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HomeMy WebLinkAbout20230605 - CC Follow-up Agenda Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, June 5, 2023 7:00 p.m. I. CALL TO ORDER 7:03 pm II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, and Pemble Members Absent: Lund Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Kori Land Police Chief David Wilske Public Works Director Ryan Stempski Parks and Recreation Director Chris Jenkins Community Development Director John Hinzman Promotions Lady Jones Alana Siebenaler New Employees Maddie Swanson Alex Menke Tanya Edmison Sean Glancey Karter Gorney Proclamation: LGBTQ+ Pride Month Proclamation: Make Music Day V. APPROVAL OF MINUTES Approve Minutes of the City Council workshop and regular meeting on May 15, 2023. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. Morgan, 416 Century West, addressed Council about the proposed moratorium on cannabis proposed for first reading this evening. She indicated that it would be harmful to new and existing businesses to wait. Her business cannot compete if moratorium is in place. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Leifeld, Pemble to approve as presented. 6 Ayes, 0 Nays. 1. Pay Bills as Audited 2. Resolution No. 06-01-23: Accept Donation to the Parks and Recreation Department from the Bane Family for a Memorial Bench 3. Resolution No. 06-02-23: Accept Donation to the Hastings Fire Department from Judd and Jeanne Watson 4. Resolution No. 06-03-23: 15 5. Special Event Designation – Hastings Golf Club – 4th of July Parade & Fireworks 6. Resolution No. 06-04-23: Special Event Designation & Temporary Liquor License – Rivertown Days 7. Resolution No. 06-05-23: Special Event Designation & Temporary Liquor License – Rivertown Live 8. Special Event Designation – Gobble Gait 9. Approve Amendment to Agreement for Professional Services with Expert Billing LLC 10. 2nd Reading Ordinance Amendment: Chapter 30.07 - Public Safety Advisory Commission 11. Authorize Signature: Joint Powers Agreement - State of Minnesota Hotel Inspections 12. Resolution No. 06-06-23: Limited Use Permit with MnDOT for Trail Maintenance and Operation 13. Amend City Debt Policy 14. Authorize Signature: LOGIS Fiber Management Services Agreement 15. Memorandum of Agreement: Century College IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. 1. Resolution No. 06-07-23: Issuance and Sale of GO Bonds, Series 2023A Tammy Omdal, Northland Securities, provided an overview of the request. The City has initiated proceedings to sell general obligation bonds to finance the 2023 Neighborhood Project. A portion of the bonds would be repaid through special assessments on benefitting properties. The City has retained financial advisor Northland Securities to assist in the bond sale which is scheduled for June 5th. The City went through the rating process for the sale of bonds and received a rating of AA+ (an increase of prior year rating of AA). Economic factors have influenced the rating. Council discussion on appreciation for the good news. Folch, Leifeld to approve as presented. 6 Ayes, 0 Nays. 2. Public Hearing: Sale of Property – Spiral Blvd. & Glendale Rd. Hinzman provided an overview of the sale of property. The City owns approximately 20 acres located West of Glendale Road of which 3.42 acre is located North and West of Spiral Blvd. Hinzman shared anticipated plans by Northern State Services to split a previous acquisition directly north of the proposed sale into two lots for residential homes. Hinzman provided background information on the 3.42 acres proposed for sale and reviewed the purchase offer. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Public hearing opened at 7:32 pm Public hearing closed at 7:33 pm 3. Resolution No. 06-08-23: Award Contract for the 2023 Sanitary Sewer Lining Program Stempski provided an overview of the request to adopt the resolution to award a contract to the 2023 Sanitary Sewer Lining Program project. Stempski reviewed four bids the City received for this project on April 13, 2023. The bids came in a bit higher than anticipated. Stempski confirmed qualifications of Musson Brothers, Inc. on sewer lining projects in the industry and recommends that City Council awards the contract to Musson Brothers, Inc., in the amount of $559,602.50. Haus, Pemble to approve as presented. 6 Ayes, 0 Nays. 4. Resolution No. 06-09-23: Award Contract for the Roadside Park Tennis and Pickleball Court Reconstruction Project Jenkins provided an overview of the request to adopt the resolution to award a contract to the Roadside Tennis and Pickleball Court Reconstruction Project. Jenkins shared six companies provided bids. Jenkins indicated that this is not a budgeted expense, but City Council has provided support to complete the project with the intent to utilize Park Dedication Funds. Staff recommends accepting the lowest bid and awarding the reconstruction project contract to Bituminous Roadways, Inc., in the amount of $393,333.00. Council discussion on support for the reconstruction and the opportunity it brings to the community. As originally proposed as a Community Investment Fund project, there has been growth in interest in even the past year. Fox, Leifeld to approve as presented. 