 28 7:00 pm Planning Commission Meeting Tues, Sept 5 5:30 pm City Council Workshop – 2024 Budget 7:00 pm City Council - Regular Meeting XIV. ADJOURNMENT Pemble, Folch to adjourn 7:51 pm Next Regular City Council Meeting: Tuesday, September 5, 2023 7:00 p.m.