The URL can be used to link to this page

Home My WebLink About20230515 - CC Follow-up Agenda Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy CITY OF HASTINGS CITY COUNCIL FOLLOW-UP AGENDA Monday, May 15, 2023 7:00 p.m. I. CALL TO ORDER 7:01 pm II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. DETERMINATION OF QUORUM Members Present: Mayor Fasbender, Councilmembers Folch, Fox, Haus, Leifeld, and Pemble Members Absent: Councilmember Lund Staff Present: City Administrator Dan Wietecha Assistant City Administrator Kelly Murtaugh City Attorney Kori Land Parks and Recreation Director Chris Jenkins Community Development Director John Hinzman City Planner Justin Fortney Presentation: Heritage Preservation Awards V. APPROVAL OF MINUTES Approve Minutes of the City Council special meeting of April 28 and regular meeting on May 1, 2023. Minutes were approved as presented. VI. COMMENTS FROM THE AUDIENCE Comments from the audience may include remarks about items listed on the Consent Agenda. VII. COUNCIL ITEMS TO BE CONSIDERED VIII. CONSENT AGENDA The items on the Consent Agenda are items of routine nature or no perceived controversy to be acted upon by the City Council in a single motion. There will be no discussion on these items unless a Councilmember so requests, in which event the items will be removed from the Consent Agenda to the appropriate Department for discussion. Pemble, Fox to approve as presented. 6 Ayes, 0 Nays. 1. Pay Bills as Audited 2. Resolution No. 05-07-23: Accept Donation from the Ruth Gale and George W. Doffing Charitable Fund to the Parks and Recreation Department 3. Resolution No. 05-08-23: Approve In-Store Fireworks Sales for Walmart #1472, 1752 N. Frontage Road 4. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No. 249 5. Approve Memorandum of Understanding with Law Enforcement Labor Services, Local No. 462 6. Approve Teamsters Local #320 Fire Captains Union Contract 7. Approve Memorandum of Understanding with International Union of Operating Engineers, Local No. 49 8. Approve Pay Estimate No. 1 for the Downtown Tree Grate Replacement Project – JL Theis, Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Inc. ($127,561.57) 9. Water Service Repair Assessment Request – 1218 3rd Street East 10. Change Order: HVAC/Boiler Project 11. June and July Meeting Schedule 12. Withdraw from Suburban Rate Authority 13. Greg J. Homes of Hastings, Inc. v. City of Hastings Agreement 14. Doffing Trust Disbursement for Library Reading Program 15. 1st Reading Ordinance Amendment: Chapter 30.07 - Public Safety Advisory Commission IX. AWARDING OF CONTRACTS AND PUBLIC HEARING These are formal proceedings that give the public the opportunity to express their concern, ask questions, provide additional information, or support on a particular matter. Once the public hearing is closed, no further testimony is typically allowed and the Council will deliberate amongst itself and with staff and/or applicant on potential action by the Council. X. REPORTS FROM CITY STAFF These items are intended primarily for Council discussion and action. It is up to the discretion of the Mayor as to what, if any, public comment will be heard on these agenda items. A. Public Works B. Parks and Recreation 1. Hastings Civic Arena Roof & Refrigeration Jenkins provided an overview of the request. Jenkins indicated the 25-year-old roof system on the West rink of the Hastings Civic Arena is beginning to fail with an increase of leaks. He provided the suggested plan for the roof replacement. Jenkins also shared the current refrigeration system (R22) is outdated and less efficient than newer systems. Jenkins reviewed the components to the process of replacing the system (using anhydrous ammonia) which would require the City to act on it now. Some of the components to the system have a 12+- month lead time as well as design and engineering tasks that must also be completed in advance. Jenkins provided staff recommendations seeking Council commitment now for install in 2024. The upgrades would also include solar panels and LED lighting. Funding sources could include arena fund balance, local bonding/debt issuance, state bonding funds, if approved. Council discussion on needing to care for existing facilities and impact of the rooftop solar panels on the energy efficiency of the arena. Clarification of the commitment request before Council, as well as the alternate options. Discussion on local bonding for the rink roof replacement, refrigeration, as well as other near future topics as a larger project. Further discussion of the Parks and Recreation Commission recommendations related to a visioning study and stakeholder engagement and its potential impact on the roofing project. Council discussion on support for the roofing and refrigeration project as requested and consequences to waiting on the roof to do a study and engage in a larger project. Leifeld, Pemble to approve staff recommendations (replace west rink roof, order replacement for refrigeration—install 2024) as presented. 6 Ayes, 0 Nays. 2. Trails Wayfinding Signage Plan Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Jenkins provided an overview of the request. Jenkins indicated the development of trail signage has been a topic of discussion for the Parks and Recreation Commission, Parks and Recreation Committee, and City Council Workshop which has been seen as a priority. Jenkins referenced the City’s People Movement Plan which serves as a start to the planning process. The plan will memorialize design standards, sign information and placement standards, in addition to the creation of a database of all trail signs and locations for future replacements. Staff recommends engaging with HKGI as the consultant for the process, who proposed a fee of $28,700.00 to complete the planning process. Council discussion on support of this moving forward. Folch, Haus to approve as presented. 6 Ayes, 0 Nays. C. Community Development 1. Community Development Annual Report Hinzman provided an overview of the Community Development Annual Report for 2022. Hinzman reviewed housing, developments, community support, department growth, and planning for the future. Council appreciation for the work of the department and effectiveness of developing relationships with the business in town. D. Public Safety E. Administration XI. UNFINISHED BUSINESS XII. NEW BUSINESS XIII. REPORTS FROM CITY COMMITTEES, OFFICERS, COUNCILMEMBERS Announcements • This week is National Police Week, and next week is recognized as both National EMS Week and National Public Works Week. Please join me in a great and heartfelt thank you to our employees in these departments for their service to our community. • Tuesday, May 16, we have our Police Week Open House from 5 to 7 pm on Sibley Street in front of the Police Station. All are invited to this free event. • Cop on a Rooftop is Friday, May 19. Visit Dunkin Donuts to support the athletes of Special Olympics Minnesota. This event is part of the Special Olympics Minnesota Law Enforcement Torch Run for Special Olympics. • City Offices will be closed Monday, May 29, in observance of Memorial Day. Memorial Day services at 10 am at the Levee Park pavilion. • On Tuesday, June 6, join us for the Summer Kick-Off to our 2023 Levee Park Events – live Congo music, raptor show with Carpenter Nature Center, bounce house, climbing wall, face painting, caricature artist, balloon artist, and more. All ages are welcome to this free event. Sign up to receive automatic notification of Council agendas At ccagenda-subscribe@hastingsmn.gov or by calling 651-480-2350 City Council packets can be viewed in searchable format on the City’s website at https://www.hastingsmn.gov/city-government/city-council/city-council-documents-copy Meetings Tues, May 16 7:00 pm Heritage Preservation Commission Meeting Wed, May 17 Cancelled Parks and Recreation Commission Meeting Thurs, May 18 6:30 pm Public Safety Advisory Commission Meeting Mon, May 22 Cancelled Planning Committee Meeting 7:00 pm Planning Commission Meeting Mon, June 5 7:00 pm City Council – Regular Meeting XIV. ADJOURNMENT Leifeld, Haus to adjourn 8:00 pm Next Regular City Council Meeting: Monday, June 5, 2023 7:00 p.m.