6 Ayes, 0 Nays. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works 1. Highway 61 a. MNDOT Presentation b. Resolution No. 06-10-23: TH 61 Pre-Scoping Assessment and Resolution of Support for the Project Bryant Ficek, from MnDOT, reminded Council of the Highway 61 Study area. It was built to complement the work that the City has already done through the People Movement Plan, the Comprehensive Plan, and the Vermillion Street Corridor Plans. The City and MnDOT have been working through a Highway 61 Pre-Scoping Assessment since March of 2022. The study has included a focus on engagement with the public which resulted in the predominant concerns expressed: safety, mobility, access, vehicle speeds, and pedestrian facilities. Ficek reviewed proposed changes that were recommended as a direct result of conversations with businesses and residents. The planning phase is nearly complete. The next phase is to prepare to seek funding for the project from different possible sources. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Council expressed appreciation for the presentation and the engagement with the business community. Council clarification on the 18th Street and the 21st Street intersection plans. Council discussion on the homes that would be displaced by the planned full-size roundabout at TH 61 and 316. Council discussion on speed control coming from the south. Ficek indicated that design elements for speed control and transition to the City will come in the next phase. Council discussion on the Todd Field wall, how it may be recreated to accommodate a sidewalk and turn lane, and as well as right-of-way clarification. CA Wietecha indicated that the Arts & Culture Commission has an interest in participating as early in the ongoing design process as possible. Fox, Pemble to approve as presented. 6 Ayes, 0 Nays. B. Parks and Recreation 1. Veterans Athletic Complex and Hastings Civic Arena Planning Studies Jenkins provided an overview of the request to support and approve two planning processes: (1) for the development of both an expansion and redevelopment of Vet’s Athletic Complex (2023), and (2) Vision Planning for renovations and updating the Hastings Civic Arena (2024). Jenkins provided background information on discussions at recent meetings which these topics have risen to the top of the priority list with the strong desire to strategically complete the processes. Staff is seeking Council direction and suggestion of multiple options to begin planning efforts for both the Vet’s Athletic Complex and the Hastings Civic Arena, working with ISG. Council discussion on needs assessment, key stakeholder involvement, and timing of the individual projects. It was recommended to move Civic Arena planning project before Vet’s Athletic Complex. Council discussion on the need to study those properties to determine their futures. Folch, Fox to approve the project for the Civic Arena in 2023 and the Vet’s Athletic Complex in 2024. 5 Ayes, 1 Nay--Pemble C. Community Development 1. Resolution No. 06-11-23: Transfer Property – Industrial Park – HEDRA (3000 Lightbourn Court) Hinzman provided an overview of the request to transfer a vacant one-acre parcel located at 3000 Lightbourn Court to the Hastings Economic Development and Redevelopment Authority (HEDRA). HEDRA is working with Mr. Gregg Lowe on the sale and development of a 6,000 s.f. automobile repair facility on the site. HEDRA has scheduled a public hearing on June 15th to consider the sale to Mr. Lowe and to authorize signature of a development agreement. HEDRA reviewed the concept plan and sales terms at a previous meeting and expressed support. The sale of the property will generate $93,654 in revenue. Folch, Haus to approve as presented. 6 Ayes, 0 Nays. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy D. Public Safety E. Administration 1. Resolutions: State Bonding a. No. 06-12-23: Civic Arena Refrigeration and Roof b. No. 06-13-23: PFAS Treatment and Raw Water Piping c. No. 06-14-23: Highway 61 Improvements City Administrator Wietecha provided an overview of the State Bonding Requests. The process is underway for cities and other local governments to have projects considered to be part of the proposed 2024 Capital Budget for the State of Minnesota. The deadline for local governments to submit their project information is June 16th. Wietecha reviewed the three projects: the Civic Arena project would propose a 50% match; the PFAS treatment would seek full funding; the Hwy 61 Improvements would assist with the future project. These projects are also identified in the Capital Improvement Plan. Council discussion on the importance of applying for state funds for these projects. Fox, Haus to approve as presented. 6 Ayes, 0 Nays. 2. Interim Ordinance on Cannabis and Cannabinoids Wietecha referenced recent State action legalizing adult-use marijuana, with a very lengthy law. This is the first reading of the proposed interim ordinance and request to schedule a public hearing at the June 26, 2023 City Council meeting. Following extended review and discussion, the City Council adopted zoning and licensing ordinance related to cannabis and hemp businesses on April 3, 2023. Wietecha indicated the new law is very complex and staff is recommending an interim ordinance to review the new legislation, impacts of the new law, and make necessary changes to the current ordinances. Council discussion on the recommendation to put a six-month moratorium in place as local determinations are made asking where the City is at in the process. Attorney Land indicated that current licensing ordinance needs to be revisited as statute does not allow local licensing, only registration. Many of the definitions in the state law are not found in the current ordinance language. Some things are in City ordinance that may be more restrictive than State law. The proposed moratorium would likely be less than 6 months. Council discussion on why the City would pause while amending current ordinance. Land indicated that the zoning may imply unintentional grandfathering due to the differences in the language. Council discussion on concern about a moratorium delaying business progression. Discussion about fees that are in the ordinance exceed the statutory allowance. 3. Resolution No. 06-15-23: Approve Liquor License Renewal for Spiral Brewery for the 2023 – 2024 Licensing Period Wietecha indicated that this is typically on the Consent Agenda, but a councilmember is a principal and abstains from the vote. Folch, Haus to approve as presented. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 5 Ayes, 0 Nays, 1 Abstain (Fox). XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Announcements • Tomorrow Tuesday, June 6, join us for the Summer Kick-Off to our 2023 Levee Park Events – live Congo music, raptor show with Carpenter Nature Center, bounce house, climbing wall, face painting, caricature artist, balloon artist, and more. All ages are welcome to this free event. • City Offices will be closed Monday, June 19, in observance of Juneteenth. • Summer Rec Programs at Levee Park… o Thursday, June 8, Music in the Park with “The 22nd Row – Tribute to Elton John.” Supported by the Ruth and George Doffing Charitable Fund. o Wednesday, June 14, Storytime in the Park is “Colors.” Recommended for ages 7 and under. A partnership with Pleasant Hill Library. o Thursday, June 15, Music in the Park with “Capital Sons.” Supported by the Ruth and George Doffing Charitable Fund. o Friday, June 16, Movies in the Park with “Minions – Rise of Gru.” Sponsored by Ardent Mills. • Monday, June 12, Pleasant Hill Library hosts a Summer Discovery Kick-off Party to celebrate the start of summer reading with ice cream and activities. Learn about honeybees in the pollinator garden and enjoy music by the Steel Drum Band. • The City’s Parks & Recreation and Police Departments are partnering with Hastings Prescott Area Arts Council to serve up fun for youth in Hastings. The Rec + Art + Police program will offer free activities, treats, and giveaways this summer. The first event is Wednesday, June 14, from 1 to 2 pm at Levee Park with a mural, DJ, and contests. Recommended for elementary and middle schoolers. Supported by SC Toys, Country Financial, Hastings Lions Club, Hastings Family Service, and Community Ed. • Makers Alleyway Market will be in Levee Park on Thursday, June 15. Support area makers and artisans within our historic downtown and riverfront park by shopping at the markets. • Wednesday, June 21, is Make Music Day with 17 performers over 12 hours at 4 locations. Bring a blanket or chair to enjoy live music from talented musicians in Hastings parks. Meetings Mon, June 12 7:00 pm Finance Committee Meeting 7:00 pm Planning Commission Meeting Wed, June 14 6:00 pm Arts & Culture Commission Meeting Thurs, June 15 6:00 pm HEDRA Meeting Tues, June 20 Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy 7:00 pm Heritage Preservation Commission Meeting Wed, June 21 6:00 pm Parks and Recreation Commission Meeting Mon, June 26 5:30 pm City Council Workshop – 2024 Budget 7:00 pm City Council – Regular Meeting Cancelled Planning Commission Meeting XIV. ADJOURNMENT Pemble, Leifeld to adjourn 9:17 pm Next Regular City Council Meeting: Monday, June 26, 2023 7:00 p.m.